TENDER DOCUMENT FOR PURCHASE OF: HIRING OF 4 NOS OF SKILLED COOKS & 12 NOS OF UNSKILLED LABOURS Tender Number: /16/CANTEEN, Dated:10.05.

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1 India Government Mint, IDA, Phase-II, Cherlapally,(R.R district), Hyderabad Pin India Ph. No: , Fax No: CIN: U22213DL2006GOI Web: GSTIN : 36AAJCS6111J2Z8 PR Number PR Date Indenter Department DM(QA) 4 COOK Not Transferable Security Classification: TENDER DOCUMENT FOR PURCHASE OF: HIRING OF 4 NOS OF SKILLED COOKS & 12 NOS OF UNSKILLED LABOURS Tender Number: /16/CANTEEN, Dated: This Tender Document Contains Pages. Details of Contact person in SPMCIL regarding this tender: Name: HIMANSHU. Designation: Assistant Manager (MM) Address: IGMH (India Government Mint, Hyd) India T01.1

2 Section1: Notice Inviting Tender (NIT) /16/CANTEEN (SPMCIL's Tender SI No.) (Date) 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services: Sch d. No. 1 Brief Description of Goods/services Quantity (with unit) Earnest Money (In Rupee) 4 no#s skilled cooks AU INR (RUPEES FORTY TWO THOUSAND TWO HUNDRED ONLY) no#s skilled cooks 6.000MON 1 12 no of unskilled labours AU 2 12 no of unskilled labours 6.000MON 1 Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.) Dates of sale of tender documents: ONE-BID LIMITED From to during office hours. Remarks QTN ENVELOPE SHALL BE SUPERSCRIBED WITH OUR ENQ NO & DATE OF OPENING Place of sale of tender documents Closing date and time for receipt of tenders :45:00 Place of receipt of tenders INDIA GOVERNMENT MINT, HYDERABAD Time and date of opening of tenders :00:00 Place of opening of tenders INDIA GOVERNMENT MINT, HYDERABAD. Nominated Person/ Designation to Receive Bulky HIMANSHU. Tenders (Clause of GIT) Assistant Manager (MM) NOTE: "THIS NOTICE IS BEING PUBLISHED ONLY AS AN ABUNDANT PRECAUTION AND IS NOT AN OPEN INVITATION TO QUOTE IN THE TENDER PARTICIPATION IN THIS TENDER IS BY INVITATION ONLY AND IS LIMITED TO THE SELECTED INDIA GOVERNMENT MINT, HYDERABAD'S REGISTERED BIDDERS FOR THE ITEM, WHO HAVE BEEN SENT THIS TENDER BY POST/COURIER. UNSOLICITED OFFERS ARE LIABLE TO IGNORED." 2.Tenderer may also download the tender documents from the web site and submit its tender by utilizing the downloaded document. 3.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 4.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 5.The tender documents are not transferable. 6. Any security breach by the contracting party will lead to 1. Termination of the Contract 2. Payment of damages 7. Firm has to provide Vendor's GST No. (If not GST registered then firm should give a declaration in support of the same) and Material HSN (Harmonised System Nomenclature) number / Service Accounting Codes (SAC) number for referred material/ Services 8. Firms are requested to mention their bank details so that EMD of unsuccessful bidder may be returned through NEFT Sec01.1

3 without delay. (HIMANSHU) ASSISTANT MANAGER(MM) TEL.NO For and on behalf of GENERAL MANAGER, INDIA GOVERNMENT MINT, CHERLAPALLY (Name Designation, Adress telephone number etc of the officer signing the document) For and on behalf of... Sec01.2

4 Section II: General Instructions to Tenderers (GIT) Part 1: General Instructions Applicable to all type of Tenderers Part.I & Part II. Refer to our Website: Sec02.1

5 Sec02.2 Tender Number:

6 Section III: Specific Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.) Sr No GIT Clause No. Topic SIT Provision Sec03.1

7 Section IV: General Conditions of Contract (GCC) Part I Refer to our Website: Sec04.1

8 Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit) Sl.No. GCC Clause No. Topic SCC Provision Option Clause MINT RESERVES THE RIGHT TO INCREASEQUANTITY ORDERED INITIALLY HAS BEEN SUPPLIED IN FULL BEFORE THE LAST DATE OF DELIVERY PERIOD 10 22, 22.1, 22.2, 22.4, 22.3, 22.6 Terms and Mode of payments 0.5% OF THE DELIVERED PRICE OF THE DELAYED GOODS AND/OR SERVICES FOR EACH WEEK OF DELAY OR PART THEREOF TO MAX. OF 10% Sec05.1

9 Schedule No. Breif Description of goods and services (Related Specifications etc.are in Section-VII) Section VI: List of Requirements Accounting Unit Quantity Amount of Earnest Money Remark 1 4 no#s skilled cooks AU INR QTN ENVELOPE (RUPEES SHALL BE FORTY TWO SUPERSCRIBED THOUSAND WITH OUR ENQ TWO HUNDRED NO & DATE OF OPENING ONLY) no of unskilled labours AU Duration of Contract : Duration of this contract will be for a period of (6)Six months. Scope of Work: 12 unskilled labours and 4 Skilled Cooks for CANTEEN to Prepare Food, Tea, Morning Breakfast, Chapathi, Making Snacks, Preparing Tea distribution to the Factory and Admin Block area, Serving in the Canteen and Miscellaneous work like Cleaning of Plates, Unloading and upkeeping Canteen Grocery items like Milk, Vegetables, cleaning and upkeeping of canteen etc The contractor shall provide on its own Uniforms and Safety shoes to the contract labours engaged by the contractor and it is the responsibility of the Contractor to ensure that while on duty they are wearing safety appliances wherever necessary. Terms and conditions of Tender: 1.Quotation may be submitted on or before scheduled time as mentioned in NIT, with signed Tender Copy in a sealed cover duly super scribing the Tender No and due Date of Opening. 2.Quotation and rate should be valid for 90 Days from the date of opening. 3.Authorized representative of the bidder need to submit the authorization form which is available with the tender document. 4.Earnest Money Deposit (EMD), if required, to be submitted as a DD, drawn in favour of #General Manager, India Government Mint, (SPMCIL)# payable at Hyderabad. 5.EMD of a bidder will be forfeited, if the bidder withdraws or amends its tender or impairs or derogates from the tender in any respect with in the period of validity of its tender. Future, if the successful bidder fails to furnish the required performance security with in the specified period, its EMD will be forfeited. 6.If order value exceeds Rs.1,50,000/- the bidder has to submit Security Deposit(SD) i.e. an amount equal to 10% of the order value prior to release of PO for faithful execution of the order. The same will be returned within 60 days, beyond the date of completion of all contractual obligations including warranty. Failure in part of the bidder to comply with the PO obligations will lead to forfeiture of SD. 7.Contract period 06 months. Sec06.1

10 8.Income tax will be recovered at source as per rules. 9.Please mention your PAN & GST number. 10. The bidders may mention whether they come under the Micro & Small Enterprise category & submit the required Certificate. Firms under MSE 2012 Policy will be exempted from any kind of Tender Fee & Earnest Money Deposit (EMD) & also will be entitled to other benefits such as award of 20% qty etc. as per policy guidelines, if applicable. 11.No revised quotation will be permitted during the validity of the tender. 12.No conditional tender shall be accepted. 13.The bidders have to give quotations on their letter head address for correspondence along with Telephone Numbers and also their s. 14.Rs.200/- penalty will be levied towards any deficiency in service in each such activity or area. SPECIAL INSTRUCTIONS 1. The employees engaged by the Contractor should attend the duty in Day and Night Shifts as required by Mint. 2. The contractor has to pay to its employees not less than the minimum mandatory rates per month in accordance with the Minimum Wages fixed by RLC (Central) Hyderabad. The minimum wages as revised by RLC (Hyderabad) from time to time will be paid by Mint and the same has to be passed to the concerned employees. A record of that should be kept in a register, which may be made available for examination to the Institute/ Govt. agencies/ authorities as and when demanded. 3. The Contractor shall be fully responsible for payment of (not less than minimum wages), P.F. contributions, Bonus or any other benefits under various Labour Laws/Acts applicable to him and or the personnel employed by him. 4. The Contractor shall comply with all Labour laws and other laws/statutory regulations applicable to it and/or the personnel to be employed by it but not limited to the Minimum Wages Act, Contract Labour (Regulation and Abolition) Act, Payment of Wages Act, Employees Provident Fund and Miscellaneous Provisions Act, 1952, ESI Act, Payment of Bonus Act etc. from time to time and take such steps as may be deemed necessary in this regard. 5. The Contractor shall be fully responsible for making good any losses, sustained by IGM, Hyderabad by way of theft/burglary, fire damages of any kind to the premises or any other mischievous deed on the part of its employees. 6. The personnel of the Contractor shall not enter into any unlawful activity within the IGM, Hyderabad#s premises and shall have good moral character. 7. The IGM, Hyderabad shall reserve the right to impose cash penalty on the Contractor and deduct such amounts from its monthly bill and/or security deposit in case the IGM is put to any financial loss of any nature whatsoever, directly or indirectly by any of the Contractor#s personnel. In the event of deduction from security deposit, the Contractor shall deposit further amount to keep the amount of security deposit at the prescribed level. 8. The Contractor shall get the antecedent of its personnel verified by the Police and the certificate to that effect should be submitted before their deployment at the IGM, Hyderabad. The Contractor shall also submit the names, present and permanent residential addresses and two copies of their passport size photographs to IGM, Hyderabad. Sec06.2

11 9. The Contractor shall have his staff examined and medically checked prior to their deployment. Any person found medically unfit shall not be deployed. 10. The working hours of the Mint in the General Shift shall be AM to PM with half an hour lunch break from PM to PM. However, the working hours of the labours engaged will be 8 hours per day with half an hour lunch break. The working hours will be decided by Mint management as per the convenience of factory and may be changed at the discretion of the Mint from time to time. The In case of urgency/ emergency, the labour can be deployed beyond normal duty hours, which shall be compensated through compensatory leave. 11. In case of labour disputes for non-payment of minimum wages to the workers or any other disputes, the payment due to the contractor can be withheld till settlement of the disputes by the Mint or on the orders of the court of law. 12. The contractor shall have to engage the required number of workers and in case required number is not available on any day, the contract amount will be reduced proportionately, from the monthly payment. 13. The contractor shall not appoint any sub company/agency to carry out any obligation under the contract. If the Contractor does so, the contract shall stand terminated without notice and the security deposit shall stand forfeited. 14. The contractor shall maintain a daily attendance register including the number and names of the workers engaged in the campus/premises for works as per scope of the contract. 15.Payment will be made within 10 days on submission of following documents. No advance payment will be made. a) Original Invoice b) Attendance sheet duly authenticated by concerned Mint Authorities c) Proof of deposition of individual EPF & ESI (EPF & ESI to be deposited by the separate challans for the manpower engaged with IGM, Hyderabad) d) Certificate issued by Competent Authority regarding satisfactory execution of works during the month for which payment is claimed. 16. While submitting your offer, please return the original Tender Enquiry duly signed by you. # SPECIAL CONDITIONS OF CONTRACT 1. The Contractor shall ensure getting proper licence/permission from the concerned authorities wherever applicable. The contractor must fulfill all conditions required and Labour Contract Employment Act. 2. The engagement of labourers is purely on daily wage basis and there is no scope of absorbing the labourers in the Mint. Mint has got every right either increase or decrease the strength of labourers as per Mint requirement. 3. Mint will not issue any Service Certificates etc. for the services rendered by the individual labourers. 4. The Successful bidder is responsible for the safety of employees during the course of work and transit. The successful bidder should follow all the laws, rules and regulations of State and Central Government and obtain the required license from the Competent Authorities wherever necessary. Any lapse in this regard, the Contractor shall be responsible. Police Verification of all the workers must be submitted before resuming the contract. 5. The contractor shall be governed by the laws of India and interpretations in accordance with such laws. Mint is not responsible for any dispute of Labour, and the Labourers so provided shall not be in any way be the employees Sec06.3

12 of Mint. 6. The Contractor shall co-ordinate in carrying out the jobs and liaison with Mint management. The Mint Management will assign jobs to be done on daily basis and he should arrange for carrying out the jobs. 7. The General Manager, India Govt. Mint, Cherlapally, Hyderabad reserves the right to reject all or any of the tenders. Also short close full or part of above jobs giving 30 days advance notice of short closure of contract without assigning any reason. His decision will be final and binding on the tenderer and no correspondence will be entertained in this regard. 8. In case of conduct of a persons employed by service provider is found to objectionable or for security reasons the management decides to remove that employ, Mint management will inform the same and the service provider will remove employee within one week and replace with proper employee. 9. The Service commission claimed by the bidder should not be less than the TDS amount, which is to be deducted from monthly bill. 10. The contractor will be responsible for making the payment directly to the labour by 7th of each month from his own sources and subsequently raise the bill for reimbursement which will be verified on the basis of actual amount disbursed and attendance etc. Sec06.4

13 1. Hiring of Skilled Cooks...4 Nos 2. Hiring of Un-Skilled Labours...12 Nos Section VII: Technical Specifications Contract Period: Six Months (06) Sec07.1

14 Section VIII: Quality Control Requirements THE QUALITY CONTROL REQUIREMENT SHALL BE IN LINE WITH SECTION VII: TECHNICAL SPECIFICATIONS UNLESS MENTIONED OTHERWISE. Sec08.1

15 Section IX: Qualification/Eligibility Criteria 1. The Bidder should be registered / enlisted Labour Contractor with Labour Dept of State Govt/ Central Govt. and copies of valid certificates are to be enclosed. 2. The firm should have valid registration under E.P.F, ESI, GST, etc. and the copies of certificates should be enclosed with tender document. 3. The bidder has to furnish stipulated documents in support of fulfillment of qualifying criteria. Non submission or incomplete submission of documents may lead to rejection of offer. Sec09.1

16 Section XI: Price Schedule PRICE BID: Bidder should mention rate per day per person here as per rates notified by the RLC (Central), Hyderabad as on or latest rates as per RLC (Central), Hyderabad else their bid will not be considered for evaluation. S.No.Description Skilled Un-Skilled 1 Daily wages 2 EPF in % 3 ESI in % 4 Other charges/tax if any, please specify 5 Bidder/Contractor's Service Commission in %( on daily wages at Sl.No.1) 6 GST in % 7 Total wages per day (Sum of 1 to 6) Note: 1. The items shown at Sl. No. 1 to 4 and 6 are subject to revision as per the notifications/ orders issued by the Concerned Government departments. 2. The rates shown at items 5 (in percentage) is firm and fixed. 3. If any revision in the wage rates are notified by the RLC (Central), Hyderabad, and any changes in the rates of ESI, EPF, GST etc. will be to the account of Mint. Mint will pay the difference and the same should be passed on to Labourers. Sec11.1

17 Section XV: Bank Guarantee Form for Performance Security...[insert: Bank's Name, and Address of issuing Branch or Office] Beneficiary:... [insert: Name and Address of SPMCIL] Date:... PERFORMANCE GUARANTEE No.:... WHEREAS... (name and address of the supplier) (hereinafter called "the supplier") has undertaken, in pursuance of contract no... dated...to supply (description of goods and services) (herein after called "the contract"). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of... (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed thereunder or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCIL having to substantiate its demand. This guarantee will remain in force for a period of forty five days after the currency of this contract and any demand inrespect thereof should reach the bank note later than the above date.... (Signature with date of the authorized officer of the Bank) Name and designation of the officer... Seal, name & address of the Bank and address of the Branch... Name and designation of the officer Seal name& address of the Bank and address of the Branch Sec15.1

18 Section XVII: Letter of authority for attending a Bid opening The General Manger, India Government Mint, Hyderabad. Subject: Authorization for attending bid opening on in the Tender of HIRING OF 4 NOS OF SKILLED COOKS & 12 NOS OF UNSKILLED LABOURS. Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of (Bidder) in order of preference given below. Order of Preference Name Specimen Signatures Alternate representative Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder. Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. 2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not recovered. Sec17.1

19 Mailing List (List of Vendors) S.No. Vendor Number Vendor name Vendor Address The Bidder, The Bidder, Sec17.2

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