TENDER DOCUMENT FOR PURCHASE OF: COIN & BLANK CONTAINER Tender Number: /ANNEALING, Dated:

Transcription

1 India Government Mint, Alipur, Kolkata Pin India Ph. No: , Fax No: CIN: U22213DL2006GOI Web: GSTIN : 19AAJCS6111J2Z4 PR Number PR Date Indenter Department u.k.sarkar ANNEALING Not Transferable Security Classification: TENDER DOCUMENT FOR PURCHASE OF: COIN & BLANK CONTAINER Tender Number: /ANNEALING, Dated: This Tender Document Contains Pages. Details of Contact person in SPMCIL regarding this tender: Name: Designation: Address: Biplab Basak Assistant Manager (MM) IGMK (India Government Mint, Kolkata) India T01.1

2 Section1: Notice Inviting Tender (NIT) /ANNEALING (SPMCIL's Tender SI No.) (Date) 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services: Sch d. No. 1 Brief Description of Goods/services Coin & Blank Container PKZZ Quantity (with unit) Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.) Dates of sale of tender documents: Place of sale of tender documents Earnest Money (In Rupee) EA INR FORTY FIVE THOUSAND ONLY 0.00 Remarks TWO-BID National Competetive Bid From to during office hours. INDIA GOVT. MINT, KOLKATA Closing date and time for receipt of tenders :00:00 Place of receipt of tenders TENDER BOX, I.G.MINT, KOLKATA Time and date of opening of tenders :30:00 Place of opening of tenders INDIA GOVT. MINT, KOLKATA Nominated Person/ Designation to Receive Bulky Biplab Basak Tenders (Clause of GIT) Assistant Manager (MM) 2. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 3. Tender documents may be purchased on payment of non-refundable fee of Rs.500/- (Rupees Five Hundred Only) per set in the form of Account Payee Demand Draft / Banker#s cheque / Pay order, drawn on a scheduled commercial bank in India, in favor of #India Government Mint, Kolkata ( A Unit of SPMCIL)# Payable at Kolkata. 4. EMD in the form of account payee Demand Draft/ Bankers Cheque /Fixed Deposit Receipt in favour of the #India Government Mint, Kolkata (A unit of SPMCIL)# is to be furnished along-with Technical Bid from any Scheduled Commercial Bank otherwise the tender will not be considered and will be liable to be rejected. 5. If requested, the tender documents will be mailed by registered post/speed post to the tenderers, for which extra expenditure per set will be Rs.100/-. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. 6. Tenderer may also download the tender documents from our website and and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 7. Tenderers shall ensure that their tenders duly sealed and signed, complete in all respects, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. The General Manager, India Government Mint, Alipore, Kolkata, Pin (INDIA) 8. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organization, the tenders will be sold/received/opened on the next working day at the appointed time. 9. The Tender documents are not transferable. 10. No Conditional Tender shall be accepted. 11. Non submission of Tender Fees will lead to rejection of tender. Sec01.1

3 (Name Designation, Adress telephone number etc of the officer signing the document) For and on behalf of... Sec01.2

4 Section II: General Instructions to Tenderers (GIT) Part 1: General Instructions Applicable to all type of Tenderers Please refer to our website for further details: Sec02.1

5 Section II: General Instructions to Tenderers (GIT) Part II: Additional General Instructions Applicable to Specific type of Tenderers Please refer to our website for further details: Sec02.2

6 Section III: Specific Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.) Sr No GIT Clause No. Topic SIT Provision 01 4 Eligible Goods and Services (Origin of Country of Origin to be properly mentioned. Goods) 02 8 Prebid Conference NA 03 9 Time Limit for receiving request for NA clarification of Tender Documents Tender Currency Supplier is requested to quote price within 2 Decimal place.quotation with price quote beyond 2 decimal place is ignored Applicability of Octroi and Local taxes NA Customs Duty NA Indian Agent NA Firm Price/ Variable Price Variable Price is not applicable. so firms are requested to quote Firm Price only Earnest Money Deposit & Tender Fees In addition, for MSME firms, the tenderers who are currently registered and, also, will continue to remain registered during the tender validity period with District Industries, Centers or Khadi and village Industries board or Coir Board or NSIC ordirectorate of Handicrafts and Handlooms or any other body specified by Ministry of Micro, Small & Medium Industry under MSME are exempted from payment of earnest money & Tender Fees Earnest Money Deposit & Tender Fees (Contd.) In case the tenderer falls in these categories, it should furnish certified copy ofits valid registration details (with NSIC or any other body as stated above) Tender Validity The tendder should be valid for a period of 120 days from the date of opening of tender Number of Copies of Tenders to be submitted A tenderer shall submit two copies of its tender marking them as 'Original' and 'Duplicate' Signing & Sealing of Tender a) Tender will consist of Two bid system ('Techno-Commercial Bid' and 'Price Bid'. b) 'Techno-Commercial Bid' and 'Price Bid' are to be submitted in two separate double sealed envelopes on or before the due date of submisssion of tender. c) It may notedthat the Sec03.1

7 Sr No GIT Clause No. Topic SIT Provision price is not to be quoted in the 'Techno-commercial Bid'. d) It shall only be quoted in 'Price Bid'. Non-adherence to these conditions make tender liable for rejection. The envelopes containing bids shall be super scribed as Signing & Sealing of Tender (Contd.) 'Techno-Commercial Bid' and 'Price Bid' as the case may be for "Coin & Blank Containers". The sealed envelopes shall again be put in another sealed cover and should be super scribed as 'Techno-Commercial Bid' and 'Price Bid' due on up to3.00 PM (IST). Late tender shall not be accepted. Tenderers shall submit their offers only on prescribed form. Tenders shall be submitted in parts as below: Part -I : Techno-Commercial Bid (Packet-1): (1) Containing un-priced tender consisting of Signing & Sealing of Tender (Contd.) documents as specified under section VI: List of Requirements, duly filled Sec: X (unpriced) & Sec. XII in this tender document. (ii) EMD (iii) Tender document fee. (iv) The tenderer shall submit detailed technical offer as per technical specificationsgiven in Section VII and list of redquirement given in Section VI of this tender document. (v) The tenderer has to submit acceptance of all section of the tender document (GIT, SIT,GCC & SCC), quality control requirement, tender form, questionnaire etc Signing & Sealing of Tender (Contd.) Part-II : Price Bid ( Packet - 2): The tenderer shall quote price strictly as per the proforma given in Section XI of this tender document E-Tendering NA Taxes & Duties If the tenderer fails to include taxes & duties in the terder, no claim thereof will be considered by the purchaser afterwards Additional Factors for Evaluation of Offers MSME/NSIC registered firms are exempted from paying the cost of Tender document Additional Factors for Evaluation of Offers (contd.) The Policy circular no. 1(2)(1)/2016-MA dated 10th March 2016 of Ministry of Micro, Small & Medium Enterprises has been issued pertaining to relaxation of norms for Startups and Micro & Small Enterprises in Public Procurement on Prior Experience- PriorTurnover criteria. In exercise of Para 16 of Public Procurement Policy for Micro and Small Enterprises Order 2012, it is clarified that all Central Ministries/ Departments/ Central Public Sector Undertakings may relax condition of prior turnover and prior Sec03.2

8 Sr No GIT Clause No. Topic Additional Factors for Evaluation of Offers (contd.) SIT Provision experience with respect to Micro and Small Enterprises in all public procurements subject to meeting of quality and technical specifications. Hence, the condition of Prior Turnover and prior experience with respect to Micro and Small Enterprises isrelaxed for this tender accordingly Price Preference Price Preference to MSE is applicable vide Ministry of Micro Small and Medium Enterprises letter no D.O.21(1)/2011-MA dated and NSIC letter no. NSIC/HO/BD/66/PPP/14-15 dated In tenders participating MSEs quoting price withinprice band of L1+15 percent shall also be allowed to supply a portion up to 20% of requirement by bringing down their price to L1 price where L1 is non MSEs Parallel Contracts IGM, Kolkata reserves its right to conclude Parallel contracts, on two bidders. The Parallel Contracts would be concluded as given below subject to alternate bidder matching the Prices with lowest bidder.i) The lowest bidder L1 should be awarded at least 60% of the total contract value or his spare supply capacity, whichever is lower. The ratio of splitting given above is approximate and may be subject to limitation of order quantity Parallel Contracts (Contd.) ii) For the rest of the contract quantity the lowest rate accepted will be counter offered to L2 party. On acceptance of the counter offer, order will be placed on L2 party for 40% of the proposed quantity/ value or the spare supply capacity of the L2 bidder, whichever is lower. In case of non-acceptance of counter offer by L2 party, similar offer shall be given to L3 and L4 and so on , 50.3 Tender For rate Contracts NA , 51.2 PQB Tenders NA Sec03.3

9 Section IV: General Conditions of Contract (GCC) Please refer to our website for further details: Sec04.1

10 Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit) Sl.No. GCC Clause No. Topic SCC Provision 01 8 Packing Packing to be done to avoid any scratch during transit. The machine should be packed in such a manner that they are not exposed to open atmosphere during the transportation. The packing provided by the supplier should be strong and durable enough towithstand, without limitation, the entire journey during transit including transshipment (if any), rough handling, open storage etc. without any damage, deterioration etc. As and if necessary, the size, weights and volumes of the packing cases shall also 02 8 Packing (Contd.) take into consideration, the remoteness of the final destination of the goods and availability or otherwise of transport and handling facilities at all points during transit up to final destination as per the contract Marking Consignee : General Manager India Government Mint, Alipore, Kolkata # Order No : Packing No : Net Weight : Gross Weight : Delivery Schedule The items should be delivered within 60 days from the date of issue of Mint Purchase Order Transportation Transportation cost from factory to IGM Kolkata will be the responsibility of supplier Shipping Arrangement NA Insurance All the transit insurance (along with unloading at sot directed by Mint authority) shall be arranged by the supplier with the Indian Insurance companies which will be to the account of the supplier Spare Parts NA Incidental Services NA Distribution & Dispatch The supplier shall mark the package on three sides with the following with indelible paint of proper a) Contract number and date, b) Brief description of goods including quantity, c) Packing list reference number, d) Consignee's name and full address,e) Supplier's name and address, f) The Supplier shall make separate packages for Sec05.1

11 Sl.No. GCC Clause No. Topic SCC Provision the consignee whose address is mentioned below: Distribution & Dispatch (Contd.) GENERAL MANAGER, INDIA GOVERNMENT MINT, KOLKATA , PHONE NO , FAX : , calmint@spmcil.com Warranty As per GCC Option Clause Purchaser reserves the right to increase the ordered quantity by 25% at any time, on same terms and condition till final delivery date of the contract, by giving reasonable notice even though the quantity ordered initially has been supplied in full before the last date of the delivery period Terms of payments 100% payment within 30 days after full receipt, acceptance, approval of concerned authority and subject to submission of bill in triplicate. The vendor should provide their id with their bill, for intimation of payment. Payment will be made bye-payment only & for the purpose of e-payment kindly ensures to submit the following information of your Bank details along with Quotation: I Applicant (Remitter) Details: Account Title, Debit Account No., Account Type: Current/Saving/Cash Credit etc Terms of Payments (Contd.) II. Beneficiary Details: Beneficiary Name, Credit Account No., Centre (Location), Name of Bank along with Address & Branch Code. III. Account Type: IFSC Code, MICR Code, I.D. and Mobile Number of the beneficiary. All the documents would be sent tothe General Manager, India Government Mint, Kolkata. For the transaction through RTGS, the firm may submit the A/c No. MICR code & name of Bank, Branch name, IFSC Code, Account type etc LD If the supplier fails to deliver any or all of the goods or fails to perform the services within the time frame(s) incorporated in the contract, India Govt. Mint, Kolkata shall, without prejudice to other rights and remedies available to India Govt. Mint,Kolkata under the contract, deduct from the contract price, as liquidated damages, a sum equivalent to the 0.5% of the delivered price of the delayed goods and/ or services for each week of delay or part thereof until actual delivery or performance, LD (Contd.) subject to a maximum deduction of the 10% of the delayed goods' or services' contract price(s). During the above mentioned delayed period of supply and / or performance, the conditions Sec05.2

12 Sl.No. GCC Clause No. Topic SCC Provision incorporated undergcc Shall also apply. Sec05.3

13 Section VI: List of Requirements Schedule No. Breif Description of goods and services (Related Specifications etc.are in Section-VII) 1 PKZZ Coin & Blank Container Accounting Unit Quantity Amount of Earnest Money EA INR FORTY FIVE THOUSAND ONLY 0.00 Remark Sec06.1

14 Section VII: Technical Specifications Specification: Outside Volume : 800 X 516 X 690 Cubic MM Thickness : 3.0 MM Material : Mild Steel. Total Weight of Container : 75.5 Kg. ** All dimensions will be as per Mint Drawing No. G/67 Every container is fitted with two Rubber Wheels in one end and a notch is fitted at other end for fixing handle for movement of container. Total weight of wheels : 9.0 Kg. ** Dimention of Rubber wheels and its assembly will be as per Mint Drawing No. G/85. Sec07.1

15 Section VIII: Quality Control Requirements Quality of Coin & Blank Containers : Free from all technical defects, in compliance with our Technical Specification given in SECTION VII. i) Goods supplied not in conformity with tender specification will be treated as goods not supplied at all and supplier shall take supplied material not confirming to order specification back within 15 days. Goods shall be delivered by the supplier in accordance with the terms and conditions specified in the contract failing which expenses of keeping goods at purchaser's premises may be levied on supplier. ii) Delivery date will be calculated from the date goods are received in acceptable quality in accordance with technical specification. Sec08.1

16 To, India Government Mint, Kolkata A Unit of Security Printing & Minting Corporation of India Limited (Wholly Owned by Govt. of India) Kolkata Section X: Tender Form Date: Ref: Your Tender document No /ANNEALING dated We, the undersigned have examined the above mentioned tender enquiry document, including amendment No..., dated... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver... (Description of goods and services) in conformity with your above referred document for the sum of (total tender amount in figures and words), as shown in the price schedule(s), attached herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'Special Conditions of Contract', for due performance of the contract. We agree to keep our tender valid for acceptance for a period up to..., as required in the GIT clause 19, read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry.... (Signature with date)... (Name and designation) Duly authorized to sign tender for and on behalf of Sec10.1

17 Section XI: Price Schedule Price of Coin & Blank Containers Basic Price - Qty. - GST - Total Price - N.B - To be submitted separately in the price bid.... Signature of the tenderer with designation with seal Sec11.1

18 Section XII: Questionnaire The tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question / issue does not apply to a tenderer, the same should be answered with the remark "not applicable". Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence to substantiate the corresponding statement. In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, its tender will be liable to be ignored. 1. Brief description and of goods and services offered: 2. Offer is valid for acceptance up to Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India: Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority. 4. Status : a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / or the National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate of Industries of the concerned State Government for the goods quoted? If so, indicate the date up to which you are registered and whether there is any monetary limit imposed on your registration. b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act? Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is in affirmative. 5. Please indicate name & full address of your Banker(s) : 6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. of Government of India or by any State Govt.... (Signature with date) (Full name, designation & address of the Person duly authorized sign on behalf of the tenderer) For and on behalf of (Name, address and stamp of the tendering firm) Sec12.1

19 Section XIV: Manufacturer's Authorization FORM To, India Government Mint, Kolkata A Unit of Security Printing & Minting Corporation of India Limited (Wholly Owned by Govt. of India) Kolkata Dear Sirs, Ref.: Your Tender document No... dated... We... who are proven and reputable manufacturers of... (name and description of the goods offered in the tender) having factories at... here by authorize Messrs... (name and address of the agent) to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred tender enquiry documents for the above goods manufactured by us. We further confirm that no supplier or firm or individual other than Messrs... (name and address of the above agent) is authorized to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred tender enquiry documents for the above goods manufactured by us. We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract read with modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by the above firm against this tender document. Yours faithfully, [Signature with date, name and designation] Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by a person competent and having the power of attorney to legally bind the manufacturer. Sec14.1

20 Section XVI: Contract Form Contract No...dated... This is in continuation to this office' Notification of Award No... dated Name & address of the Supplier: SPMCIL's Tender document No... dated...and subsequent Amendment No... dated... (If any), issued by SPMCIL 3. Supplier's Tender No... dated...and subsequent communication(s) No... dated... (If any), exchanged between the supplier and SPMCIL in connection with this tender. 4. In addition to this Contract Form, the following documents etc, which are included in the documents mentioned under paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract: (i) General Conditions of Contract; (ii) Special Conditions of Contract; (iii) List of Requirements; (iv) Technical Specifications; (v) Quality Control Requirements; (vi) Tender Form furnished by the supplier; (vii) Price Schedule(s) furnished by the supplier in its tender; (viii) Manufacturers' Authorization Form (if applicable for this tender); (ix) SPMCIL's Notification of Award Note: The words and expressions used in this contract shall have the same meanings as are respectively assigned to them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated under clause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to this contract. 5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for ready reference: (i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under: (ii) Delivery schedule (iii) Details of Performance Security (iv) Quality Control (a) Mode(s), stage(s) and place(s) of conducting inspections and tests. (b) Designation and address of SPMCIL's inspecting officer (v) Destination and dispatch instructions (vi) Consignee, including port consignee, if any (vii) Warranty clause (viii) Payment terms (ix) Paying authority... (Signature, name and address of SPMCIL's authorized official) For and on behalf of... Received and accepted this contract... (Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier) For and on behalf of... (Name and address of the supplier)... (Seal of the supplier) Date: Place: Sec16.1

21 Section XVII: Letter of authority for attending a Bid opening The General Manger, India Government Mint, Kolkata. Subject: Authorization for attending bid opening on in the Tender of COIN & BLANK CONTAINER. Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of (Bidder) in order of preference given below. Order of Preference Name Specimen Signatures Alternate representative Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder. Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. 2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not recovered. Sec17.1

22 Section XIX: Proforma of Bills for Payments (Refer to Clause 22.6 of GCC) Name and Address of the Firm... Bill No...Dated... Purchase order...no...dated... Name and address of the consignee... S.No Authority for Purchase Description of Stores No.or qty. Rate P. Rs. Price per Rs. P Amount 1. G.S.T. Amount and Rate 2. Freight (if applicable) 3. Excise Duty (if applicable) 4. Packing and Forwarding charges (if applicable) 5. Others (Please specify) 6. PVC Amount (with calculation sheet enclosed) 7. (-) deduction/discount 8. Net amount payable (in words Rs.) 9. GSTIN No. 10. HSN/SAC Code 11. Shipping Address 12. Place of Supply 13. Billing Address Despatch detail RR No. other proof of despatch... Dated...(enclosed) Sec19.1

23 Inspection Certificate No...Dated...(enclosed) Income Tax Clearance Certificate No...Dated...(enclosed) Modvat Certificate No...(enclosed) Place and Date Received Rs...(Rupees)... I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part of the supplier for claiming that payment has been fulfilled as required under the contract. Revenue stamp Signature and of Stamp Supplier Sec19.2

24 Mailing List (List of Vendors) S.No. Vendor Number Vendor name Vendor Address The Bidder, The Bidder, Sec19.3