Notice Inviting E-Tender. Single Stage Two Part Bid Part I TECHNICAL BID

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1 Rajasthan State Ganganagar Sugar Mills Limited 4th Floor, Nehru Sahkar Bhawan, Bhawani Singh Road, JAIPUR RAJASTHAN FAx. No website : Notice Inviting E-Tender OFFERS INVITED FOR PROCUREMENT OF COUNTRY LIQUOR (Year ) Single Stage Two Part Bid Part I TECHNICAL BID (To be submitted duly filled along with the Tender) NIB. NO. RSGSM/CL/ Open Competitive Bid/ / Pur/083 Download of Tender Form : Till up to 6.00 pm Last Date/ Time of upload of the Tender : Till up to 6.00 Pm Date and time of opening of the Tender : On at AM Date and time of opening of the : To be intimated through eproc Financial Bid automated messaging system Price of Tender Documents : Rs. 1000/- Price of E- Tendering process fee : Rs. 1000/-

2 Rajasthan State Ganganagar Sugar Mills Ltd. 4th Floor, Nehru Sahkar Bhawan, Bhawani Singh Road, Jaipur Tel. No. : Fax : ID : rsgsmlimited@yahoo.com NOTICE INVITING E-Tender NIB. NO. RSGSM/CL/ Open Competitive Bid/ / Pur/083 Date E-Tender Single Stage Two part unconditional Bids are invited for the procurement of Country Liquor from reputed running distilleries/ bottling plants located in Rajasthan for manufacture and supply of Plain (A Grade Rectified Spirit based) country Liquor of 40 UP, 50 UP & 60 UP in sealed Nips (180ml) on F.O.R. basis at Depots of Rajasthan State Ganganagar Sugar Mills Limited in Rajasthan for a period from 1st April, 2016 to 31 st March, upto 6.00 PM of as listed below :- S. NO. Name of Article Specifications Quantity Amount of Bid Security (in Lac Rs.) 1 Country Liquor Country Liquor of 40 UP, 50 UP & 60 UP in sealed Nips (180 ml) As per Excise Policy mentioned in tender condition No Distillers 8.00 Bottlers Validity period of Bids 90 days Place of Delivery and Delivery Period Place of Delivery and delivery period as per Annexure-E 4. The Bid is for a Annual rate Contract i.e The Bidders may also include details on their backup services offered etc. 6. Bidding Document can be seen at website rajexcise.gov.in/ Tender form may be seen and downloaded from website eproc.rajasthan.gov.in The price of Bidding Document may be paid along with user charges/processing fee before at the time of submission of the Bid. 7. Instructions for submission of Technical Bid a. As mentioned on condition no 34 documents evaluation criteria by Bidder should be submitted online only. Bid Security in the form of deposit through Demand Draft/ Banker s cheque shall be submitted personally or by post in sealed envelopes bearing the reference to NIB and warning as: BID FOR NIB No. RSGSM/CL/Open Competitive Bid/ /Pur/083 for Country Liquor NOT TO BE OPENED BEFORE at AM so as to reach the office of the DGM Purchase RSGSM up to 6.00 PM of , by post or by hand or dropped in the Bid Box at the office of the DGM Purchase RSGSM. b. As per required by the Bidder, training may be given by DOIT, Yojna Bhawan. Bidder may contact: E-Procurement cell, Ist Floor, Yojna Bhawan, Jaipur. Help 1

3 Desk Phone , - eproc.rajasthan.gov.in c. Bid form & handwritten rates would not be accepted manually. d. Please read carefully the steps of submitting Bid online. 8. Bids received after the specified time and date shall not be accepted 9. The Bids shall be opened in the office of RSGSM at 4th Floor, Nehru Sahkar Bhawan, Bhawani Singh Road, Jaipur at AM on in the presence of the Bidders or their representatives who wish to be present. 10. RSGSM. Management reserves the right to reject any tender without assigning any reason thereof. 11. The Bidders shall have to submit a valid VAT/ CST clearance certificate from the concerned Commercial Taxes Officer and the PAN issued by Income Tax Department. 12. E-Tender form can be downloaded from the website eproc.rajasthan.gov.in Tender shall be accepted only online (e-procurement). D. D. for E-tendering process fee Rs. 1000/- in favour of M.D.RISL Jaipur. Tender form Rs. 1000/- & Bid security drawn in favour of RSGSM Ltd., Jaipur must be deposited in the office of RSGSM Ltd., HO, Jaipur before Submission time of Tender. Tender without appropriate Bid security shall not be accepted. The Technical Bid & Financial Bid shall be uploaded separately. Financial Bid of Tenderer who qualifies in technical bid would only be downloaded later on, the date to be intimated by RSGSM. (Chetan Kumar Jain) Dy.GeneralManager(Purchase) 2

4 RAJASTHAN STATE GANGANAGAR SUGAR MILLS LIMITED Regd. Office: 4 th FLOOR, NEHRU SAHKAR BHAWAN, BHAWANI SINGH ROAD, JAIPUR Ph.: Fax: , ID: rsgsmlimited@yahoo.in NIB. NO. RSGSM/CL/ Open Competitive Bid/ / Pur/083 Date : E-TENDER NOTICE E-Tenders are invited from running distilleries/bottling plants located in Rajasthan up to 6.00 PM of for procurement of Country Liqour. Details may be seen in the Bidding Document on our website rajexcise.gov.in, Tender form may be seen and downloaded from website This tender shall be processed through e-procurement portal of Govt. of Rajasthan. (Chetan Kumar Jain) Dy. General Manager(Purchase) 3

5 INTRODUCTION 1. The number of the Invitation to Bid is : NIB. NO. RSGSM/CL/ Open Competitive Bid/ / Pur/ The Procuring Entity is : Rajasthan State Ganganagar Sugar Mills Ltd. 3. The Goods to be procured are : Country Liquor 4. (i) The price of the Bidding Document : Rs. 1000/- by way of Demand Draft/Banker s Cheque in the name of Rajasthan State Ganganagar sugar Mills Limited Payable at Jaipur. (ii) e - tender Processing Fees : Rs. 1000/- by way of Demand Draft/Banker s 5 For clarification purposes only, the Procuring Entity s address is 6. The Pre-Bid conference : No Cheque in the name of Managing Director RISL, Jaipur payable at Jaipur : Chetan Kumar Jain Dy. General Manager (Purchase) 4th Floor, Nehru Sahkar Bhawan, Bhawani Singh Road, Jaipur Tel Fax : ID : rsgsmlimited@yahoo.com 7. The language of the Bid is : English & Hindi 8. The bidder shall submit with its Bid : Mentioned at Terms & Conditions No. 35 of 9. The Bid validity period shall be : 90 days from the dead line for submission of offer Bids. 10 i) A Bid Security : Lac Distillers/ 8.00 Lac Bottlers Demand Draft/ Banker s Cheque in the name of Rajasthan State Ganganagar sugar Mills Limited payable at Jaipur up to 6.00 pm on Authorization : Power of Attorney/ Board Resolution Letter of Authorization written on the Letter Head by the Bidder. 12 Downloading of Bids : Up to 6.00 pm on of Rajasthan Government s portal 13 Submission of Bids : Up to 6.00 pm on on Rajasthan Government s portal 4

6 14 Opening of Bids a) Technical Bid b) Financial Bid : At AM on on Rajasthan Government s portal (Board room of RSGSM, 4th Floor, Nehru Sahkar Bhawan, Bhawani Singh Road, Jaipur ) To be intimated through eproc automated messaging system 15. Quantity can be divided among more than one Bidder. 16. The period within which the contract agreement is to be executed and performance Security is to be submitted is 15 days. (From the date of issue of purchase order) 17(a) The Designation and Address of First Appellate Authority (b) The Designation and Address of -- Board of Directors, RSGSM Ltd., Jaipur Second Appellate Authority -- Principal Secretary, Finance Department, Sectt.Jaipur I/ We (Name of the person) in the capacity of (Designation) as bidder have read the introduction, NIB and all the conditions of Bid annexed hereto carefully and agree to abide by all the conditions and have digitally signed and serially numbered all the pages in token of acceptance thereof, details of the bidding firm/company are as below : Name of Firm/Company Office Address (with pin code) Factory Address (with pin code) Telephone Nos. : : : : : : : : Office Residence : : Factory Fax (with STD code) : : E- mail ID : 5

7 Mobile : Statutary Details Sales Tax Tin Number (Copy Enclose) Income Tax PAN (Copy Enclose) Central Excise Registration No. Bid Security DD/BC No. & Amount Name of Bankers of the Bidder Account number RTGS No. : : : : : : : Signature Name of Signatory (IN BLOCK LETTERS) Date: Place : Designation (Attach sheets where-ever necessary and strike out whichever is not applicable) 6

8 Rajasthan State Ganganagar Sugar Mills Limited 4 th Floor, Nehru Sahkar Bhawan,Bhawani Singh Road, Jaipur (Rajasthan) fufonknkrk }kjk fueufyf[kr jkf k vkj,lth,l,e dk;kzy;] usg: lgdkj Hkou es a fu;ekuqlkj tek djkuh gksxh%& Ø- la- 'kqyd fooj.k 'kqyd Hkqxrku dk izdkj ns; 1 fufonk 'kqyd 1000/- Demand Draft RSGSM, Ltd. Jaipur 2 fcm fld;ksfjvh jkf k Lac Demand Draft RSGSM, Ltd. Jaipur Distillers 8.00 Lac Bottlers 3 bz&vsumfjax izfdz;k 'kqyd 1000 /- Demand Draft Managing Director, RISL, Jaipur mijksdr jkf k fufonknkrk }kjk vkj,lth,l,e] eq[;ky;] t;iqj esa fnukad dks lka; 6-00 cts rd tek djkuk vko ;d gsaa a a a a a a a a a a 2- fufonk es lhkh la kks/ku fufonk tkjh djus ds mijkur eproc.rajasthan.gov.in osclkbv ij gh tkjh fd;s tkos axsa fufonknkrkvksa }kjk osc ¼bZ&esy½ ij la kks/kuksa@li"vhdj.k dks izkir ugha djus ds laca/k esa fdlh Hkh nkos dks Lohdkj ugha fd;k tkosxka 3- bz&vsumfjax ds fy;s fufonk nkrk gsrq funsz k v- fufonkvksa es Hkkx ysus okys fufonknkrkvksa dks buvjusv osc lkbv eproc.rajasthan.gov.in ij jftlvj djokuk gksxka vkwu ykbu fufonk es Hkkx ysus ds fy, fmftvy flxuspj lfvzfqdsv (DSC, Type-II), buqksjes ku VsDuksykWth,DV& 2000 ds rgr izkir djuk gksxk tks bysdvªksfud fufonk es lkbu djus gsrq dke vk;sxka fufonk nkrk mijksdr fmftvy flxuspj lfvzfqdsv] lh- lh-,- (CCA) }kjk LohÑr,tsUlh ls izkir dj ldrs gsaa ftu fufonk nkrkvksa ds ikl E-Procurement Portal dss fy, iwoz esa os/k fmftvy flxuspj lfvzfqdsv gs] mugsa u;k fmftvy flxuspj lfvzfqdsv ysus dh vko ;drk ugha gsaa c- fufonk nkrkvksa dks fufonk izi= bysdvªksfud QkesZV es mijksdr osclkbv ij fmftvy lkbu ds lkfk izlrqr djuk gksxka l- bysdvªksfud fufonk izi=ksa dks tek djkus ls iwoz fufonknkrk ;g lqfuf pr dj ysos fd fufonk izi=ksa ls lacaf/kr lhkh vko ;d nlrkostksa dh Ldsu dkwih fufonk izi=ksa ds lkfk vvsp dj nh x;h gs aa n- dksbz Hkh Vs.Mj bysdvªksfudh QkesZV es tek djkus es fdlh dkj.k ls foyec gks tkrk gs rks mldh fteesnkjh vkj,lth,l,e dh ugha gksxha ;- Vs.Mj ds izi=ks es vko ;d lhkh lwfp;ksa dks laiw.kz :Ik ls Hkjdj vkwu ykbzu ntz djsaa j- vkwu ykbzu fufonk Hkjrs le; lacaf/kr funsz kksa dk ikyu ugha djus ds ifj.kkelo:ik fufonk izfø;k es mriuuk fdlh Hkh izdkj dh ck/kk ds fy, vkj,lth,l,e dh fteesnkjh ugha gksxha 7

9 SPECIAL TERMS & CONDITIONS FOR PROCUREMENT OF COUNTRY LIQUOR Important Instruction: - The Law relating to procurement " The Rajasthan Transparency in Public procurement Act, 2012" [hereinafter called the Act] and the "Rajasthan Public Procurement Rules, 2013" [hereinafter called the Rules] under the said Act have come into force which are available on the website of State Public Procurement Portal Therefore, the Bidders are advised to acquaint themselves with the provisions of the Act and the Rules before participating in the Bidding process. If there is any discrepancy between the provision of the Act and the Rules and this Bidding Document, the provisions of the Act and the Rules shall prevail. The Offerer should be a distiller/ Bottlers holding valid license for distillery/bottling Plant from the competent authority and the distillery should have a distillation plant in Rajasthan to manufacture Rectified Spirit/ ENA. The F.O.R. rate (per case) given in the offer document for supply of 40 UP, 50 UP & 60 UP Plain (Rectified Spirit based) & 40 UP, 50 UP ENA based Country Liquor in sealed Nips (180ml). Offered rates & quantity in cases per month must be quoted separately for Pet Nips & Glass Nips in Rectified Spirit/ENA category wise i.e. 40 UP, 50 UP. As per the Excise Policy the entire supply of Country Liquor (i.e. 100%) has been assigned to RSGSM. Therefore RSGSM has to purchase Country Liquor from running private distilleries/ bottlers, situated in Rajasthan to procure proper quality of Country Liquor for supply. The following terms & conditions are determined for the offer:- 01. The rates must be offered F.O.R. at RSGSM Depots for supply of Country Liquor (40UP, 50UP & 60UP) duly packed & sealed as per excise policy in Glass/PET bottles. (In Rupees) S.No. Item Description Offer rates per case * 1 Country Liquor 40 up In Glass Bottle (RS Based) Country Liquor 40 up In Pet Bottle (RS Based) Country Liquor 40 up In Glass Bottle (ENA Based) ** 4 Country Liquor 40 up In Pet Bottle (ENA Based) Country Liquor 50 up In Pet/ Glass Bottle (RS Based) Country Liquor 50 up In Pet/Glass Bottle (ENA Based) Country Liquor 60 up In Pet/ Glass Bottle (RS Based) Sale Price per Case * *subject to 5% VAT on sale price of country liquor as decided by Finance Department. ** subject to rates approved by Excise Department before last date of the Tender. Margin profit allowed for RSGSM is 13.10% on offered price. (For Handing & selling charges excluding Bottling Fees) 02. The Director In charge, RSGSM shall finalize the offer of various distillers/ bottlers received for supply of Country Liquor. 03. (a) The supplier firm should have an Excise license valid up to minimum 31 st March, 2017 & distillery/ bottling plant must be operational (A certified copy of such license or related such substantial documents shall be submitted with the offer). 8

10 (b) (c) The supplier firm will mention the production & bottling capacity of their Distillery/ bottling plant on per day and per month basis. The country Liquor produced and supplied should meet the following specifications:- (i) Rectified Spirit used for manufacture of Country Liquor should be of A Grade as per IS Specification. (ii) The supply of country liquor in the following varieties will be made as per prescribed ratio indicated against each (in BL):- a) 50 UP & 60 UP in PET/Glass Bottles - Minimum 40% of the total issue (Monthly basis) b) 40 UP ( Glass/Pet), 50 UP & 60 UP Up to 60% (Remaining Quantity) ( PET/Glass Bottles ) (iii) For PET Nips the grammage of the Nips should be minimum 10.5 Gms made out of.80iv made of a good quality (food grade) material. Quality of PET Nips should be as per IS Specification 14537:1998. Distillers/Bottlers Shall Provide a affidavit in this regard. (iv) For Glass Nips the grammage should be minimum 130 grams of a good quality glass nips should be as per IS Specifications 1662:1974 as amended time to time. The Glass and Pet Nips will be ambossed C.L. RAJASTHAN and name of the supplier. If Pet/Glass bottle does not conform is specification as mentioned above, then case will be referred to Excise Commissioner. Any Penalty imposed by Excise Commissioner will be borne by supplier. (v) The Country Liquor in PET/ Glass bottles (Nips) shall be supplied to RSGSM Depots as per OFS within prescribed time period. (vi) Packing material of good quality shall be used. If there is any loss due to inferior Quality packing material the supplier shall bear such losses. (vii) 40 Up Country Liquor Shall be provided in Red Colour ROPP Seals and Lables. 50 Up and 60 Up Country Liquor shall be provided in Blue Colour ROPP Seals and Lables. (viii) No transit wastage/ Breakages shall be allowed. Filled Nips of Country Liquor shall be supplied with proper seal, label etc. as per design and specification approved by Excise Department duly packed in carton boxes. (IX) (X) (XI) Rates should be quoted as single rate on F.O.R. basis at various depot of RSGSM Ltd., situated in Rajasthan for a period from 1st April, 2016 to 31 st March, The rates shall remain FIRM for the year up to 31st March, 2017 as per tender. The manufacturer shall abide by all the provisions of Excise Act and Rules There under for manufacturing and supply of Country Liquor to our Depots. Supplier's name should be mentioned on every corrugated boxes of Country Liquor in Bold letters conspicuously. (XII) Word CL-RAJASTHAN and name of supplier (Distiller / Bottler) shall be embossed/ engraved On each Glass/ PET bottles. (XIII) Labels of 40 UP Country Liquor shall be printed with words (Strong Country Liquor) LVªksax ns'kh efnjk 9

11 (XIV) Labels of all brands of Country Liquor shall be printed with words In English (consumption of Liquor is injurious to Health)In Hindi efnjk lsou LokLF; ds fy, gkfudkjd gs 04. RSGSM shall retain the right to allocate the quantity of Country Liquor and destinations as per its requirement by issuing OFS(Order for Supplies). 05. In case of any dispute arising out of any matter related to the tender/contract/ agreement, the matter will be referred to Sole Arbitrator appointed by Director In charge, RSGSM whose decision shall be final and binding on both the parties. The place of arbitration shall be Jaipur. The fees and other expenses of the arbitrator shall be borne by both parties equally 06. Inspection : The RSGSM Ltd. is at liberty to carry out sudden inspection of the factory/ works of the Supplier before or during the supply contract without prior intimation. 07. Cancellation: In case RSGSM do not require part or entire ordered quantity due to any reason, it may cancel the part or entire order during the period of contract and/ or any extended period, for which no claim whatsoever of the supplier shall be entertained. 08. Testing: The random sample for testing of supplied Country Liquor shall be taken and necessary testing shall be done at Laboratory of RSGSM or Excise Department or any reputated Pvt. Lab. 09. In the event of any breach of conditions of the contract at any time on the part of the supplier, the contract may be terminated summarily by the Director In charge with such conditions as may be deemed fit. 10. All legal proceedings, arising out of this contract shall be subject to the jurisdiction of the courts situated at Jaipur City only. 11. Distilleries/ Bottling Plant should mention their Brand Names of country Liquor and also mention the name of their franchise along with the capacity and provide copy of latest agreement with the franchisee with supplier. 12. FORCE MAJEURE: If Government imposes any restriction on the supply, matter shall be considered under Force Majeure Clause. 12. In case of shortage of Supply of Country Liquor from within the State of Rajasthan. The state Government can permit import of Country Liquor from outside the State. 13. Orders for Supplies (OFS) 13.1 Supplies to the RSGSM shall be based on the OFS issued by it online. The RSGSM shall issue OFS based on the stock requirement of depots after duly considering the quantity held, the sales trend and requests of the Supplier, if any. To facilitate the process, the supplier may indicate the requirement of its brands and packs in various depots. However, the RSGSM reserves its right to decide the quantity for which OFS 10

12 can be issued. Special requests or difficulties faced by the Supplier regarding issue of OFS may be addressed to the General Manager Validity of OFS should be 12 days however if the last day of OFS validity comes on official holiday. Then validity of OFS would be next working day automatically. The OFS shall be a digitally signed by the authorized signatories of the company The maximum limit of OFS should be 1250 cartoon/boxes of C.L. and minimum limit should be not less then 625 cartoon The OFS would indicate the validity date within which the supplier should complete the delivery. The RSGSM may, at its discretion, extend the validity of the OFS and the supplier shall honour the OFS within the extended validity period without failure. However RSGSM shall charge a fee for extending validity of each OFS as under: (i) For up to 7 days or part thereof - Rs. 2,000/- per OFS However, these rates may be revised by the Director Incharge from time to time. In exceptional circumstances, where the delay is on account of factors beyond the control of supplier like natural calamity, accident of the vehicle carrying quantities under said OFS and contingencies alike, Director Incharge RSGSM may condone the extension charges If the consignment reaches after the validity period, the validity of OFS will be extended with the penalty of Rs. 2000/- per day per OFS Repeated lapse of supplies against OFS without valid reasons may result into reduction of quantity sourced and may also attract other penalties that the RSGSM may specify from time to time In case the supplies are not affected against any OFS and the same is submitted to RSGSM for cancellation, the same shall be cancelled on payment of a fee of Rs.5,000/- per OFS. 14. The quality of Country Liquor to be supplied by Distillers/ Bottlers should conform to specifications prescribed by RSGSM and Excise Department. If the Country Liqour supplied is found to be spurious/ not fit for human consumption, the supplier shall be responsible for all damages that might accrue directly or indirectly to the consumer/ RSGSM, if any. 15. If the quality of Country Liquor to be supplied by distillers and bottlers are not found as per specification, the rejected goods may be taken back within 60 days otherwise a demurrage 2.00 Rs. per day per cartoon from the date of rejection will be charged up to the date of taken back. The demurrage charges will be deducted from their payments. If not taken back within six months then it could be drained out with the prior permission of Excise Department. 16. If any supplier submit application for issue of inter depot transfer order the supplier shall be required to deposit Rs. 2.00/- per cartoon subject to minimum of Rs. 200/- per transfer order quantity or as decided by director incharge from time to time. However as regards extension and cancellation of transfer order quantity, the fees prescribed for extension / cancellation of OFS as mention in relevant paras shall be applicable. 17. If the supplied quantity will not be sold out within the period of five months from the date of receipt, the supply will have to take back or get transfer to another depot otherwise demurrage charges will be Rs. 1.00/- per day per cartoon. 18. The invoice of the Distiller/Bottler shall be accompanied by the following documents and shall be submitted to the receiving depot. 11

13 (i) The copy of OFS issued by the RSGSM. (ii) Copy of the permits issued by the Excise Department; (iii) Transport Bilty; (iv) If applicable, a statement of the excise adhesive labels / holograms with details of unique identifying numbers (for each bottle) of the carton boxes delivered. (v) Batch wise details of quantity of dispatch conforming. (vi) Fit for human consumption certificate will be issued by Unit In-charge of Excise Department and Lab Chemist of distillery/ Bottler concerned before issue of supply to RSGSM depots. 19. Supplier may please note that the consignment would not be unloaded in the receiving depot if the requirements indicated at sr. no. 18 of this document are not full fill. 20. Quantity & supply schedule:- The supply of Country Liquor shall be made by Private distillers/ bottlers as per OFS to be given separately from time to time. The ordered quantity can be increased/ decreased at the discretion of RSGSM & the supplier shall have no claim whatsoever on this account. 21. Specification :- The Country Liquor to be supplied should confirm to specification prescribed by RSGSM and Excise Deptt. It should be fit for potable use and the strength of Country Liquor shall be as per requisition/order (i.e UP, 50 0 UP & 60 0 UP.) Certificate issued by concerned Excise Office regarding its fitness for human consumption shall be furnished with each consignment. In case said certificate(s) are not sent along with each consignment, the consignment shall not be accepted by RSGSM. If the Country Liquor so supplied by the supplier is found at any stage to be spurious/or not fit for human consumption the entire consignment shall be rejected at the risk and cost of the supplier and the supplier shall be responsible for any legal/ criminal proceedings arising there from and also damages that might accrue directly or indirectly to the consumer/ RSGSM, if any. 22. In case of theft during transportation, supplier should lodge an FIR and a copy of the same should also be made available to concern depot and Head Office of RSGSM along with the other documents and make a request to concern depot to enter necessary entries against OFS for zero MIS. 23. Risk & Cost :- In case of your inability to supply the ordered quantity in full/part, which may cause loss to RSGSM in procurement of the Country Liquor from other sources, it will be done at your cost and risk without prior notice. 24. Payment :-100% payment shall be released weekly by RTGS from Head Office after receipt of verification on line from respective Depot & Unit Office on sale of consignment of Country Liquor to licensees. Remittance charges on payment made to Supplier except through RTGS will be borne by the Supplier unless specifically agreed to by the RSGSM Liability on account of excess wastage etc. :- All excise rules and regulations and other regulations that are in force at the time of manufacture and delivery of the goods or may be in force at the time of actual supply, shall be applicable on the supplier. If any liability arises on RSGSM on account of excess wastage, loose strength of Country Liquor or on account of any violation of Excise regulation and/ or any other Government regulation, the same will be borne by the Supplier and it shall be the responsibility of the supplier to indemnify RSGSM by those amounts or otherwise get it waived off from the appropriate authorities. 26. Insurance :- Insurance of material in transit shall be arranged by the supplier at his own cost. 12

14 27. Tax deduction at source :- Income tax and service tax deduction will be made at source at the rates notified by the Central Government from time to time if applicable on the supply contract. 28. Bid Security/Performance Security :-Distillers shall have to deposit Bid Security Rs lacs (Rs. Ten lacs) & Bottlers Rs lacs (Rs. Eight Lacs)by way of Bankers cheque or Demand draft in the name of Rajasthan State Ganganagar Sugar Mills Ltd., payable at Jaipur. Offers without Bid Security tender shall not be accepted. Successful Distillers shall have to deposit a sum of Rs lacs (Rs. Rs. Twenty Five Lacs) & Bottlers Rs lacs (Rs. Twenty Lacs) as Security deposit. Bid Security will be adjusted against Performance Security. This shall be returned after successful completion of the contract. In case of non fulfillment of the contract, the security amount deposited can be forfeited in full or in part. Decision of the Director In-Charge in the regard shall be final. No interest shall be paid on such deposit. No adjustment of any previous balance against security will be allowed. 29. Any duty, Tax etc, paid at the time of purchase shall be refundable to RSGSM if the same is found not to be payable afterwards. 30. A bottler who owned a bottling plant with an investment of more than Rs lac and having latest high class technology shall be eligible to participate in the tender. The proof of technology and investment must be submitted with the tender. Tender without documentary proof will not be entertained. 31. During the Financial Year , the ratio of Country Liquor supply by RSGSM is maximum 43% and both the private distillers and bottlers is minimum 57% of the total supply. The share of private bottlers is 12% out of 57% means a ratio among RSGSM, distillers and bottlers will be 43:45:12 respectively as per the Excise Policy Other provision/ procedure/ arrangement shall be applicable as per previous excise policies. 33. The circular no. EC-108 dated issued by Excise Department is also applicable for the supplies made under the this tender. A copy is being uploaded along with Bid document. 34. Company reserves the right to conduct sudden/ random inspection of the supplied goods to check the quality of supplied item at unit/rc or any place even after the final payment. If quality of supplied goods are not found up to the mark, rejected Country Liquor immediately return back to the supplier as per excise rules. The decision of the RSGSM will be final and binding to the supplier firm. In this regard claim of any supplier shall not be accepted. 35. No Counter condition shall be accepted. Conditional tender would be rejected out rightly. 36. The Special Terms & Conditions shall prevail upon where ever the same are in Contradiction with the General Terms & Conditions. In case of dispute regarding interpretation of any terms and conditions in the Tender Document the same should be got clarified by the Bidder before submitting the Tender. At any stage of the Tender decision of the Management shall be final and binding on all the Bidders. Any request for changing of any conditions/quoted price or inclusion of any document etc. After submitting the Tender Document unless called for by written fax shall not be entertained 37. At the time of tender the bottler / distillers should made available the list of their authorized representative who will contact for the work of supply of country liquor in RSGSM office. 38. Digitally signed Scanned copy of Tender documents, DD of Rs. 1000/- of Tender document, DD of Rs. 1000/- for E-tendering process fees, DD of earnest money and other relevant documents shall be uploaded separately envelope and BOQ (offered quantity and rate) shall be uploaded separately in Online-tender (E-procurement). 39. Company shall give a purchase order to the successful tenderer. The successful tenderer shall execute an agreement on Stamp Paper (Non judicial) as prescribed by Rajasthan Govt. 13

15 40. As per instructions of circular No. 3/2013 Dated finance (G&T) Department, Govt. of Rajasthan Annexure enclosed. Please read carefully and comply :- Annexure A: Compliance with the Code of Integrity and No. Conflict of Interest Annexure B: Declaration by Bidders regarding Qualifications Annexure C: Grievance Redressal during Procurement Process Annexure D : Additional Conditions of Contract 41. RSGSM reserves the right for Country Liquor filling from private bottlers on contract basis. 42. Technical bid shall be uploaded with below mentioned documents :- (1) Scanned copy of Tender Document (2) Scanned copy of D.D. of Bid Security, Processing fees, Tender form fee (3) Attested copy PAN, & TIN No. (4) Attested copy of Latest Valid License of Distillery/ Bottling Plant issued by competent Authority. 14

16 Rajasthan State Ganganagar Sugar Mills Limited GENERAL TERMS & CONDITIONS OF TENDER AND CONTRACT 1. The bidder shall have to carefully study and understand the conditions, specifications, size, make etc. of the goods to be supplied. If he has any doubt about the meaning of any terms, conditions or specifications etc. he should refer to officer in charge and get clarification. The decision of the Company regarding interpretation of the conditions and specifications shall be final and binding on the bidders. 2. Tender should be filled with ink. Tender filled by pencil or otherwise shall not be considered. No addition and alteration should be made in the tender, no over writings should be done. Corrections, if any should be done clearly and should be initialed. (Please Ignore it) 3. Bid must be submitted in properly sealed envelope according to the directions given in the tender notice and must reach this office in time and date as notified. Envelope must be inscribed with the subject of tender and name of bidder. (Please ignore it) 4. Bidders are hereby explicitly warned that Individuals signing the tender must specify as follows :- a) Whether signing as "sole proprietor of the firm?" b) Whether signing as registered active partner of the firm? c) Whether signing for the firm on the basis of power of attorney? d) In case of companies and registered firms, whether signing as Secretary, Manager, Partner, Director, etc. will submit an authorization from the company to do so. A copy of any document under which such authority is given should be forwarded with the tender if a copy has not already been sent to the company. 5. Only such Bidders who are Distillers/ Bottlers into the goods for which they tender shall be eligible. 6. Dealer, who is not registered under the Sales Tax Act, prevalent in the State where his business is located, may not be eligible for Tender. The Sales Tax Registration numbers should invariably be quoted. 7. If a bidder imposes conditions which are in addition to or in conflict with the conditions mentioned herein, his tender may be rejected. 8. The unit rates must not under any circumstances be altered and the rates must be entered in words as well as in figures. 9. (a) Rates quoted must be inclusive of all charges and taxes except Central/Rajasthan Sales Tax which shall be added at the prevailing rates. The Bidder should however indicate whether supply will be made from within or outside Rajasthan. The rates quoted must be F.O.R. Distillery/ Warehouses. (b) Any increases in excise duty or any other tax imposed by Central Government or State Government after the due date of the tender will be paid extra. Similarly, any reduction in the excise duty or any other tax after the due date of tender will be paid less to the party. 15

17 10. The Bidder shall not assign or sublet his contract or any part thereof to any other agency. Subletting may be allowed by the Company provided that the sublet is a registered firm under the Rajasthan Sales Tax Act. 11. The Bidder should Sign the Bid Form at the end of each page as token of his acceptance of all the terms and conditions of the Bid. An affidavit on Rs. 100/- non judicial stamp paper duly notarized for acceptance of all the terms and conditions of the bid document. 12. The tender must be accompanied by a Bid Security equivalent to 2% ( 0.5% in case SSI/Cottage industries registered with Industries Department of Rajasthan) of the estimated value of the items tendered or the supply to be made by him, without which the tender shall not be considered. The bid security should be deposited by the bidder in one of the following forms only. Bank Draft / Pay Order of any Scheduled Bank in favour of Rajasthan State Ganganagar Sugar Mills Limited,' payable at Jaipur. NOTE : 1. The rates should be uploaded separately in Online-tender (E-procurement) and DD should be in a separate sealed cover. 2. The Bid Security will be refunded to unsuccessful Bidder after final acceptance of the tender whereas in case of successful Bidder, it will be treated as part of the Performance Security Deposit. 13. No request for adjustment of outstanding claim of any kind against the company towards BID SECURITY/Performance Security will be entertained, and failure to deposit the BID SECURITY in full amount will always result in cancellation of tender. 14. Successful Bidders will have to deposit security money or an amount equal to 5% (1% in case of SSI/Cottage Industries of Rajasthan registered with Industries Department) of the actual value of the articles by way of DD/Pay order in favour of the Rajasthan State Ganganagar Sugar Mills Ltd. within 15 days or any other specified period from the date of issue of purchase order. The purchase order duly accepted & signed by the Bidder shall be an agreement for supply. The security money will be refunded within six weeks after the expiry of the rates after completion of the contract. No interest will be paid by the Company on the security money. If a Bidder fails to deposit the required security within the period specified, such a failure will be treated as breach of the terms and conditions of the tender and will result in the forfeiture of the Bid Security in part or in full at the discretion of the Director In-charge for reason to be recorded. 15. TENDER SHALL BE VALID (a) 90 days from the dead line for submission of Bids. (b) After a tender has been accepted, the rate shall remain valid throughout the contract Period or for the period for which tenders are invited whichever is higher. 16. The bidder shall be responsible for the proper packing of goods so as to avoid damages under normal conditions of transport by road, sea, rail or air and delivery of the material in good conditions to the consignee at destination. 17. The tenders should be submitted along with samples, if required. 18. Repeat Order - The limits of repeat order shall be 50% of the value of goods as well as time of the original contract. 19. The time specified for supply of Country Liquor shall be deemed to be the essence of the contract and the successful Bidder shall arrange supply/work within that period on receipt of work/supply order from the Company. 16

18 20. (i) If the contractor fails to execute the order/contract within the period specified in the tender, and if such failure have arisen from, any unforeseen cause such as strike, fire, accident, any natural calamity resulting in stoppage of work in the factory, of the Manufacturer/Distributor or similar reasons which the Director In charge of RSGSM Ltd. may feel valid for an extension of the time, may extend the period without charging any liquidated damages. His decision shall be final regarding the sufficiency or otherwise for extension of time. (ii) If the Bidder fails to execute the order/contract within the period specified in the tender, the Director In charge of RSGSM Ltd may at his discretion allow extension of time subject to recovery from the Bidder as liquidated damages and not by way of penalty, a sum equal to the following percentage of the value of goods which the Bidder has failed to supply for the period of delay as stated below:- a) Delay up to one fourth period of the prescribed delivery period 2.5% b) Delay exceeding one fourth but not exceeding half of prescribed delivery period 5%. c) Delay exceeding half but not exceeding three fourth of the prescribed delivery period 7.5%. d) Delay exceeding three fourth but not exceeds the period equal to the prescribed delivery period 10%. Notes : (a) Fraction of a day in reckoning the period of delay in supply shall be eliminated if it is less than half a day. (b) The maximum amount of liquidated damages shall be 10%. (c) When the successful Bidder is unable to complete the order/contract within the specified or extended period, the Company shall be entitled to accept supply from the open market without giving any notice to the Bidder but at his risk and cost i.e. Bidder's account and risk the goods or any part thereof which the Bidder has failed to supply or if not available the best and nearest available substitute thereof or to cancel the contract and the Bidder shall be liable for any loss or damage which the company sustained by reason of such failure on the part of the Bidder. But the Bidder shall not be entitled to any gain on such purchase made against default. The recovery of such damage shall be made from any sum accruing to the Bidder under this or any other contract with the Company. If recovery is not possible from the bills and the Bidder fails to pay the loss or damage within one month, the recovery shall be made under any law for the time being in force or from any other bills outstanding with the Company. (d) If the supplier requires an extension of time in completion of contractual supply on account of occurrence of any hindrance, he shall apply in writing to the authority, which has placed the supply order, for the same immediately on occurrence of the hindrance but not after the stipulated date of completion of supply. (e) Delivery period may be extended with or without liquidated damages if the delay in the supply of goods is on account of hindrances beyond the control of the tenderer. 21. When the Performance security in full or in part is proposed to be forfeited, a notice will be given to the bidder to explain within 10 days as to why the security money should not be forfeited for failure in completing the supply in time. 22. In the event of breach of the contract at any time on the part of the contractor/ supplier, the contract may be terminated summarily by the Director In charge of the Company with such 17

19 conditions as may be deemed fit. 23. The Mode of payment shall be according to special conditions of contract enclosed herewith. Normally, 100% payment is released after acceptance of supply and on receipt of verified bills at Head Office. 24. Remittance charges on payment made to firms except through cheque will be borne by the supplier unless specifically agreed by the Company. 25. All legal proceedings, arising out of this contract shall be subject to the jurisdiction of the courts situated at Jaipur city only. 26. Direct or indirect canvassing on the part or bidders or their representatives will disqualify them. 27. In case of any dispute arising out of any matter related to the tender/contract/ agreement, the matter will be referred to Sole Arbitrator appointed by Director In charge, RSGSM whose decision shall be final and binding on both the parties. The place of arbitration shall be Jaipur. The fees and other expenses of the arbitrator shall be borne by both parties equally. 28. (i) The company reserves the right to accept any tender not necessarily the lowest any tender without assigning any reason and accept any tender for all or anyone or more of the goods for which the tender has been given. (ii) If the bidder resiles from his offer or offers new terms after opening of the tender, his earnest money (Bid Security) is liable to be forfeited. (iii) The submission of more than one tender and under different names is prohibited. (iv) Any relationship or business connection that may exist between bidder and any official of the Rajasthan State Ganganagar Sugar Mills Ltd., Should be declared. If this information is found to have been suppressed, then contract, if any, entered into may be cancelled forthwith without notice and compensation and any amount may have been deposited will be forfeited and credited to the Company. 29. Specifications (if any) of the items for which tenders are invited are enclosed with this document. 18

20 TECHNICAL BID (CHECK LIST) To be filled by the bidder ( Information to be provided along with the Tender Documents & requisite BID SECURITY. Without Bid security the Tender shall not be considered for Evaluation) SN Particulars Details to be filled by bidder Pg. No. 1 Name of the Distillers/Bottlers - 2 Name of the Owner (Enclose verification from respective bank/ Partnership Deed/Memorandum of Articles and Association etc.) 3 Address:- i. Office Address, Phone No, Fax No, - ii. Factory Address Phone No, Fax No, - 4 Distillers/Bottlers (Enclose copy of Distillery License with the name of issuing excise authority along with the validity period) 5 Factory owned or taken on lease/ Rent (Copy of Ownership / Lease Deed registered with competent authority) 6 TIN (Registration with the Sales Tax Department) (Enclose Copy of Certificates of TIN) 7 VAT/CST clearance certificate from the concerning commercial taxes officer with the date of issue of the certificate (Enclose copy of Certificate year ) 8 Latest VAT challan/ CST challan /Return ( Enclose Payment copy of latest Challan of last quarter) 9 Income Tax Permanent Account No. (Enclose copy of PAN No.) 10 BID SECURITY Submitted as Distillers/ Bottlers (Mention Details in figures and words) Bid Security amount Rs. /- - 19

21 Affidavit as per Tender Condition no. 11 of General terms and conditions (On Rs 100/- non judicial stamp Paper duly Notarized) Total Offered Quantity Per Month 1. Distillers 2. Franchisee Name of Franchisee, offered quantity in Cartoons for Distillers alongwith the latest Agreement between Distillers and Franchisee Copy of challan for license fee deposited for the year by the distiller / bottler Please Note : 1. All the Copies Submitted should be duly attested/certified by a Gazetted Officer/Notary public / Oath Commissioner) 2. Rajasthan Parties shall be given preference as per rules of Rajasthan Government only on furnishing the latest valid Price Preference Certificate from the Industries Department) 3. If required documents not submitted then mention the reason of non submission of documents. 20

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27 Annexure D : Additional Conditions of Contract 1. Correction of arithmetical errors Provided that a Financial Bid is substantially responsive, the Procuring Entity will correct arithmetical errors during evaluation of Financial Bids on the following basis: i. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected, unless in the opinion of the Procuring Entity there is an obvious misplacement of the decimal point in the unit price, in which case the total price as quoted shall govern and the unit price shall be corrected; ii. If there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail and the total shall be corrected; and iii. If there is a discrepancy between words and figures, the amount in words shall prevail, unless the amount expressed in words is related to an arithmetic error, in which case the amount in figures shall prevail subject to (i) and (ii) above. If the Bidder that submitted the lowest evaluated Bid does not accept the correction of errors, its Bid shall be disqualified and its Bid Security shall be forfeited or its Bid Securing Declaration shall be executed. 2. Procuring Entity s Right to Vary Quantities i. If the Procuring Entity does not procure any subject matter of procurement or procures less than the quantity specified in the Bidding Document due to change in circumstances, the Bidder shall not be entitled for any claim or compensation except otherwise provided in the Conditions of Contract. ii. In case of procurement of Goods or services, additional quantity may be procured by placing a repeat order on the rates and conditions of the original order. However, the additional quantity shall not be more than 50% of the value of Goods of the original contract and shall be within one month from the date of expiry of last supply. If the Supplier fails to do so, the Procuring Entity shall be free to arrange for the balance supply by limited Bidding or otherwise and the extra cost incurred shall be recovered from the Supplier. 3. Dividing quantities among more than one Bidder at the time of award (In case of procurement of Goods) As a general rule all the quantities of the subject matter of procurement shall be procured from the Bidder, whose Bid is accepted. However, when it is considered that the quantity of the subject matter of procurement to be procured is very large and it may not be in the capacity of the Bidder, whose Bid is accepted, to deliver the entire quantity or when it is considered that the subject matter of procurement to be procured is of critical and vital nature, in such cases, the quantity may be divided between the Bidder, whose bid is accepted and the second lowest Bidder or even more Bidders in that order, in a fair, transparent and equitable manner at the rates of the Bidder, whose bid is accepted. 26

28 List of Depots of RSGSM Year (1st April 2016 to 31st march 2017) Annexure -E S. No District Name Name of Bonded Warehouse 01. Jaipur 01. Jaipur city 02. Chomu, 03. Phulera 04. Shahpura 05. Dudu. 02. Dausa 01. Dausa 02. Bandikui 03. Sikar 01. Sikar 02. Fatehpur 03. Neem ka Thana 04. Shrimadhopur 04. Jhunjhunu 01. Jhunjhunu 02. Chirawa 03. Khetri 04. Nawalgarh 05. Churu 01. Churu 02. Taranagar 03. Sujangarh, 04. Ratangarh 06. Ajmer 01. Ajmer 02. Beawar 03. Kekri 04. Kishangarh 07. Nagaur 01. Prabtsar 02. Didwana 03. Nagaur 04. Mertaroad 08. Bhilwara 01. Bhilwara 02. Shahpura 03. Asind 04. Mandalgarh 05. Gangapur 09. Udaipur 01. Udaipur 02. Mawli 03. Khairwara 10. Chittorgarh 01. Chittorgarh, 02. Kapasan 03. Dungla 04. Begu 05. Nimbaheda 11. Rajsamand 01. Rajsamand 02. Devgarh 12. Jodhpur 01. Jodhpur 02. Falodi 03. Pipad 13. Sirohi, 01. Sirohi, 02. Aburoad 27

29 14. Barmer 01 Barmer 02. Balotra 15. Jaisalmer 01. Jaisalmer 02. Pokhran 16. Pali 01. Pali 02. Rani 03. Jetaran 04. Sojat 17. Jalore 01. Jalore 02. Bhinmal 18. Bharatpur 01. Bharatpur 02. Deeg 03. Bayana 19. Sawaimadhopur 01. Sawaimadhopur 02. Gangapur 20. Alwar 01. Alwar 02. Behror 03. Bhiwadi 04. Khairtal 05. Rajgarh 06. Laxmangarh 21. Karoli 01. Karoli 02 Hindon 22. Dholpur 01. Dholpur 23. Kota 01. Kota 02. Ramganjmandi 24. Bundicity 01. Bundicity 25. Baran 01. Baran 02. Chhipabarod 26. Jhalawar 01. Jhalawar 02. Bhawanimandi 03. Khanpur 27. Tonk 01. Tonk 02. Devli 03. Malpura 28. Sriganganagar 01. Sriganganagar 02. Karanpur 03. Padampur 04. Raisinghnagar 05. Anoopgarh 06. Suratgarh 29. Hanumangarh 01. Hanumangarh 02. Nohar 03. Bhadra 30. Bikaner 01. Bikaner 02. Nokha 03. Lunakaransar 31. Pratapgarh 01. Pratapgarh 02. ChhotiSadri 28

30 Annexure F Manufacturer s Authorization (In case of procurement valuing more than Rupees 10 lakh) Manufacturer s Authorization NIB. NO. RSGSM/CL / Open Competitive Bid/ / Pur/083 Dated: To, The DGM (Purchase) RSGSM Ltd. Jaipur. WHEREAS We, who are official manufacturers of Country Liquor having factories at do hereby authorize to submit a Bid in relation to the Invitation for Bids indicated above, the purpose of which is to provide CL, manufactured by us and to subsequently negotiate and sign the Contract. We hereby extend that the goods supplied by us shall be free from defects arising from any act or omission by us or arising in design, materials and workmanship, under normal use, with respect to the Goods offered by us in reply to this Invitation for Bids. Name In the capacity of : Signed Duly authorized to sign the Authorization for and on behalf of Tel: Fax: Date ( Shall be submitted along with the Bid Security ) 29