Rajasthan State Ganganagar Sugar Mills Limited

Transcription

1 Rajasthan State Ganganagar Sugar Mills Limited 4th Floor, Bhawani Singh Road, Nehru Sahkar Bhawan, JAIPUR RAJASTHAN TENDER FORM Tender of BOPP Tape Roll ( ) Last Date/Time of submission of the Tender : Till upto 2.30 pm Date and time of opening of the Tender : On at 3.00 pm Price of Tender Documents : Rs. 500/- Price of Tender Documents by Post : Rs. 550/-

2 Rajasthan State Ganganagar Sugar Mills Ltd. 4th Floor, Bhawani Singh Road, Nehru Sahkar Bhawan, Jaipur (Tender Fees Rs. 500/- TENDER FORM (To be filled by office before sale of document) 1.1 Due date and time of Acceptance of the Tender : 29th Decemer, 2011 at 2.30 pm 1.2 Due date and time of opening of the tender. : 29th Decemer, 2011 at 3.00 pm 1.3 A. Item for which tender BOPP Tape has been issued : B. Quantity : Bopp Tape (each Roll 65 Mtr.) (3000 Box x 72 Nos.) C. Period of supply : Approx 12 months or as per requirement of RSGSM 1.4 Name of firm/company/institution in whose favour tender has been sold. : (To be filled in by Tenderer in ink only) Note : Before filling the tender, please read the Conditions of Tender and Contract carefully. 2.1 Name of Firm/Company : 2.2 Complete Postal Address : 2.3 Complete Factory Address : 2.4 address, if any : Telephone Nos. : Office Residence Factory Fax No. 1

3 2.5 Capacity of Tenderer : (Manager/Proprietor/Partner/Director) 2.6 Central Sales Tax Regn. No. : 2.7 State Sales Tax Regn. No. : 2.8 Income Tax Pan No.(Enclose Copy): 3.1 Amount of EMD required in NIT : 3.2 Amount Deposited as EMD : 3.3 Mode of payment (DD/pay Order) : Give number &date of DD/PO Note : SSI Units of Rajasthan should enclose the requisite Certificate I have read the conditions of tender and contract annexed hereto carefully and agree to abide by all the conditions and have signed all the pages in token of acceptance thereof. As per conditions No. 15(a) of the tender document, the rates quoted in the Tender shall be valid for 90 days from the date of the Tender. I am Proprietor/Partner/Manager/Director/ of the tendering firm and have been authorised to submit tender. The authority letter in this regard is enclosed herewith. Signature : Name of Signatory (IN BLOCK LETTERS) Designation : Seal : Dated: (Attach sheets where-ever necessary and strike out whichever is not applicable) 2

4 Rajasthan State Ganganagar Sugar Mills Ltd. 4th Floor, Bhawani Singh Road, Nehru Sahkar Bhawan, Bais Godown, Jaipur SCHEDULE OF RATE 1. Item for which Tender has been : BOPP Tape 2. Period of Supply : 12 month as per requirement of RSGSM 3. Quantity Demanded : BOPP Tape Nos rolls(each Roll 65 Mtr.) (3000 x 72 Nos.) 4. Total Quantity Offered : BOPP Tape (No. of boxes) (each roll 100 Mtr.) 5. Rate of BOPP Tape :- Rate per Box BOPP Tape tape 1. Cost per Box in Rs. : (65 Mtr x 72 rolls) (Incl. Excise,Ptg., Pkg., Frght, etc) Add R. S. (if applicable) : Add C. S. (if applicable) : Landed Rate F.O.R. Units (in Figs.) : (Inclusive of all charges excluding Octroi) Landed Rate F.O.R. Units (in Words) :... (Inclusive of all charges excluding Octroi)... Note :- If tax is not applicable/ exempted it should be menioned specificly. Otherwise quoted rates shall be considered as being inclusive of applicable tax. The tenderer should offer a minimum of 50%. Offered quantity less than 50% shall not be considered and the same shall be liable for rejection. Signature : Name of Signatory (In Block Letters) Date : Place: Designation : Seal : 3

5 Rajasthan State Ganganagar Sugar Mills Ltd. 4th Floor, Bhawani Singh Road, Nehru Sahkar Bhawan,Jaipur Tel.No , Fax. No TENDER NOTICE Sealed Tenders for following items are invited from manufacturer. Detailed specification are mentioned in the Tender Document. S. Name of Tender EMD Rs. Quantity Last Date & Time No. in Lacs Submission Opening 01. Rectified Spirit lac BL (Molasses based) (Min.) 2.30 PM 3.00 PM 02. Labels lac - Nips (Min.) 24 lac - Bottles 2.30 PM 3.00 PM 03. P.P. Seals mm lac (Min.) 29mm - 12 lac 2.30 PM 3.00 PM 04. BOPP Tape lac Rolls (65 mtr. each) 2.30 PM 3.00 PM Tender Form can be obtained from this office on payment of Rs. 500/- per tender (by post Rs. 550/-). Form will be sold up to above mentioned submission date till 2.00 pm and tenders must be submitted upto above mentioned time along with Demand Draft of EMD drawn in favour of RSGSM Ltd., Jaipur. The Financial bid of Labels & P.P. Seals shall be kept in separate envelope. Financial bid of tenderer who qualify in Technical bid would only be opened lateron. Tender without appropriate EMD shall not be accepted. Management reserves the right to reject any tender without assigning any reason thereof. Cont : HO-73/Mode/ Date : Dy. General Manager (Purchase) 4

6 Rajasthan State Ganganagar Sugar Mills Ltd. 4th Floor, Bhawani Singh Road, Nehru Sahkar Bhawan, Bais Godown, Jaipur Special Terms and Conditions for Tender of Gum Paste & BoPP Tape. (1) Specifications :- BoPP Tape:- 01. Thickness of film - 23 Micro Tnickness & Adhesive - 18 Micron Total Thickness Micron 04. Elongation % 05. Adhesive Material - Water Accylic 06. Width - 2 inch (48mm) 07. Length - 65 mtrs length each roll brown with print and name or RSGSM Ltd., in Red Colour of Fint size as approved by RSGSM, with Logo. (2) Testing: The sample of each consignment shall be physically checked with regard to specification for weight, size, and print quality and manufacturerer name on BOPP Tape at Unit/Reduction Centres level. The sample shall be got tested from RSGSM Labourtory at Jhotwara or any other authorised laboratories for all parameters in tender documents. (3) The supplier shall have to ensure proper quality as per specification of BOPPTape supplied. In case of testing of BOPP Tape found below permissible limits, the deduction shall be made from the bills in following manner:- BOPP Tape:- As per parementer adhesive thickness minimum 18-1% micro accrylic adhesive total adhesive thickness lower than17 but upto 16.2 micron adhesive thicknes, shall be accepted with deduction of 10%. Variation in total solid more than 10% in lower side the supply shall be liabile to be rejected at the risk & cost of supplier. However, in case of certain exigency, if the material of below specification (beyond permissible limits) is consumed with the permission of Head Office, DIC shall have power to decide deduction as well as quantum of penalty on account of supply of substandard material. (4) Payment : 100% payment shall be made from Head Office on receipt of material against verified bills from the respective unit & test report from Jhotwara/ Authorised lab. While verifying the bills, respective units, shall invariably report the weight as well as size. (5) Calculation of LD: If supplies are taken at more than one place during one supply schedule then total supplies received at various places during the period of supply schedule shall be considered for calculating of Liquidated Damages. (6) E.M.D./Security Deposit:Supplier shall have to deposit Demand Draft of EMD Rs /- in all cases (i.e. whether SSI or Non SSI Units) drawn in favour of Company. Security deposit is equal to 5% (SSI Units of Rajasthan shall have to deposit 1%) of the total value as Security. This shall be returned after successful completion of the contract. In case non fulfilment of the contract, security amount so deposited can be forfeited in full or in part. Decision of the Director Incharge in this regard shall be final. No interest shall be paid on such deposit. No adjustment of any previous balance against EMD will be allowed. 5

7 (7) The supplier shall have to strictly adhere to monthly supply schedule in case of not maintaining supply as per monthly schedule and shortage of material and material may be procured from any source at any point of time on the risk and cost of the supplier under clause 20 {Note (c)} (8) The suppliers will have to provide BOPP tape to any Unit of RSGSM as ordered to them (As per Annexures ). The supplier shall ensure commencement of supplies within 15 days of placement of order. (9) Variation in quantity : Variation upto + 1% shall be allowed in Total Quantity to be supplied for the purpose of completion of the Supply Order. (10) Repeat Order : Company reserves the right to increase the tendered quantity upto 50% on the same Rate, Terms and Conditions till the end of supply period. (11) Cancellation : In case RSGSM do not require part or entire ordered quantity, due to any reason, it may cancel the part or entire order during the period of contract and/or any extended period, for which no claim of the supplier shall be entertained. (12) Management reserves the right to give tenderers applying for the first time a trial order and only after successfully supplying the trial order as per the specification stipulated in the Tender conditions the tenderer shall be given further order. (13) The tenderer would necessarily enclose copy of permanent registration as SSI Unit from the competent authority. (14) Tenderer shall have to provide an affidavit clearly stating that BOPP Tape duly printed the name of RSGSM being supplied to RSGSM shall not be provided to any Company/person/ etc. If at any stage duly printed the name of RSGSM it is found that such BOPP Tape have been given to anybody other than RSGSM the supplier shall be charged for breach of contract and shall be liable for penalty as provided by law. (15) Any duty, taxes etc. paid at the time of purchase shall be refunded to us in the event of the sum being held to be not payable. (16) Inspection : The RSGSM Ltd. will carry out inspection of the factory/ works of the Tenderer before or during the supply contract without prior intimation. If the factory is not found or found unfunctional on the address given in tender form, his EMD/Security Deposit shall be forfeited and tender/ purchase order shall be cancelled. (17) The production capacity of the manufacturer shall be inspected by RSGSM to ensure that required capacity to produce and supply as per requirement of RSGSM exists with the supplier firm. The quantity offered by the tenderer should be commensurate with the production capacity. Such supplier/tenderer whose production capacity is found, after due inspection, to be unsufficient shall not be considered for placing supply order by RSGSM. (18) Management reserves the right to reject the Tenders of suppliers whose report have been found unsatisfactory any time during the supply contract or tenderers who have been black listed for any reason anytime during the supply contract. Any manufacturer found manufacturing illicit BOPP Tape of RSGSM print is liable for legal action by the Company. (19) No counter condition shall be accepted. 6

8 (20) The Special Terms & Conditions shall prevail upon where ever the same are in Contradiction with the General Terms & Conditions. In case of dispute regarding interpretation of any terms and conditions in the Tender Document the same should be got clarified by the Tenderer before submitting the Tender. At any stage of the Tender decision of the Management shall be final and binding on all the Tenderers. Any request for changing of any conditions/quoted price or inclusion of any document etc. After submittiting the Tender Document unless called for by written fax shall not be entertained. (21) BOPP Tape shall be unloaded at the respective units/ centres. However, if the quality is found substandard the supplier shall have to take the goods back at its risk & cost after the supply is despatched. Signature and Seal of Tenderer 7

9 Rajasthan State Ganganagar Sugar Mills Ltd. CONDITIONS OF TENDER AND CONTRACT (1) The Tenderer shall have to carefully study and understand the conditions, specifications, size, make etc. of the goods to be supplied. If he has any doubt about the meaning of any terms, conditions or specifications etc. he should refer to the Officer Incharge and get clarification. The decision of the Company regarding interpretation of the conditions and specifications shall be final and binding on the Tenderers. (2) Tender should be filled with ink no tender filled by pencil or otherwise shall not be considered.no addition and alteration should be made in the tender no over writings should be done. Corrections, if any should be done clearly and should be initialled. (3) Quotation must be submitted in properly sealed envelope according to the directions given in the Tender notice and must reach this office in time and date as notified. Envelope must be inscribed with the subject of Tender and name of Tenderer. (4) Tenderers are hereby expicitly warned that the Individuals signing the Tender must specify as follows :- a) Whether signing as sole proprieter of the firm? b) Whether signing as registered active partner of the firm? c) Whether signing for the firm i.e. or procarationem? d) Incase of companies and registered firms whether signing as secretary, manager, Partner,Director, etc.will submit an authorisation from the company to do this.a copy of any document under which such authority is given should be forwarded with the tender if a copy has not already been sent to the company. (5) Only such Tenderers who are bonafide Manufacturers/dealers into the goods for which they tender shall be eligible. (6 No tenderer, who is not registered under the Sales Tax Act, prevalent in the State where his business is located, may not be eligible for Tender. The Sales Tax Registration numbers should invariably be quoted. (7) If a Tenderer imposes conditions which are in addition to or in conflict with the conditions mentioned herein, his Tender may be rejected. (8) The unit rates must not under any circumstances be altered and the rates must be entered in figures as well as in words. (9) (a) The rates quoted should be F.O.R. distillery/unitoffice/ warehouses inclusive of all duties, taxes and charges. However the tenderers should indicate whether supply will be made from within or outside Rajasthan. (b) Any increase in Excise Duty or any other Tax imposed by Central Government or State Government after the due date of the Tender will be paid extra. Similarly any reduction in the Excise Duty or any other Tax after the due date of the Tender will be paid less to the Party. (10) The Tenderer shall not Assign or Sublet his contract or any part thereof to any other Agency. Subletting may be allowed by the company provided the subletee is a Registered Firm under the Rajasthan Sales Tax Act. 8

10 (11) The Tenderer should Sign the Tender Form at the end of each page as token of his acceptance of all the terms and conditions of the Tender. (12) The Tender must be accompanied by an Earnest Money (0.5% i.e in case of SSI/Cottage industries registered with the Industries Department of Rajasthan) of the value of the items tendered or the supplies to be made by him without which the Tender shall not be considered. The earnest money should be deposited by the tenderer in one of the following forms only. Bank Draft or Pay Order of any Scheduled Bank in favour of Rajasthan State Ganganagar Sugar Mills Limited payable at Jaipur. NOTE : (1) The Rate should be qouted in a sealed cover and DD should be in a separate enclosure with the sealed cover. (2) The EMD will be refunded to unsuccessful Tenderer after final acceptance of the tender whereas in case of successful Tenderer, it will be treated as part of the Security Deposit. (13) No request for adjustment of outstanding claim of any kind against the company towards EMD/SD will be entertained and failure to deposit the EMD/SD in full will always result in cancellation of the Tender/acceptance. (14) Successful Tenderers will have to deposit Security money or an amount equal to 5% (1% incase of SSI/Cottage industries of Rajasthan registered with Industries Department) of the estimated value of articles by way of Demand Draft/Pay Order in favour of the Rajasthan State Ganganagar Sugar Mills Ltd. for which tenders are accepted within 15 days or any other specified period from the date of issue of Purchase Order. The Purchase Order duly accepted and signed by the tenderer will be an agreement for supplies. The Security Deposit will be refunded within six weeks after expiry of the contract on satisfactory completion of the same. No interest will be paid by the company on the Security Deposit. If a tenderer fails to deposit the required security within the period specified, such a failure will be treated as breach of the terms and conditions of the tender and will result in the forfeiture of the earnest money in part or in full at the discretion of the Director Incharge for reasons to be recorded. (15) TENDERS SHALL BE VALID : (a) (b) For a period of 90 days (OR any specified period from the date of opening of Tenders). After the Tender has been accepted, the rates shall remain valid through out the Financial Year OR for the period for which tenders are invited. (16) The Tenderer shall be responsible for the proper packing of goods so as to avoid damages under normal conditions of transport by road, sea, rail or air and delivery of the material in good conditions to the consignee at destination. (17) The Tenders should be submitted alongwith Samples, if required. 9

11 (18) The quantities shown in the Tender Notice are approximate and subject to variation upto 50% at the discretion of Director Incharge. The supplies shall have to be arranged according to requirements as and when orders are placed through out the contract period. (19) The time specified for supplies of BOPP Tape shall be deemed to be the essence of the contract and the successful tenderer shall arrange supply work within that period on receipt of work/supply order from the company. (20) (i) Should the contractor fail to execute the order/contract within the period specified in the Tender Form, and if such failure to deliver/complete in prescribed time as aforesaid have arisen from, any unforeseen cause such as strike, fire, accident, act of GOD resulting in stoppage of work in the factory, of the manufacturer or similar reasons which the Director Incharge may find valid for an extension of the time he may extend the period without charging any agreed liquidated damages. His decision shall be final regarding the sufficiency or otherwise of ground for extension of time. (ii) Should the Tenderer fail to execute the order/contract within the period specified in the Tender Form, the Director Incharge may at his discretion allow extension of time, subject to recovery from the tenderer as liquidated damages and not by way of penalty, as sum equal to the following percentage of the value of goods which the tenderer has failed to supply for the period of delay as stated below :- Notes: (a) Delay upto one fourth period of the prescribed delivery period - 2.5%. (b) Delay exceeding one fourth but not exceeding half of prescribed delivery period - 5%. (c) Delay exceeding half but not exceeding three fourth of the prescribed delivery period - 7.5%. (d) Delay exceeding three fourth but not exceeding the period equal to the prescribed delivery period - 10%. (a) Fraction of a day in reckoning the period of delay in supplies shall be eliminated if it is less then half a day. (b) The maximum amount of Liquidated Damages shall be 10%. (c) When the Successful Tenderer is unable to complete the order/contract within the specified or extended period the Company. shall be entitled to accept supply get work done from the open market without notice to the Tenderer, but at his risk and cost i.e. Tenderer s Account and risk the goods or any part thereof which the Tenderer has failed to supply or if not available, the best and nearest available substitute thereof or to cancel the contract and the Tenderer shall be liable for any loss or damage which the company sustained by reason of such failure on the part of the tenderer. But the tenderer shall not be entitled to any gain on such purchase made against default. The recovery of such or damage shall be made from any sum accruing to the Tenderer under this or any other contract with the company. If recovery is not possible from the bills and the contractor fails to pay the loss or damage within one month, the recovery shall be made under any law for the time being in force or from any other Bills outstanding with the company. 10

12 (21) When the Security Deposit in full or in part is proposed to be forfeited, a notice will be given to the Tenderer to explain within 10 days as to why the Security Deposit should not be forfeited for failure to complete the supplies in time. (22) In the event of any breach of conditions of the contract at any time on the part of the contract, the contract may be terminated summarily by the Director Incharge with such conditions as may be deemed fit. (23) The mode of payment shall be according to special conditions of contract enclosed herewith. Normally, 100% payment is released after acceptance of supply and receipt of verified bills at Head Office. (24) Remittance charges on payment made to firms except through cheques will be borne by the supplier unless specifically agreed by the company. (25) All legal proceedings, arising out of this contract shall be subject to the jurisdiction of the courts situated at Jaipur City only. (26) Direct or indirect canvassing on the part of tenderers or their representatives will disqualify them. (27) In case of any dispute arising in contract, the matter will be reffered to Sole Arbitrator appointed by Director Incharge, RSGSM whose decision shall be final and binding on both the parties. (28) (i) The company reserves the right to accept any tender not necessarily the lowest, reject any tender without assigning any reasons and accept any tender for all or any one or more of the goods for which the tender has been given. (ii) (iii) (iv) If the tenderer resiles from his offer or offers new terms after opening of the tender, his EMD is liable to be forfeited. The submission of more than one tender and under different names is prohibited. Any relationship or business connection that may exist between the Tenderer and any official of the Rajasthan State Ganganagar Sugar Mills Ltd., should be declared. If this information is found to have been suppressed, then Contract, if any, entered into may be cancelled forthwith without notice and compensation and any amount which may have been deposited Forfeited and Credited to the company. (29) Specifications (if any) items for which tenders are invited are enclosed with this documents. Signature and Seal of Tenderer 11

13 Name of the Units of RSGSM, where supply of BOPP Tape is to be made on F.O.R. basis against tender due on 29th December, >ksvokm+k & t;iqj 2 Hkjriqj 3 dksvk 4 e.mksj & tks/kiqj 5 mn;iqj 6 Jhxaxkuxj 7 vtesj And/Or any other Reduction Centres as decided by the RSGSM 12