SCHEDULE 1. KERALA STATE CIVIL SUPPLIES CORPORATION LIMITED (Maveli Bhavan, Gandhi Nagar, Kochi 20 ) C1-5783/16 Dated:

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1 1 SCHEDULE 1 KERALA STATE CIVIL SUPPLIES CORPORATION LIMITED (Maveli Bhavan, Gandhi Nagar, Kochi 20 ) C1-5783/16 Dated: INVITATION OF E-TENDER & INSTRUCTIONS TO TENDERERS FOR DOOR DELIVERY OF RATIONED ARTICLES FROM KODUNGALLUR AND EROOR SUB DEPOT TO THE DOOR STEPS OF RETAIL RATION SHOPS (ARD) COMING UNDER KODUNGALLUR AND EROOR SUB DEPOT To Dear Sirs, Sub:- KSCSC Delivery of Rationed Articles at the door steps of ARDs- E-Tender invited reg... The Kerala State Civil Supplies Corporation Ltd., (hereinafter called the Corporation) invites E-Tenders separately for two sub depots (as per Annexures-A) from the transporters/firms for distribution of Rationed Articles at the door steps of ARDs coming under the Kodungallur and Eroor Sub Depots. The Rationed articles shall have to be lifted from the Kodungalloor and Eroor Supplyco Sub Depot godown respectively and delivered at the door steps of Retail Ration Shops (ARDs ) coming under the Kodungalloor and Eroor Supplyco Sub Depots. Separate tenders should be submitted for Kodungalloor and Eroor Supplyco Sub Depots. Approximately 4500 Qtls of food grains from Eroor Sub Depot and 8000 Qtls of food grains from Kodungallur Sub depot per month. TERMS & CONDITIONS 1. Last date for submission of completed tender document in the e-tender website is noon. ( tenderwizard.com/kscsc).

2 2 2. The rate quoted will be valid for acceptance for 1 year from the date of awarding the contract. 3. The Kerala State Civil Supplies Corporation reserves the right to accept or reject any or all tenders without assigning any reason whatsoever. 4. EARNEST MONEY DEPOSIT: Each tender must be accompanied by Earnest Money Deposit of Rs. 10,000/- (Rupees Ten thousand only) in the form of Demand Draft drawn in favour of Kerala State Civil Supplies Corporation Limited, Kochi 20 issued by any Scheduled bank, payable at Ernakulum. Tenders not accompanied by Earnest Money Deposit will be summarily rejected. The Earnest Money Deposit shall liable to be forfeitured if the tenderer after submitting his tender resiles from or modifies his offer and or the terms and conditions thereof in any manner. The Earnest Money Deposit is also liable to be forfeited in the event of the tenderers failure after the acceptance of his tender to furnish the requisite security deposit (Bank Guarantee/DD) by the due date. Tenders submitted without E.M.D. will be rejected and no exemption for submitting EMD will be allowed under any circumstances. The Earnest Money Deposit will be returned to all unsuccessful tenders, after decision on tenders is taken or 90 days after the tender date whichever is earlier. No interest shall be payable on the amount of earnest money deposit in any case. 5. SECURITY DEPOSIT: In the case of successful Tenderers, the Earnest Money Deposit will be adjusted towards Security Deposit and in addition to this, the successful tenderer shall furnish within 10 days of communication of acceptance of tender, an additional Security Deposit of Rs. 1,90,000 (Rupees One Lakh Ninety thousand only) in the form of a Bank Guarantee/Demand Draft. The total security deposit will be Rs.2 Lakhs. In case the successful tenderer fails to abide by any of the conditions stipulated in this tender, the tender awarded to him will be cancelled, the Security Deposit will be forfeited and the contract will be awarded to any other contractors in full or part. The loss sustained to Supplyco in this regard in excess of Security Deposit will be recovered from the contractor by any means including revenue recovery proceedings.

3 3 The security deposits will be refunded / returned after satisfactory performance of the contract. The above mentioned cash security deposit / bank guarantee shall not carry any interest. 6. INFORMATION ABOUT TENDERERS: The Tenderers should furnish full precise and accurate details in respect of information asked for in Schedule-II Technical Bid and any inaccurate or misleading information given may lead to non-acceptance of tender. 7. SUBMISSION OF TENDER Through E-Tenders ( The following documents with EMD by DD may be submitted before Tender. 1. Photocopy of address proof and identity proof of the tenderer. 2. Certificate from Bank regarding the Account details. 8. OPENING OF TENDERS: The tenders will be opened in the office of The Kerala State Civil Supplies Corporation Ltd., HO, Kochi-20 on pm. The tenderers are advised to be present, either in person or through an authorized representative at the time of opening of tenders. 9. ACCEPTANCE OF TENDERS : The Kerala State Civil Supplies Corporation normally will accept the lowest tender provided all technical and administrative conditions are fully satisfied. The tenders received from blacklisted parties/firms who were convicted or against whom any kind of criminal cases are pending on complaint or FIR filed by Corporation will not be considered for acceptance. The Corporation reserves the right to award contract to one or more tenderers in each region for any or all the parts of the work. The Corporation reserves the right to terminate any accepted tender/contract during the currency of the contract, if it is satisfied that any discrepancy has crept in while finalizing the tender, that the work was awarded by mistake, any false situation is detected during any physical verification of the unit by giving ten days notice in writing to the contractors at their last known place or residence, business and the contractors shall not be entitled to any compensation by reason of such termination. The successful tenderer will be advised of the acceptance of the tender by a telefax or by a formal acceptance letter and both the

4 4 tender documents and acceptance together forms the essence of the contract. No separate agreement will be necessary in this regard. 10. SIGNING OF TENDER Person or persons signing the tender shall state in what capacity he/they is/are signing the tender, for example, as a proprietor of a firm or as a Secretary/ Managing Director etc. of a limited company. In the case of partnership firm the person signing the tender should have duly constituted authority to bind all the partners in all matters pertaining to the contract. Documents to this effect along with an attested copy of the partnership deed should be furnished along with the tender. In the case of a limited company the names of the Directors shall be mentioned and it shall be certified that the person signing the tender is empowered to do so on behalf of the Company. Resolution of the Company to this effect along with a copy of the Memorandum and Articles of Association of the Company shall be attached with the tender. In the case of Hindu undivided family the names of the family members should be disclosed and indicate his status below the signature. The person signing the tender form should or any document forming part of the tender on behalf of another or on behalf of firm should produce a power of attorney duly executed in his favour stating that he has authority to bind such other person or the firm, as the case may be in all matters pertaining to the contract. If the person signing the tender fails to produce the said power of attorney, his tender shall be liable for summary rejection without prejudice to other rights of the Corporation under the law. Power of attorney should be signed by all the partners in the case of partnership firm, the proprietor in the case of proprietary concern by the person who by his signature can bind his company in the case of limited concern, in the case of Hindu undivided family the power of attorney should be signed by Kartha who by his signature can bind the firm.

5 5 1. The contractor shall not make any change in the constitution of the firm without prior approval of the Kerala State Civil Supplies Corporation during the contract period. 2. The contractor shall notify to the Corporation about the death/retirement/ resignation of any of the partners/directors immediately on the occurrence of such events. 11. Sub letting The contractor shall not sublet, transfer or assign the contract or assign the contract or any part thereof to any one else. 12. PERIOD OF CONTRACT: The contract will be for a period of One Year from the date of awarding the contract. The Corporation shall have absolute right to terminate the contract at any time during its currency on reasonable grounds and the tenderer is not entitled for any compensation on this ground of such termination. The Kerala State Civil Supplies Corporation does not guarantee any quantum of work during the currency of the contract. 13. RATES: Tenderers will have to quote the rate in Rs. Per Quintal for the entire period of contract for supplying Rationed Articles as per Corporation s instructions communicated from time to time. The rate quoted shall consist of the expenses for lifting the rationed articles from the godowns of the Eroor and Kodungallur Sub depot, and delivering the same to the ARDs coming under the Sub Depots in Annexure A, inclusive of all taxes and levies. 14. TRANSPORTATION: The Rationed articles of rice and wheat belonging to the First Party (Civil Supplies Corporation) should be delivered at the door steps of Retail Ration Shops coming under Kodungalloor and Eroor Supplyco Sub depots and transportation contractor will be exclusively responsible for the proper transportation and delivery. The stocks should be transported in clean and hygienic vehicles covered with tarpolin sheets which will be connected with GPS by Supplyco. A sticker having the caption ON SUPPLYCO DUTY shall be prominently exhibited in front of the vehicle. Contractor should give a willingness certificate to install GPS device in the vehicles by Supplyco. Any loss to the stock due to Fire/Flood/Theft/Rain, or any reasons on transportation shall be borne by the contractor in full and to prevent such

6 6 losses, the contractor shall deliver the stock as early as possible. In case of a new ARD is established or change in location of a existing ARD the contractor is liable to deliver the stock to the new ARD and at the changed location. 15. MONITORING. The Contractor is responsible for the safety and security of the vehicle in which the stocks are transported. The Contractor shall also be responsible for the safety and security of the Rice and wheat from the point of lifting from Kodungalloor and Eroor Supplyco Sub depot godown till the stock is reached at the Retail Ration Shops. Officials of the Civil Supplies Corporation and Civil Supplies Department of Kerala shall have the right to get the vehicle/stock inspected on the roads during the transportation of stock from both the Supplyco Sub depot godown to the Ration Shops. Violation of any condition of this tender will result penal action as per provisions of PDS (Control) Order 2001 or its subsequent updations/amendments and will result in imposition of penalties under EC act 1955 in addition to criminal, civil proceedings and any other penal action which the Corporation may deem fit MAINTENANCE OF ACCOUNTS The Contractor shall maintain separate accounts of the stock he lifts, and delivers. These accounts may be inspected at any time by the officers of the Corporation and of the Civil Supplies Department. The decision of the officers on the question of relevancy of any documents, information or returns shall be final and binding on the contractor. 17.DELIVERY: The monthly retail authority list of Rice and wheat prepared by the concerned Taluk Supply Officer is handed over to the Supplyco Sub depot. The ARDs remit the cost of the rice and wheat for the quantity specified in the authority list and submit the remittance chalans at the depot. The Depot Manager will generate Goods Issue Sheet (in triplicates for each ARD) for the quantity of Rice and wheat against which remittance of cost has been made by the ARD. The Depot Manager will hand over the Goods Issue Sheets to the Contractor and the Contractor delivers the stock as per the Goods Issue Sheets, at the door steps of the concerned ARDs, on proper acknowledgement. The Contractor shall retain one copy of Goods Issue Sheet after getting proper acknowledgement of ARDs against the receipt

7 7 of stock. On completion of the delivery of stock, the Contractor returns the balance stock, if any, with Goods Issue Sheets duly acknowledged by the ARDs to the Sub depot. On verifying the Goods Issue Sheets and claim bills submitted by the Contractor, payment of transportation charges will be released to the Contractor. (a) Delayed Supply: The Corporation reserves the right to impose penal cut for the belated supply of each item to each ARD as per each Goods Issue Sheet. The penal cut will be the OMSS rate or economic rate whichever is higher. (b) Liquidated Damage: In case the Contractor fails to supply the ordered quantity within the stipulated period or the extended period, the Corporation reserves the right to deliver stocks at the risk and cost of the defaulting Contractor from any source and recover the damages caused thereby from the defaulting Contractor. Any loss to the Corporation as goodwill damage or actual sales loss etc. on account of any irregular performance of the Contractor will be recovered from the Contractor by applying appropriate law. In such event, the Corporation reserves the right to forfeit the security deposit as per the contract, to impose monetary penalties and to blacklist the contractor from the allotment of any work in future. In case of loss, shortage or damage to the commodities during the transit the contractor is liable to pay the amount equal to double the economic cost of the shortage noticed. 18. PAYMENT: The supplier will send the original bills to the depot for each lot and the duplicate bills to HO. Payment will be made from Head Office or from the Depots by way of account payee check or DD(DD commission on account of the contractor) or through Electronic Clearing System normally within three weeks from the receipt of the invoice and GRS from the depot towards proof of satisfactory acceptance of the goods in the depots. Income tax / Sales tax if any, applicable will be deducted from the bills of the supplier as per the Government Act and Rules in force. 19. APPLICABILITY OF R.R ACT. In case any amount is due to the Corporation under the contract or any other contract from the miller and as assessed by the Corporation, the same shall be recovered as arrears of public revenue due on land or land revenue under the provisions of the Revenue Recovery Act.

8 8 20. SET OFF: Any sum of money due and payable to the contractor (including Security Deposit in any form furnished by him/her, any bill pending. Etc) under the contract may be appropriated by the Civil Supplies Corporation and set off against any claim of the Corporation for the payment of any sum of money arising out of this contract or under any other contract made by the contractor with the Corporation. 21. DISPUTES AND JURISDICTION: All disputes relating to this tender or otherwise arising there from between the contractor and the Corporation shall be subject to and be referred to the court of competent jurisdiction constituted within the limits of city of Kochi. 22. FORCEMAJEURE: Neither party here to shall be considered in breach thereof if its failure to perform or observe any or all of the terms, conditions and stipulation herein contained shall be caused, to any extent by War, Warlike operations, Acts of State, Fire, Floods, Earthquakes, Strikes, Lockouts, Embargo, Riots and Civil Commotion. However, that such occurrence or the consequences thereof, which have not continued beyond a continuous period of fifteen days, shall not be regarded as a state of force majeure for the purpose of this clause. The party claiming occurrence of any event under force majeure shall give immediate notice to the other in writing with full proof of such reasons. In case the performance is delayed by any reasons including force majeure reasons, acceptance of the belated supply will be only at the discretion of the Corporation. Sd/- Manager (G.S)

9 9 The Kerala State Civil Supplies Corporation Ltd. List of ARDs and distance from Sub Depot wise. Annexure - A 1. KODUNGALLUR SUB DEPOT Sl.No. ARD No. Distance from Eroor Sub Depot (Km)

10 EROOR SUB DEPOT

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