Two Part Bid (TECHNICAL BID)

Transcription

1 Rajasthan State Ganganagar Sugar Mills Limited SRIGANGA NAGAR_335001(RAJASTHAN) FAX NO , WEBSITE Notice Inviting Bid Offers invited for Procurement of Steam Coal Grade B (Year ) Two Part Bid (TECHNICAL BID) (To be submitted duly filled online through e-procurement portal of Govt of Rajasthan NIB No. Purchase/ 07/SFSGNR/ Download of Tender Form : up to 02:00 PM Last Date/ Time of submission of the Tender : up to 06:00 PM Date and time of opening of the Tender : at 03:00PM Price of Tender Documents : Rs. 500/- Price of E-Tendering process fee : Rs 1000/-

2 S. No Rajasthan State Ganganagar Sugar Mills Ltd. SHREE GANGA NAGAR FAX NO WEBSITE NOTICE INVITING BIDS NIB NO NIB No. Purchase/ 07/SFSGNR/ Date. 1. Sealed Single Stage Two envelopes unconditional Bids are invited for the procurement of STEAM COAL GRADE-B from reputed producers and Competent suppliers on F.O.R basis at Sugar Mill Sri Ganganagar up to 6:00 pm. on as listed below. Name of Article Qty. Place of Delivery & Specifications and Delivery Period 1. Steam Coal Grade -B 1846 MT Cost of each tender doc. Amt of Bid security (in Rs) Validity period of Bids 500 3,61, Days Sugar Factory Sri Ganganagar as per schedule given in Tender Documents 2. Bidding Document can be seen at website rajexcise.gov.in/rsgsm/website /RSGSM-Tenders.aspx and Rajasthan Govt. portal Tender form may be seen and downloaded form website e-proc.rajashtan.gov.in 3. The price of Bidding Document may be paid along with user charges/processing before the time of submission of the Bid. 4. Instructions for submission of Technical Bids:- a. The bids should be submitted online only. Bid security in the form of deposit egras/demand Draft/ Banker s Cheque shall be submitted personally or by post in sealed enevelope bearing the reference of NIB and warning as FOR NIB No. Purchase/ 07/SFSGNR/ for STEAM COAL GRADE-B not to be opened before at 11:00 AM so as to reach upto 06PM of by post or by hand or dropped in the Bid Box at the office of the General Manager RSGSM LTD. SRIGANGANAGAR. b. If required by the Bidder, training may be given by DOIT, Yojna bhawan, Jaipur. Bidder may contact: E-Procurement cell, 1 st Floor, Yojna Bhawan Jaipur. Desk Phone , -eproc@rajasthan.gov.in Website eproc.rajasthan.gov.in c. Bid form & handwritten rates would not be accepted manually.

3 d. Please read carefully the steps of submitting Bid online. 5. Bids received after the specified time and date shall not be accepted. 6. The Bids shall be opened in the office of RSGSM Ltd., Sriganganagar at 3.00 PM on in the 7. RSGSM Management reserves the right to reject any tender without assigning any reason thereof. 8. The Bidders shall not have to submit a valid VAT/CST clearance certificate from the converned Commercial Taxes Officer and the PAN issued by Income Tax Department. E-tender form can be downloaded from the website eproc.rajasthan.gov.in Tender shall be accepted only online (e-procuremernt). D.D. for E-tendering Process fee Rs.1000/- in favour of M.D. RISL Jaipur. Tender form cost Rs.500/- & EMD D.D in facour of Rajasthan State Ganganagar Sugar Mills Ltd payable at Sriganganagar must be deposited in the office of RSGSM Ltd., Sriganganagar before submission time of Tender. Tender without appropriate EMD shall not be accepted. The Technical Bid & Financial Bid shall be uploaded separately. Financial Bid of Tenderer who qualifies in technical bid would only be downloaded on the date to be intimated by RSGSM. This tender shall be processed through E-Procurement portal of Govt. of Rajasthan however in case of any failure process the conventional manual tender procedure shall be followed. Control No. HO/14/Alaknanada/ General Manager

4 Rajasthan State Ganganagar Sugar Mills Ltd, Ph Fax Sri Ganganagar E-Tender Notice NIB No. Purchase/ 07/SFSGNR/ Sealed bids are invited from producers and competent suppliers upto 06:00 PM of for procurement of 1846 MT STEAM COAL grade-b. Details may be seen in the bidding document on our web site rajexcise.gov.in/rsgsm/website/rsgsm-tenders.aspx and Rajasthan govt. portal Tender form may be seen and downloaded from web site eproc. Rajasthan.gov.in. This tender shall be processed through e-procurment portal of Government of Rajasthan. However in case any failure in this process the conventional manual tender procedure shall be followed. Control No. HO/14/Alaknanada/ General Manager

5 INTRODUCTION 1. The number of the Invitation to Bid is : NIB No. Purchase/ 07/SFSGNR/ The Procuring Entity is :The General Manager,RSGSM, Sriganganagar 3. The Work to be carried out :Supply of Steam Coal Grade -B 4. (i) The price of the Bidding Document :Rs.500/- Cash/DD/Banker s Cheque in the name of RajasthanState Ganganagar sugar Mills Limited Payable 5 For clarification purposes only, the Procuring Entity s address is 6. The Pre-Bid conference :No At Sri Ganganagar :Ajit Singh General Manager, 7. The language of the Bid is :English & Hindi Raj. State Ganganagar Sugar Mills Ltd., Sri Ganganagar Tel Fax : ID: 8. The bidder shall submit with its Bid :As mentioned in Terms & Conditions 9. The Bid validity period shall be :90 days from the dead line for submission of Bids 10 i) A Bid Security (EMD) : Rs.3,61,000/- The D.D./Bankers cheque should be in the name of Raj. State Ganganagar Sugar Mills Ltd. Payable at Sriganganagar and must reach in the office of General Manager RSGSM Ltd. Sriganganagar By at 6.00 PM 11 Authorisation :Power of Attorney/ Board Resolution Letter of Authorisation written on the Letter Head by the Bidder. 12 Downloading of Bids :Upto 2.00 pm on 21 th Oct of Rajasthan Government s portal www. eproc.rajasthan.gov.in 13 Submission of Bids :Upto 6.00 pm on 21 th Oct on Rajasthan Government s portal 14 Opening of Bids :At 3.00 pm on 22 th Oct on Rajasthan Govt. Portal at RSGSM, SGNR office % of tendered quantity may be increased at the time of award/purchase order. 16. Quantity Can be divided among more than one Bidders. 17. The period within which the contract agreement is to be executed and performance Security is to be submitted is 15 days from the date of issue of purchase order 18. (a) The Designation and Address of First Appellate Authority -- Board of Director RSGSM Ltd., Jaipur (b) The Designation and Address of

6 Principal Secretary Finance Deptt. Govt. of Rajasthan, Jaipur I/ We (Name of the person) in the capacity Second Appellate Authority -- of (Designation) as bidder have read the introduction, NIB and all the conditions of Bid annexed hereto carefully and agree to abide by all the conditions and have digitally signed and serially numbered all the pages in token of acceptance thereof, details of the bidding firm/company are as below : Name of Firm/Company : Office Address (with pin code) : Factory Address (with pin code) : Telephone Nos. : Office : Residence : Factory : Fax (with STD code) : E- mail ID : Mobile No. : 6 Statutary Details Sales Tax Tin Number : Income Tax PAN : Central Excise Registration No. : Bid Security DD/BC No. & Amount : Signature Name of Signatory (IN BLOCK LETTERS) Designation Date: Place : (Attach sheets where-ever necessary and strike out whichever is not applicable)

7 Rajasthan State Ganganagar Sugar Mills Ltd. SRI GANGANAGAR (Raj.) - Instructions for submission of Tender form & documents 1. The scan copy of tender form, rates & other relevant documents signed & sealed by Tenderer should be submitted online only. 2. As required by the Tenderer, training may be given by DOIT, Yojna Bhawan, Bidder may contact: E-Procurement cell, 1 st Floor, Yojna Bhawan, Jaipur. Help Desk Phone: , - eproc@rajasthan.gov.in,websiteeproc.rajasthan.gov.in 3. Tender form & handwritten rates would not be accepted in Tender Box. 4. Please read carefully the steps of submitting Tender online. 5. Please call on , , for any assistance.

8 Rajasthan State Ganganagar Sugar Mills Ltd. SRI GANGANAGAR (Raj.) Phones: Fax: fufonknkrk dks fueufyf[kr jkf k jkt- LVsV xaxkuxj kqxj feyl] Jhxaxkuxj dk;kzy; esa fu;ekuqlkj tek djkuh gksxh%& Ø-l- kqyd fooj.k kqyd :Ik;s esa Hkqxrku dk izdkj ns; 1- fufonk izi= kqyd 500@& izr;sd fmek.m Mªk V RSGSM Ltd. Sri Ganganagar 2- vekur jkf k 3]61]000@& fmek.m Mªk V@cSadlZ psd 3- bz&vs.mfjax izfø;k kqyd RSGSM Ltd. Sri Ganganagar 1000@& izr;sd fmek.m Mªk V Managing Director, RISL, Jaipur mijksdr jkf k fufonknkrk }kjk jktlfkku LVsV xaxkuxj kqxj feyl fy0 Jhxaxkxuj ij dks lka; 6-00 cts rd tek djkuk vko ;d gsa 2- fufonk esa lhkh la kks/ku fufonk tkjh djus ds mijkur eproc.rajasthan.gov.in osclkbv ij gh tkjh fd;s tkosaxsa fufonknkrkvks }kjk osc ¼bZ&esy½ ij la kks/kuksa@li Vhdj.k dks izkir ugh djus ds lecu/k esa fdlh Hkh nkos dks Lohdkj ugh fd;k tkosxka 3- bz&vs.mfjax ds fy, fufonknkrk gsrq funsz k%& 1½ fufonknkrkvks esa Hkkx ysus okys fufonknkrkvksa dks buvjusv osclkbv eproc.rajasthan.gov.in ij jftlvj djokuk gksxka vkwu ykbu fufonk esa Hkkx ysus ds fy, fmftvy flxuspj lfvzfqdsv (DSC, Type-II) buqksjes ku VsDuksykWth,DV&2000 ds rgr izkir djuk gksxk tks bysdvªksfud fufonk esa lkbu djus gsrq dke vk;sxka fufonknkrk mijksdr fmftvy flxuspj lfvzfqdsv, lh-lh-,-(cca) }kjk Lohd`r,tsUlh ls izkir dj ldrs gsa ftu fufonknkrkvks ds ikl E-Procurement Portal ds fy, iwoz esa os/k fmftvy flxuspj lfvzfqdsv gs] mugs u;k fmftvy flxuspj lfvzfqdsv ysus dh vko drk ugh gsa 2½ fufonknkrkvks dks fufonk izi= bysdvªksfud QkesZV esa mijksdr osclkbv ij fmftvy lkbu ds lkfk izlrqr djuk gksxka 3½ bysdvªksfud fufonk izi=ks dks tek djkus ls iwoz fufonknkrk ;g lqfuf pr dj ysos fd fufonk izi=ks ls lecfu/kr lhkh vko ;d nlrkostks dh Ldsu dkwih fufonk izi=ks ds lkfk vvsp dj nh x;h gsa

9 4½ dksbz Hkh Vs.Mj bysdvªksfudh QkesZV esa tek djkus es fdlh dkj.k ls foyec gks tkrk gs rks mldh fteesnkjh vkj,lth,l,e dh ugh gksxha 5½ vkwu ykbzu fufonk Hkjrs le; lecfu/kr funsz kks dk ikyu ugh djus ds ifj.kkelo:i fufonk izfø;k es mriuu fdlh Hkh izdkj dh ck/kk ds fy, vkj,lth,l,e dh fteesnkjh ugh gksxha

10 Rajasthan Stage Ganganagar Sugar Mills Limited Sri Ganganagar (Rajasthan) Tel. No. : , Fax : ID : rsgsmsgnr@yahoo.co.in Important Instruction:- The Law relating to procurement " The Rajasthan Transparency in Public procurement Act, 2012" [hereinafter called the Act] and the "Rajasthan Public Procurement Rules, 2013" [hereinafter called the Rules] have come into force which are available on the website of State Public Procurement Poratal Therefore, the Bidders are advised to acquaint themselves with the provisions of the Act and the Rules before participating in the Bidding process. If there is any discrepancy between the provision of the Act and the Rules and this Bidding Document, the provisions of the Act and the Rules shall prevail. 1. All tenderers are required to submit their tender online only through e-procurement portal of Govt. of Rajasthan according to the instructions outlined for submission of tender. However in case of any failure in this process the conventional manual tender procedure shall be followed. 2. The unit rates must be mentioned in words as well as in figures. 3. The successful tenderer shall be deemed to have carefully examined, studied and understood the conditions, specifications, size, make etc. of the material. If he will have doubt as to the meaning of any terms and conditions or the specifications etc. he will refer the same to the General Manager, Rajasthan State Ganganagar Sugar Mills Ltd., Sri Ganganagar and get clarifications. 4. The tenderer shall not assign or sublet this contract or any substantial part thereof to any other agency. 5. In case goods supplied is found to be other specification than the approved quality, make or sizes, the same will be rejected and will have to be replaced by the tenderer on his own cost within 7 days of the date of intimation of rejection, after which Rajasthan State Ganganagar Sugar Mills Limited, Sri Ganganagar shall not be responsible for any loss shortage or damage to the rejected material and shall have the right to dispose of the same as it thinks at tenderer s risk and cost on his account. If however, due to exigencies of company s work., such replacement whether in whole or in part, is not considered feasible the General Manager, after giving opportunity to the Tenderer of being, heard or for reasons to be recorded, deduct suitable amount from the approved rates. The deduction made by the General Manager, Rajasthan State Ganganagar Sugar Mills Limited, Sri Ganganagar shall be final and binding on the supplier. 6. Tender must be accompanied by earnest money of Rs.3.61 lacs (0.05% of the offered value of Steam Coal/in case of SSI/Cottage industries registered with Industries Deptt. of Rajasthan without which, tender will not be considered. The amount of earnest money should be deposited by Cash /

11 bank draft/bankers cheque in favour of Rajasthan State Ganganagar Sugar Mills Limited payable at Sri Ganganagar. The security money of the previous year or from other account will not be transferred as earnest money against this tender. The rates should be quoted in sealed cover in the manner prescribed at point No.1 above. 7. The security deposit will be 5% (1% in case of SSI/Cottage industries of Rajasthan registered with Industries deptt.)of the total value of goods. In case of successful tenderer, the earnest will be transferred as security amount and the supplier will be asked to deposit the remaining amount. No interest will be paid by the company on such security amount. The security shall be refunded on satisfactory completion of the contract or on the expiry of the period of guarantee, if any whichever is later. No interest will be paid by Rajasthan State Ganganagar Sugar Mills Limited on the security money. In case of breach of any terms & conditions of the contract the amount of security deposited shall be liable for forfeiture i.e. full or part by Rajasthan State Ganganagar, Sugar Mills Limited, Sri Ganganagar and decision of the General Manager, Rajasthan State Ganganagar Sugar Mills Limited will be final. The tenderers who are SSI units should necessarily enclose authentic copy of permanent registration as SSI units from the competent authority with their tender. 8. The quantities shown in tender form are approximate subject to variation. The supplies shall have to be arranged according to requirements as and when orders are placed. The quantity of steam coal ordered may be increased /decreased ± 20% and the supplier shall be bound to supply the same during the course of supply schedule on the same rate, terms & conditions. If the tenderer fails to do so RSGSM Ltd. Shall be free to arrange for the balance of supply by re-tender or otherwise and the expanses incurred shall be recovered from defaulting tenderer. If the Tenderer fails to pay it within one month of the demand the recovery shall be made under any other law for the time being in force or from the balance amount of the supplier lying with RSGSM Ltd., in any account. If the, RSGSM does not purchase any of the articles or purchase less then the quantity indicated in the tender, or at less rates from others source than tenderer shall not been entitled to claim any compensation. Last quantity of prescribed schedule shall be subject to confirmation by the purchaser for which one week advance intimation shall be given to supplier. 9. No dealer who is not registered under Sales Tax Act, Prevailing in the State, where his business is located should give tender. The Sale Tax registration number should be quoted & Sales Tax clearance certificate from the Commercial Sales Tax Officer of the circle concerned should be submitted, failing which the tender is liable for rejection. 10. If the tenderer impose conditions which are in addition or in conflict with the conditions mentioned herein, his tender is liable for summary rejection at the discretion of the Company. In no case such condition will be deemed to have been accepted unless specifically mentioned in the letter of the acceptance of tender issued by the General Manager Rajasthan State Ganganagar Sugar Mills Limited, Sriganganagar. 11. In the event of any breach of conditions of the contract at any time on the part of the Tenderer, the contract may be terminated summarily by the General Manager, Rajasthan State Ganganagar Sugar Mills Limited, Sriganganagar without compensation to the supplier. 12. The tenderer shall be responsible for the proper loading covering so as to avoid damages during transport by road/rail and delivery of the material in good conditions to the consignee at destination shall be his responsibility. 13. Tenderer should be filled with ink. No tender filled in pencil or otherwise shall be considered. No addition & alternation should be made in the tender. No overwriting should be done. Correction if any should be done separately & initiated.(please ignore it) 14. The tenderer should sign the tender each page as a token of his acceptance of all the terms & conditions of the tender.

12 15. Remittance charges on payment made to the firms except through cheques will be borne by the supplier. 16. Direct or indirect canvassing on the part of tenderer or their representative will disqualify their tender. 17. The tender should be submitted alongwith samples, if needed. 18. Tender should be valid for 90 days from the date of opening date of tender. 19. Notwithstanding anything contained herein before, if at any point of time the supplies or part thereof is found to be not conforming to the specifications and is sub-standard, besides other actions, the company shall have a right to deduct specified amount on all supplies made by the supplier. 20. Tender not accompanied with earnest money will be summarily rejected. 21. Rates must be quoted per M.T.F.O.R. Sugar Factory Sriganganagar (including of all expenses and taxes/levies etc.). Octroi shall be paid by the SGNR office on production of Octroi receipt of Municipal council, Sriganganagar if made applicable. At present there is no Octroi applicable in Rajasthan. 22. Quality: Steam coal Grade B (Calorific value KCAL/Kg.) from Raniganj or equivalent collieries with churi being not more than 10% and no stone and slate etc. 23. The quality shall be provisionally checked and verified at Sugar Factory, Sriganganagar by physical inspection by the authorized persons of RSGSM, Sriganganagar before unloading for which the burning trial if deemed necessary may also be taken in the boiler to see the performance of the coal in the Boiler. For final verification of coal quality, consignment wise sample shall be drawn during unloading of coal in presence of the supplier s representative. One sample from each consignment shall be drawn and after proper mixing the steam coal sample, so drawn, its three parts would be made and sealed by the committee. Two parts of the such sealed sample would be sent to Company s Laboratory. Out of which one sample, to be analysed in the Company s Laboratory and another to be retained there under the custody of the officer/official nominated by the Chief Chemist. The third part of the sealed sample would be given to supplier s representative. The analysis report of the Laboratory of RSGSM Ltd, Sriganganagar shall be considered for payment. In case the supplier s representative is not available at the time of drawing the sample, the authorized person (s) of the company shall draw the sample at his own and send the same for analysis in the Company s Laboratory in the manner specified above and the supplier will have no objection in this regards. In case of any dispute regarding lab. result s of the RSGSM Ltd., Lab, the second part of sample retained in the Company s Laboratory would be got analysed form any govt./recognized lab on the sole discretion and with the approval of the General Manager, RSGSM Ltd., Sriganganagar whose result s would be final and binding on both sides. The dispute about quality of coal can be raised within 30 days from receipt of Report & thereafter second sample would be destroyed and any objection from either side would not be entertainable. 24. (a) Supplier shall supply only steam coal grade B of the above calorific value of Raniganj coal field areas or other collieries of equivalent grade and supplier shall have to submit the document of coal field in evidence to prove that collieries are steam coal collieries. No Boulders/ROM grade coal shall be acceptable. 25. The deduction for shortfall in calorific value of steam coal will be made as under:- (i) Steam coal having calorific value 5550 to % of rate (ii) Steam coal having calorific value 5500 to % of rate (iii) Steam coal having calorific value 5450to % of rate

13 (iv) Steam coal having calorific value 5400 to % of rate The consignment of Steam coal having calorific value below 5400 will not be accepted. Supplier should supply steam coal grade- B of Raniganj area coal field & should submit certificate and lot no. lifting from collieries etc. 26. Supply Period:- Total qty. of steam coal is 1846 MT which may vary as per requirement of factory. The Supply of coal shall be started within 15 days on receipt of order & must be made as per delivery schedule given below:- 1. Last week of Nov MT 2. 1 st Week of Dec MT 3. Las week of Dec MT 4. 1 st Week of Jan MT 5. Last Week of Jan MT 6. 1 st Week of Feb MT 7. Last Week of Feb MT 8. IInd Week of March MT 9. Last Week of March MT If the tenderer fail to execute order/contract within specified period, the General Manager, may at his discretion allow extension of time subject to recovery of L.D., a sum equal to the following percentage of the value of the goods which the tenderer has failed to supply for the period of delay as stated below:- Note:- a. Delay upto one fourth periods of the prescribed delivery period 2 ½ % of value of goods not supplied. b. Delay exceeding one-fourth but not exceeding half of the prescribed delivery period 5% of value of goods not supplied. c. Delay exceeding half but not exceeding three fourth of the prescribed delivery period 7 ½ % of value of goods not supplied. d. Delay exceeding three-fourth period OR beyond that 10% of value of goods not supplied. a) Fraction of a day in reckonings the period of supplied shall be eliminated if it is less than half day. b) The maximum amount of agreed liquidated damages will be 10%. c) It is classified that RSGSM Ltd may resort to risk & cost purchases without granting any extension d) Should the contractor fail to execute the order/contract within the period specified in the Tender Form, and if such failure to deliver material/complete the work in prescribed time as aforesaid have arisen from, any unforeseen cause such as strike, fire, accident, act of GOD resulting in stoppage of work in the factory, of the manufacturer or similar reasons which the General Manager may find valid for an extension of the time he may extend the period without charging any agreed liquidated damages. His decision shall be final regarding the sufficiency or otherwise of ground for extension of time. 27. Payment 75% payment may be released after provisional approval of quality for acceptance of coal by physical inspection satisfactory burring trial. Remaining 25% payment may be released after completion of the supply and deductions, if any, against shortfall in calorific value as per test results from in the Laboratory analysis.

14 28. Rejection:- The coal found sub standard on physical inspection shall be rejected to be taken back by the supplier at has own risk and cost and no payment in any account for rejected coal shall be made by the Company. 29. The coal so rejected shall have to be lifted back by the Supplier within 7 days on intimation to the representative of Supplier at site. Otherwise no claim for return of coal after 7 days shall be entertained by the Company and clause 5 of the terms and conditions may be made applicable. 30. Unloading of coal at factory site shall be arranged by the Rajasthan State Ganganagar Sugar Mills limited, Sri Ganganagar. 31. Clearance certificate of Sales tax is to be attached with the tender. 32. RSGSM Ltd, reserves the right to bifurcate the order between more than one party at lowest rates. 33. The financial bid of tenderers who would qualify in the technical bid evaluation would only be opened later on. 34. Tenderer should enclose certified copy of the entire required document ad per checklist enclosed with tender form. 35. Tender should enclose certificate showing specify categories of his industry viz micro, small, medium etc. 36. The successful tenderer shall executive an agreement on Rs.1000/- stamp (Non judical Paper). With the RSGSM Ltd. on receipt of Purchase Order. 37. Digitally signed scanned copy of Tender documents, D.D. of Rs.500/- for cost of Tender document, D.D. of Rs.1000/- for e-tendering process fees, D.D. of earnest money and other relevant document shall be upload in separate envelope and BOQ (offered shall be upload separately in Online-tender (E-procurement). 38. Cancellation:- In case RSGSM do not require part or entire ordered qty. due to any reasons it may cancel the part or entire order during the period of Contract and or any extended period for which no claim of the supplier shall be entertained. 39. Management reserves the right to give tenderers applying for the first time, a trial order and only after successfully supplying the ordered quality of Coal against the trial order; further order can be given by RSGSM Ltd. 40. Management reserves the right to reject the tender of the suppliers whose report have been found unsatisfactory any time during the supply contract or tenderers who have been black listed for any reasons any time during the supply contract. 41. All legal proceedings arising out of this contract shall be subject to the jurisdiction of the Courts situated at Sriganganagar and not elsewhere. 42. In case of any dispute the person nominated by G.M. of the company shall be sole Arbitrator and his decision shall be final and binding on both the parties. 43. Packing :- The goods to be packed in such a way that it does not break during loading, transportation & unloading and no negative effect on shape, quality, etc. 44. Rate:-Single Rates should be quoted in price bid on F.O.R. Sugar factory Sri Ganganagar basis. 45. Evaluation:- The bids will be technically and financially evaluated. The tenderer will provide complete Profile of the Company/ organization including audited balance sheets & list of clients to whom supply of Steam Coal have been made in the last three years should be mentioned separately. 46. Deduction in case of variation in Specification beyond permissible limits: i. Substandard goods shall not be accepted.

15 ii. If any case of exigency, the same are considered, then the deduction as decided by the General Manager, RSGSM Ltd. shall be made from the payment. 47. Company reserves the right to conduct sudden/random inspection of the supplied goods to check the quality of supplied item even after the final payment. If quality of supplied goods are not found upto the mark, the suitable deduction shall be made from the bill. The decision of the RSGSM will be final and binding to the supplier firm. In this regard any claim of supplier shall not be accepted. 48. Escalation :- Rates would be firm during the period of contract. No escalation in prices would be allowed. 49. Verification:- Verification of every consignment of goods shall be done by authorized representative of RSGSM Ltd at sugar factory store at Sriganganagar after receipt of material. 50. Testing :- Testing of the quality of goods would also be done in Company s Lab as mentioned in foregoing paragraphs. 51. E.M.D. (Bid Security.)- Bid security shall Rs. 3,61,000/- i.e. be 2% of the estimated value of offered quantity. In case of Small Scale Industries of Rajasthan it shall be 0.5% of the quantity offered for supply and in case of sick industries, other than Small Scale Industries, whose cases are pending with Board of Industrial and Financial Reconstruction, it shall be 1% of the value of bid. Concessional bid security may be taken from registered bidders as specified by the State Government. Every bidder, if not exempted, participating in the procurement process shall be required to furnish the bid security as specified in the notice inviting bids. A bid securing declaration shall be taken from Departments' of the State Government and Undertakings, Corporations, Autonomous bodies, Registered Societies, Cooperative Societies which are owned or controlled or managed by the State Government and Government Undertakings of the Central Government. Bid securing declaration shall necessarily accompany sealed bid. The bid security may be given in the form of cash, a banker s cheque or demand draft. Amount of EMD more than Rs Lac can be deposited by way of DD/B.C./Bank Guarantee. Tender without appropriate EMD Shall not be accepted. The Bid Security must remain valid Thirty days beyond or extended validity period of the bid. The bid security of unsuccessful bidders shall be refunded soon after final acceptance of successful bid and signing of Agreement and submitting performance security. The Bid security taken from a bidder shall be forfeited in the following cases, namely:- a) when the bidder withdraws or modifies its bid after opening of bids; b) when the bidder does not execute the agreement, if any, after placement of supply / work order within the specified period; c) when the bidder fails to commence the supply of the goods or service or execute work as per supply / work order within the time specified; d) when the bidder does not deposit the performance security within specified period after the supply / work order is placed; and e) if the bidder breaches any provision of code of integrity prescribed for bidders specified in the Act and Chapter VI of these rules. ek=k vuqlkj dqy fufonk eqy; dk vkadyu fd;k x;k gs] 'krksz ds vuqlkj dqy fufonk eqy; dh 2 izfr'kr vekur jkf'k ds vk/kkj ij leiw.kz fufonk ek=k ij vkadfyr dh

16 xbz vekur jkf'k izr;sd fufonk nkrk dks tek djkuh vfuok;z gs ftlds ds vhkko es fufonk Lohdkj ugha gksxh ftlds fy, fufonk nkrk Loa; fteesnkj gksxka 52. Performance security.- The amount of performance security shall be 5% of the amount of supply order In case of Small Scale Industries of Rajasthan it shall be one percent of the amount of quantity ordered for supply of goods and in case of sick industries, other than Small Scale Industries, whose cases are pending before the Board of Industrial and Financial Reconstruction (BIFR), it shall be two percent of the amount of supply order. Performance security shall be furnished within 15 days from the date of issue of purchase order in any one of the following forms- b. Deposit though egras; c. Bank Draft or Banker's Cheque of a scheduled bank; d. Amount more than Rs Lac can be deposited by way of DD/B.C./Bank Guarantee. Performance security shall remain valid for a period of sixty days beyond the date of completion of contractual obligations of the bidder. This shall be returned after successful completion of the contract. In case non fulfillment of the contract, security amount so deposited can be forfeited in full or in part. Decision of the General Manager in this regard shall be final. No Interest shall be paid on such deposit. No adjustment of any previous balance against EMD will be allowed. 53. Supplier should be a manufacturing company or bonafide dealer dealing in the goods for which tenders are invited. 54. The supplier shall have to adhere strictly to supply schedule. In case of not maintaining supply as per schedule and shortage of material and material may be procured from any source at any point of time on the risk and cost of the supplier. 55. Quantity & Estimated Value of Tender :- The quantity of goods sought to be purchased is mentioned in price bid which is approximate and tentative, it is subject to variation as per Rajasthan Government directives and policies. 56. Variation in quantity: Variation upto ± 1% shall be allowed in Total Quantity to be supplied for the purpose of completion of the Supply Order.

17 57. Cancellation : In case RSGSM do not require part or entire ordered quantity, due to any reason, it may cancel the part or entire order during the period of contract and/or any extended period, for which no claim of the supplier shall be entertained. 58. Any duty, taxes etc. paid at the time of purchase shall be refunded to RSGSM in the event of the same being held to be not payable. 59. Repeat Order (Right to vary quantity)- At the time of award of contract, the quantity of goods, works or services originally specified in the bidding documents may be increased, but such increase shall not exceed twenty percent of the quantity specified in the bidding documents. It shall be without any change in the unit prices or other terms and conditions of the bid and the bidding documents at the time of award/purchase order. The limits of repeat order shall be 25% of the value of goods of the original contract. 60. Inspection :The RSGSM Ltd. may carry out sudden inspection of the factory/ works /office /shop or of the show room of the Tenderer before or during the supply contract without prior intimation. If these are found un-functional or the given information if found otherwise than as mentioned in the Tender his EMD/Security Deposit shall be forfeited. 61. Management reserves the right to reject the Tenders of suppliers whose report have been found unsatisfactory any time during the supply contract or tenderers who have been black listed for any reason anytime during the supply contract. 62. Management reserves the right to give tenderers applying for the first time a trial order and only after successfully supplying the trial order as per the specification stipulated in the Tender conditions the tenderer shall be given further order. 63. Breakage/defects:- Transit breakage/ cost of defective materials shall be borne by supplier which shall be known during the process of use and deduction shall be made from suppliers payment. 64. Date of receipt of material at the destination shall be considered for calculating recovery of liquidated damages. 65. Tenderer who qualify in Technical Bid, the financial bid would only be opened later on the date to be intimated by RSGSM. 66. Tenderer should enclose certified copy of all the required document as per checklist enclosed with Tender form. 67. Tenderer should enclose certificate showing specifying categories of his industry viz micro, small, medium etc. 68. The tenderer would necessarily enclose copy of permanent registration as SSI Unit from the competent authority to avail benefit of SSI units. 69. Comparison of rates of firms outside and those in Rajasthan.- While tabulating the bids of those firms which are not entitled to price preference, the element of Rajasthan Value Added Tax shall be excluded from the rates quoted by the firms of Rajasthan and the element of Central Sales Tax shall be included in the rates of firms from outside Rajasthan for evaluation purpose.

18 70. Dividing quantities among more than one bidder at the time of award.- As a general rule all the quantities of the subject matter of procurement shall be procured from the bidder, whose bid is accepted. However, when it is considered that the quantity of the subject matter of procurement to be procured is very large and it may not be in the capacity of the bidder, whose bid is accepted, to deliver the entire quantity or when it is considered that the subject matter of procurement to be procured is of critical and vital nature, in such cases, the quantity may be divided between the bidder, whose bid is accepted and the second lowest bidder or even more bidders in that order, in a fair, transparent and equitable manner at the rates of the bidder, whose bid is accepted Counter offer to first lowest bidder (L1), in order to arrive at an acceptable price, shall amount to negotiation However, any counter offer thereafter to second lowest bidder (L2), third lowest bidder (L3) etc., (at the rates accepted by L1) in case of splitting of quantities, as pre- disclosed in the bidding documents, shall not be deemed to be a negotiation. 71. Execution of agreement.- The bidder shall execute the agreement on a non judicial stamp of specified value at its cost. 72. As per instructions of circular No. 3/2013 Dated finance (G&T) Depratment, Govt. of Rajasthan Annexure enclosed. Please read carefully and comply :- Annexure A : Compliance with the Code of Integrity and No. Conflict of Interest Annexure B : Declaration by Bidders regarding Qualifications Annexure C : Grievance Redressal during Procurement Process Annexure D : Additional Conditions of Contract 73. Income Tax, other taxes shall be deducted at source from suppliers bills, if applicable and no reimbursement of the same shall be made by RSGSM. 74. No counter condition shall be accepted. 75. In case of any deviation in special terms and conditions from general terms & conditions, then the special terms and conditions shall prevail upon. Signature and seal of Tenderer

19 Rajasthan State Ganganagar Sugar Mills Limited GENERAL TERMS & CONDITIONS OF TENDER AND CONTRACT 1. The tenderer shall have to carefully study and understand the conditions, specifications, size, make etc. of the goods to be supplied. If he has any doubt about the meaning of any terms, conditions or specifications etc. he should refer to officer Incharge and get clarification. The decision of the Company regarding interpretation of the conditions and specifications shall be final and binding on the tenderers. 2. Tenders should be filled in with ink. No tender filled in by pencil or otherwise shall be considered. No addition and alteration should be made in the tender. No over writings should be done. Corrections, if any, should be done clearly and should be initialed. (Please ignore it) 3. Quotation must be submitted in properly sealed envelope according to the directions given in the tender notice and must reach this office in time and date as notified. Envelope must be inscribed with the subject of tender and name of tenderer. (Please ignore it) 4. Tenderers are hereby explicitly warned that individuals signing the tender must specify as follows :- a) Whether signing as "Sole proprietor of the firm?" b) Whether signing as registered active partner of the firm? c) Whether signing for the firm i.e. for procurationem? d) In case of Companies and registered firms, as Secretary, Manager, Partner, Director etc. will submit an authorisation of the company. The copy of the document in which authority has been given should be enclosed with the tender if the same has not been sent to the Company prior to the opening at tender.

20 5. Only bonafied manufacturers/dealers who deals into the goods for which they submit tender shall be eligible. 6. Dealer not registered under Sales Tax Act, prevalent in the state where his business is located, may not be eligible for tender. The sales Tax registration numbers should invariably be quoted. 7. If a tenderer imposes conditions which are in addition to or in conflict with the conditions mentioned herein, his tender may be rejected. 8. The unit rates must not under any circumstances be altered and the rates must be entered in words as well as in figures. 9. s a) Rates quoted must be inclusive of all charges and taxes except Central/Rajasthan Sales Tax which shall be added at the prevailing rates. The tenderer should however indicate whether supply will be made from within or outside Rajasthan. The rates quoted must be F.O.R. Suger Mill Sriganganagar. b) Any increases in excise duty or any other tax imposed by Central Government or State Government after the due date of the tender will be paid extra. Similarly, any reduction in the excise duty or any other tax after the due date of tender will be paid less to the party. c) If Central excise duty is charged by the supplier/manufacturer, they would be required to issue cenvetable invoice,. Such party should specifically indicate the guaranteed amount of cenvat credit which would be available to the company under CENVAT scheme of excise department. In case such credit falls short than the guaranteed amount the difference would be recoverable from their bills. 10. The tenderer shall not assign or sublet his contract or any part thereof to any other agency. 11. The tenders should sign the tender form at the end of each page as a token of his acceptance of all the terms and conditions of the tender. 12. The tender must be accompanied by an earnest money equivalent to 2% (0.5% in case SSI/Cottage industries registered with Industries Department of Rajasthan) of the value of the items tendered or the supply to be made by him, without which the

21 tender shall not be considered. The earnest money should be deposited sugar Mills Limited,' payable at Sriganganagar. Note : 1. The rates should be quoted in a sealed cover and DD should be in a separate enclosure with the sealed cover in the manner prescribed by RSGSM Ltd. 2. The earnest money will be refunded to unsuccessful tenderer after final acceptance of the tender whereas in case of successful tenderer, it will be treated a part of the security deposit. 13. No request for adjustment of outstanding claim of any kind against the company towards EMD/SD will be entertained, and failure to deposit the EMD/SD in full amount will always result in cancellation of tender. 14. Successful tenderers will have to deposit security money or an amount equal to 5% (1% in case of SSI/Cottage Industries of Rajasthan registered with Industries Department) of the actual value of the articles by way of DD/Pay order in favour of the Rajasthan State Ganganagar Sugar Mills Ltd. within 15 days or any other specified period from the date of issue of purchase order. The purchase order duly accepted & signed by the tenderer shall be an agreement for supply. The security money will be refunded within six weeks after the expiry of the rates after completion of the contract. No interest will be paid by the Company on the security money. If a tenderer fails to deposit the required security within the period specified, such a failure will be treated as breach of the terms and conditions of the tender and will result in the forfeiture of the earnest money in part or in full at the discretion of the Director Incharge for reason to be recorded. 15. TENDER SHALL BE VALID for 90 days from the dead line for submission of Bids 16. The tenderer shall be responsible for the proper packing of goods so as to avoid damages under normal conditions of transport by road, sea, rail or air and delivery of the material in good conditions to the consignee at destination. 17. The tenders should be submitted alongwith samples, if required. 18. The quantities shown in the tender notice are approximate and subject to variation upto 20% of the value of goods of original order at the discretion of Company. The supply shall have to be arranged according to requirements as and when orders are placed throughout the contract period. At the time of award of contract, quantity of goods originally may be increase upto twenty percent of the quantity specified in the bidding documents. 19. The time specified for supply of goods shall be deemed to be the essence of the contract and the successful tenderer shall arrange supply/work within that period on receipt of work/supply order from the Company. 20. i. If the contractor fails to execute the order/contract within the period specified in the tender, and if such failure have arisen from, any unforeseen cause such as strike, fire, accident, any natural calamity resulting in stoppage of work in the factory, of the manufacturer or similar reasons which the General Manager of RSGSM Ltd. may feel valid for an extension of the time, may

22 Notes : ii. extend the period without charging any liquidated damages. His decision shall be final regarding the sufficiency or otherwise for extension of time. If the tenderer fails to execute the order/contract within the period specified in the tender, the General Manager of RSGSM Ltd may at his discretion allow extension of time subject to recovery from the tenderer as liquidated damages and not by way of penalty, a sum equal to the following percentage of the value of goods which the tenderer has failed to supply for the period of delay as stated below :- a) Delay upto one fourth period of the prescribed delivery period 2.5% b) Delay exceeding one fourth but not exceeding half of prescribed delivery period 5%. c) Delay exceeding half but not exceeding three fourth of the prescribed delivery period 7.5%. d) Delay exceeding three fourth but not exceeding the period equal to the prescribed delivery period 10%. (a) Fraction of a day in reckoning the period of delay in supply shall be eliminated if it is less than half a day. (b) The maximum amount of liquidated damages shall be 10%. (c) When the successful tenderer is unable to complete the order/contract within the specified or extended period, the Company shall be entitled to accept supply from the open market without giving any notice to the tenderer but at his risk and cost i.e. tenderer's account and risk the goods or any part thereof which the tenderer has failed to supply or if not available the best and nearest available substitute thereof or to cancel the contract and the tenderer shall be liable for any loss or damage which the company sustained by reason of such failure on the part of the tenderer. But the tenderer shall not be entitled to any gain on such purchase made against default. The recovery of such damage shall be made from any sum accruing to the tenderer under this or any other contract with the Company. If recovery is not possible from the bills and the contractor fails to pay the loss or damage within one month, the recovery shall be made under any law for the time being in force or from any other bills outstanding with the Company. 21. When the security money (Performance security) in full or in part is proposed to be forfeited, a notice will be given to the tenderer to explain within 10 days as to why the security money should not be forfeited for failure in completing the supply in time. 22. In the event of breach of the contract at any time on the part of the contractor/ supplier, the contract may be terminated summarily by the Director Incharge of the Company with such conditions as may be deemed fit. 23. Remittance charges on payment made to firms except through cheques will be borne by the supplier unless specifically agreed by the Company.

23 24. All legal proceedings, arising out of this contract shall be subject to the jurisdiction of the courts situated at Sriganganagar city only. 25. Direct or indirect canvassing on the part or tenderers or their representatives will disqualify them. 26. In case of any dispute arising in contract, the matter will be referred to Sole Arbitrator appointed by Director Incharge, RSGSM whose decision shall be final and binding on both the parties. 27. (i) The company reserves the right to accept any tender not necessarily the lowest any tender without assigning any reason and accept any tender for all or anyone or more of the goods for which the tender has been given. (ii) If the tenderer resiles from his offer or offers new terms after opening of the tender, his earnest money (Bid Security) is liable to be forfeited. (iii)the submission of more than one tender and under different names is prohibited. (iv) Any relationship or business connection that may exist between tenderer and any official of the Rajasthan State Ganganagar Sugar Mills Ltd., Should be declared. If this information is found to have been suppressed, then contract, if any, entered into may be cancelled forthwith without notice and compensation and any amount may have been deposited will be forfeited and credited to the Company. 28. Specifications (if any) of the items for which tenders are invited are enclosed with this document. 29. The value added tax (VAT) shall be paid as per rules 40(A) of VAT act for which necessary details should be provided by the supplier. Signature and seal of Tenderer

24 List of Documents to be submitted by each Tederer participating in the tenders for supply of Steam Coal Grade-B in response to NIT No. Pur/12/ is issued by RSGSM Ltd. Sriganganagar. 1. Authentic copy of the Registration Certificate of Sales Tax Deptt. 2. Authentic Copy of Income Tax Permanent A/c No. (PAN) 3. Copy of latest paid Sales Tax Challan. 4. Whether Registered with industries Deptt. Of rajasthan if so, Authentic copy of SSI Unit Certificate issued by the Raj. Industries Deptt. And Other required document. 5. List of Clients with quantity of Coal supplies successfully in last 3 years. 6. Authentic copies of last 3 years P&L and Balance Sheet of tenderer submitting tender. 7. Any other document in support of experience to deal in the Steam Coal supplies. 8. Authentic copy of Partnership deed in case of partnership firm submitting Tender. 9. Authentic copy of Certificate issued by the Company Registrar in case of Company submitting the tender. Note:- All Documents should be attested by a Gazetted officer/notary Public/Oat commissioner.