TENDER DOCUMENT FOR PURCHASE OF: PROCUREMENT OF GROCERIES/ PROVISIONS FOR MINT CANTEEN Tender Number: /CANTEEN, Dated:

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1 India Government Mint, IDA, Phase-II, Cherlapally,(R.R district), Hyderabad Pin India Ph. No: , Fax No: CIN: U22213DL2006GOI Web: GSTIN : 36AAJCS6111J2Z8 Not Transferable Security Classification: TENDER DOCUMENT FOR PURCHASE OF: PROCUREMENT OF GROCERIES/ PROVISIONS FOR MINT CANTEEN Tender Number: /CANTEEN, Dated: This Tender Document Contains Pages. Tender Document is sold to: KENDRIYA BHANDAR ROOM NO 21 & 22,1ST FLR MUNICIPAL COMP,KOTI,HYDERABAD INDIA ( ) Details of Contact person in SPMCIL regarding this tender: Name: HIMANSHU. Designation: Assistant Manager (MM) Address: IGMH (India Government Mint, Hyd) India T01.1

2 Section1: Notice Inviting Tender (NIT) /CANTEEN (SPMCIL's Tender SI No.) (Date) 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services: Sch d. No Brief Description of Goods/services Biryani Aaku CMZZ AJINOMOTO CMZZ Ajwan CMZZ Amchur powder CMZZ Black Pepper CMZZ Bombay Bison Atta CMZZ Bombay Rawa CMZZ Coconut Powder CMZZ Dalchini CMZZ Dalda CMZZ Dry Chilli CMZZ Dry Coconut CMZZ Eating Soda CMZZ Gharam Masala(Badsha powder) CMZZ Tamarind CMZZ Batana CMZZ Haldi powder CMZZ Idli rawa CMZZ Quantity (with unit) Earnest Money (In Rs.) Remarks SEALED QUOTATION MAY BE SUPERSCRIBED WITH NO. DATE & DUE FOR OPENING Sec01.1

3 Sch d. No Brief Description of Goods/services Zeera CMZZ Jeera Powder CMZZ Kabuli Chenna CMZZ Kesari(Yellow) CMZZ Kaju Churna 2 PCS CMZZ Lavanga CMZZ L.G.Asafodia CMZZ Marwadi Methy CMZZ Maida CMZZ Mirchi Powder CMZZ Onion CMZZ Ground nut CMZZ Papad CMZZ Plastic Tea Glasses 90 Ml Each CMZZ Putana Dall CMZZ Rai CMZZ Sona masoori rice superfine qlty 1yr old CMZZ Shajeera CMZZ Salt Mota CMZZ Salt CMZZ Sugar CMZZ Quantity (with unit) nos PCS Sunflower Oil Freedom litre pouch Earnest Money (In Rs.) Remarks Sec01.2

4 Sch d. No. Brief Description of Goods/services Quantity (with unit) Earnest Money (In Rs.) Remarks 40 CMZZ Ltr 41 Tarbooa ginja CMZZ Tea Powder CMZZ Thilly CMZZ Toordal CMZZ Chana dal CMZZ Udad dal CMZZ Moong Dall CMZZ Wheat ata (make :Ashirwad) CMZZ Garlic CMZZ Scrubbers - nylon Each CMZZ nos 51 Sabat Daniya CMZZ Methi CMZZ Sambar Powder 777 CMZZ Milk Powder CMZZ gms Each CMZZ Vim (Liquid ) 225 ML Each CMZZ nos 57 Paper Glasses per glass Each for Tea CMZZ nos 58 Joggery CMZZ Nirma / Wheel Powder 500 gms CMZZ Ghee Alsi CMZZ Hand wash liquid Sec01.3

5 Sch d. No Brief Description of Goods/services CMZZ Chole Masala CMZZ Kaju CMZZ Ginger CMZZ Dhaniya CMZZ ilachi CMZZ Quantity (with unit) Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.) Dates of sale of tender documents: Earnest Money (In Rs.) ONE-BID SINGLE From to during office hours. Remarks Place of sale of tender documents Closing date and time for receipt of tenders :45:00 Place of receipt of tenders INDIA GOVERNMENT MINT, CHERLAPALLY, HYDERABAD Time and date of opening of tenders :00:00 Place of opening of tenders INDIA GOVERNMENT MINT, CHERLAPALLY, HYDERABAD Nominated Person/ Designation to Receive Bulky Tenders (Clause of GIT) HIMANSHU. Assistant Manager (MM) NOTE: "THIS NOTICE IS BEING PUBLISHED ONLY AS AN ABUNDANT PRECAUTION AND IS NOT AN OPEN INVITATION TO QUOTE IN THE TENDER PARTICIPATION IN THIS TENDER IS BY INVITATION ONLY AND IS LIMITED TO THE SELECTED INDIA GOVERNMENT MINT, HYDERABAD'S REGISTERED BIDDERS FOR THE ITEM, WHO HAVE BEEN SENT THIS TENDER BY POST/COURIER. UNSOLICITED OFFERS ARE LIABLE TO IGNORED." 2.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 3.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organization, the tenders will be sold/ received/ opened on the next working day at the appointed time. 4.The tender documents are not transferable. 5. Any security breach by the contracting party will lead to 1. Termination of the Contract 2. Payment of damages (HIMANSHU) ASST.MANAGER(M&M) Sec01.4

6 FOR GENERAL MANAGER INDIA GOVT. MINT, HYDERABAD PH (Name Designation, Address telephone number etc of the officer signing the document) For and on behalf of... Sec01.5

7 Section II: General Instructions to Tenderers (GIT) Part 1: General Instructions Applicable to all type of Tenderers For Part I & Part II : Refer to our website : Sec02.1

8 Sec02.2 Tender Number:

9 Section III: Specific Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.) Sr No GIT Clause No. Topic SIT Provision Tender Currency Supplier is requested to quote price within 2 Decimal place.quotation with price quote beyond 2 decimal place is ignored Tender Validity 90 days from the date of bid opening , 50.3 Tender For rate Contracts Applicable Sec03.1

10 PART I Section IV: General Conditions of Contract (GCC) Refer to our website : Sec04.1

11 Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit) Sl.No. GCC Clause No. Topic Option Clause Not applicable SCC Provision Price Adjustment Clause Not applicable 10 22, 22.1, 22.2, 22.4, 22.3, 22.6 Terms and Mode of payments 100% cost of Groceries/ Provisions will be paid within 30 days on monthly basis for the actual quantities drawn and accepted by Mint Quantum of LD L.D. will be levied for delayed of delivered price of the delayed goods/ Services for each week or part thereof subject to a maximum of 10% of undelivered goods/ services. Sec05.1

12 Schedule No. Breif Description of goods and services (Related Specifications etc.are in Section-VII) Section VI: List of Requirements Accounting Unit Quantity Amount of Earnest Money 1 CMZZ Biryani Aaku CMZZ AJINOMOTO CMZZ Ajwan CMZZ Amchur powder 5 CMZZ Black Pepper CMZZ Bombay Bison Atta 7 CMZZ Bombay Rawa 8 CMZZ Coconut Powder 9 CMZZ Dalchini CMZZ Dalda CMZZ Dry Chilli CMZZ Dry Coconut CMZZ Eating Soda CMZZ Gharam Masala(Badsha powder) 15 CMZZ Tamarind CMZZ Batana CMZZ Haldi powder CMZZ Idli rawa CMZZ Zeera CMZZ Jeera Powder CMZZ Kabuli Chenna 22 CMZZ Kesari(Yellow) nos CMZZ Kaju Churna PCS 24 CMZZ Lavanga CMZZ L.G.Asafodia CMZZ Marwadi Remarks SEALED QUOTATION MAY BE SUPERSCRIBE D WITH NO. DATE & DUE FOR OPENING Sec06.1

13 Schedule No. Breif Description of goods and services (Related Specifications etc.are in Section-VII) Accounting Unit Quantity Amount of Earnest Money Remarks Methy 27 CMZZ Maida CMZZ Mirchi Powder CMZZ Onion CMZZ Ground nut CMZZ Papad CMZZ Plastic Tea PCS Glasses 90 Ml Each 33 CMZZ Putana Dall CMZZ Rai CMZZ Sona masoori rice superfine qlty 1yr old 36 CMZZ Shajeera CMZZ Salt Mota CMZZ Salt CMZZ Sugar CMZZ Sunflower Oil Ltr Freedom litre pouch 41 CMZZ Tarbooa ginja CMZZ Tea Powder CMZZ Thilly CMZZ Toordal CMZZ Chana dal CMZZ Udad dal CMZZ Moong Dall CMZZ Wheat ata (make :Ashirwad) 49 CMZZ Garlic CMZZ Scrubbers - nos nylon Each 51 CMZZ Sabat Daniya CMZZ Methi CMZZ Sambar Powder CMZZ Milk Powder CMZZ gms Each 56 CMZZ Vim (Liquid ) 225 ML Each nos CMZZ Paper nos Sec06.2

14 Schedule No. Breif Description of goods and services (Related Specifications etc.are in Section-VII) Accounting Unit Quantity Amount of Earnest Money Remarks Glasses per glass Each for Tea 58 CMZZ Joggery CMZZ Nirma / Wheel Powder 500 gms 60 CMZZ Ghee Alsi CMZZ Hand wash liquid 62 CMZZ Chole Masala CMZZ Kaju CMZZ Ginger CMZZ Dhaniya CMZZ ilachi Scope of Work: Supply of 66 types of Groceries / Provisions for Mint Canteen for a period of 12 months on Rate Contract basis on firm and fixed rates. The material will be drawn on monthly basis. Terms and Conditions relating to Tender: - 1. Quotation may be submitted on or before scheduled time as mentioned in NIT, with signed Tender Copy in a sealed cover duly super scribing the Tender No and due Date of Opening. 2. Quotations received after due date and time will not be considered for whatsoever reasons. 3. More than one quotation in a single sealed envelope will not be considered 4.Quotation should be valid for 90 Days from the date of opening. 5. Authorized representative of the bidder need to submit the authorization form which is available with the tender document. 6. Earnest Money Deposit (EMD), if required, to be submitted as a DD, drawn in favour of #General Manager, India Government Mint, (SPMCIL)# payable at Hyderabad. 7. EMD of a bidder will be forfeited, if the bidder withdraws or amends its tender or impairs or derogates from the tender in any respect with in the period of validity of its tender. Future, if the successful bidder fails to furnish the required performance security with in the specified period, its EMD will be forfeited. 8. Security Deposit: If order value exceeds Rs.1,50,000/- the bidder has to submit Security Deposit(SD) i.e. an amount equal to 10% of the order value prior to release of PO for faithful execution of the order. The same will be returned within 60 days, beyond the date of completion of all contractual obligations including warranty. Failure in part of the bidder to comply with the PO obligations will lead to forfeiture of SD. 9. Liquidated damages (LD) will be 0.5% each week subject to a maximum of 10% of the value of delayed quantity of goods / services. Sec06.3

15 10. The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to reject all or any of the tenders without assigning any reason. His decision will be final and binding on the tenderer and no correspondence will be entertained in this regard. 11. Foreclosure: The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to Short close/foreclose the Purchase/Work order at any given point of time without assigning any reason(s) whatsoever. 12. Please mention your VAT / GST Registration No., PAN No. 13. The bidders may mention whether they come under the MSME Act 2006 & submit the required Certificate. Firms under MSE 2012 Policy will be exempted from any kind of Tender Fee & Earnest Money Deposit (EMD). 14. No revised quotation will be permitted during the validity of the tender. 15. No conditional tender shall be accepted. 16. The bidders have to give quotations on their letter head address for correspondence along with Telephone Numbers and also their s. While submitting your offer, please return the original Tender Enquiry duly signed by you. ADDITIONAL CONDITIONS Quality: The firm has to supply good quality Groceries / Provisions. Prices : The rates quoted for 66 types of Groceries / Provisions will be firm and fixed during the currency of Purchase order i.e. for a period 12 months. Delivery Period: The Canteen Groceries / Provisions will be taken / drawn as per monthly requirement basis for a period of 12 months. Payment Terms: 100% of cost of Groceries / Provisions will paid within 30 days on monthly basis for the actual quantities drawn and accepted by Mint. Delivery : The firm has to deliver the goods at Mint stores for the quantity indented per month. Warranty : In case of rejection of any material, the firm has to replace the same immediately with quality material. Sec06.4

16 Section VII: Technical Specifications Should be as per Section VI : List of Requirements. Sec07.1

17 Section VIII: Quality Control Requirements Material to be supplied should be as Section VI: List of Requirements and should be of good quality. Sec08.1

18 Section XI: Price Schedule Sl.No. Name of Item Total Qty Unit Rate per unit Total Sec11.1

19 Section XV: Bank Guarantee Form for Performance Security...[insert: Bank's Name, and Address of issuing Branch or Office] Beneficiary:... [insert: Name and Address of SPMCIL] Date:... PERFORMANCE GUARANTEE No.:... WHEREAS... (name and address of the supplier) (hereinafter called "the supplier") has undertaken, in pursuance of contract no... dated...to supply (description of goods and services) (herein after called "the contract"). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of... (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed thereunder or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCIL having to substantiate its demand. This guarantee will remain in force for a period of forty five days after the currency of this contract and any demand inrespect thereof should reach the bank note later than the above date.... (Signature with date of the authorized officer of the Bank) Name and designation of the officer... Seal, name & address of the Bank and address of the Branch... Name and designation of the officer Seal name& address of the Bank and address of the Branch Sec15.1

20 Section XVII: Letter of authority for attending a Bid opening The General Manger, India Government Mint, Hyderabad. Subject: Authorization for attending bid opening on in the Tender of PROCUREMENT OF GROCERIES/ PROVISIONS FOR MINT CANTEEN. Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of (Bidder) in order of preference given below. Order of Preference Name Specimen Signatures Alternate representative Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder. Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. 2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not recovered. Sec17.1