Have you been SAVEd?

Transcription

1 Have you been SAVEd? Facilitator: Captain Guy Rush, Alabama Law Enforcement Agency, Department of Public Safety Highway Patrol Presenters: Alton Roane, Registration Manager, Motor Vehicle Division, Georgia Department of Revenue Timothy Benz, Management & Program Analyst, SAVE Program, Verification Division, U.S. Citizenship and Immigration Services, Department of Homeland Security Nalini Rangaraju, Project Director, Verification Applications, AAMVA. Sara Bush, Management Program Analyst, Product Development, U.S. Citizenship and Immigration Services (USCIS)

2 What is SAVE? The Systematic Alien Verification for Entitlements (SAVE) Program is an intergovernmental information service initiative which verifies the immigration status of benefit applicants. The program is a service that helps federal, state and local benefit-issuing agencies, institutions, and licensing agencies determine the immigration status of benefit applicants so only those entitled to benefits receive them. Is your jurisdiction using the program, and should you be? Learn the benefits, what to do when the system is down and how to handle the many immigration codes.

3 GEORGIA S PUBLIC BENEFITS & SAVE VERIFICATION IMPLEMENTATION June 23, 2015 Alton Roane Jr.

4 GEORGIA PUBLIC BENEFITS IMPLEMENTATION REQUIREMENTS Georgia Security and Immigration Compliance Act (GSICA) GSICA implementation guidance Georgia code section (d): Definition of Public Benefit Definition of Qualified Alien Alien as defined in Georgia Law

5 GEORGIA MVD PUBLIC BENEFITS REQUIRING SAVE VERIFICATION Motor Vehicle Dealer, Distributor, Manufacturer, or Transporter plates Motor Vehicle Temporary Site Permits Out of State Recreational Vehicle Franchise Dealer Permits Motor Fuel Distributor License State Alcohol and Tobacco License State Alcohol and Tobacco Permit Alcohol Special Event License

6 GEORGIA PUBLIC BENEFIT DOCUMENT REQUIREMENTS Completed, signed, and notarized Citizenship Affidavit/GSICA Affidavit, plus any one of the following Secure &Verifiable Documents found in O.C.G.A Unexpired United States passport or passport card Unexpired passport issued by a foreign government accompanied by Federal form specifying individual s lawful immigration status or presence.

7 Unexpired United States military identification card Unexpired driver s license or identification card issued by one of the United States or by a Canadian government authority

8 GEORGIA PUBLIC BENEFIT DOCUMENT REQUIREMENTS (continued) Unexpired tribal identification card of a federally recognized Native American tribe Unexpired United States permanent resident card or Alien Registration receipt card Unexpired Employment Authorization document that contains a photograph

9 Unexpired Merchant Mariner document or credential issued by the US Coastguard Unexpired Free and Secure Trade (FAST) card Unexpired NEXUS card

10 GEORGIA PUBLIC BENEFIT DOCUMENT REQUIREMENTS (continued) Unexpired Secure Electronic Network for Travelers Rapid Inspection (SENTRI) card Certificate of Citizenship or Certificate of Naturalization issued by the United States Department of Citizenship and Immigration Certification of Report of Birth, Birth Abroad, or Consular Report of Birth Abroad issued by the United States Department of State Original or certified copy of a birth certificate issued by a State, County, Municipal authority or territory of the United States bearing an official seal.

11 GA CITIZENS PUBLIC BENEFIT POLICY & REQUIREMENTS NOTIFICATIONS Creation of documents: Citizenship Affidavit/GSICA affidavit, Q & A pdf, flyer to include in renewal notices, acceptable Secure & Verifiable documents listing. Through trial and error, eventually updated Affidavit to include Customer ID field at the top of form in order to account for documents submitted separately/after the fact by Citizens either not aware or who forgot to include Public Benefit required documentation. Added Citizenship Affidavit/GSICA Affidavit to all applicable paper documents stored online electronically.

12 GA CITIZENS PUBLIC BENEFIT POLICY & REQUIREMENTS NOTIFICATIONS (continued) Updated State s mainframe system to provide an automatic warning for internal users if Public Benefits documents are required to be collected. Updated Georgia Tax Center (GTC) tax website to include Public Benefits requirements notification Updated Georgia Department of Revenue agency website to include Public Benefits requirements notification. Updated Motor Vehicle Division website to include Public Benefits requirements notification.

13 GA CITIZENS PUBLIC BENEFIT POLICY & REQUIREMENTS NOTIFICATIONS (continued) Posted Citizenship Affidavit/GSICA Affidavit, Secure documents listing, Q&A document, and notification flyers to applicable websites. Included an informational flyer /insert within the renewal notices sent to Applicants up for renewal of applicable benefits. Notified Lobby Operations handling walk-in customers and Call Center support staff of new Public Benefits requirements as well as how and where to direct related inquiries and obtain required forms. Sending of rejection letters for citizens unable to contact by phone for submittals missing any of the aforementioned Public Benefits requirements.

14 Thank You. Alton Roane

15 AAMVA Regional Conference 2015 Timothy Benz, SAVE Program FY15 Program Updates

16 Agenda SAVE System Enhancements Homepage Rotating Banner Resources Page Duplicate Case Alert Case Queuing Expedited Verification Processing: Scan and Upload Feature SAVE Program Updates SAVE Training and Support

17 Homepage Rotating Banner, 1 of 3

18 Homepage Rotating Banner, 2 of 3

19 Homepage Rotating Banner, 3 of 3

20 SAVE Resources Page To access SAVE Resources: 1. Click the Help tab 2. Select View Resources OR 1. Go to Quick Links section 2. Click Resources

21 Duplicate Case Alert Within Department

22 Duplicate Case Alert Outside Department

23 Duplicate Case Summary Report

24 Report Parameters Page

25 Duplicate Case Summary Report Results Report Format: Microsoft Excel

26 Case Queuing Verification in Process

27 Case Summary List

28 Case Queuing Unable to Process

29 Case Summary List

30 Expedited Verification Processing with Scan-and-Upload Scan Document Save a copy of the scanned document onto your computer Browse Attach In the Additional Verification screen, use the: Browse button to find the file Attach button to select the file Submit button to send file SAVE responds back within 3-5 federal working days

31 Scan-and-Upload Processing Time 1 Attach Document Numeric Identifier Alias Unexpired Foreign Passport Comments Request EAD History Affidavit of Support Grant Date Attach Document 2 Submit Request Processing 3 Time 4 3 to 5 Federal working days Response Current Status or Case in Continuance

32 SAVE Logo Post the SAVE Logo to advertise that you use SAVE The SAVE Logo is protected by trademark To learn more about the SAVE Logo use and guidelines, please visit the SAVE Logo use webpage

33 SAVE Access Method Map Legend SAVE Web SAVE Web Services SAVE VLS SAVE VLS Onboarding >> As of June 1, 2015

34 Resources Available Customer Service SAVE Program Assistance (877) Technical Assistance (800) SAVE Website USCIS Website SAVE mail Training Resources Online Tutorials Onsite Training Free Webinar Training Online User Guides Online Reference Materials

35 Verification of Lawful Status Verification of Lawful Status 06/23/2015 Nalini Rangaraju

36 Access options SAVE Four different options to access SAVE - o Web3 o DHS VIS Web Services o VLS AMIE o VLS Web Services States may use more than one of the options for example: o Use VLS for Step 1, use Web3 for steps 2 and 3.

37 Verification of Lawful Status Developed at the request of Jurisdictions, VLS offers a mechanism for Driver License Agencies (DLA) to integrate immigration status verification functionality into their driver license issuance processes (using AMIE over AAMVAnet TM or using Web-services over AAMVAnet or the Internet) A single interface system for all verification systems provides: o o o Increased security Reduced data entry Better logging and auditing

38 UNI/AMIE vs Web Services UNI/AMIE Easy to implement in a mainframe / Windows environment Integrate using UNI, a familiar interface already used for other AAMVAnet applications (CDLIS, PDPS, SSOLV, etc.) Provides message management tools such as the UNI site table security, message logging, timeout, etc.

39 UNI/AMIE vs Web Services Web Services Easy to implement in a UNIX or Windows.Net environment Use of XML/NIEM message format Better support for digital files (photos & G-845) Electronic upload of G-845 and source documents

40 Current VLS Implementations AK Dec 2015 WA OR NV CA ID UT AZ MT WY CO NM ND MN WI SD IA NE No Date KS MO OK AR LA TX IL MI OH IN KY TN AL MS ME VT July 2015 NH MA NY CT RI Sep 2016 PA NJ MD DE WV VA DC NC SC GA FL HCJDC HI CNMI GU AS USVI PR LEGEND Participating Upcoming States Not Participating

41 VLS and VIS Release DHS VIS Release AAMVA VLS Release Date available Sunset date v31.2 r3 1.2 AMIE 12/1/2010 6/8/2017 v31.3 r3 2.1 (& 2.0) AMIE & Web-srv 11/1/2011 1/7/2018 v35 r AMIE & Web-srv - step 1 6/8/2015 tbd 3.0 AMIE & Web-srv - all steps 1/7/2016 tbd r14 to r Future tbd tbd Tentative dates in brown

42 State Migration Plans AAMVA and the States need to co-ordinate testing and implementation dates. States will need to migrate to the new release before the old releases are sunset.

43 New VLS 3.0 Release VLS 3.0 will provide enhancements to be compliant with DHS s VIS 13 No VLS Changes for new immigration rules Changes are to reflect new DHS Procedures and Functionality Benefits to the Jurisdictions - o o Brings VLS closer into alignment with Web3 States currently submit images of supporting documentation by mail. In 3.0 images of documents can be sent in the message, this will reduce the wait time and improve security

44 New VLS 3.0 Release Schedule of when VLS 3.0 would become available to the jurisdictions o Step 1 June 2015 o Step 2 and Step 3 March 2016

45 VLS Volumes Monthly Volume of Transactions May May , , , , , , , , , ,316 TN on boarded 341, , , ,000 NV on boarded 282, , , , , ,000 50,000 0 Jun' 14 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May '15

46 VLS FEES Starting October 1, 2015, jurisdictions will pay for use of the VLS service since the grant implementation funds end on September 30, AAMVA s new fee structure to cover on-going AAMVA O&M costs, future enhancements and technology refresh of the VLS platform VLS fee has been estimated at 35 cents per Step 1 Transaction This fee is in addition to the SAVE fees charged by USCIS to jurisdictions

47 VLS FEES Function/Transaction Name Who Normal Normal charges? Best Case Worst Case Initial Verification DHS $0.50 $0.50 AAMVA $0.35 $0.35 Initial Retry/Resubmit DHS $0 $0 AAMVA $0 $0 Additional (2 nd and/or 3 rd Step) Verification DHS $0 $0.50 Request Secondary Verification AAMVA $0 $0 Submit Additional Secondary Step Data AAMVA $0 $0 Retrieve Secondary Verification AAMVA $0 $0 Request Tertiary Verification AAMVA $0 $0 Retrieve Tertiary Verification AAMVA $0 $0 Resolved Cases Retrieval AAMVA $0 $0 Case Closure AAMVA $0 $0 (other transactions) AAMVA $0 $0 AAMVA part of Total per case AAMVA $0.35 $0.35 Total Per Case All $0.85 $1.35

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49 RIDE Program Update June 23, 2015 AAMVA Region II Conference

50 What Is RIDE? An enhancement to the E-Verify program that verifies the validity of driver s license and ID card information by matching the data entered by employers against jurisdiction records. A partnership between USCIS, AAMVA, and state motor vehicle offices. Nearly 80 percent of employees present a driver s license or ID card as proof of identity. Driver s license or ID Card 78% 22% Other document

51 Why RIDE Is Important Employment eligibility verification requires proof of identity and employment authorization. E-Verify checks SSA and DHS records to verify employment authorization. + RIDE addresses the issue of individuals who present fake identity documents using valid data that will match SSA records.

52 RIDE Today Legend Participating in RIDE Planning to Launch North Dakota RIDE launched on June 15, 2015.

53 Moving Beyond the Pilot Program Legal: Memorandums of Agreement (MOAs) are no longer required the statement of work between USCIS and the participating state serves as the governing document. Technology: New AAMVAnet /RIDE Web services interface launched in December will provide greater flexibility and more efficient data flow. Support: AAMVA and USCIS have added additional staff to support the program and speed onboarding.

54 Time (in months) Improved Onboarding Developed better defined requirements and robust testing plan to identify issues early. Expanded AAMVA contract to provide additional support during onboarding. Reduced contract deliverables to ease burden on participating states Months to Onboard Mississippi Florida Idaho Iowa Nebraska North Dakota Time (in months)

55 Contacts: Sara Bush Project Lead Questions?

56 Questions?