SR, ME, MK, BIH INFORMATION DETAILS OF YOUR XXXXX MOBILITY
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1 SR, ME, MK, BIH INFORMATION DETAILS OF YOUR XXXXX MOBILITY Dear xxxxx, You have been awarded a scholarship of the Republic of Slovenia to study as a visiting student at one of the Slovenian higher education institutions. You will be studying at: xxxxx, xxxxx Situated at: xxxxx, xxxxx Your mentor/coordinator is professor: xxxxx xxxxx (if nobody is written, the mentor will be appointed upon your arrival) Your contact person (if any other) at the host institution is: xxxxx xxxxx You can find more details on the Internet site of the host institution: If you have questions about the host institution, study programme or practical issues (apart from accommodation), contact the contact person stated above and visit mentioned Internet sites. National Holidays in the Republic of Slovenia: January 1: New Year February 8: Culture Day, Easter Monday, April 27: National Resistance Day (WW2), May 1, 2: International Labour Day, June 25: National Day, August 15: The Assumption, October 31: Reformation Day, November 1: All Saints Day, December 25: Christmas, December 26: Independence Day The academic calendar in the Republic of Slovenia: The academic year in Slovenia starts on the 1 st of October and lasts until the 30 th of September next year. For further details on winter/summer semester dates please contact your host institution. 1
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3 OR Ministry of Education, Science and Sport Scheme of Mobility Grants on the basis of Bilateral Agreements between the Republic of Slovenia and Other Countries LETTER OF AWARD XXXXX MOBILITY GRANT PROGRAMME Ministry of Education, Science and Sport herewith awards xxxxx 0 month/s Mobility Grant at xxxxx, xxxxx within the framework of the xxxxx Mobility Grant Programme (reference country OR network no: xxxxx xxxxx) TO: XXXXX XXXXX for the period from to Signature: Date and Place: Mag. Marja Medved Head of Mobility Sector 30 July 2015, Ljubljana 3
4 Conditions and Obligations of a grant holder Obligations within the framework of xxxxx Mobility Grant Programme include 1. In case of CEEPUS Mobility Grant: Entering mobility report via the CEEPUS III software within 14 days of grant holder s return. Submitting a Letter of Confirmation to CMEPIUS within 14 days after the end of exchange 2. In case of BILATERAL mobility grant: Mobility report, received by from 14 days after the end of the mobility period. Submitting a Letter of Confirmation to CMEPIUS within 14 days after the end of exchange Students have to arrange visa and similar requirements by them self. The minimum duration of grant is THREE MONTHS. In exceptional cases it can be less than 3 months but only upon previous written approval by the host NCO (CMEPIUS). Only full scholarship months may be paid to a student. Periods of time shorter than allowed minimum stay will not be paid. If a scholarship has been granted to a student for only one or two months, the stay in a host country may not be less then 21 days to be counted for a full month. If the scholarship has been awarded for 3 months or more, the stay in a host country may not be less than 16 days of the last month to be counted for a full month. If minimum requirements are not respected, the grant may not be paid or it is to be returned! The period of stay may not be interrupted unless: 1. there is a national holiday in the host country OR 2. The grant holder has to pass an exam for the last NOT CURRENT term at his/her home institution and he/she has a written permission of the network coordinator/mentor at the host institution to do that. If you do not return signed documents in time, we will assume you do not accept the grant and your grant will be awarded to other applicants. If you decline the scholarship you have to inform CMEPIUS about your decision in written form by scholarships@cmepius.si at least 30 days before arrival. The grant holder confirms that he/she is NOT receiving any other international mobility grant for the same mobility as the xxxxx grant or CEEPUS grant (i.e. Erasmus grant for the same mobility is NOT permitted). Signing the Letter of Acceptance the student confirms that the above data is correct to the best of his/her knowledge and agrees to notify the responsible national agency (CMEPIUS) of any changes as soon as they occur. CMEPIUS has a responsibility for students only in Republic of Slovenia. 4
5 OR Ministry of Education, Science and Sport Scheme of Mobility Grants on the basis of Bilateral Agreements between the Republic of Slovenia and Other Countries (Sign and send back to CMEPIUS!!!) The student LETTER OF ACCEPTANCE XXXXX MOBILITY GRANT XXXXX XXXXX XXXXX Signed herewith I declare to accept the awarded Mobility Grant of 0 month/s from the Ministry of Education, Science and Sport in the period from until at xxxxx, xxxxx within the framework of the xxxxx Mobility Grant Programme (reference country OR network no.: xxxxx, xxxxx) and I understand and accept the conditions and obligations of the grant holder (sign also the back side of this document!). The exact date of arrival to Slovenia will be: (obligatory field) Student Signature: Date: xxxxx xxxxx Place: 5
6 Conditions and Obligations of a grant holder Obligations within the framework of xxxxx Mobility Grant Programme include 1.In case of CEEPUS Mobility Grant: Entering mobility report via the CEEPUS III software within 14 days of grant holder s return. Submitting a Letter of Confirmation to CMEPIUS within 14 days after the end of exchange 2. In case of BILATERAL mobility grant: Mobility report, received by from 14 days after the end of the mobility period. Submitting a Letter of Confirmation to CMEPIUS within 14 days after the end of exchange I accept that I have to arrange visa and similar requirements by my self. The minimum duration of grant is THREE MONTHS. In exceptional cases it can be less than 3 months but only upon previous written approval by the host NCO (CMEPIUS). Only full scholarship months may be paid to a student. Periods of time shorter than allowed minimum stay will not be paid. If a scholarship has been granted to a student for only one or two months, the stay in a host country may not be less then 21 days to be counted for a full month. If the scholarship has been awarded for 3 months or more, the stay in a host country may not be less than 16 days of the last month to be counted for a full month. If minimum requirements are not respected, the grant may not be paid or it is to be returned! The period of stay may not be interrupted unless: 1. there is a national holiday in the host country OR 2. The grant holder has to pass an exam for the last NOT CURRENT term at his/her home institution and he/she has a written permission of the network coordinator/mentor at the host institution to do that. If you do not return signed documents in time, we will assume you do not accept the grant and your grant will be awarded to other applicants. If you decline the scholarship you have to inform CMEPIUS about your decision in written form by scholarships@cmepius.si at least 30 days before arrival. The grant holder confirms that he/she is NOT receiving any other international mobility grant for the same mobility as the xxxxx grant or CEEPUS grant(i.e. Erasmus grant for the same mobility is NOT permitted) and is or will not be enrolled at any Slovenian high institution during the exchange. Signing the Letter of Acceptance the student confirms that the above data is correct to the best of his/her knowledge and agrees to notify the responsible national agency (CMEPIUS) of any changes as soon as they occur. Signing the Letter of Acceptance the professor s allows CMEPIUS to use his/her personal data for procedures related to this exchange CMEPIUS has a responsibility for students only in Republic of Slovenia. 6 Signature
7 LETTER FOR THE ACCOMMODATION ŠTUDENTSKI DOMOVI SPREJEMNA PISARNA Ljubljana: Cesta 27. aprila 31, reception office ( Maribor: contact Sonja Šantl or Bojana Ogrizek Rogan Koper: contact Petra Zidar ( Datum: Številka zadeve: xxxxx - xxxxx Zadeva: Namestitev štipendista v okviru rezervacij Ministrstva za izobraževanje, znanost in šport za program xxxxx v študijskem letu 2015/16- spol: xxxxx, št. ležišč: 1 Spoštovani! S tem dopisom potrjujemo, da je študent/ka xxxxx xxxxx, rojen/a iz države xxxxx (št. potnega lista/passport Number: ), štipendist/ka MIZŠ v okviru meddržavnega programa xxxxx in bo v obdobju od do opravljal/a študijske obveznosti na instituciji gostiteljici xxxxx, xxxxx, xxxxx,xxxxx. Prosimo, da štipendistu/ki xxxxx xxxxx za omenjeno obdobje zagotovite nastanitev v Študentskih domovih Univerze v Ljubljani/v Študentskih domovih Univerze v Mariboru/v Študentskih domovih Univerze na Primorskem/Študentskih domovih Univerze v Novi Gorici v okviru rezervacij za štipendiste MIZŠ. Plačnik namestitve je CMEPIUS. Kontaktna oseba v primeru nejasnosti: Petra Vilfan, ali scholarships@cmepius.si S spoštovanjem, mag. Marja Medved Vodja sektorja za mobilnost 7
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9 LETTER OF CONFIRMATION TO OBTAIN VISA AND/OR RESIDENCE PERMIT VELEPOSLANIŠTVO REPUBLIKE SLOVENIJE EMBASSY OF THE REPUBLIC OF SLOVENIA Datum (Date): 30/07/15 Številka zadeve: xxxxx - xxxxx Spoštovani! S tem dopisom potrjujemo, da je študent/ka xxxxx xxxxx, rojen/a , iz države xxxxx, (št. potnega lista/pass No. ), zaprosil/a za štipendijo Ministrstva RS za izobraževanje, znanost in šport. Štipendija mu/ji je bila odobrena. Na instituciji gostiteljici xxxxx, xxxxx, xxxxx,xxxxx bo opravljal/a študijske obveznosti v času od do in bo v tem obdobju štipendist/ka Republike Slovenije, Ministrstva za znanost in šport. izobraževanje, Imenovani/a ima v navedenem obdobju zagotovljeno mesečno štipendijo 0, ki je vezana na znesek minimalnega dohodka. Študent/ka ima za navedeno obdobje tudi rezervirano ter plačano namestitev v Študentskih domovih. Osnovno zdravstveno varstvo je zagotovljeno na osnovi sklenjene konvencije, o čemer si mora potrdilo zagotoviti štipendist/ka sam/a. S spoštovanjem, mag. Marja Medved Vodja sektorja za mobilnost 9
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11 LETTER OF CONFIRMATION TO OBTAIN VISA AND/OR RESIDENCE PERMIT UPRAVNA ENOTA ODDELEK ZA POTNE LISTINE IN TUJCE Datum (Date): 30/07/15 Številka zadeve: xxxxx - xxxxx Spoštovani! S tem dopisom potrjujemo, da je študent/ka xxxxx xxxxx, rojen/a , iz države xxxxx, (št. osebnega dokumenta/passport Nr. ), zaprosil/a za štipendijo Ministrstva za izobraževanje, znanost in šport. Štipendija mu/ji je bila odobrena. Na instituciji gostiteljici xxxxx, xxxxx, xxxxx,xxxxx bo opravljal/a študijske obveznosti v času od do in bo v tem obdobju štipendist/ka Republike Slovenije, Ministrstva za znanost in šport (MIZŠ) izobraževanje, Imenovani/a ima v navedenem obdobju zagotovljeno mesečno štipendijo 0, ki je vezana na znesek minimalnega dohodka. Študent/ka ima za navedeno obdobje tudi rezervirano ter plačano namestitev v Študentskih domovih. Osnovno zdravstveno varstvo je zagotovljeno na osnovi sklenjene konvencije, o čemer si mora potrdilo zagotoviti štipendist/ka sam/a. S spoštovanjem, mag. Marja Medved Vodja sektorja za mobilnost 11
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13 REPUBLIKA SLOVENIJA REPUBLIC OF SLOVENIA (organ, pristojen za sprejem prošnje) PROŠNJA ZA IZDAJO OZIROMA PODALJŠANJE DOVOLJENJA ZA ZAČASNO PREBIVANJE ZARADI ŠTUDIJA (44. člen zakona o tujcih) 1 (ustrezno obkrožiti) APPLICATION FOR A TEMPORARY RESIDENCE PERMIT FOR STUDYING IN SLOVENIA OR EXTENSION OR RENEWAL OF IT (Article 44 of the Aliens Law) 2 (to circle adequately) Official use only Sprejeto dne foto Št. vloge Taksa plačana neplačana 1. EMŠO, če je določena /Social security number, if applicable: 2. Priimek in ime /Surname and name: xxxxx xxxxx 3. Priimek pred sklenitvijo zakonske zveze /Maiden name: 4. Spol /Sex: xxxxx 5. Državljanstvo /Citizenship: xxxxx 6. Rojstni datum (dan, mesec, leto) /Date of birth (date, month, year): Rojstni kraj (država, kraj) /Place of birth (state, city): 8. Zakonski stan /Marital status: 9. Poklic /Profession: 1 Rubrika 12 se izpolni v primeru vloge za izdajo prvega dovoljenja za začasno prebivanje, rubrika 13 pa v primeru vloge za podaljšanje oziroma za izdajo nadaljnega dovoljenja za začasno prebivanje in v primeru, ko ima tujec v drugi članici EU dovoljenje za prebivanje zaradi študija. Rubrika 16 se izpolni v primeru, ko ima tujec v drugi državi članici EU dovoljenje za prebivanje zaradi štidije. Rubrika 14 se izpolni v primeru, če ima tujec v Republiki Sloveniji izdan vizum za dolgoročno prebivanje oziroma, če je tujec nekdanji imetnik modre karte EU izdane v Republiki Sloveniji. 2 The rubric 12 has to filled in case of an application for the first temporary residence permit and the rubric 13 in case of an application for extension or renewal of the temporary residence permit. 13
14 10. Zadnje stalno oziroma začasno prebivališče v tujini ali Republiki Sloveniji (država, kraj, ulica in hišna številka) /Last permanent or temporary address abroad or in the Republic of Slovenia (state, city, house number, street): 11. Nameravani kraj prebivanja v Republiki Sloveniji oziroma sedanje začasno prebivališče v Republiki Sloveniji (naselje, ulica in hišna številka) /Address in Slovenia where the applicant is planning to live or present temporary addres in the Republic of Slovenia (state, city, street, house number): Študentski domovi v Ljubljani, Cesta 27. aprila 31, 1000 Ljubljana ALI Študentski domovi v Mariboru, Gosposvetska 83, 2000 Maribor ALI Dijaški dom Koper, Cankarjeva 5, 6000 Koper ALI Študentski dom v Novi Gorici, Kostanjeviška cesta 16, Pristava, 5000 Nova Gorica 12. Naslov na katerega naj se prosilcu vročajo pošiljke (država, kraj, ulica in hišna številka) /Postal address for the mail regarding application for a temporay residence permit (state, city, street, house number): 13. Datum vstopa na območjerepublike Slovenije /Date of entry to the Republic of Slovenia: 14. Imetnik vizuma za dolgoročno prebivanje / holder of longterm visa DA (YES) NE(NO) Nekdanji imetnik modre karte/ former holder of Blue card DA (YES) NE(NO) (ustrezno obkroži / circle adequately) 15. Razlog in namen prebivanja v Republiki Sloveniji /The reason and purpose of stay in the Republic of Slovenia; PROGRAM xxxxx štipendij MIZŠ študij 16. Država članica EU, v kateri je bilo izdano dovoljenje za prebivanje zaradi študija in veljavnost dovoljenja (do) / EU state where residence permit for studying was issued and time of validity (date of expiration): 16. Način zagotovitve (viri) sredstev za preživljanje /The means of financial support during stay in the Republic of Slovenia; ŠTIPENDIJA REPUBLIKE SLOVENIJE, MIZŠ, OD DO Dokazilo o zagotovljenem (primernem) stanovanju /Proof of accomodation (appropriate) in the Republic of Slovenia: Študentski domovi v Ljubljani, Cesta 27. aprila 31, 1000 Ljubljana ALI Študentski domovi v Mariboru, Gosposvedska 83, 2000 Maribor ALI Dijaški dom Koper, Cankarjeva 5, 6000 Koper rezervirano in plačano preko MIZŠ 18. Dokazilo o zdravstvenem zavarovanju /Proof of health insurance: 19. Vrsta in številka potnega lista oziroma druge listine, datum in kraj izdaje ter njeno veljavnost /Type and number of passport or of other document, date and place of issue and validity: 20. Datum vložitve prošnje /Date of application: 21. Podpis prosilca /Applicant s signature: Izpolni uradna oseba/official use only Številka izdane tiskovine oziroma odločbe: Datum izdaje: Dovoljenje velja od: do: Opombe: Prošnjo sprejel: Prošnjo rešil: Podatek o roki in prstu, s katere je bil zajet prstni odtis: LEVA: kazalec, sredinec, prstanec, palec DESNA: kazalec, sredinec, prstanec, palec Nezmožnost zajema prstnih odtisov TRAJNA ZAČASNA 14
15 PRILOGE / required ENCLOSURES : overjena fotokopija veljavnega potnega lista/ certified copy of the passport (passport must be valid 6 moths from the ending date of the exchange); dokazilo o sprejemu na študij, izobraževanje, specializacijo, strokovno izpopolnjevanje, ki ga izda izobraževalna ustanova, na katero je tujec sprejet kot študent, oziroma potrdilo pristojnega državnega organa, ki je pristojen za izvajanje mednarodnega ali bilateralnega sporazuma ali je dajalec štipendije, oziroma potrdilo, ki ga izda od države pooblaščena organizacija, ki je odgovorna za izvajanje določenega programa/ confirmation of a place acceptance by the School or University * dokazilo o zadostnih sredstvih za preživljanje /proof of means of financial support* dokazilo o zdravstvenem zavarovanju/a proof of health insurance ( follow the Information note for health insurance Annex E!!) * enclose the Letter of Confirmation from CMEPIUS enclose proof of health insurance (commercial insurance for time during the procedure for non EU citizens) Vsi dokumenti morajo biti originalni in prevedeni v slovenski jezik pri sodnem tolmaču. Če se dokument predloži kot kopija, mora biti overjena. Overjene fotokopije potnega lista ni potrebno prevajati. Ob vložitvi prošnje je potrebno plačati konzularno takso. Postopek izdaje dovoljenja traja nekaj tednov. Dovoljenje si mora prosilec pridobiti pred vstopom v Republiko Slovenijo. V času obravnave prošnje ni mogoče pridobiti turističnega vizuma. All the documents have to be original and translated into Slovene language by a sworn translator. If any of the documents submitted is a copy, it has to be certified as well. Translation of certified copies of passports is not required. At the time of filing the application, the consular fee has to be payed.( no fee under exchange programme with Slovenia, see Letter of Confirmation). Residence permit to stay has to be acquired before entering the Republic of Slovenia. During this proceeding, obtaining a turist visa is not possible. 15
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