GENERAL ASSEMBLY AGENDA

Transcription

1 GENERAL ASSEMBLY AGENDA Monday, June 25, :00 p.m. AGUA CALIENTE RESORT & SPA BOB HOPE DRIVE RANCHO MIRAGE, CA CVAG Contact Number: (760) THIS MEETING IS HANDICAPPED ACCESSIBLE. ACTION MAY RESULT ON ANY ITEMS ON THIS AGENDA. 1. CALL TO ORDER Chair Marion Ashley, Supervisor, County of Riverside 2. ROLL CALL A. Member Roster P3 3. PLEDGE OF ALLEGIANCE Vice Chair Michael Wilson, Mayor, City of Indio 4. PUBLIC COMMENTS This is the time and place for any person wishing to address the General Assembly on items not appearing on the agenda to do so.

2 5. WELCOME REMARKS Chair Marion Ashley, Supervisor, County of Riverside 6. INVOCATION Chris Markarian, Deacon, Saint Garabed Armenian Apostolic Church of Rancho Mirage 7. CONSENT CALENDAR A. Approve the June 28, 2017 General Assembly Minutes P4 B. As requested by the City of Indian Wells, Ratify a Resolution of Legislative Intent P8 as Approved by the Executive Committee, Related to the Multi-Agency Participation Agreement for the Traffic Signal Synchronization Project 8. DISCUSSION/ACTION A. Resolution No Adopting CVAG s 2018/2019 Fiscal Year Annual Budget, P12 Salary Schedule, and Allocated Positions Gary Leong Recommendation: Approve Resolution No adopting CVAG s 2018/2019 Fiscal Year Annual Budget, Salary Schedule, and Allocated Positions. B Nomination Committee Recommendation Tom Kirk Recommendation: Approve Nomination Committee recommendation. 9. PRESENTATION AND SPECIAL RECOGNITION A. Celebration of CV Link First Segment Completion B. Keynote Address: Ian McPherson and Bill Zizic, KPMG 10. PRESENTATION OF GAVEL AND CLOSING REMARKS A. Chairman Ashley Presents Gavel to Newly Elected CVAG Chair 11. ANNOUNCEMENTS Upcoming Meetings: Executive Committee Monday, September 24, 2018, 4:30 p.m. General Assembly Monday, June 24, 2019, 6:00 p.m.

3 ITEM 2A CITY OF BLYTHE Mayor Dale Reynolds Vice Mayor Eric Egan Councilmember Joseph DeConinck Councilmember Joseph Halby III Councilmember Johnny Rodriguez Mallory Crecelius, Interim City Manager CITY OF CATHEDRAL CITY Mayor Stan Henry Mayor Pro Tem Greg Pettis Councilmember John Aguilar Councilmember Mark Carnevale Councilmember Shelley Kaplan Charlie McClendon, City Manager CITY OF COACHELLA Mayor Steven Hernandez Mayor Pro Tem Betty Sanchez Councilmember Philip Bautista Councilmember Steven H. Brown Councilmember Emmanuel Martinez William Pattison, Jr., City Manager CITY OF INDIAN WELLS Mayor Kimberly Muzik Mayor Pro Tem Ted Mertens Councilmember Richard Balocco Councilmember Ty Peabody Councilmember Dana Reed Wade McKinney, City Manager CITY OF INDIO Mayor Michael Wilson, CVAG Vice Chair Mayor Pro Tem Troy Strange Councilmember Elaine Holmes Councilmember Glenn Miller Councilmember Lupe Ramos Watson Mark Scott, City Manager CITY OF LA QUINTA Mayor Linda Evans Mayor Pro Tem Kathleen Fitzpatrick Councilmember John Peña Councilmember Robert Radi Councilmember Steve Sanchez Frank Spevacek, City Manager CITY OF PALM SPRINGS Mayor Robert Moon Mayor Pro Tem J.R. Roberts Councilmember Christy Holstege Councilmember Geoff Kors Councilmember Lisa Middleton David Ready, City Manager CITY OF RANCHO MIRAGE Mayor Richard W. Kite Mayor Pro Tem Iris Smotrich Councilmember G. Dana Hobart Councilmember Charles Townsend Councilmember Ted Weill Isaiah Hagerman, City Manager COUNTY OF RIVERSIDE Supervisor Kevin Jeffries Supervisor John Tavaglione Supervisor Chuck Washington Supervisor V. Manuel Perez Supervisor Marion Ashley, CVAG Chair George Johnson, County Exec Officer AGUA CALIENTE BAND OF CAHUILLA INDIANS Tribal Chair Jeff L. Grubbe Tribal Vice-Chair Larry Olinger Tribal Sec/Treas Vincent Gonzales III Tribal Member Reid Milanovich Tribal Member Anthony W. Purnel Thomas Davis, Chief Plan. & Dev. Officer CABAZON BAND OF MISSION INDIANS Tribal Chair Douglas Welmas Tribal Vice Chair San Juanita Callaway Tribal Sec/Treas Helen Ruth Callaway Tribal Liaison Alexis Nichols Tribal Member at Large Brenda Soulliere Paul Slama, Tribal Affairs Director CITY OF DESERT HOT SPRINGS Mayor Scott Matas Mayor Pro Tem Joe McKee Councilmember Russell Betts Councilmember Jan Pye Councilmember Anayeli Zavala Chuck Maynard, City Manager CITY OF PALM DESERT Mayor Sabby Jonathan Mayor Pro Tem Susan Marie Weber Councilmember Jan Harnik Councilmember Kathleen Kelly Councilmember Gina Nestande Lauri Aylaian, City Manager

4 ITEM 7A 1. CALL TO ORDER The June 26, 2017 General Assembly meeting was called to order at 6:17 p.m. by Chair Dana Reed, Councilmember, City of Indian Wells, at the Miramonte Indian Wells, Resort and Spa, Indian Wells, CA 2. ROLL CALL It was determined that a quorum was present. MEMBERS PRESENT Mayor Joseph De Coninck Councilmember Dale Reynolds Mayor Steven Hernandez Councilmember Steven Browwn Councilmember Emmanuel Perez Mayor Scott Matas Councilmember Joe McKee Councilmember Yvonne Parks Councilmember Anayeli Zavala Mayor Pro Tem Kimberly Muzik Councilmember Dana Reed Mayor Pro Tem Michael Wilson Councilmember Lupe Ramos Watson Mayor Linda Evans Councilmember John Peña Councilmember Steven Sanchez Councilmember Kathleen Fitzpatrick Mayor Jan Harnik Mayor Pro Tem Sabby Jonathan Councilmember Kathleen Kelly Councilmember Susan Marie Weber Mayor Robert Moon Mayor Pro Tem Ginny Foat Councilmember Geoff Kors AGENCY City of Blythe City of Blythe City of Coachella City of Coachella City of Coachella City of Desert Hot Springs City of Desert Hot Springs City of Desert Hot Springs City of Desert Hot Springs City of Indian Wells City of Indian Wells City of Indio City of Indio City of La Quinta City of La Quinta City of La Quinta City of La Quinta City of Palm Desert City of Palm Desert City of Palm Desert City of Palm Desert City of Palm Springs City of Palm Springs City of Palm Springs GENERAL ASSEMBLY MINUTES OF JUNE 26, 2017 PAGE 1

5 Mayor Charles Townsend Mayor Pro Tem Richard Kite Councilmember Tem Ted Weill Councilmember Iris Smotrich Supervisor Marion Ashley George Johnson Brian Nestande Juan Perez Tribal Chairman Jeff Grubbe TAC MEMBERS PRESENT Bill Pattinson Chuck Maynard Dan Martinez Frank Spevacek David Ready Randy Bynder Tom Davis City of Rancho Mirage City of Rancho Mirage City of Rancho Mirage City of Rancho Mirage County of Riverside 5 th District Representing 1 st District Representing 2 nd District Representing 3 rd District Agua Caliente Band of Cahuilla Indians City of Coachella City of Desert Hot Springs City of Indio City of La Quinta City of Palm Springs City of Rancho Mirage Agua Caliente Band of Cahuilla Indians OTHERS PRESENT Carlos Ortiz Reid Milanovich John Plata Anthony Pumel Deven Young Katelyn Young Deseree Wallis Greg Wallis Carlos Campos Craig Hayes Charity Schiller Jill Tremblay Bill Blankenship Dave Dazlich Erica Harnik Clint Lorimore Peter Consentini Jacque DeConinck Nancy DeLuna Cindy Orozco Brian Rix Josh Zipperman Bill Higgins Susan Leong Vianka Orrantia Murray Quance Adrianna Vizcarra Don Dames Diana Reza Ivan Vera Joe Wallace Michael Stearns Peter Nelson Herb Schultz Luke Rainey Doria Willms Gretchen Gutierrez Monica Idani Jeremy Goldman Brian McDonald Dennis Green Patrick Swarthout Anna Grandys Ed Muzik Gad Amith Rob Stockwell Joel Craddock Erin Sasse Michael Jenkins Susan Ahn Jodi Borrego Grant Wilson Trevor Wimmer Arden Wallum Nancy Wright Lori Carney Mary Ellen Kelly Ernie Figueroa Scott Neff Allan Pace Aaron Hake Anne Mayer Thom Smotrich Caitlyn Kern Blair McNiell Barry Busch Patricia Cooper Margarita Felix Greg Rodriguez Patricia Romo Mojahed Salama Darin Schemmer Stanley Sniff Hasan Ikhrata David Salgado Arnold San Miguel Cheryl V. Walker Deborah McGarry Michael McGarry Nicole Ochoa John Criste Nicole Criste Andy Chea Michael Sutton Randy Duncan Lauren Skiver Daniel Marks Dilesh Sheth Rick Bishop Andrea Howard Cynthia Mejia Victor Martinez Deborah Maus Bassem Muallem Chris Parks Crystal Crawford Brnet Neben Lola Beck Rosie Rivera Tommy Edwards GENERAL ASSEMBLY MINUTES OF JUNE 26, 2017 PAGE 2

6 STAFF PRESENT Tom Kirk Gary Leong Katie Barrows Martin Magana Jim Sullivan LeGrand Velez Lance Albrecht Eric Cowle Ben Druyon Cheryll Dahlin Kathleen Brundige Erica Felci Joanna Stueckle Oscar Viscarra Toni Eggebraaten CVAG Legal Counsel 3. PLEDGE OF ALLEGIANCE Vice-Chair Marion Ashley, Supervisor, County of Riverside, led the General Assembly in the Pledge of Allegiance. 4. PUBLIC COMMENTS None. 5. WELCOME REMARKS Chair Dana Reed, Councilmember, City of Indian Wells, welcomed General Assembly guests. 6. INVOCATION Father Howard Lincoln, Sacred Heart Catholic Church, gave the invocation. 7. CONSENT CALENDAR IT WAS MOVED BY THE CITY OF INDIO AND SECONDED BY THE CITY OF PALM DESERT TO APPROVE THE JUNE 27, 2016 GENERAL ASSEMBLY MINUTES. THE MOTION CARRIED UNANIMOUSLY. 8. DISCUSSION/ACTION A. Resolution No adopting CVAG s 2017/2018 Fiscal Year Annual Budget, Salary Schedule, and Allocated Positions Gary Leong IT WAS MOVED BY THE CITY OF LA QUINTA AND SECONDED BY THE CITY OF DESERT HOT SPRINGS, TO APPROVE RESOLUTION NO ADOPTING CVAG S 2017/2018 FISCAL YEAR ANNUAL BUDGET, SALARY SCHEDULE, AND ALLOCATED POSITIONS. THE MOTION CARRIED UNANIMOUSLY. GENERAL ASSEMBLY MINUTES OF JUNE 26, 2017 PAGE 3

7 B Nomination Committee Recommendation Tom Kirk IT WAS MOVED BY THE CITY OF PALM DESERT AND SECONDED BY THE CITY OF INDIO TO ELECT SUPERVISOR MARION ASHLEY, COUNTY OF RIVERSIDE AS FY 2017/2018 CVAG CHAIR AND EXECUTIVE REPRESENTATIVE FOR THE CITY OF INDIO, AS THE FY 2017/2018 CVAG VICE CHAIR. THE MOTION CARRIED UNANIMOUSLY. 9. PRESENTATIONS AND GUEST SPEAKER A. Recognition of Partnership with Jewish Family Services of San Diego B. Celebration of I-10 Coachella Valley Corridor Improvements C. Keynote Address: Bill Higgins, Executive Director, California Associations of Council of Governments 10. PRESENTATION OF GAVEL AND CLOSING REMARKS A. Chairman Reed Presents Gavel to Newly Elected CVAG Chair Chair Reed presented the CVAG gavel to incoming Chair Marion Ashley. Mr. Kirk and Supervisor Ashley presented Chair Reed with a thank you gift from the Executive Committee. 11. ANNOUNCEMENTS Upcoming Meetings: Executive Committee Monday, September 25, 2017, 4:30 p.m. General Assembly Monday, June 25, 2018, 6:00 p.m. 12. ADJOURNMENT There being no further business, Chair Reed adjourned the meeting at 7:35 p.m. Respectfully submitted, Joanna Stueckle Joanna Stueckle Executive Assistant GENERAL ASSEMBLY MINUTES OF JUNE 26, 2017 PAGE 4

8 ITEM 7B Staff Report Subject: Contact: Resolution of Legislative Intent Related to the Multi-Agency Participation Agreement for the Traffic Signal Synchronization Project Eric Cowle, Transportation Program Manager Recommendation: As requested by the City of Indian Wells, Ratify a Resolution of Legislative Intent as Approved by the Executive Committee, Related to the Multi-Agency Participation Agreement for the Traffic Signal Synchronization Project. Executive Committee: Considered at the June 25 th meeting. Background: CVAG has been developing a Regional Signal Synchronization Program since As design is finalized, a Participation Agreement ( Agreement ) was necessary to ensure that all jurisdictions, together with CVAG were following the same playbook. On June 14, 2018, the Indian Wells City Council formally requested that the language in the Agreement be clarified. Please find the attached Staff Report for the June 25 th CVAG Executive Committee meeting for further background on the Resolution and this proposed ratification. Fiscal Analysis There is no fiscal impact in ratifying the Resolution approved by the Executive Committee. The ratification simply clarifies the legislative intent of the Signal Synchronization Participating Agreement which will apply to all jurisdictions signing the Agreement. Attachments 1. June 25, 2018 Executive Committee Staff Report 2. Resolution of Legislative Intent for the Multi-Agency Participation Agreement

9 ITEM 7E Staff Report Subject: Contact: Resolution of Legislative Intent Related to the Multi-Agency Participation Agreement for the Traffic Signal Synchronization Project Eric Cowle, Transportation Program Manager Recommendation: As requested by the City of Indian Wells, approve a Resolution of Legislative Intent Related to the Multi-Agency Participation Agreement for the Traffic Signal Synchronization Project. Background: The process of developing the Traffic Signal Synchronization Participation Agreement ( Agreement ) commenced in early In April of 2017, the Transportation Technical Advisory Sub-committee (TTAS) appointed seven individuals to oversee the development of a Participating Agreement, it was chaired by Mark Sambito, City of Rancho Mirage. This sub-committee met four times in 2017 and arrived a draft Participating Agreement that was presented to the CVAG Transportation and Technical Advisory Committee (TAC) committee in November of At the request of Rancho Mirage s city manager, the TAC, at its November 13, 2017 meeting, continued the approval of the Participating Agreement so that the individual jurisdictions could have their legal counsel review the details of the Agreement. The CVAG Executive Committee approved the Traffic Signal Synchronization Master Plan and Participation Agreement on February 26, The City of Rancho Mirage opted not to be a party to the agreement but instead to utilize its own grant funds to install traffic synchronization equipment. As of May 2018, the agreement had been approved by nine of the participating jurisdictions at their respective City Council or Board of Supervisors meetings. The only jurisdiction left to approve the agreement was the City of Indian Wells. This agreement was on its City Council agenda on June 14, 2018 for approval. Attached is the city s staff report, multi-agency participation agreement summary and multi-agency participation agreement for reference. Concern was expressed by an Indian Wells Councilmember that the Agreement did not clearly reserve to each participating jurisdiction control over activities within its respective jurisdiction. Rather than seek a modification to the Agreement, which would require re-adoption by all other participating agencies, the City s City Attorney advised that the Council could ask CVAG for an authoritative interpretation of Article 3, Section D, of the Agreement confirming its intent to provide local control and approval of signal synchronization plans. Additionally, the City Council wanted Article 3, Section K, of the Agreement interpreted to mean that if a jurisdiction withdraws from the program after installation of equipment that the withdrawing agency would only be required to reimburse the depreciated value of the equipment rather than the full value.

10 After discussion, the City Council voted to authorize approval of the Agreement, conditioned upon the Executive Committee and General Assembly approving a Resolution interpreting Article 3, Sections D and K as evidence of legislative intent applicable to all the participating jurisdictions. CVAG staff has no objection to the request from Indian Wells and agrees that the proposed language in the Resolution is consistent with the intent of both sections (Article 3, Section D and Article 3, Section K) of the original Participating Agreement. The section interpreting Section K includes wording that the depreciated value be paid back pursuant to FHWA and/or other grantors approval, since the regional signal synchronization project is federally funded. CVAG legal counsel concurs that by creating evidence of the parties intent, formal amendment of the Agreement can be avoided. A proposed resolution is attached to this report for consideration and approval by the Executive Committee. Due to the timing of this item being raised at the Indian Wells City Council meeting in mid-june 2018, and the fact that CVAG Committees will go dark in July and August of 2018, this Resolution has not been presented to the Transportation Committee nor the Technical Advisory Committee. This Resolution is being presented to the Executive Committee at its June 25, 2018 meeting for approval before the end of the 2017/2018 Fiscal Year. Once approved, CVAG staff can continue to work and complete the Preliminary Environmental Study which, includes all jurisdictions, and additional environmental analysis in anticipation of starting construction in late 2018/early The Indian Wells City Council requested that the resolution of legislative intent be approved both by the Executive Committee and the General Assembly. In CVAG legal counsel s view, General Assembly approval is not required to effectuate the City s objective. Nonetheless, as a courtesy to Indian Wells, this item will be scheduled for General Assembly ratification. Fiscal Analysis The Master Plan identifies a Phase I Signal Synchronization Infrastructure preliminary cost estimate of $16M. The CVAG Executive Committee has approved $16M in funding for construction of Phase I which includes Highway 111, Washington Street and Ramon Road. Phase II, which includes an additional eighteen corridors currently has $19M of CMAQ funding allocated toward construction. CVAG will continue to apply for additional grant funding to fully fund Phase II. Over $1M of the two-phase construction costs are estimated to be allocated within Indian Wells city limits. Attachments 1. June 14, 2018, Indian Wells City Council Staff Report 2. Multi-Agency Participation Agreement Summary 3. Multi-Agency Participation Agreement 4. Resolution of Legislative Intent for the Multi-Agency Participation Agreement

11 A RESOLUTION OF THE EXECUTIVE COMMITTEE OF THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS MEMORIALIZING ITS LEGISLATIVE INTENT REGARDING TWO PROVISIONS OF THE MULTI-AGENCY PARTICIPATING AGREEMENT FOR THE COACHELLA VALLEY REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM WHEREAS, the Coachella Valley Association of Governments ( CVAG ) has brought forward for consideration and approval by its member agencies and parties a certain Multi-Agency Participating Agreement for Coachella Valley Regional Traffic Signal Synchronization Program ( Agreement ), wherein CVAG, as Lead Agency,, would work cooperatively with specified parties to the Agreement, each a Participating Agency, to synchronize traffic signals across multiple jurisdictional boundaries as a part of the Coachella Valley Regional Traffic Signal Synchronization Program ( Program ); and WHEREAS, most of the proposed Participating Agencies have approved the Agreement; and WHEREAS, it is reasonable and appropriate for all parties to the Agreement to clarify and declare the intent of the Lead Agency and the Participating Agencies regarding the requirement that a Participating Agency in which a proposed part of the Program is proposed approve such part of the Program prior to the Lead Agency and the other Participating Agencies proceeding with the Program within that Participating Agency s jurisdiction; and WHEREAS, it is further reasonable and appropriate for all parties to the Agreement to clarify and declare the intent of the Lead Agency and the Participating Agencies that the requirement for a Participating Agency, upon withdrawal, to reimburse all funds utilized on Program corridors within the Participating Agency s jurisdiction, as set forth in Article 3, Section K of the Agreement, is limited to an amount reflecting the reasonable determination of the depreciation of any improvements and facilities installed within such corridors; NOW, THEREFORE, THE EXECUTIVE COMMITTEE OF CVAG, ON BEHALF OF THE LEAD AGENCY AS SET FORTH IN THE AGREEMENT, RESOLVES AS FOLLOWS: SECTION 1. CLARIFCATION OF ARTICLE 3, SECTION D, OF THE AGREEMENT. Article 3, Section D, of the Agreement is intended and declared to mean that the Lead Agency shall not proceed with any portion of a proposed project that is part of the Program that is located within the jurisdiction of a Participating Agency unless and until the Participating Agency s member of the TSMO approves in writing the proposed project within that Participating Agency s jurisdiction. SECTION 2. CLARIFICATION OF ARTICLE 3, SECTION K, OF THE AGREEMENT. Article 3, Section K, of the Agreement is intended and declared to mean that in the event a Participating Agency is determined to have become non-participating, its obligation to pay back funds is limited to the reasonably determined depreciated value of the improvements and facilities installed within the Program corridors of that Participating Agency s boundaries, as long as such repayment limitation is not inconsistent with any federal grant or funding agreement entered into by the Lead Agency with the federal government and/or other grant funding agency. PASSED, APPROVED AND ADOPTED by the Executive Committee of the Coachella Valley Association of Governments on this 25th day of June, 2018.

12 ITEM 8A Staff Report Subject: Contact: Resolution No Adopting CVAG s 2018/2019 Fiscal Year Annual Budget, Salary Schedule, and Allocated Positions Gary Leong, Deputy Executive Director (gleong@cvag.org) Recommendation: Approve Resolution No adopting CVAG s 2018/2019 Fiscal Year Annual Budget, Salary Schedule, and Allocated Positions. Executive Committee: Action will be announced at the General Assembly meeting. Technical Advisory Committee: CONCURS (Meeting of June 11, 2018) TAC Budget Sub-Committee: CONCURS (Meeting of May 30, 2018) Background: The proposed FY 2018/19 Budget is presented for your approval. The Technical Advisory Committee and the TAC Budget Sub-Committee have reviewed the proposed budget and recommend approval. The budget was distributed at the June 4 Executive Committee meeting, and Cathedral City Mayor Stan Henry suggested some clarification was needed on page 4. Per his suggestion, staff has incorporated the word total into the document when describing the Member Agency Contributions. Original: Member Agency Contributions will reflect an increase of $ Amended: Member Agency Contributions will reflect a total increase of $ The change does not affect the actual budget. Aside from that suggestion, staff has not received any other comments on the FY 2018/19 Budget. The FY 2018/19 Budget is also available on CVAG s website ( Fiscal Analysis: The fiscal impact on each department and on CVAG is detailed in the Proposed Budget document.

13 RESOLUTION NO A RESOLUTION OF THE GENERAL ASSEMBLY OF THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS ADOPTING THE 2018/2019 FISCAL YEAR ANNUAL BUDGET, SALARY SCHEDULE, AND ALLOCATED POSITIONS WHEREAS, the 2018/2019 fiscal year annual budget is a balanced budget; and WHEREAS, the 2018/2019 fiscal year proposed operating budget is a 10% increase from the 2017/2018 fiscal year operating budget; and WHEREAS, CVAG is proposing staffing at 19 allocated positions in the 2018/2019 fiscal year, and WHEREAS, the Administrative/Personnel Committee and the Executive Committee have approved modifications to the salary schedule, increasing the cost of salaries by 3.0%; WHEREAS, CVAG maintain a General Reserve of approximately one and a half times operating expenditures. NOW THEREFORE BE IT RESOLVED as follows: 1. The General Assembly adopts the 2018/2019 Fiscal Year Annual Budget. 2. The General Assembly adopts the CVAG Salary Schedule. 3. The General Assembly adopts the allocation of CVAG positions. PASSED AND ADOPTED, by the General Assembly of the Coachella Valley Association of Governments, County of Riverside, State of California on June 25, By: Marion Ashley, Chair CVAG Witnessed By: Tom Kirk Executive Director