AGENDA Educational Service District 105 Board of Directors July 15, PUBLIC HEARING ESD 105 Budget 7:00 7:15 p.m.

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1 AGENDA Educational Service District 105 Board of Directors PUBLIC HEARING ESD 105 Budget 7:00 7:15 p.m. Call to Order... 7:15 7:20 p.m. Review Agenda Minutes Action Tab 1 Vouchers and Payroll Action... 7:20 7:25 p.m. Tab 2 Travel Report Information... 7:25 7:30 p.m. Tab 3 Communications Information... 7:30 7:40 p.m. 3.1 ESD 105 Communication Tab 4 Board/Superintendent Report:... 7:40 7:50 p.m. 4.1 AESD Executive Board Meeting: Mark Grassel 4.2 Head Start Grant Update: Steve Myers 4.3 Supporting Principals - OSPI/HU/ESD Partnership: Steve Myers Tab 5 Division Reports... 7:50 8:05 p.m. 5.1 Fiscal Report (binder): Tom Fleming, David Reynolds Budget (mailed): Tom Fleming Tab 6 Action Items... 8:05 8:20 p.m. 6.1 Out of State Travel (binder) 6.2 Job Descriptions (mailed): Early Learning P-3 Coordinator Early Learning ECEAP Coordinator Superintendent 6.3 Resolutions (mailed) Resolution 239: In the matter of adopting a budget for the fiscal year in the OSPI of ESD Resolution 240: Authorizing the investment of ESD 105 monies in a local investment pool and the appointment of auditing officers for said district Adjournment Building large-scale learning improvement one mind at a time.

2 MINUTES ESD 105 Board of Directors A meeting of the ESD 105 Board of Directors was held on Tuesday,, at 7:00 p.m. at the ESD Conference Center Yakima Room. Those in attendance: Frank Rowley J.P. Enderby Steve Myers Connie Davis Marietta Clements Kathi Bonlender Chair Superintendent Staff: Mary Kempel David Reynolds Tom Fleming Ric Pilgrim Kay Gutierrez Executive Assistant Accounting Coordinator Chief Financial Officer Assistant Superintendent HR Director Those absent: Karen Blankenship Mark Grassel Guests: Public Hearing The public session was opened at 7:00 p.m. for discussion and questions regarding the ESD 105 Budget for Fiscal Year The public session was closed at 7:15 p.m. with no comments. Call to Order: Agenda Minutes Vouchers and Payroll: Frank Rowley called the meeting to order at 7:15 p.m. followed by the pledge of allegiance. The agenda was approved with the following additions: Early Learning Project Coordinator Job Description 6.4 Superintendent Contract JP Enderby moved to approve the June 17, 2014 Board of Director s minutes as presented; Connie Davis seconded the motion; motion carried. The following expenditures were presented for approval: General Fund vouchers # through in the amount of $368,761.17; General Fund Comp Tax voucher # in the amount of $517.93; Workers Compensation Fund vouchers # through in the amount of $71,163.39; and payroll in the amount of $653, JP Enderby moved to approve the expenditures as presented; Kathi Bonlender seconded the motion; motion carried. Travel Report ESD 105 Communication The June travel report was reviewed. Steve Myers shared the following communication: Resignation letters from Ann Sipe, Lexi Catlin, Charlcia Fendell, and Kari Terjeson. An from Mike Nollan, Ellensburg Director of Teaching

3 Page 2 and Learning, to Adrianna DiGregorio thanking her for her training on eval. An from Peter Finch, West Valley Assistant Superintendent, to Molly Berger thanking her for her social studies training and being flexible with her schedule to meet conflicting events to ensure districts received their services. Participant feedback summary from the All Standards, All Students, Making Connections for Science and Common Core ELA training by Dawn Sparks, Mike Brown, and Adrianna DiGregorio. An Ellensburg Daily Record article, Two left on Thorp School Board. According to statute, in order for Thorp to pass their budget there needs to be a quorum, since one of the two members will be on vacation the ESD 105 Board member representing Kittitas County will attend the meeting and serve as a voting member. An message from Ian Grabenhorst thanking the ESD staff for their wonderful reception and parting gifts. Board/Superintendent Discussion Items AESD Board Report Congratulations to Steve Myers for receiving the State WASA Leadership Award. We are proud of his efforts, recognize the devotion to his job, and appreciate him. Steve Myers read Mark Grassel s AESD Executive Board meeting report. Gary Coe, the new AESD incoming president from NEWESD 101, met informally with ESD board members prior to the regularly scheduled meeting to discuss the role of the Executive AESD Board. This was a good discussion regarding the purpose of the board. The key items were communication with our fellow ESD Board members and strengthening the network s r communication with the legislature. We identified our key issues/roles as: budget, legislative advocacy, annual conference, and a good communication plan. During the AESD Board meeting the following items were discussed. We do not know what to expect from the next legislative session due to the upcoming election; however, we do expect an extended session. John Welch, Superintendent PSESD, is the lead on developing the AESD legislative priorities brochure. Dana Anderson, Superintendent OESD, provided an overview and update on the AESD accreditation work. It was recommended that NWESD 189 be listed as network contact if they are in agreement as they have championed accreditation.

4 Page 3 Steve commented that this will not be a profitable service, but is one the districts need. The AESA 29th Annual Conference is December 3-6 in San Diego. ESD 105 will be presenting School Safety and Early Learning this year. The State AESD Conference in 2015 will be hosted by OESD. The Executive Board approved the AESD Budget for with starting projected fund balance of $60,000, revenue of $33,109 and expenditures of $24,690. Head Start Grant Update Supporting Principals Division Reports Fiscal Report The Head Start Grant is expected to be released between August 1 and August 15 and will be due October 1. The Federal Government will make a decision within 90 days. We would like to hire a Project Manager to make sure the grant pieces are in place. OSPI is considering funding a instructional leadership program for principals to improve the skills of those already working in the trenches, and to develop teacher leaders that would make good administrators. The program would be a partnership with ESD 105, OSPI, and Heritage University. We are seeking exceptional principals to help develop this program. Preliminary figures as of June 30, 2014: The General fund balance is $5,366,471.82; the Central Washington Insurance Cooperative fund balance is $91,276.04; the Unemployment Compensation fund balance is $1,751, and the Workers Compensation fund balance is $10,860, Budget For the first time in four years the budget will be in the positive. This accomplishment did not come without its challenges and difficult decisions. We needed to raise the rent for our staff, and we made the decision to contract our custodial service which resulted in the reduction of our current custodial staff. Action Items Out of State Travel JP Enderby moved to approve the out of state travel as listed below; Marietta Clements seconded the motion; motion carried. Julie Vavricka and Mark Cheney Dallas, TX - August 4-6, 2014 (Julie) August 4-5, 2014 (Mark) Receive training on the revised science units used in the ESD Science Ed Co-op and HU 105 Project Classrooms (Expenses paid by Carolina Biological Supply Company) Bill Tilton Kissimmee, FL - September 18-23, 2014

5 Page 4 Association of School Business Officers (ASBO) Annual Conference Steve Myers, Randy Town, Cynthia Juarez San Diego, CA - December 3-6, 2014 AESA Annual Conference (All three presenting) Job Descriptions JP Enderby moved to approve the Early learning P-3 Coordinator, Early Learning ECEAP Coordinator, Early Learning Project Manager, and the Superintendent job descriptions as presented; Kathi Bonlender seconded the motion; motion carried. Resolutions JP Enderby moved to approve Resolution 239 in the matter of adopting a budget for the fiscal year in the OSPI of ESD 105;Connie David seconded the motion; motion carried. Kathi Bonlender moved to approve Resolution 240 authorizing the investment of ESD 105 monies in a local investment pool and the appointment of the auditing officers for said district; JP Enderby seconded the motion; motion carried. Superintendent Contract Adjourned Kathi Bonlender moved to approve the superintendent contract with the amended salary and modifications to Section X regarding Board/Superintendent Annual Review; Marietta Clements seconded the motion; motion carried. The regular meeting adjourned at 8:10 p.m. Chairman Secretary