DAVIESS COUNTY BOARD OF EDUCATION AGENDA ITEM

Transcription

1 AGENDA ITEM ITEM: XV-G DATE: January 17, 2013 TOPIC/TITLE: Consider Approval of the Minutes PRESENTER: Mr. Owens Saylor ORIGIN: x x TOPIC PRESENTED FOR INFORMATION ONLY (No Board Action Required) ACTION REQUESTED AT THIS MEETING ITEM IS ON THE CONSENT CALENDAR FOR APPROVAL ACTION REQUESTED AT FUTURE MEETING: (date) BOARD REVIEW REQUIRED BY: STATE OR FEDERAL LAW OR REGULATION BOARD OF EDUCATION POLICY OTHER: PREVIOUS REVIEW, DISCUSSION, OR ACTION: NO PREVIOUS BOARD REVIEW, DISCUSSION, OR ACTION PREVIOUS REVIEW OR ACTION DATE: ACTION: BACKGROUND INFORMATION: The Daviess County Board of Education held a regular meeting on December 20, 2012 at the Daviess County BOE office located at 1622 Southeastern Parkway in Owensboro, KY. SUMMARY OF MAJOR ELEMENT: IMPACT ON RESOURCES: TIMETABLE FOR FURTHER REVIEW OR ACTION: SUPERINTENDENT S RECOMMENDATION: Approve as presented Owens Saylor, Superintendent

2 DAVIESS COUNTY BOARD OF EDUCATION RECORD OF BOARD PROCEEDINGS (MINUTES) The Daviess County Board of Education met pursuant to notice for a regular Board meeting in Owensboro, KY on December 20, 2012 at 6:00 p.m. The meeting was held at the Daviess County Board of Education Office located at 1622 Southeastern Parkway. Daviess County Board of Education members are: Mr. Frank G. Riney, III, Chairperson, Mrs. Dianne B. Mackey, Vice-Chairperson, Ms. Merritt Bates-Thomas, Mr. P. Mike Clark and Dr. Randall E. King, M.D. #194 CALL TO ORDER #195 ROLL CALL #196 MOMENT OF SILENCE #197 COMMUNICATIONS AND PROPOSED AMENDMENTS TO THE AGENDA #198 OATHS OF OFFICE #199 SUPERINTENDENT S REPORT I. CALL TO ORDER Mr. Frank Riney, Chairperson, called the meeting to order. II. ROLL CALL All Board members were in attendance. Ms. Jacinta Porter, Board Attorney, Mr. Owens Saylor, Superintendent and Peggy Inklebarger, Recording Secretary, were also present. III. MOMENT OF SILENCE The Board observed a moment of silence. IV. COMMUNICATIONS AND PROPOSED AMENDMENTS TO THE AGENDA There were no communications from the Board and no proposed amendments to the agenda. V. OATHS OF OFFICE Judge Jay Wethington administered required Oaths of Office for Ms. Merritt Bates-Thomas, Mrs. Dianne Mackey and Mr. Frank Riney who were elected to serve as Board members for Daviess County Board of Education in the November 2012 election. VI. SUPERINTENDENT S REMARKS VI-A. Superintendent s Report Mr. Owens Saylor updated the Board of Education on current activities and wished everyone in attendance a Merry Christmas. VI-B. Recognition of KHSCA Cross Country Outstanding Senior The Board and Superintendent Saylor extended congratulations to Daviess County High School Claire Payne for being chosen as the outstanding senior PAGE 122

3 in the field of cross country for VI-C. Recognition of National Board Certified teachers Mr. Mark Owens recognized Ms. Lisa Garner, Spanish Teacher, Apollo High School for earning her National Board Certification. VI-D. Presentation of Attendance Awards Mr. Mike Gray and Mr. Frank Riney, on behalf of the Board, presented high attendance day and monthly high attendance awards. #200 PUBLIC COMMENT #201 REPORTS #201A - APPROVED THE TREASURER S REPORT #201 B (A & B) - ACADEMIC REPORT #202 APPROVED CONSENT AGENDA VII. PUBLIC COMMENT There was no public comment. VIII. REPORTS VIII-A. TREASURER S REPORT Owens Saylor presented the Treasurer s Report with a balance in cash and securities on November 30, 2012 of $10, GF Fund Balance November 1, 2012 $11,935, Total Receipts $3,991, Total Available for Expenditures $15,927, Total Expenditures $5,453, GF Fund Balance November 30, 2012 $10,473, The Treasurer s report passed with a motion by Mike Clark and a second by Dr. Randy King. Voting in favor of the motion: Riney, Mackey, Bates-Thomas, King and Clark VIII-B.(a&b) ACADEMIC UPDATE Ms. Jana Beth Francis, District Assessment Coordinator shared EXPLORE and PLAN results. Ms. Francis also reported on recent school meetings debriefing Unbridled Learning results. IX. CONSENT AGENDA Mr. Frank Riney, Chairperson of the Daviess County Board of Education, entertained a motion to approve the consent agenda. Ms. Merritt Bates-Thomas made a motion to approve the consent agenda and Mr. Mike Clark seconded. Voting yes: Riney, Mackey, Bates-Thomas, King and Clark PAGE 123

4 Consent Agenda Items are outlined below: IX-A. Consider Approval of New Positions/Reductions/Open Positions/Reclassifications/Eliminated Positions No requests. IX-B. Consider Approval of Leaves of Absence Daviess County Board of Education policy requires employees who are requesting a leave of absence to make a written request. The Board approved the following Leaves of Absence: Matthew Arnold, Middle School 11/26/12-01/02/13 FMLA Instructor Daviess Co Middle Karen Austin, FMLA High School Instructor 11/26/12-01/02/13 Apollo High School Dana Boarman- Secretary, Central 12/14/12-01/02/13 Goddard, FMLA Office Michael Burden, FMLA Custodian, Audubon Elementary 09/12/12-12/07/12 Revised Michael Burden, FMLA Custodian, Audubon Elementary 09/12/12-12/27/12 Revised Sandra Castlen, Food Service 12/-5/12-01/02/13 FMLA Assistant, CVMS Allison Cecil, FMLA Middle School 01/17/13-04/11/13 Instructor, CVMS Lisa Cecil, FMLA Occupation Therapist, CO 09/17/12-01/02/13 Revised Chester Daugherty, Auto Body Worker, 11/29/12-01/01/13 FMLA Fleet Maintenance Amber Hall, FMLA High School 01/21/13-03/04/13 Instructor, DCHS Karen Howard, FMLA School Psychologist, 11/29/12-01/02/13 Learning Center Rhonda Clark, FMLA Food Service 12/10/12-01/02/13 Assistant, Southern Oaks Elementary Mary Leonard, FMLA Speech Therapist, 11/05/12-11/27/12 Deer Park Elementary Marilyn Lewis, FMLA Health Service Asst. 12/05/12-12/13/12 Denise Mills, FMLA Southern Oaks Elem. Exceptional Child Instructor, AHS 09/05/12-10/31/12 Revised PAGE 124

5 Scott Morgan, FMLA Stephanie Rhlye, FMLA Donna Richard, FMLA Steven Riley, FMLA Keila West, FMLA April Yonts, FMLA April Yonts, FMLA Primary Teacher, MLES Primary Teacher, Sorgho Elem. Primary Teacher Sorgho Elementary Intermediate Teacher Southern Oaks Elem Food Service Assistant, Tamarack Elem Middle School Instructor, BMS Middle School Instructor, BMS 12/13/12-01/02/13 10/30/12-11/26/12 (Revised) 10/04/12-11/13/12 (Revised) 12/04/12-01/02/13 01/14/13-02/25/13 12/10/12-01/22/13 12/03/12-01/07/13 (Revised) IX-C. Consider Approval of Emergency Certificates for Teachers and Substitute Teachers Full-Time Emergency Certificate None Emergency Substitute Teachers Katie Gorman Charles Harrison Kelly Klausing Johnny Roberts Heather Shinn Diana Whitwell Courtney Maglinger IX-D. Consider Approval of Out-of-State Overnight Field Trips Approved the following out of state overnight field trips: 1. DCHS Wrestling team request permission to participate in a tournament in Knoxville, TN December 28-29, DCHS French Club request permission to visit the sights in St. Louis, MO January 19-21, BMS 4. AHS 5. DCHS Cheerleaders request permission to attend the Universal Cheerleaders Association Nationals Competition in Orlando, FL AFJROTC request permission to compete in the Interscholastic National Orienteering Championship in Kansas City, KS Pantherettes request permission to compete in Nationals Dance Competition in Orlando, FL February 7-11, 2013 March 7-11, 2013 March 7-12, 2013 PAGE 125

6 6. AHS 7. Deer Park 8. DCHS 9. AHS 10. NOTE AFJROTC request permission to compete in the National Drill Championship Competition in College Park, MD 5th graders request permission to visit the US Space & Rocket Center in Huntsville, AL Softball team request permission to participate in a softball tournament in Portland/Hendersonville, TN Softball Team request permission to participate in the "Play it Again Sports" Softball tournament in Clarksville, TN Sorgho's planned trip to Washington, DC that was approved at the June board meeting had to change the dates of the trip from March 19-23, 2013 to March 12-16, IX-E. Consider Approval of School Fundraisers Approved fundraisers for the following schools: Country Heights Elementary School East View Elementary School Burns Middle School College View Middle School Daviess County Middle School Apollo High School Daviess County High School March 14-18, 2013 March 25-26, 2013 April 5-6, 2013 April 12-13, 2013 IX-F. Consider Approval of Non-Resident Contracts for the School Year Approved the annual non-resident contracts for pupils. IX-G. Consider Approval of the November 13, 2012 Board Meeting Minutes Approved the November 13, 2012 Board Minutes. IX-H. Consider Approval of November 15, 2012 Board Meeting Minutes Approved the November 15, 2012 Board Meeting Minutes. IX-I. Consider Approval of December 4, 2012 Board Meeting Minutes. Approved the December 4, 2012 Board Meeting Minutes. IX-J. Consider Approval of Early Graduation Requests Per the district Early Graduation Policy # , the Board approved early graduation for six students. PAGE 126

7 IX-K. Consider Approval of Daviess County Public Schools Messaging Plan for Approved the messaging plan for DCPS including Billboards to highlight district information and successes. #203 APPROVED BILLS X. ACTION ITEMS X-A. Consider Approval of Bills Mr. Matt Robbins recommended the Board approve the bills as follows: Payroll $3,520, General Fund $1,371, Special Revenue Fund 2 $91, Building Fund 320 $17, Construction Fund $15, Food Service Fund $608, After School Program Fund $21, Warrant Total $5,647, Dianne Mackey moved to approve the recommendation and Mike Clark seconded. Board members Mackey, Bates-Thomas, King and Clark voted in favor of the recommendation. Disqualifying: Mr. Frank Riney #204 APPROVED THE SCHOOL CALENDAR AND MAKE UP DAYS X-B. Consider Approval of School Calendar and Make-Up Day Calendar The district calendar committee met on November 7, The committee consisted of individuals representing teachers, students, parents, support staff, district staff and board members. This calendar includes the mandated 173 days and meets the minimum requirements of 1,062 instructional hours. A copy of the approved calendar is inserted below. PAGE 127

8 Mr. Windy Kretman, Director of Students Services, recommended the Board approve the calendar as presented. Merritt Bates-Thomas moved to approve the recommendation and Dr. Randy King seconded. Voting in favor of the motion: All Board Members present. PAGE 128

9 #205 APPROVED LOCAL/STATE HEARING REPORT X-C. Consider Approval of Local/State Hearing Report One public hearing is required during the development of the District Facilities Plan. The hearing officer is responsible for submitting this report for Board approval. The report is attached below. PAGE 129

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14 Mr. David Humphrey recommended the Board approve the Local/State Hearing Report as presented. Mr. Mike Clark moved to approve the recommendation and Ms. Merritt Bates-Thomas seconded. Voting yes: All Board members. PAGE 134

15 #206 APPROVED LEASE AGREEMENT WITH DAVIESS COUNTY FISCAL COURT X-D. CONSIDER APPROVAL OF LEASE AGREEMENT WITH DAVIESS COUNTY FISCAL COURT Previous lease agreements did not cover the entire year. New lease period allows the Parks Department to host fall leagues. The Board approved an extension covering the remainder of This new agreement will start the lease for the new calendar year. Mr. David Humphrey recommended the Board approve the lease agreement with Daviess County Fiscal Court. Ms. Dianne Mackey moved to approve the recommendation and Dr. Randy King seconded. Voting yes: All Board members. #207 APPROVED BID #12-19 (CUSTODIAL SUPPLIES) X-E. CONSIDER APPROVAL OF BID #12-19 (CUSTODIAL SUPPLIES) Bid # (Custodial Supplies) was opened on Thursday, November 29, Twelve invitations to bid were mailed to prospective bidders and seven bids were received for consideration. These bid items represent custodial inventory stock. Mr. Matt Robbins recommended the Board awarding each item based on the low bid. In case of a tie, we recommend awarding to the vendor with the most overall line items. Mr. Mike Clark moved to approve Bid # (Custodial Supplies) and Ms. Dianne Mackey seconded. Voting yes: All Board members present. #208 APPROVED BID #12-20 (TECHNOLOGY SUPPLIES) X-F. CONSIDER APPROVAL OF BID #12-20 (TECHNOLOGY SUPPLIES) Bid # (Technology Supplies) was opened on Thursday, November 29, Twelve invitations to bid were mailed to prospective bidders and seven bids were received for consideration. These bid items represent custodial inventory stock. Mr. Matt Robbins recommended awarding this bid as follows. Catalog Portion The purpose of the catalog bid is to cover the many items that are not feasible to place in the line-item portion of the bid. We recommend awarding this portion to multiple vendors. Line-Item Portion: These items are the most commonly purchased equipment and supplies and therefore we conducted the bid using specific PAGE 135

16 models to obtain the best pricing possible. In each case, we recommend awarding the items to the low priced vendor. Some items were disregarded when they did not meet the specifications of the bid. Ms. Merritt Bates-Thomas moved to approve the recommendation and Dr. Randy King seconded. #209 APPROVED INSURANCE REQUEST FOR PROPOSAL Voting yes: Riney, Mackey, Bates-Thomas, King and Clark X-G. CONSIDER APPRVOAL OF INSURANCE REQUEST FOR PROPOSAL Request for Proposal was sent to seven different agents requesting proposals for our 2013 insurance coverage for all lines. Proposals were due on Tuesday, December 11, We received a total of two proposals for our consideration. Mr. Matt Robbins, Assistant Superintendent, recommended the Board approve and award the RFP to EM Ford & Company (Ohio Casualty and KEMI). #210 DISCUSSION ITEM #211 INFORMATION ITEMS Mr. Mike Clark moved to approve the recommendation and Ms. Dianne Mackey seconded. Voting yes: Riney, Mackey, Bates-Thomas, King and Clark XI. DISCUSSION ITEMS There were no discussion items XII. INFORMATION ITEMS XII-A. Personnel Report The personnel report is a written report of all personnel actions taken by the Superintendent since the last regular monthly board meeting. PAGE 136

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18 XII-B. Construction Report David Humphrey, Director of Maintenance, Buildings and Grounds, updated the Board on current construction projects. XII-C. Report of Field Trips This is a written report of field trips. Cost is covered by approved school travel budgets, fundraisers, and parent support. School Trip Date AHS AHS DCHS Boys basketball will compete in games at Fairdale High School Girls basketball will compete in Murray Classic in Murray, KY Pantherettes will compete in the state dance competition Frankfort, KY December 31-23, 2012 December 27-29, 2012 February 22-24, 2013 PAGE 138

19 AHS DCHS DCHS Softball team will compete in Border Battle Bowling Green Softball team will compete in games held in Lexington, KY Boys Track will compete in the State Track Meet in Louisville, KY April 19-20, 2013 April 3-4, 2013 May 17-18, 2013 XII-D. Report of Grants Received The following grants have been received or adjusted since our last Grant Report. 1) $789,870 Family Resource & Youth Services Centers 2) $11,179 Yeager Charitable Trust 3) $ (4) Title I, Part D, Subpart 2, revised allocation 4) $(95,693) Title I, Part A, revised allocation #212 CLOSED SESSISON #213 RETURN TO OPEN #214 ADJOURN XIII. CLOSED SESSION There was no closed session. XIV. RETURN TO OPEN Not applicable due to not having a closed session. XV. ADJOURN Ms. Dianne Mackey moved to adjourn and Dr. Randy King seconded. Voting yes: All Board members present. Respectfully submitted, Mr. Frank Riney, Board Chairperson Mr. Owens Saylor, Superintendent, Board Secretary PAGE 139