REGULAR SESSION OF THE ASHTABULA COUNTY BOARD OF COMMISSIONERS

Transcription

1 REGULAR SESSION OF THE ASHTABULA COUNTY BOARD OF COMMISSIONERS Old Courthouse 25 West Jefferson St., 2nd Floor Jefferson, OH 4447 August 25, 215 The Board of Ashtabula County Commissioners met in session; the Board President called the meeting to order and the Pledge of Allegiance was said. Members Present: President Peggy A Carlo, Commissioner Daniel R Claypool and Commissioner Casey R. Kozlowski Absent: None Board Staff Present: County Administrator/Acting Clerk of the Board Janet Discher. Clerk of the Board Lisa Hawkins was absent. Motion To Approve Minutes Of Previous Session(S) And Waiver Of The Reading Of Same: VOTE: Yeas: Carlo, Claypool, Kozlowski Nays: None Abstained: None Absent: none Whereupon the minutes were declared approved unanimously. Motion To Approve Today s Agenda: MOTION: Claypool moved the adoption, Kozlowski seconded. DISCUSSION: None Whereupon the agenda was declared approved unanimously. THE BOARD PRESIDENT INTRODUCED AND ENTERTAINED MOTIONS FOR THE FOLLOWING RESOLUTIONS: RESOLUTION NUMBER RECEIVING PROPOSALS AND LAYING ON THE TABLE FOR TITLE XX PROGRAMS, RFP #2-15, ACDJFS The Board of County Commissioners of Ashtabula County, Ohio, met on the 25 th day of August, 215, in WHEREAS, on July 28, 215 by Resolution No , proposals were ordered for Title XX Programs at the Ashtabula County Department of Job and Family Services and on August 21, 215 proposals were received; and WHEREAS, proposals were received as follows: Country Neighbor Program, Inc. Lake Area Recovery Center Catholic Charities of Ashtabula Co. PO Box C Court 42 Park Ave., 3rd Floor Orwell, OH 4476 Ashtabula, OH 444 Ashtabula, OH 444 Ash. Co. Community Action Agency Ash. Regional Home Health PO Box 261 PO Box 1428 Ashtabula, OH Ashtabula, OH WHEREAS, It is the opinion of the Board that the proposals be laid on the table for further examination and THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the proposals as outlined above are laid on the table until further notice. RESOLUTION NUMBER RECEIVING PROPOSALS AND LAYING ON THE TABLE FOR SENIOR SERVICE PROGRAMS, SENIOR SERVICES LEVY, ACDJFS 3-15 The Board of County Commissioners of Ashtabula County, Ohio, met on the 25 th day of August, 215, in

2 WHEREAS, on July 14, 215 by Resolution No , proposals were ordered for telephone services at the Ashtabula County Department of Job and Family Services and on August 17, 215 proposals were received for Senior Transportation and Volunteer Senior Transportation Services RFP #3-15; and WHEREAS, proposals were received as follows: Catholic Charities of Ashtabula Co. Country Neighbor Program, Inc. Ash. Co. Community Action Agency 42 Park Ave., 3rd Floor 39 S. Maple St. PO Box 261 Ashtabula, OH 444 Orwell, OH 4476 Ashtabula, OH Ash. Co. Council on Aging, Inc. Area Agency on Aging 11 Geneva Area Senior Corp Main Ave Youngstown Warren Rd., Ste W. Main St. Ashtabula, OH 444 Niles, OH Geneva, OH 4441 Ash. Regional Home Health Conneaut Human Resources Center PO Box Mill St. Ashtabula, OH Conneaut, OH WHEREAS, It is the opinion of the Board that the proposals be laid on the table for further examination and THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the proposals as outlined above are laid on the table until further notice. RESOLUTION NUMBER RECEIVING PROPOSALS AND LAYING ON THE TABLE FOR SENIOR TRANSPORTATION SERVICES, ACDJFS 4-15 The Board of County Commissioners of Ashtabula County, Ohio, met on the 25 th day of August, 215, in WHEREAS, on July 14, 215 by Resolution No , proposals were ordered for telephone services at the Ashtabula County Department of Job and Family Services and on August 17, 215 proposals were received for Senior Transportation and Volunteer Senior Transportation Services RFP #4-15; and WHEREAS, proposals were received as follows: Country Neighbor Program, Inc. Faith in Action Caregivers 39 S. Maple St. PO Box 1626 Orwell, OH 4476 Ashtabula, OH WHEREAS, It is the opinion of the Board that the proposals be laid on the table for further examination and THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the proposals as outlined above are laid on the table until further notice. RESOLUTION NUMBER AUTHORIZING THE POSTING OF UNUSED OR OBSOLETE EQUIPMENT ON THE COUNTY S WEBSITE FOR PUBLIC SALE AND DECLARING EQUIPMENT OBSOLETE

3 The Board of County Commissioners of Ashtabula County, Ohio, met on the 25 th day of August, 215, in WHEREAS, Rock Benson, Deputy Auditor/IT Manager, has provided a list of the following unused or obsolete equipment to this Board requesting its disposal, as follows: Make Model SN Description MinBid Dell Optiplex GX52 CBHG291 Desktop Computer 5. Dell Latitude D82 H5855D1 Laptop 1. Dimension Dell 24 5X28441 Desktop Computer 5. HP Laserjet 5 USKB Printer 5. Triad Pentium Desktop Computer 5. HP Compaq USU3514GY Desktop Computer 5. Triad Pentium Desktop Computer 5. Dell Optiplex GX52 FMKGV91 Desktop Computer 5. Dell Optiplex 36 J5QCCK1 Desktop Computer 5. Dell Inspiron 4DKG9K1 Desktop Computer 5. Dell Optiplex GX27 9R3HM51 Desktop Computer 5. Dimension Dell C521 CORRJMBRN5KC1 Desktop Computer 5. Dell Optiplex GX27 9ZM7Q51 Desktop Computer 5. Dell Optiplex GX27 HZM7Q51 Desktop Computer 5. Dell Optiplex GX27 B2N7Q51 Desktop Computer 5. HP Laserjet 12 CNCQ24633 Laser Printer 1. HP Set of Color Toner Cartridges 1. Dell Optiplex GX52 8BHG291 Desktop Computer 5. Dell Optiplex GX52 BKKGV91 Desktop Computer 5. Dell Optiplex GX52 8KKGV91 Desktop Computer 5. Dell Optiplex GX52 2YHR91 Desktop Computer 5. NOW, THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the disposal of the unused, obsolete equipment is hereby authorized and posted on the County website for Public Sale and all proceeds to be deposited into Fund No Fees/Changes Auction Receipts. RESOLUTION NUMBER FINA APPROVING FINANCIAL TRANSACTIONS FOR THE COUNTY The Board of County Commissioners of Ashtabula County, Ohio, met on the 25 th day of August, 215, in WHEREAS, it is declared and determined that all formal actions of the Board of County Commissioners concerning and relating to the adoption of all resolutions that were adopted in this meeting, and that all deliberations of the Board of Commissioners and any of its committees that resulted in such formal action, were open to the public and were in compliance with all legal requirements, including Section of the Ohio Revised Code. Financial Transactions and Voucher Approval Requirements

4 WHEREAS, The Board of Commissioners acknowledges receipt of all department financial transactions and vouchers submitted this date for approval, as follows: TRAVEL REQUESTS: Janice Switzer County Planning Directors Columbus 8/21 $. Terri Eaton OCDA Admin Hrg. Dublin 1/18-2 $ Ron Smith NEO Consortium Chardon 9/16 $59.85 Patrick Arcaro NEO Consortium Chardon 9/16 $94.84 Ron Smith Annual Noc Cog Mtg. Chardon 9/23 $59.85 Patrick Arcaro Annual Noc Cog Mtg. Chardon 9/23 $94.84 DIRECT RELIEF BILLS: Vouchers # through , for Public Assistance; Child Support; and WIA Invoices. BILLS: COUNTY FUNDS SCHEDULE 34 ENGINEERS SCHEDULE 33E; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, do hereby find that the above outlined financial transactions and vouchers are in order and sufficient funds are available to permit the execution of these transactions, BE IT FURTHER RESOLVED, that the above transactions are approved and allowed, and furthermore, that the County Auditor is hereby authorized to issue warrants for payment of said vouchers. RESOLUTION NUMBER SEWA APPROVING CONTRACT WITH THOMARIOS, INC. FOR THE AUSTINBURG TANK REHABILITATION PROJECT, CONTRACT A The Board of County Commissioners of Ashtabula County, Ohio, met on the 25 th day of August, 215, in WHEREAS, Nicholas Sanford, Director of ACDES, has presented a Contract for the approval of the Board, towit: Scope: Rehabilitation and painting of the elevated storage tank at Austinburg on SR-45. Provider: Thomarios, Inc., One Canal Sq. Plaza, Akron, OH 4438 Cost: Not to Exceed, total amount of $39,895. Term: Commence upon signing, completion date October 31, 215; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that the Contract as noted above is approved in accordance with the copy now on file in this office RESOLUTION NUMBER 215-7SW RECEIVING BIDS AND LAYING ON THE TABLE FOR PURCHASE OF STATIONARY COMPACTOR, STEEL CONVEYOR AND COMPACTOR COMPATIBLE REFUSE EJECTOR TRAILER TO BE USED IN A RECYCLING TRANSFER STATION LOCATED IN ASHTABULA, OHIO The Board of Solid Waste Directors of Ashtabula County, Ohio, met on the 25 th day of August, 215, in regular session at the offices of said Board in the Old Courthouse Building, 2 nd Floor, Jefferson, Ohio, with the following members present: Peggy A. Carlo, Daniel R. Claypool, Casey R. Kozlowski.

5 WHEREAS, on August 4, 215 by Resolution No SW, bids were ordered and on August 21, 215 bids were received for the purchase of 1) 8 inch wide Stationary Compactor; 2) 6 inch steel conveyor; and 3) 96 cu. yd. compactor compatible refuse ejector trailer for use by the Ashtabula County Solid Waste Management District to be used in a recycling transfer station located in Ashtabula, Ohio;; and WHEREAS, bids were received as follows: Stationary Compactor Steel Conveyor Ejector Trailer Total Sebright Productions, Inc. 127 N. Water St. Hopkins, MI $68,692. $68,692. Refuse Equip & Truck Serv. 237 State Rd, Ashtabula, OH 444 Warren Equipment, Inc Gulf Beach Hwy $68,544. With Added snout $71,644. $68,544. Perdido Key, FL 3257 $67,95. $67,95. DeHart Recycling Equipment Missouri Bottom Rd. Hazelwood, MO 6342 New $65,285. Belting Installed $68,535. $65,285. BE Equipment, Inc Wentz Rd., Quakertown, PA $12,41. New $86,995. Used $81,5. $91,895. New $299,3. With Added snout $71,644. Belting Installed $68,535. Used $293,85. WHEREAS, It is the opinion of the Board that the bids be laid on the table for further examination and THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the bids as outlined above are laid on the table until further notice. RESOLUTION NUMBER 215-8SW TAKING FROM THE TABLE AND AWARDING TO SEBRIGHT PRODUCTIONS, INC. AND REFUSE EQUIPMENT AND TRUCK SERVICE FOR PURCHASE OF STATIONARY COMPACTOR AND COMPACTOR COMPATIBLE REFUSE EJECTOR TRAILER TO BE USED IN A RECYCLING TRANSFER STATION LOCATED IN ASHTABULA, OHIO The Board of Solid Waste Directors of Ashtabula County, Ohio, met on the 25 th day of August, 215, in regular session at the offices of said Board in the Old Courthouse Building, 2 nd Floor, Jefferson, Ohio, with the following members present: Peggy A. Carlo, Daniel R. Claypool, Casey R. Kozlowski. WHEREAS, on August 25, 215 by Resolution No SW, bids were laid on the table for the purchase of 1) 8 inch wide Stationary Compactor; 2) 6 inch steel conveyor; and 3) 96 cu. yd. compactor compatible refuse ejector trailer for use by the Ashtabula County Solid Waste Management District to be used in a recycling transfer station located in Ashtabula, Ohio; and WHEREAS, Janice Switzer, Solid Waste Director, has recommended that bids be awarded as follows: Sebright Productions, Inc. Stationary Compactor in the amount of $68,692. Refuse Equipment & Truck Service- Ejector Trailer in the amount of $71,644. WHEREAS, the 6 inch steel conveyor is to remain on the table, pending further review; and

6 WHEREAS, It is the opinion of the Board that the bids be awarded as outlined above; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the bids as outlined above are awarded for the stationary compactor and the ejector trailer. BE IT FURTHER RESOLVED, that the steel conveyor remain laid on the table until further notice.

7 Work sessions: August 25, 215 1:a.m. Topic: General Matters/Agenda Items In Attendance: Peggy Carlo, Dan Claypool, Casey Kozlowski, Janet Discher, Lisa Hawkins, Dan Whitmire, Anna Allshouse, 3 other members of the Vet serv., Nick Sanford, Janice Switzer Veteran Services is in need of a vehicle. They followed the County policy, attained 3 quotes. $21,959. Dodge Grand Caravan mini-van, looked at it no rear air conditioning or heat, will be an additional $8. Veteran Services took the lowest quote, from Great Lakes, for a total of $22,772.. Decision: ok for next weeks agenda. ACDES- certifications- Nick sent an with the 215 certification list, which is approximately $45,, 9% of which is water. Summary of losses for property transfers, lost about $29, due to this. For 215 its just over $6,. Nick would like to request quarterly certifications, not annual. They will be certified in September. Illicit discharge changing lift station pumps on North Bend Road, noticed a discharge of an oily substance, and traced it to Kister Court, pinpointed the source. Solicited a quote to pump out sewer lines, at a cost of $6, to $8,. Will be pursuing damages with the company, believe it is an isolated incident. Resolution to approve the Austinburg tank with Thomarios, Inc., consider imposing an image facing I-9 of the Ashtabula County logo. Nick will get quotes. Janice- Solid Waste bids- received bids for 3 pieces of equipment for the Recycling & Transfer station. The equipment included a compactor, conveyor system and an ejector. The compactor is at where estimated, would like to award today s meeting, there is a 5 day lead-time. The ejector trailer, low bid was to Warren Equipment, Refuse equipment is $6 more, have a much shorter lead time. Requesting to not award to low bidder, compactor is recommending the snout- helps with less cleanup, additional shoot. Gets in the same lead time, ask to award today. Trying to determine for the steel conveyor, what the company means by no installation. Does not want to recommend for the conveyor at this time. Airport Zoning- need to set fees. Looking at $5 for a permit fee. Ltr. From the Hubbard House re: Confederate Flag- they would like the flag. Carl Feather has been working with the museum where the flag was captured in West Virginia and speaking to the Ashtabula Historical Society. The flag needs to be preserved at a cost of approximately $3,. Decision: Contact the Historical Society, recommend to send to the Hubbard House, based on the letter received. Overcome- invitation to mtg.- not able to attend, recommending TAG be suggested. Board of Revisions- the Board of Revision schedule has grown. Propose to hire Dennis Ruck at $2 an hour to be the Commissioner s representative on the BOR, only on an as-needed basis. He would be hired as a county employee, unemployment may be an issue. This may change every year, as the President may choose their own person. This will begin in 215. CDC- Peg was contacted by CDC to do a donation campaign at the county. Maybe distribute some information, if they want to host something in the Comrs. conference room. Decision: Lisa to send out one , crafted by CDC, and out to m_everyone. This would be a public event. Ashtabula County Workforce Participation Rates: need to move towards more participation. Marta Stone and Joan Steidl- received the Engagement Letter to continue the conversation. Will set up a work session in the future. Schedule updates Best of the County- 9/15 (change schedule? Landbank?) move our meetings to the morning. Dept. head schedule- schedule them. ADJOURNMENT: The President and Acting Clerk of the Board hereby certify that this is a true and accurate record of the minutes of the August 25, 215 session. All deliberations concerning official business and formal actions by this Board of Ashtabula County Commissioners were conducted in an open public meeting. CERTIFIED: ATTESTED: COMMISSIONERS PRESIDENT OF CLERK ASHTABULA COUNTY