REGULAR SESSION OF THE ASHTABULA COUNTY BOARD OF COMMISSIONERS

Transcription

1 REGULAR SESSION OF THE ASHTABULA COUNTY BOARD OF COMMISSIONERS Old Courthouse 25 West Jefferson St., 2nd Floor Jefferson, OH April 4, 2017 The Board of Ashtabula County Commissioners met in session; the Board President called the meeting to order and the Pledge of Allegiance was said. Members Present: President Casey R. Kozlowski, Commissioner Kathryn L. Whittington, and Commissioner J. P. Ducro, IV. Absent: None Board Staff Present: County Administrator Janet Discher and Clerk of the Board Lisa Hawkins. Motion To Approve Minutes Of Previous Session(S) And Waiver Of The Reading Of Same: VOTE: Yeas: Kozlowski, Whittington, Ducro Nays: None Abstained: None Absent: none Whereupon the minutes were declared approved unanimously. Motion To Approve Today s Agenda: Whereupon the agenda was declared approved unanimously. THE BOARD PRESIDENT INTRODUCED AND ENTERTAINED MOTIONS FOR THE FOLLOWING RESOLUTIONS: RESOLUTION NUMBER RECEIVING BIDS AND AWARDING FOR TWO NEW 2018 TANDEM AXLE DUMP TRUCK CHASSIS, ENGINEERS OFFICE WHEREAS, on January 26, 2017 by Resolution No , bids were ordered for two new 2018 Tandem Axle Dump Truck Chassis and at 10:00 a.m. on February 22, 2017, the County Engineer, on behalf of the Board of Commissioners, received bids, as follows: FYDA Truck Group, 5758 SR 8, Harrisville, PA , , Sidley Truck and Equipment, 7123 Madison Rd., Thompson, OH , , R & R Truck Sales Inc., 1650 E. Waterloo Rd., Akron, OH , , General Truck Sales of Toledo, LLC, 1270 Conant St., Maumee, OH , , WHEREAS, Cleveland Mack Truck Sales originally submitted a bid, but withdrew it; and WHEREAS, The County Engineer has recommended that the bid be awarded to Sidley Truck and Equipment in the amount of 207, as the lowest and best bid received, as FYDA Truck Group has submitted units indicating exceptions to many sections of the specifications and should not be considered; and WHEREAS, this Board would concur with that recommendation; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the bid is awarded as outlined above. RESOLUTION NUMBER RESCINDING RESOLUTION NUMBER APPROVING THE AGREEMENT BETWEEN THE ASHTABULA COUNTY PUBLIC DEFENDER COMMISSION AND THE ASHTABULA COUNTY PUBLIC DEFENDER, INC. FOR INDIGENT DEFENSE FOR 2017

2 WHEREAS, On December 29, 2016 by Resolution , a resolution was adopted approving a 3 month agreement with the Ashtabula County Public Defender Commission and the Ashtabula County Public Defender, Inc. for Indigent Defense for 2017; and WHEREAS, the state has indicated they will not accept a 3 month agreement; and WHEREAS, Resolution needs to be rescinded; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that Resolution No approving the agreement by and between the Ashtabula County Public Defender Commission and the Ashtabula County Public Defender, Inc. for indigent defense as noted above is hereby rescinded. RESOLUTION NUMBER APPROVING THE AGREEMENT BETWEEN THE ASHTABULA COUNTY PUBLIC DEFENDER COMMISSION AND THE ASHTABULA COUNTY PUBLIC DEFENDER, INC. FOR INDIGENT DEFENSE FOR 2017 WHEREAS, an agreement has been presented with the Ashtabula County Public Defender Commission and the Ashtabula County Public Defender, Inc. for Indigent Defense for 2017; and Scope: To provide legal representation to indigent adults and juveniles who are charged with the commission of an offense or act that is a violation of a state statute and for which the penalty or any possible adjudication includes the potential loss of liberty and in post-conviction proceedings. Provider: Ashtabula County Public Defender, Inc., 4817 State Road, Suite 202 Ashtabula, Ohio Cost: Not to exceed: 538, Term: retroactive to January 1, 2017 through December 31, 2017; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that the agreement by and between the Ashtabula County Public Defender Commission and the Ashtabula County Public Defender, Inc. for indigent defense as noted above is hereby approved in accordance with the copy of said agreement now on file in this office. RESOLUTION NUMBER APPOINTING CHAD KENDZERSKI TO THE ASHTABULA COUNTY LOCAL EMERGENCY PLANNING COMMITTEE (LEPC) WHEREAS, In accordance with Ohio Revised Code Section , the Board of Commissioners shall appoint members to serve on the Local Emergency Planning Committee (LEPC); and WHEREAS, the following person needs to be appointed to the LEPC for a partial term commencing immediately and continuing until August 15, 2017: Name Category

3 Chad Kendzerski other THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the above named person is appointed to the Ashtabula County Local Emergency Planning Committee. RESOLUTION NUMBER ACCEPTING RESIGNATION AND APPOINTING MEMBER ON THE ASHTABULA COUNTY COMMUNITY CORRECTIONS PLANNING BOARD WHEREAS, Pursuant to Section of the Ohio Revised Code the Board of Commissioners created the Ashtabula County Community Corrections Planning Board to establish, review and revise a comprehensive plan for the development, implementation, and operation of corrections services in the County; and WHEREAS, The terms of the members of the Ashtabula County Community Corrections Planning Board are set at three (3) years; and WHEREAS, a resignation has been received and a new appointment needs to be made, as follows: Resignation: Anne Zeitler Ex. Dir. Of Bd. Of DD resigned 4/4/17 Appointment: Andew Misiak Ex. Dir. Of Bd. Of DD designee effective immediately until November 9, 2017 THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that above person is appointed and the resignation is accepted on the Ashtabula County Community Corrections Planning Board as outlined above. RESOLUTION NUMBER APPROVING QUARTERLY SCHEDULE FOR REGIONAL EVENING MEETINGS OF THE ASHTABULA COUNTY BOARD OF COMMISSIONERS WHEREAS, On August 5, 1998, Section of the Ohio Revised Code was changed to allow the Board of Commissioners to hold regular sessions of the Board at a location in the county other than the office provided for the Board in the County Seat; and WHEREAS, Since that change in the law, the Board of Commissioners has decided to hold regular meetings in various locations throughout the county in order to be more accessible to all citizens; and WHEREAS, since that change in the law, the Board of Commissioners has decided to hold regular meetings in various locations throughout the county in order to be more accessible to all citizens; and WHEREAS, below is a list of the place, time and date for the 2 nd quarter of calendar of 2017: April 25, 2017 Roaming Shores Village Hall, 2500 Hayford Rd., Roaming Shores, OH May 30, 2017 Richmond Twp. Offices, 5939 Footville-Richmond Rd., Andover, OH 44003

4 June 27, 2017 Andover Village Hall, 134 Maple St., Andover, OH WHEREAS, all meetings will begin at 6:30 p.m. with a public comment period, and the Agenda portion of the meeting will begin promptly at 7:00 p.m; and meetings; now WHEREAS, the Board welcomes and strongly encourages members of the general public to attend these THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that we do hereby the schedule for the second quarter of regional evening meetings for calendar year RESOLUTION NUMBER AUTHORIZING THE ISSUANCE OF COUNTY CREDIT CARDS TO THE SHERIFF S DEPARTMENT AS OUTLINED IN THE ASHTABULA COUNTY CREDIT CARD USAGE POLICY, SECTION 8.10 OF THE ASHTABULA COUNTY PERSONNEL MANUAL WHEREAS, in accordance with Ohio Revised Code Section , on August 2, 2016 by Resolution the Ashtabula County Board of Commissioners established a Credit Card Usage policy; and WHEREAS, the policy states no county credit card may be issued to any appointing authority without a resolution from the Board of Commissioners authorizing its issuance. The appointing authority must make a written request to the Board of Commissioners stating what card they would like to have issued, to whom it will be issued (office, department or specific person). If the card is to be issued to the office or department, each person who will be authorized to use the card must be included, by individual name, in the request; and card, as follows: WHEREAS, William Johnson, Ashtabula County Sheriff has requested in writing to be issued a county credit Ashtabula County Sheriffs Department Authorized users: William R. Johnson, Sheriff Lt. William Niemi Detectives Sean Ward Bryan Rose Donald Dietrich, Brian Cumberledge Cook Kathy Maple Lt. Terry Moisio Lt. James Kemmerle Taylor Cleveland Sergeants Joe Niemi Mark Allen Deputy Andy Specht office; now WHEREAS, this Board of Commissioners would agree to authorize the credit card usage of the above listed THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the Sheriff s Department as outlined above is hereby authorized to be issued county credit cards for use by the persons outlined above. RESOLUTION NUMBER FINA APPROVING FINANCIAL TRANSACTIONS FOR THE COUNTY

5 WHEREAS, it is declared and determined that all formal actions of the Board of County Commissioners concerning and relating to the adoption of all resolutions that were adopted in this meeting, and that all deliberations of the Board of Commissioners and any of its committees that resulted in such formal action, were open to the public and were in compliance with all legal requirements, including Section of the Ohio Revised Code. Financial Transactions and Voucher Approval Requirements WHEREAS, The Board of Commissioners acknowledges receipt of all department financial transactions and vouchers submitted this date for approval, as follows: TRAVEL REQUESTS: Mark Verzella Nick Sanford 2017 funding & project dev seminar Kirtland 3/31.00 Amir Garakouei David Hurst David Millard Bridge Wkrs., Supervisor, Engr. Conf. Mt. Sterling 4/ Patrick Arcaro Trg on Wage Pathway Cleveland 4/ Hattie Grubke-Barnard Michelle TisdaleTrg on Wage Pathway Cleveland 4/ Ron Smith Reg. 8 BCFTA Fiscal mtg. Medina 4/ PAYROLL CHANGES: COMMISSIONERS OFFICE: Cyrstal Sturgill Acct. Clerk II Hired: 11/21/07 Grade: 17 Hourly: resigned 4/21/17 COUNTY HOME: November 27 th, 2016 through December 10 th, Tina Grover LPN /7/16 Jessica Schoenbeck FSW 10/16/16 no call no show Lori Todd RN-PRN 10/20/16 Resigned Ashley Anderson STNA 10/29/16 Resigned Carlye Weaver LPN 10/28/16 Resigned Roni Buie RN 11/22/16 Terminated Robin Huston STNA 11/23/16 Resigned December 11 th, 2016 through December 24 th, Kaylee Brunecz STNA-PT /21/16 RAISES/TRANSFERS: See Attached Kelly McCumber STNA 12/14/16 Resigned December 25 th, 2016 through January 7 th, 2017 Nichole Hommes STNA-FT /4/17 Mandy Runnion STNA-FT /4/17 Judy Smock STNA 12/31/16 Retired Mandy Runnion STNA 1/7/17 No Call No Show January 8 th, 2017 through January 21 st, 2017 Kami Eastman STNA-FT /11/17

6 Brittini Osborne STNA-FT /11/17 Julie Grandbouche Receptionist PT /18/17 Brittany Duran FSW 1/12/17 Terminated Performance Jennifer Au General Act. Aide 1/12/17 Terminated Performance Tiffany Lott STNA 1/21/17 Resigned January 22 nd, 2017 through February 4 th, Joyce Manning FSW-PT /1/17 Paige Webster FSW -PT /1/17 Magen Sedmak LPN-FT /1/17 RAISES/TRANSFERS: Susan Burns Utility Worker to Custodial Worker Supv to /19/17 Kim Schweitzer Receptionist/Med. Rec. to Central Supply to /30/17 Melody Hazeltine FSW 1/25/17 Terminated - Performance Tiffany Wick FSW 1/26/17 Resigned Joyce Smith Custodial Worker Supv. 1/31/17 Retired February 5 th, 2017 through February 18 th, Leah Shea STNA-FT /15/17 Kaylee Brunecz STNA 2/10/17 Resigned February 19 th, 2017 through March 4 th, Christine Hughes LPN-FT /1/17 Elizabeth Anderson FSW -PT /1/17 RAISES/TRANSFERS: Judy Smith STNA to General Activity Aide to /19/17 March 5 th, 2017 through March 18 th, Michelle Sawicki STNA-FT /7/17 Nicole Cohick STNA-PRN /16/17 Judy Bell FSW-FT /16/17 Brianna Sturgill FSW 3/12/17 No Call No show Kari Crowell STNA-PRN 3/19/17 No Call No Show Appropriations Fund Total Personal Svcs Community Development NSP 7, Sewer Fund , County Obligations , WCC Computer Fund WCC Special Projects , WCC Idat Fund , Nursing Home Clerk of Courts Title Fund , Sheriff , Comment appropriation of program income appropriation for equipment Plant C appropriation for deductibles and wellness grant funds appropriation for travel appropriation for contract services appropriation for contract services appropriation for transfers out appropriation for transfers out appropriation for equipment

7 Transfers Nursing Home Fund 2033 to Bonded Debt Fund 3001 Clerk of Courts Title Fund 2130 to General Fund , , EXECUTING PAYMENT OF THEN AND NOW CERTIFICATION PRESENTED BY THE COUNTY AUDITOR PURSUANT TO ORC (D)1 AND AUTHORIZING THE DRAWING OF WARRANT(S) IN PAYMENT OF AMOUNTS DUE UPON CONTRACT OR ORDER- SEE SCHEDULE 14 TN DIRECT RELIEF BILLS: Vouchers # thru for Public Assistance BILLS: COUNTY FUNDS SCHEDULE 14 ENGINEERS SCHEDULE 14E; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, do hereby find that the above outlined financial transactions and vouchers are in order and sufficient funds are available to permit the execution of these transactions, BE IT FURTHER RESOLVED, that the above transactions are approved and allowed, and furthermore, that the County Auditor is hereby authorized to issue warrants for payment of said vouchers. RESOLUTION NUMBER FINA ACCEPTING SECOND AMENDMENT TO THE CERTIFICATE OF ESTIMATED RESOURCES FOR ASHTABULA COUNTY WHEREAS, The Ashtabula Budget Commission has presented the following amended certificate of estimated resources for the acceptance of this Board, to-wit: ASHTABULA COUNTY FUND: #1001: General Fund Total certified per last certificate 24,260, Additional Estimate 557, Total 24,817, #2657: P I I G Total certified per last certificate 42, Additional Estimate 5, Total 48, #6001: ACDES - Sanitary

8 Total certified per last certificate 5,634, Additional Estimate 250, Total 5,884, #6003 Geneva State Park Lodge Fund Total certified per last certificate 2,948, Additional Estimate 600, Total 3,548, NOW, THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the above Amended Certificate of Resources is hereby accepted. RESOLUTION NUMBER SEWA TERMINATING COLLECTION BY THE ASHTABULA COUNTY DEPARTMENT OF ENVIRONMENTAL SERVICES FOR LOCAL SERVICE SURCHARGES ON THE CORK PHASE I WATERLINE PROJECT, ASHTABULA COUNTY WATER SYSTEM WHEREAS, the Board of Commissioners on July 11, 1996 financed a portion of applicable project costs pertinent to a waterline infrastructure improvement known as CORK PHASE I as referenced in Resolution passed on July 11, 1996; to-wit: 38, from the General Fund; and WHEREAS, said improvement was to collect a pro-rata share of the principal as a surcharge (referred to as a Local Fee ) among abutting parcels upon voluntary connection to the water facilities, said Local Fee being in the total amount of One Thousand, Six Hundred and Sixty Dollars (1,660) per parcel; and WHEREAS, the practice of indefinitely collecting pro-rata surcharges on certain projects is recommended notto-exceed fifteen (15) years, similar to the County s standard practice of executing Construction & Cost Reimbursement Agreements for water and sewer projects conforming to of the Ohio Revised Code; and WHEREAS, Nicholas Sanford, Director of the Department of Environmental Services has recommended the immediate termination of the County s collecting of the Cork Phase I special surcharge as noted herein. THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that the practice of collecting the aforesaid surcharge is to be terminated upon the date of passage of this Resolution. RESOLUTION NUMBER SEWA APPROVING SEWER AND WATER BUILDERS LICENSE FOR DAUGHTERS EXCAVATING CO LLC WHEREAS, In accordance with the Ashtabula County Sewer and Water regulations, the following Sewer and Water Builders License has been presented to the Board for approval, to-wit:

9 Purpose: Constructing all sanitary sewer mains and appurtenances, sanitary laterals, water mains and appurtenances and water services thereto in the Ashtabula County Sewer and Water District. Bond: 10, Contractor: Daughters Excavating Co LLC, 781 Timber Lane, Geneva, OH Bond Term: January 1, 2017 thru December 31, 2017 NOW, THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that the Sewer and Water Builders License as noted above, is approved in accordance with a copy now on file in this office. RESOLUTION NUMBER SEWA APPROVING EQUIPMENT PURCHASE FOR COMBINATION SEWER JET/VACUUM TRUCK FROM GAPVAX, INC. BY AND THROUGH MTECH COMPANY OF CLEVELAND, OHIO WHEREAS, Nick Sanford, Director of ACDES, has submitted a request to purchase and finance one combination sewer jet/vacuum truck, as follows: GapVax Combination Jet/Vaccuum Machine under Ohio STS Pricing Index STS670 purchased from GapVax, Inc. by and through MTech Company of Cleveland, Ohio in the amount of 420, WHEREAS, 3 quotes for financing were obtained, as follows: Andover Bank, 2.50% 5 years annual payments no fees, no pre-payment penalty Huntington Bank, 2.75%, 5 years annual payments, 600 fee, prepayment penalty Erie Bank, 2.74%, 5 years, 350 fee WHEREAS, The Board agrees that said equipment is necessary for use in the operation of the Environmental Services Department; and WHEREAS, Andover Bank has the lowest rate and the most financial savings for the County; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the Equipment purchase is approved and ACDES is to pursue a lease agreement with Andover Bank. PUBLIC PARTICIPATION: Stephen Magda, Dave Long, Richard Magda attended the Commissioners Agenda meeting to state their issues with Spire. Press: Gabe McVey Dave Long asked what dept. to go to get his taxes reduced? Who does he see? He doesn t feel its right to rip people off. It s a beautiful place the guy needs to stop getting away with stuff. It s not right. He has never missed a payment. Answer: Would see the Board of Revisions, go to the Auditors office. They would give the paperwork to file for that. Steve Magda- question to the Commissioners- we elect officials to particular departments, the ones responsible for all citizens of the county, county commissioners are elected to honor all citizens of the county, took an oath of office, question 2 departments that are elected county auditor and treasurer, sole purpose is to serve the people of the county. Treasurer has the full responsibility as a tax collector to be responsible for all taxes in the county and distribution of the taxes that come into this county. Who gave the authority for Geneva School board to negotiate a contract with an entity that the account is responsible for the collection of the taxes? Feels it is a conflict of interest. Who makes the final decision that negotiation is acceptable with Ronni Lee LLC? Do you have the authority? If he accepts the negotiation from the school board, does it go back before the comrs and the treasurer? Who gave authority for Geneva school system to negotiate tax money?

10 Answer: it s a collective effort of all the parties, ATech, school board, county, library What is the county? Commissioners, treasurer, auditor? Jp responded he was asked to represent the county at the Spire meetings. Mr. Magda: You are representing the counties interest in these negotiations? Jp yes. The school board has taken the lead as most greatly affected, as they get 50% of taxes, Metroparks is another entity. Sat down and had discussions about some sort of settlement. Reason amounts due have been in dispute. Richard Magda- was not decided by State of Ohio? Kw there was an appeal, so it is still in litigation. Steve- cannot.. how long before they make the decision? Jp Thursday at 6 there is a meeting to consider the proposal received. The hope is deadline submitting in the budget bill to move out of the house in April, then the senate. Ck- kicked to conference committee and work out their difference. Steve- there is not rider on the state budget. Jp doesn t think there is any incentive to propose anything. Steve- he has not made any tax payments. Mr. Kozlowski- if they did collect the back taxes from 2010 forward, and gone to taxing entities, could have bankrupted those agencies when they took them back, if they won. Dave long- non profit organization? Jp- is non profit but not tax exempt. Steve- did he have contact with any elected officials? Did you discussion have anything to do with the Geneva school board proposal? Jp- he has had discussions based on the school boards proposal, things he will have to consider doing. He has tried to get both parties to get to something they can agree on. In the best interest of the county, to reach a settlement. If the place closes its doors, Geneva has to build a football field, no one pays back taxes, becomes an entity, 5 million on back taxes, the long term impact would be far greater than what is owed right now. The project came forward with the belief it would be tax exempt. Steve- a charitable org. is 100% exempt, this individual knows how people rely on certain entities, deters honest decision making based on entire county, not just Geneva. How much of that revenue is distributed to the county? Jp- hotels, sales tax, gas, lodging, food, for visitors. Steve- check with Austinburg? Jp tens of thousands of people come here for no other reason, maybe they come back. Steve- concern is special interest totally illegal pertaining to negotiation, near 100% that comes in, stays in that area. Jp- auditors and treasurers have been at the meeting. Depends on legislation forward has to have terms agreeable, could be valuation, BOR case out there, payment plan, are collectively involved to come up with a manageable. Steve- there has been no action by the treasurer? Jp- there was just a ruling in Feb Discussion ensued about the article in the Star Beacon. Work sessions: April 3, :00 a.m. Topic: EMA In Attendance: Casey Kozlowski, Kathryn Whittington, J. P. Ducro IV, Janet Discher, Mike Fitchet 1. Overview: PSAP reduction from six down to three or less as required ORC by 1/1/18 2. Considerations: Location- PSAP s Number -2 this is what we are going with, 2 primaries or 1 primary and 1 backup Space- huge issue, without proper space it isn t going to work, not enough room in Sheriff s dispatch. Geneva City has best set up. something to consider. City is only interested if County pays for team to be a PSAP & dispatch. Commitment- provide funding and space. Cost- equipment and personnel costs are issues. Authority/Supervision 3. Current update: Proposal- ID Network 259,750, Maintenance 2,710 per month Plan update- required approval. Twp. association, city managers required under the law. SOG/SOP update EMD Emergency medical dispatch- required May 2018 Training required May Implementation/install days 5. Upcoming meetings: Sheriff, City Managers, Twp. Trustees. Mike s recommendation: Sheriff is primary PSAP, get it out of the basement and inter Sheriff s room. Backup- more difficult to determine. Could be Geneva City, should be Ashtabula City but they remain uncooperative. Casey would like to see numbers on dispatchers; cost of that and Kimball Plan/Study reference Mike to get quote from Kimball on cost of study on dispatch costs per call, per population, and per budget. Look at adjacent counties. Kathryn wants to meet with Sheriff soon. April 4, :00 a.m. Topic: General Matters/Agenda Items In Attendance: Casey Kozlowski, Kathryn Whittington, J. P. Ducro IV, Lisa Hawkins, Janet Discher, Nick Sanford

11 Meadowood project, will discuss further on 4/20. Send an informal letter to residents, findings and orders from EPA. Plymouth Twp. contacted Casey about where we are with the project. The letter would say the history, a Findings and Orders issued by EPA, reference the 150,000 grant, which will recalculate the amounts owed due to assessments. Nick will draft a letter for Commissioner approval. Ashtabula City is increasing sewer rates. It doesn t affect us, Ashtabula City coordinates the billing. The customers in Ashtabula & Saybrook will see increase from Ashtabula City. Township Waterline Advisory Committee: Nick will set something up in May, at 6:30p.m. and work with Lisa. Fair Board- request to look at tree removal. He sought a Prosecutor s opinion. They suggested to hire a forestry consultant. Check with Nathan Paskey. The County Auditor needs to declare them unneeded, if value is over 2,500 or value of 100,000 of contracted services, has to competitively bid. Recycling- from Janice. We need to look at the plan to implement, discuss the revenue needed. In order to get to EPA requirements, we need to get to 20 drop off sites. We are to get 4 to 6 now. Set up work session with Janice Switzer when she gets back. Invite Skip Claypool, Commissioner from Geauga County, to attend the meeting here to discuss possible collaboration. Thank you letters to Budget Committee members, thanking for efforts and working with us. Janet to draft letter. Probation- writing a grant out of CARA, 400,000 to utilize category 3, system level diversion alternatives to incarceration project. Janet and Kathryn met with Common Pleas Court Administrator and Probation. We need 2 vehicles for Probation, one vehicle is coming from the Sheriff s department, at no cost. The Prosecutor s Dodge Charger, will sell for 16,000. Probation has requested a SUV, as roads traveled need 4 wheel drive. If the budget terms are agreed upon that the Board presented, the only thing left is back pay on wages. Decision: JP ok with SUV if there is a written agreement on settling budget. Kathryn feels probation hasn t justified the need, and doesn t agree with purchasing a SUV. Casey feels if they will re-journalize the budgets based upon getting the SUV, then ok. The current Judgment Entry from the Courts include 3 SUV s, she checked locally and there is one for 14,000. Janet will call the Courts to see where they stand, then come back to this need to set up a meeting with Sheriff about going from 1 to 2 PSAP s, and Mike Fitchet. Lisa to set up the work session soon. TAG- in our work session with TAG, we had asked for a wish list of items the Commissioners could assist them with in the future. JP has worked on a meeting to visit TAG. Will not be able to look at these items until after June, to see where the budget it. Kathryn has a meeting with superintendents to get TAG in the school systems for educational training. Office reorganization- potential for efficiencies with the layout of the office. Tapping into unused space, 3 offices upstairs, possibly for the Human Resource Department and Risk Management, move the Dog Warden to the outside desk. With those changes, open the space in the front. Move Lisa and Janet to the back offices, where HR was. Could put up 2 walls and a door for an office for Lisa, pay it out of permanent improvement funds. Move the Accts Payable Clerk to one office, and Candy and Laura to share an office. This would open up the area for a round table and greeting area. Decision: move forward now, lay out a plan within the next 30 days. Clean the 3 rd floor out first. NACO- reduction on our dues, from 2,030 to 1,353. Includes free conference for Comrs., advocacy on the federal level. Decision: ok. Pay for out of Economic Development fund. Reserve the rooms. Spire- school board has scheduled a meeting for Thursday. They are still working on it. JP will be unavailable for Thursday at 6:00 p.m. They will figure it out. Hotel- Jim Hockaday- Conneaut City and Doug Starkey, Geneva City are interested in hotel study. Andover Village and Township seem interested. Need to determine the total cost and who is willing to equally pay. ADJOURNMENT: The President and Clerk of the Board hereby certify that this is a true and accurate record of the minutes of the April 4, 2017 session. All deliberations concerning official business and formal actions by this Board of Ashtabula County Commissioners were conducted in an open public meeting. CERTIFIED: ATTESTED: COMMISSIONERS PRESIDENT OF CLERK ASHTABULA COUNTY