The Board of County Commissioners of Ashtabula County, Ohio, met on the 14 th day of July, 2015, in regular

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1 REGULAR SESSION OF THE ASHTABULA COUNTY BOARD OF COMMISSIONERS Old Courthouse 25 West Jefferson St., 2nd Floor Jefferson, OH July 14, 2015 The Board of Ashtabula County Commissioners met in session; the Board President called the meeting to order and the Pledge of Allegiance was said. Members Present: President Peggy A Carlo, Commissioner Daniel R Claypool and Commissioner Casey R. Kozlowski Absent: None Board Staff Present: County Administrator/Acting Clerk of the Board Janet Discher. Clerk of the Board Lisa Hawkins was absent. Motion To Approve Minutes Of Previous Session(S) And Waiver Of The Reading Of Same: VOTE: Yeas: Carlo, Claypool, Kozlowski Nays: None Abstained: None Absent: none Whereupon the minutes were declared approved unanimously. Motion To Approve Today s Agenda: Whereupon the agenda was declared approved unanimously. THE BOARD PRESIDENT INTRODUCED AND ENTERTAINED MOTIONS FOR THE FOLLOWING RESOLUTIONS: RESOLUTION NUMBER ORDERING PUBLICATION AND REQUESTS FOR PROPOSALS FOR SENIOR SERVICE PROGRAMS, SENIOR SERVICES LEVY, ACDJFS 3-15 WHEREAS, Patrick Arcaro, Director of the Ashtabula County Department of Job and Family Services, has submitted a request to this Board to solicit Requests for Proposals for the following Senior Service Programs: Home Delivered Meals, Chore, Homemaker, Personal Care, Education and Wellness, and Senior Protective Services, for eligible residents of Ashtabula County who are age 60 or over, RFP # 3-15; and WHEREAS, Because the above request will be in excess of $50,000.00, it is necessary to advertise for proposals as required by Section Ohio Revised Code; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the proposals for for Senior Service Programs will be received until August 17, 2015 at 3:00 p.m. in accordance with specifications now on file in this office, and the Clerk of the Board is hereby ordered to advertise in a newspaper of general circulation, via the internet at the Ashtabula County Website, and to post notice of said bid on the bulletin board as required by law. RESOLUTION NUMBER ORDERING REQUEST FOR PROPOSALS FOR SENIOR TRANSPORTATION SERVICES, ACDJFS 4-15 WHEREAS, Patrick Arcaro, Director of the Ashtabula County Department of Job and Family Services has submitted a request to the Board of Commissioners to order a Request for Proposal for Senior Transportation Services RFP #4-15; and

2 WHEREAS, Because the above request is estimated to be is in excess of $50,000.00, it is necessary to advertise for proposals as required by Section Ohio Revised Code in accordance with specifications now on file in this office; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that a proposal opening will be held on the 17 th day of August, 2015 at 3:00p.m. at the office of the Ashtabula County Commissioners and the Clerk of the Board is hereby ordered post notice via the internet at the Ashtabula County Website, RESOLUTION NUMBER ORDERING PUBLICATION AND REQUESTS FOR PROPOSALS FOR TRANSPORTATION SERVICES, ACDJFS 5-15 WHEREAS, Patrick Arcaro, Director of the Ashtabula County Department of Job and Family Services, has submitted a request to this Board to solicit Requests for Proposals for the following: Transportation Services for within and outside of Ashtabula County. Programs serve Ashtabula County residents determined eligible for Prevention, Retention, and Contingency (PRC), Ohio Works First (OWF), Food Assistance Employment Training (FAET), Title XX Social Services Block Grant (Title XX), Non-Emergency Transportation (NET), and/or Pregnancy Related Services (PRS), RFP # 3-15; and WHEREAS, Because the above request will be in excess of $50,000.00, it is necessary to advertise for proposals as required by Section Ohio Revised Code; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the proposals for Transportation Programs will be received until August 14, 2015 at 3:00 p.m. in accordance with specifications now on file in this office, and the Clerk of the Board is hereby ordered to advertise in a newspaper of general circulation, via the internet at the Ashtabula County Website, and to post notice of said bid on the bulletin board as required by law. RESOLUTION NUMBER ORDERING PUBLICATION AND REQUESTS FOR PROPOSALS FOR VARIOUS TEMPORARY ASSISTANCE FOR NEEDY FAMILIES (TANF) PROGRAMS, ACDJFS, 1-15 WHEREAS, Patrick Arcaro, Director of the Ashtabula County Department of Job and Family Services, has submitted a request to this Board to solicit Requests for Proposals for various Temporary Assistance for Needy Families (TANF) programs; and WHEREAS, The four goals of TANF are: 1. To provide assistance to needy families so that children may be cared for in their own home, or in the home of relatives;

3 2. To end the dependence of needy parents on government benefits by promoting job preparation, work, and marriage; 3. To prevent and reduce the incidence of out-of-wedlock pregnancies, and establish annual numerical goals for preventing and reducing the incidence of these pregnancies; and/or, 4. To encourage the formation and maintenance of two-parent families. WHEREAS, Because the above requests will be in excess of $50,000.00, it is necessary to advertise for proposals as required by Section of the Ohio Revised Code; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that proposals will be received until 3:30 p.m. on August 14, 2015, in accordance with specifications now on file in this office, and the Clerk of the Board is hereby ordered to advertise in the newspapers and post notice of said Request for Proposals on the bulletin board as required by law. RESOLUTION NUMBER ORDERING PUBLICATION AND REQUESTS FOR PROPOSALS FOR TITLE XX SOCIAL SERVICES, ACDJFS 2-15 WHEREAS, Patrick Arcaro, Director of the Ashtabula County Department of Job and Family Services, has submitted a request to this Board to solicit Requests for Proposals for TANF Social Service Programs; and WHEREAS, contracted providers of Title XX Social Services will accept Title XX applications, determine eligibility for programs as well as schedule and provide services to eligible recipients; and WHEREAS, providers must meet one of the five national goals of Title XX Social Services and be included in the Ashtabula County Profile, as follows: Education and Training Services, Employment Services, Family Planning, Home Health Services, Home-Based Services, Hold Delivered Meals, Housing Services, Information and Referral Services, Legal Services, Prevention and Intervention Services, Protective Services for Adults, and Residential Treatment Services; and WHEREAS, Because the above request will be in excess of $50,000.00, it is necessary to advertise for proposals as required by Section Ohio Revised Code; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that proposals will be received until 3:15 p.m. on August 14, 2015, in accordance with specifications now on file in this office, and the Clerk of the Board is hereby ordered to advertise in the newspapers and post notice of said Request for Proposals on the bulletin board as required by law. RESOLUTION NUMBER APPROVING MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE ASHTABULA COUNTY EMERGENCY MANAGEMENT AGENCY, THE ASHTABULA COUNTY BOARD OF COMMISSIONERS AND MORGAN TOWNSHIP FOR A COMPUTER AIDED DISPATCH (CAD) COUNTYWIDE SYSTEM, EMERGENCY MANAGEMENT AGENCY

4 WHEREAS, Mike Fitchet, Director of the Ashtabula County Emergency Management Agency, has presented a Memorandum of Understanding for the approval of the Board, to-wit: Scope: Create one countywide Computer Aided Dispatch System with equipment and maintenance, utilizing as the primary support the existing CAD being used and operated by the Ashtabula County Sheriff s Department. Providers & Costs: Morgan Twp., PO Box 114, Rock Creek OH Not to Exceed: $2, Term: beginning retroactive to 2/15/11 and terminating after 8 years, 2/14/19; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that the Memorandum of Understanding as noted above is approved in accordance with the copy now on file in this office. RESOLUTION NUMBER APPROVING AMENDMENT TO SUBGRANT AGREEMENT WITH THE ASHTABULA COUNTY TECHNICAL & CAREER CENTER (ATECH) FOR TANF SUMMER YOUTH OPPORTUNITIES PROGRAM (YO), ACDJFS WHEREAS, Patrick Arcaro, Director of the Ashtabula County Department of Job & Family Services has presented an amendment for the approval of the Board, to-wit: Original Contract Date: May 1, 2015 Contract No TANF Provider: Ashtabula County Technical & Career Center, 6015 St. Rte. 167, Jefferson, OH Service: to provide a Summer Youth Employment Program which creates an opportunity for ACDJFS to establish programs than enable low income TANF-eligible Ohio youth to gain valuable work experience while earning a paycheck to help meet basic needs. Summer employment programs offer the opportunity for youth to develop a work history and have a current reference from an employer. Amendment: Article 5 Availability of Funds: Increases TANF funds in the amount of $350, Total available funds increases from $419, October 31, 2015 to $769, for period of May 1, 2015 to THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that the Amendment to the agreement is approved in accordance with copy now on file in this office.

5 RESOLUTION NUMBER APPROVING AMENDMENT TO LPA FEDERAL LOCAL-LET PROJECT AGREEMENT WITH THE OHIO DEPARTMENT OF TRANSPORTATION, THE COUNTY ENGINEER AND ASHTABULA COUNTY FOR ATB-BISHOP ROAD PROJECT; PID 95852; LPA AGREEMENT NO WHEREAS, on August 13, 2013 by Resolution No , a LPA Federal Local-Let project agreement with the Ohio Department of Transportation, the County Engineer and Ashtabula County was approved for ATB- Bishop Road Project, PID 95852, LPA Agreement No ; and WHEREAS, Tim Martin, Ashtabula County Engineer has presented an amendment to this agreement for the approval of the Board, to-wit: Parties: Ohio Dept. of Transportation Ashtabula County Engineer Ashtabula County 1980 W. Broad St. 186 E. Satin St. 25 W. Jefferson St. Columbus, OH Jefferson, OH Jefferson, OH Description: Resurfacing of Bishop Road from Old State Route 534 to La Fever Road in Harpersfield Township, Ashtabula County. Project estimated to be at $560,000, with $420,000 in Appalachian Regional Commission (ARC) funds. Amendment: The total cost of the Bishop Road Improvement project is estimated to be $560,000. ODOT shall provide to the LPA 100% of the eligible costs, up to a maximum of $420,000 in Federal ARC (Appalachian Regional Commission) funds. The LPA shall provide all other financial resources necessary to fully complete the project, including all cost overruns and contractor claims. Harpersfield Twp. has received a loan from OPWC for $100,000. The bid for the project came in at $499, THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that the Amendment to the agreement is approved in accordance with copy now on file in this office. RESOLUTION NUMBER AUTHORIZING THE POSTING OF ON THE COUNTY S WEBSITE FOR PUBLIC SALE WHEREAS, the following list of obsolete items has been sent to this Board for auction, as follows: Community Services & Planning Dept.: Three (3) Orange Office Swivel Chairs 10 Brown Conference Table Chairs 1 Brown Office Swivel Chair ***Funds to be deposited into General Fund No ** The Old Office Services Department: Baum 2 Hole Puncher COC 262 Typewriter / Utility Stand EL 179 Epson LQ Martin Yale 970A Table Top Burster

6 Metal Desk Minolta Micro Film Reader OS 054 OKI Color Printing Solution Electric Stapler - (needs OS 067 repair) OS 069 Small Book Cabinet OS Drawer Stand OS 183 Perfect Trimmer OS 193 Martin Yale Auto Perforator OS 227 Tape Machine OS 312 Tape Machine OS 272 Small Book Cabinet OS 303 Metal Tab OS 352 Lectro Job Office Jogger OS 390 Trimuph Ideal Paper Cutter OS 468 Baum Folder - Folding Chart Plastic Top & Metal Shelves Table Small Table OS 143 Wood Grain Top Metal Desk RM 070 IBM Typewriter OS 1008 Press Padding Tablematic Count - Numbering OS 85 Machine OS 458 Dehumidifer ***Funds to be deposited into General Fund No ** WHEREAS, proceeds from this sale will be deposited into the Ashtabula County funds listed above, less the 6% cost associated with using the online auction site; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the items listed above are hereby authorized to be posted on the County Website for Public Sale. RESOLUTION NUMBER APPOINTING JENNA COTTRELL AND REAPPOINTING KIM WHITCROFT- PARKER TO THE ASHTABULA COUNTY MENTAL HEALTH & RECOVERY SERVICES (MHRS) BOARD WHEREAS, In accordance with Ohio Revised Code Section the Ashtabula County Mental Health & Recovery Services (MHRS) Board was established to provide for the development of comprehensive community mental health services and promote the delivery of high quality and cost effective alcohol and drug addiction services; and WHEREAS, The Board of Commissioners are charged with the appointment of ten (10) members to the MHRS Board; and WHEREAS, the term of Kim Whitcroft-Parker expired on June 30, 2015 and now needs to be re-appointed for a new term beginning retroactive to July 1, 2015 and ending on June 30, 2019; and

7 WHEREAS, with the resignation of Alfred Mackey, there exists a vacancy on said Board and it has been recommended that Jenna Cottrell be appointed to fill said vacancy; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that Jenna Cottrell fill the vacancy left by Alfred Mackey s resignation, and Kim Whitcroft-Parker be reappointed to an additional term as outline above. RESOLUTION NUMBER FINA APPROVING FINANCIAL TRANSACTIONS FOR THE COUNTY WHEREAS, it is declared and determined that all formal actions of the Board of County Commissioners concerning and relating to the adoption of all resolutions that were adopted in this meeting, and that all deliberations of the Board of Commissioners and any of its committees that resulted in such formal action, were open to the public and were in compliance with all legal requirements, including Section of the Ohio Revised Code. Financial Transactions and Voucher Approval Requirements WHEREAS, The Board of Commissioners acknowledges receipt of all department financial transactions and vouchers submitted this date for approval, as follows: TRAVEL REQUESTS: Cynthia Nagy NOC COG WIA mtg. Chardon 6/29 $76.00 Ron Smith ODJFS Reg. Supervisor mtg. Chardon 6/26 $46.57 Mark Verzella FEMA- Disaster for Water and WW Lake County 7/21-22 $.00 DIRECT RELIEF BILLS: Vouchers #2015- through 2015-, for Public Assistance; Child Support; WIA and PRC Invoices. BILLS: COUNTY FUNDS SCHEDULE 28 ENGINEERS SCHEDULE 27E; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, do hereby find that the above outlined financial transactions and vouchers are in order and sufficient funds are available to permit the execution of these transactions, BE IT FURTHER RESOLVED, that the above transactions are approved and allowed, and furthermore, that the County Auditor is hereby authorized to issue warrants for payment of said vouchers. RESOLUTION NUMBER ACNH APPROVING SERVICE AGREEMENT WITH ACCELERATED CARE PLUS LEASING, INC. FOR OMNICYCLE ELITE WHEREAS, Arkadiy Koltsov, Director of the Ashtabula County Nursing and Rehabilitation Center, has presented an agreement for the approval of the Board, to-wit:

8 Scope: Comprehensive service agreement on the Omnicycle Elite to improve outcomes and expand therapy services for neurological, orthopedic and cardio pulmonary rehabilitation. Provider: Accelerated Care Plus Leasing Inc., 4850 Joule St. Suite A-1, Reno, NV Cost: $2, ($900 per year) (purchase price of equipment is $6,495.00) Term: 3 years; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that the agreement as noted above is approved in accordance with the copy now on file in this office. RESOLUTION NUMBER SEWA APPROVING CHANGE ORDER NO. 1 WITH EASTON LEASING, INC. FOR IMPROVEMENTS TO COUNTY WATER AND VILLAGE SANITARY SEWER SYSTEMS IN THE VILLAGE OF GENEVA ON THE LAKE WHEREAS, on March 3, 2015 by Resolution No SEWA, a contract was approved with Easton Leasing for improvements to County Water and Village Sanitary Sewer Systems in the Village of Geneva on the Lake; and WHEREAS, Nick Sanford, Director of ACDES, has presented Change Order No. 1 for the approval of the Board, to-wit: Original Contract Date: March 3, 2015 Contractor: Easton Leasing, Inc., 1373 US Route 322, Orwell, OH Project: Installation of 12 waterline complete with valves, hydrants, services, etc. and minor restoration work including ground surface, driveways, and the roadway, beginning south of New London Road along SR 534 heading southerly to Geneva City limits, approximately 8,300 feet. Change Order No. 1 1:) Non Perform 480 Sq. Ft. of Item 608 4" Concrete Walk ($ 2,160.00). 2.) Non Perform 7.25 Sq. Ft. of Item 608 6" Concrete Walk ($ 36.25). 3.) Add 2 Each of Item 6382" Short Copper Services ($3,000.00). 4.) Add 2 Each of Item 638 1" Long Copper Services ($2,400.00). 5.) Non Perform 2 Each of Item " x 45 """'send ($ 1,300.00). 6.) Non Perform 2 Each of Item " x 22 1/2 MJ.8tr.d ($ 1,300.00). 7.) Non Perform 1 Each of Item " x 11 1/40M.J.B ($ ). 8.) Add 1 Each of Item 638 Hydrant Relocation See Attached Sheet{$497.89). Amount: ORIGINAL CONTRACT AMT: $ 146, Change from previous change orders: $ 0.00 Increase from this change order: $ NEW TOTAL: $146, THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the Change Order outlined above is hereby approved.

9 Work sessions: July 14, :30p.m. Topic: General Matters/Agenda Items In Attendance: Peggy Carlo, Dan Claypool, Casey Kozlowski, Janet Discher County Home- room rates Board is okay with room rates as proposed. Can go on next Agenda. Self Pay is $182 to $192. Private room rate $195 to $205. It s been 2 years since last increase. Letter from Common Pleas Common Pleas sent letter requesting drawings of buildings to scale before they would entertain any office moves. Commissioners are not interested in providing these types of drawings. Too expensive. Change Order from Engineer s Office Change Order with Ohio Bridge Corporation Johnson Road bridge project. Deduction. Board okay to put on next week s agenda. Cooperation Agreement with Lake County Port Authority Board okay with putting this on next week s agenda. Peggy Ohio EPA granted permit to Ashtabula Energy. Nick Iarocci sent over appeal information. Board needs to look at it to see if they want to appeal this. ADJOURNMENT: The President and Acting Clerk of the Board hereby certify that this is a true and accurate record of the minutes of the July 14, 2015 session. All deliberations concerning official business and formal actions by this Board of Ashtabula County Commissioners were conducted in an open public meeting. CERTIFIED: ATTESTED: COMMISSIONERS PRESIDENT OF CLERK ASHTABULA COUNTY