RESOLUTION NUMBER FIXING AND APPROVING BOND OF COUNTY AUDITOR, ROGER CORLETT

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1 REGULAR SESSION OF THE ASHTABULA COUNTY BOARD OF COMMISSIONERS Old Courthouse 25 West Jefferson St., 2nd Floor Jefferson, OH February 12, 2015 The Board of Ashtabula County Commissioners met in session; the Board President called the meeting to order and the Pledge of Allegiance was said. Members Present: President Peggy A Carlo, Commissioner and Casey Kozlowski Absent: Daniel R Claypool Board Staff Present: County Administrator Janet Discher and Clerk of the Board Lisa Hawkins Motion To Approve Minutes Of Previous Session(S) And Waiver Of The Reading Of Same: Motion To Approve Today s Agenda: MOTION: Carlo moved the adoption, Kozlowski seconded. DISCUSSION: None THE BOARD PRESIDENT INTRODUCED AND ENTERTAINED MOTIONS FOR THE FOLLOWING RESOLUTIONS: RESOLUTION NUMBER SETTING THE TIME AND PLACE OF THE FIRST PUBLIC HEARING ON THE ASHTABULA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS WHEREAS, The Board of Commissioners of Ashtabula County intends to apply to the Ohio Department Development Services Agency, Office of Community Development for funding under the Community Development Block Grant (CDBG) Fiscal Year 2015 Community Development Program and Community Housing Impact and Preservation Program, federally funded programs administered by the State of Ohio; and WHEREAS, In order to explain and discuss the program requirements a public hearing shall be held; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that a public hearing on the matter of the eligibility, requirements, and application deadlines for Community Development Block Grant Funds be conducted and the same is hereby set for February 24, 2015 at 2:00 p.m. in the Commissioners Conference Room, Old Courthouse, Jefferson, Ohio, and BE IT FURTHER RESOLVED, That the Clerk of the Board be directed to advertise the Public Hearing in a newspaper of general circulation within the county according to law. RESOLUTION NUMBER FIXING AND APPROVING BOND OF COUNTY AUDITOR, ROGER CORLETT WHEREAS, Section of the Ohio Revised Code provides that the bond of the County Auditor shall be fixed and approved by the County Commissioners; and WHEREAS, that the bond of the County Auditor, Roger Corlett is hereby fixed at the sum of $10,000; and

2 WHEREAS, Roger Corlett, Ashtabula County Auditor has in accordance with the provisions of Section of the Ohio Revised Code, filed his bond in the sum of $10, conditioned according to law with the Cincinnati Insurance Company, as surety thereon; now THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Ashtabula County, Ohio, that the Bond of the County Auditor, Roger Corlett is hereby fixed and approved for the sum of $10,000.00; and required by law. BE IT FURTHER RESOLVED, that the Clerk of the Board shall file said Bond with the County Treasurer as RESOLUTION NUMBER AUTHORIZING THE POSTING OF UNUSED ITEMS ON THE COUNTY S WEBSITE FOR PUBLIC SALE AND DECLARING ITEMS OBSOLETE, ASHTABULA COUNTY COMMON PLEAS COURT WHEREAS, Diana Perry, of the Ashtabula County Common Pleas Court has presented 11 Birch Walnut Brown chairs and one book case to this Board requesting them to be declared obsolete and of no value; and WHEREAS, the following is a list of items to be placed on the online auction: Executive Desk- good condition $50.00 starting bid Credenza- fair condition $50.00 starting bid Conference Table- fair condition $50.00 starting bid NOW, THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the unused items listed above are hereby authorized to be posted on the County website for Public Sale and the chairs and book case be declared obsolete and of no value. BE IT FURTHER RESOLVED, that all proceeds received from the sale of these items be deposited into fund Com Pleas Auction , less the 6% fee. RESOLUTION NUMBER RATIFYING THE AGREEMENT BETWEEN THE ASHTABULA COUNTY DEPARTMENT OF JOB AND FAMILY SERVICES AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) LOCAL 14 WHEREAS, The Ashtabula County Commissioners have been negotiating with the American Federation of State, County and Municipal Employees, Local 14; for representation of certain employees of the Ashtabula County Department of Job and Family Services in collective bargaining procedures; and WHEREAS, On January 29, 2015 a union vote was taken for the ratification of a wage-reopener agreement for January 1, 2015 December 31, 2017, said agreement being ratified by a majority vote of the union membership; and

3 WHEREAS, The recommendation of Patrick Arcaro, Director of the Ashtabula County Department of Job and Family Services, is that the Board ratify the collective bargaining agreement; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the agreement between American Federation of State, County and Municipal Employees, Local 14 and the Ashtabula County Department of Job and Family Services for union representation for certain of the Department of Job & Family Services employees is hereby ratified. MOTION: Carlo moved the adoption, Kozlowski seconded. DISCUSSION: None RESOLUTION NUMBER APPROVING THE ASHTABULA COUNTY CITIZEN PARTICIPATION PLAN FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)/HOME ALLOCATION AND COMPETITIVE PROGRAMS WHEREAS, Janice Switzer, Director of the Ashtabula County Community Services and Planning Department, has presented the Ashtabula County Citizen Participation Plan for Community Development Block Grant (CDBG)/Home Allocation and Competitive Programs to provide for and encourage citizen participation in the Community Development Block Grant (CDBG)/Home Programs; and WHEREAS, this plan has been developed to comply with the regulations and requirements of the CDBG/HOME program administered by the U.S. Department of Housing and Urban Development (HUD); and WHEREAS, the primary goal of the plan is to provide all citizens adequate opportunity to participate in the planning, implementation, and assessment of the CDBG/HOME programs; and necessary; now WHEREAS, This Board of Commissioners has reviewed the plan with Ms. Switzer and found it to be THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that the Ashtabula County Citizen Participation Plan for Community Development Block Grant (CDBG)/Home Allocation and Competitive Programs is approved. RESOLUTION NUMBER FINA APPROVING FINANCIAL TRANSACTIONS FOR THE COUNTY WHEREAS, it is declared and determined that all formal actions of the Board of County Commissioners concerning and relating to the adoption of all resolutions that were adopted in this meeting, and that all deliberations of the Board of Commissioners and any of its committees that resulted in such formal action, were open to the public and were in compliance with all legal requirements, including Section of the Ohio Revised Code. Financial Transactions and Voucher Approval Requirements WHEREAS, The Board of Commissioners acknowledges receipt of all department financial transactions and vouchers submitted this date for approval, as follows: PAYROLL CHANGES: Eastern County Court:

4 Michele Jones Deputy Clerk Hired 2/23/15 Grade: 1 Hrly: $14.50 Replacement Hire Building Dept.: Phillip Nelson Inspector 1 Hired: 2/12/15 Grade: 25 Step: 1 Hrly: $21.11 Replacement Hire ACDJFS pay increases effective 1/1/15 LAST NAME FIRST NAME OLD RATE NEW RATE EFF 1/1/15 Andrejack Roberta Aponte Lisa Arcaro Patrick Beeman Linda Beitz Katrina Belnap Diane Brown Brenda Brown Gayle Buckley Brenda Campagne Rudolph Campagne Rudolph Campbell Renee Carlo Jean Chapman Mary Ann Chatman Mary Claypool Johanna Cole Jeannette Davey Kathleen DeAnna Sandra DeLoach James Donathan Barbara Edixon Virginia Elliott Erica Eloph Rebecca Ferron Kelly Flagella Julie Ford Jennifer Ford Jennifer Foster Barbara Frush Julie Ockman Fuller Monika Gillespie Martha Goebel Gerald Green Sean Grimm Paula Gruber Deborah Hanna Anola Hanson Rosalie Harper Keith Harper Lou Ann Hawkins Beatrice Hepler Pauline Herpy Victoria

5 Ingramm Viola Ingramm Viola Jackson JoAnn Kenyon Jennifer Larson Mary Martha Lawrence Jennifer Leaverton Nancy Lennon Carol Lewis Michelle Luoma Cheryl Luonuansuu Sheri Maach Kathy Massi Karla McBride Diane McMurray Dawn Melcher Ruth Mock Justine Myers Janice Nagy Cynthia Nagy Cynthia Narvaez Annette Neave Chasity Nebraski Cathleen Ondrus Diana Osburn Glen Douglas Pannell Tayanna Potter Sharon Powell Melanie Raffenaud Paula Ralston Leslie Rich Debra Rodriguez Emily Rodriguez Rhonda Savage Elizabeth Schilling Patricia Schmidt Becky Schmidt Becky Scholleart Shirley Sedmak Leslie Sedmak Leslie Shiflet Donna Smith Ronald Styzej Sherry Taggart Laurie Tenney Julie Tisdale Michele Vandevender Dawn Waid Renee Walters Young Lee Ann

6 Wilson Tina Wiles Nola Zetlaw Julie LAST NAME FIRST NAME OLD RATE NEW RATE EFF 1/1/2015 Benham Ellen Brennan Lisa Carle Nancy Carlucci Jodi Cooney Carrie Drew Holly Eaton Terri Fish David Kidner Denise Kirk Connie Langenbach Sharon McMillan Debra Nelson Janice Otto Michele Peck Tammy Phillips Sandra Pocatko Julie Reed Deborah Stillman Terri Varckette Philip Weddleton Terry Wright Marilyn ACDJFS- 1/25/15 to 2/7/15 EMPLOYEE NAME CLASS TITLE HOURLY RATE REASON Campagne, Rudolph Fiscal Officer Longevity Increase (14 years) Ford, Jennifer Account Clerk Longevity Increase (11 years) Ingramm, Viola Office Worker Probation Complete - 100% rate of pay Nagy, Cynthia Program Administrator Longevity Increase (19 years) Schmidt, Becky SSW Longevity Increase (7 years) Sedmak, Leslie Service Representative Longevity Increase (15 years) Appropriations Fund Total Personal Comment Svcs Juvenile Court $24, $ 24, appropriations for payouts Probate Court $ 1, $ 1, appropriations for payouts YDC $ 1, $ 1, appropriations for payouts Common Pleas $ 6, $ - additional appro. supplies & contract svcs ECC Computer Fund $26, $ 12, additional appropriations Transfers Child Support Fund 2213 to Public Assistance Fund $177,972.03

7 2006 DIRECT RELIEF BILLS: Vouchers # through , for Public Assistance; WIA; PRC s and Child Support Invoices; BILLS: COUNTY FUNDS SCHEDULE 6 ENGINEERS SCHEDULE 5E & 6E; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, do hereby find that the above outlined financial transactions and vouchers are in order and sufficient funds are available to permit the execution of these transactions, BE IT FURTHER RESOLVED, that the above transactions are approved and allowed, and furthermore, that the County Auditor is hereby authorized to issue warrants for payment of said vouchers. MOTION: Carlo moved the adoption, Kozlowski seconded. DISCUSSION: None RESOLUTION NUMBER SEWA APPROVING SEWER AND WATER BUILDERS LICENSES FOR VARIOUS CONTRACTORS WHEREAS, In accordance with the Ashtabula County Sewer and Water regulations, the following Sewer and Water Builders Licenses have been presented to the Board for approval, to-wit: Purpose: Bond: $10, Constructing all sanitary sewer mains and appurtenances, sanitary laterals, water mains and appurtenances and water services thereto in the Ashtabula County Sewer and Water District. Bond Term: January 1, 2015 thru December 31, 2015 Contractor: Beach Excavating, Inc., 2253 Brown Rd., Ashtabula, OH Contractor: Easton Leasing Inc., 1373 SR 322, Orwell, OH Contractor: Gradeline, Inc., PO Box 805, Chardon, OH Contractor: Davis Diggers, Inc., 7985 King Memorial Rd., Eastlake, OH Contractor: TJ Smith Excavating, LLC., Hosford Rd., Chardon, OH Contractor: Ash. Co. Roto Rooter, 708 W. 30 th St., Ashtabula, OH NOW, THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that the Sewer and Water Builders Licenses as noted above, are approved in accordance with copies now on file in this office.

8 RESOLUTION NUMBER SEWA APPROVING AGREEMENT FOR TEMPORARY AND UTILITY EASEMENTS WITH VARIOUS LAND OWNERS IN THE VILLAGE OF GENEVA ON THE LAKE FOR WATERLINE AND SEWER LINE IMPROVEMENTS WHEREAS, That the following properties have entered into an agreement for temporary easement to Ashtabula County and the Village of Geneva on the Lake for purposes of improving a waterline and sewer line, described as follows: Name: Address: Parcel No. Barry Altamos 4914 Grandview Drive David Lepard 5683 Lake Rd Lake Lane LLC 5717 Lake Ave ) The Grantees shall be entitled to use the easement beginning December 1, 2014 and continuing until the work is completed, not to exceed June 1, ) The Grantees shall further indemnify and hold harmless the Grantors or any damages to their property arising from the acts or omissions of the contractors employed by the Grantees. 3) All other terms and conditions are outlined in the Agreements for Temporary Easements WHEREAS, the following property has entered into an agreement for a utility easement for the sum of $.00 (zero) dollars and for other good and valuable consideration to be paid by the County of Ashtabula and the Village of Geneva on the Lake for purposes of improving a waterline and sewer line, described as follows: Linda Vighetti and Robert Zielinski a perpetual utility easement and right-of-way for purposes of water lines, sewer lines and storm sewer lines and their necessary appurtenances over Parcel No , further described in the utility easement now on filed in this office WHEREAS, All other terms and conditions are outlined in the Utility Easement; now NOW, THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio that the Agreements for Temporary Easements and the Utility Easement are hereby approved by this Board as outlined above and in accordance with the copies of the easements now on file. RESOLUTION NUMBER SEWA TAKING BIDS FROM THE TABLE AND AWARDING TO EASTON LEASING, INC. FOR THE IMPROVEMENTS TO COUNTY WATER AND VILLAGE SANITARY SEWER SYSTEMS IN THE VILLAGE OF GENEVA ON THE LAKE WHEREAS, On December 11, 2014 by Resolution SEWA bids were ordered and on January 22, 2015 by Resolution No SEWA bids were received for the County water and village sanitary systems improvement project, to-wit:

9 BIDDERS: Base Bid A Base Bid B Total Easton Leasing Co., 1373 SR 322 $145, $154, $300, S.E.T, Inc. 235 E. Water St., $180, $169, $350, J.S. Bova Excavating, Inc., $205, $240, $446, Hallmark Excavating, Inc. 482 Blackbrook Rd., Painesville OH $180, $147, $328, WHEREAS, Shawn Aiken, Sanitary Engineer, has reviewed the bids and has recommended the bid be awarded to Easton Leasing, 1373 US RTE 322 E, Orwell, OH 44076, Inc. as the lowest and best bid received; and WHEREAS, this Board would concur with that recommendation; now THEREFORE, BE IT RESOLVED, By the Board of Commissioners of Ashtabula County, Ohio, that the bid be awarded as outlined above. Work sessions: February 5, :00p.m. Topic: Geneva Lodge Reports In Attendance: Peggy Carlo, Dan Claypool, Casey Kozlowski, Janet Discher, Eric Frantz Financial recap- reviewed financials for 2014 year end and January Discussed the 2015 forecast for revenue and profit strategies. Reviewed the ODNR lodging report, the STR report and Trip Advisor. Marketing & Public Relations- promotions: guided hikes for snow shoeing and cross country skiing; winter escape B & B; 2 night wine excursion package, and murder mystery Saturday. Capital projects update- renovation and fire elements. February 12, 2015 Topic: General Matters/Agenda Items In Attendance: Peggy Carlo, Dan Claypool, Casey Kozlowski, Lisa Hawkins, Janet Discher Recommendation for SR 534 Water & Sanitary Sewer project in the Village of GOTL to Easton Leasing. Decision: ok to put on todays agenda. Issues with Harpersfield Booster Station- there are delays in the project, extend some time frames, just a heads up. Need guidelines for determining what is lowest and best bid. Lisa to check with Prosecutors office. Citizen Participation Plan is a requirement of the grant. Have a public complaint file. Explained the details of the plan. Also scheduled the CDIS - Community Development Implementation Strategy mtg. Projects for CDBG funding over the next 1 to 5 years, need to get them in the planning framework. Only updated every 2 years. Janice has sent this out to townships and villages affected. Decision: put on today s agenda. Resignation from MHRS Board- he is recommending Stephanie Belconis to fill his position. Lisa to send her an application. US Air Force Aerial Events at the Fair Grounds- want to do a flyover at the fair for one day, question on the application asking for support from the Comrs. Fair Board asked for financial assistance, direct them to the Veteran Services Commission. Decision: send ltr. to Larry Kottnick, CC: Bob Jones stating our support. Ashcraft mtg- Dave Joyce s office wants to meet on the 19 th, but the meeting is set up for the 24 th. Do we want to have 2 meetings? Casey to check with Dave Joyce s office about a different rep. Budget committee recommendations- would like to pass budget the week of Feb 23 rd. Need to set up meeting with the Budget committee Adult Parole lease renewal- occupy 50% of the space with Brett Kaiser, keep the rate the same, covers some of the cost. Space needs to be improved- carpet, paint, etc. Could ask to increase the rent to cover cost of the improvements. Ok to have them stay there. Maintenance Jail pumping system for the water pumps- located in the basement of the jail, pumps up the 5 floors of the jail. 2 pumps, only one works. Control panel is shot. If it fails, there would be no water in the jail. The system is estimated to be about $50,000, not including installation. Cory is getting quotes, has had someone look at it in the past. Feels it is an emergency situation, must get 3 quotes, but do not have to go thru the 2 to 3 month bidding process. Decision: ok to put on next week s agenda. Casey Kozlowski- attend the new member training from CCAO. Very informative, speakers were good.

10 ADJOURNMENT: The President and Clerk of the Board hereby certify that this is a true and accurate record of the minutes of the February 12, 2015 session. All deliberations concerning official business and formal actions by this Board of Ashtabula County Commissioners were conducted in an open public meeting. CERTIFIED: ATTESTED: COMMISSIONERS PRESIDENT OF CLERK ASHTABULA COUNTY