Pearland Independent School District

Transcription

1 Pearland Independent School District Regular Meeting Tuesday, March 6, :00 PM

2 Agenda of REGULAR MEETING The Board of Trustees PEARLAND INDEPENDENT SCHOOL DISTRICT Notice is hereby given that a Regular Meeting of the Board of Trustees of the Pearland Independent School District will be held on March 6, 2018, beginning at 5:00 PM at 1928 North Main, Pearland, Texas. The subjects to be discussed, considered, or upon which any formal action may be taken are listed below. The items listed in this notice may be taken in any order at the discretion of the Board. 1. Call to Order 2. Establishment of a Quorum 3. Public Comment [Length of time of each not to exceed five (5) minutes] 4. Closed Meeting as Authorized by Section et seq.of the Government Code - A Private Consultation with the Board's Attorney Regarding Any Item on the Agenda B Discussing purchase, exchange, lease or value of real property C Personnel Discussion 1. Employment of Professional and Instructional Personnel 2. Review Resignations D Considering the Deployment, Specific Occasions for, or Implementation of, Security Personnel or Devices E Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel 5. Reconvene in Open Session 6. Consider Action on Items Discussed in Closed Session as Listed Under Closed Meeting in this Notice 7. Introductory Remarks - Trustee Lance Botkin A. Such remarks by an individual board member are entirely his or her own and do not necessarily reflect the views or judgment of the Board of Trustees as a whole or the school district. No other members of the board or employees of the school district, or any other person in attendance at the meeting is expected or required to participate in any introductory remarks that are presented. 8. Board Recognition (6:15 p.m.) 9. Board Member Activities 10. New Business - Consideration of and Possible Action on the Following Consent Agenda: All items under the Consent Agenda are acted upon by one motion. Upon a board member's request, any item on the Consent Agenda shall be moved to the Regular Agenda. A. Consent Agenda 1. Approve Minutes of the Regular Board Meeting on February 13, 2018 and of the Special Board Meeting for Team Building Session held on February 26,

3 2. Approve Proposal Received for RFP for E-Rate Wireless Upgrade for Bond Projects 3. Approve Proposal Received for RFCSP for Synthetic Track Surfacing for 2016 Bond Projects 4. Approve Staff Development Day/Training Waiver Renewal for Approve Modified Schedule/State Assessment Testing Days Waiver Renewal for Approve TEA Foreign Exchange Student Waiver Renewal for B. Regular Agenda 1. Consider to Approve the Schematic Design for the Athletics Portions of the Pearland High School 2016 Bond Project 2. Consider to Approve the District/Instructional Calendar Administrative Reports 12. Board Members Request for Agenda Items 13. Adjournment If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section et seq., will be held by the School Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section: Private consultation with the Board's attorney Discussing purchase, exchange, lease or value of real property Discussing negotiated contracts for prospective gifts or donations Discussing personnel or to hear complaints against personnel Considering the deployment, specific occasions for, or implementation of, security personnel or devices Considering discipline of a public school child, or complaint or charge against personnel Considering the standards, guidelines, terms or conditions the Board will follow, or will instruct its representative to follow, in consultation with representative of employee groups Excluding witnesses from a hearing Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed meeting or session, then the final action, final decision, or final vote shall be either: (a) (b) in the open meeting covered by the Notice upon the reconvening of the public meeting; or at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall determine

4 Certificate of Posting On the 2nd day of March, 2018, this notice was made available to the public on the district website and an original copy of this notice was posted at the school district education support center at 11:00 a.m. on said date. Secretary to Board of Trustees

5 Board of Trustees Agenda Item Information Meeting Date March 6, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Date Submitted: February 23, 2018 Subject: Approve Minutes of the February 13, 2018 Regular Board Meeting and of the February 26, 2018 Special Board Meeting for Team Building Session Executive Summary: Minutes for the February 13, 2018 Regular Board Meeting and the February 26, 2018 Special Board Meeting for Team Building Session are submitted for your review. Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) Fiscal Year: Amendment Required Yes No Superintendent Recommendation: That the minutes for the Regular Board Meeting held on February 13, 2018 and the Special Board Meeting for Team Building Session held on February 26, 2018 be approved as presented. Department Submitting: Superintendent s Office Requested By: John P. Kelly, Ph.D. Cabinet Member s Approval: John Kelly, Ph.D. Board Approval Required: Yes No 5

6 Pearland Independent School District Regular Meeting of the Board of Trustees February 13, 2018 The Board of Trustees of the Pearland Independent School District met in regular session on Tuesday, February 13, 2018 at 5:00 p.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code. Opening Establishment of a Quorum Members Absent Executive Council Present Recording Secretary Public Comment 1.0 After noting that a quorum was present, Vice-President Gooden Jr. opened the meeting at 5:07 p.m. 2.0 Trustee Charles Gooden Jr., Vice-President Trustee Jeff Barry, Secretary Trustee Pam Boegler Trustee Mikael Floyd ( arrived to the meeting at 5:12 pm) Trustee Sean Murphy Trustee Rebecca Decker, President Trustee Lance Botkin Superintendent Dr. John Kelly Chief Financial Officer Ms. Jorgannie Carter Deputy Superintendent Ms. Nan Weimer Senior Assistant Superintendent Mr. Cary Partin Senior Assistant Superintendent Ms. Sonia Serrano Senior Assistant Superintendent Dr. Brenda Waters Senior Assistant Superintendent Dr. Nyla Watson Assistant Superintendent Mr. David Moody Ms. Bobbie Dawson 3.0 Ms. Georgia Cook, parent, asked the board to consider the addition of a wrestling program at the high school level. Mr. Scott Feuless, citizen, addressed the board regarding suicide. Mr. Jeff Morris, parent, asked the board to reconsider the zoning of the Sunrise Lake neighborhood. The meeting recessed at 5:24 p.m. and reconvened at 5:27 p.m. due to video and audio recording failure. Mr. Michael Barrett, citizen, spoke regarding the use of district facilities for youth basketball programs in Pearland. Mr. Steve Greek, parent, spoke in support of Coach Barrett and to ask the board to consider his request. February 13, 2018 Regular Board Meeting 6

7 Mr. Ted Frick, student at Turner CCHS, addressed issues facing students in regard to early start time for high school students. He asked the board to consider a later start time for high school students. Mr. Zhiyong Jiang, parent, expressed his concern regarding the early start time and the grading system for AP classes. Closed Session 4.0 Vice-President Gooden Jr. convened the board in Closed Session at 5:43 p.m. in accordance with Section A. Section Private Consultation with the Board's Attorney Regarding any Item Listed on the Agenda 1 Consider Legal Settlement Offer for Attorney Fees Related to Special Education Hearing Costs B. Section Discussing purchase, exchange, lease or value of real property C. Section Personnel Discussion 1. Employment of Professional and Instructional Personnel 2. Review Resignations D Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel Superintendent Dr. John Kelly participated in closed session with board in regard to all items Assistant Superintendent David Moody participated in closed session with the board in regard to all items. Open Session Action on Closed Session The board reconvened in open session at 6:22 p.m. 6.0 Personnel A motion was made by Trustee Boegler and seconded by Trustee Barry that the board accepts and approves the superintendent s recommendation for Employment of Personnel as presented. The motion carried 5-0- Absent: President Decker and Trustee Botkin. A motion was made by Trustee Boegler and seconded by Trustee Barry that the board approve the settlement offer for attorney fees related to Special Education Hearing costs, as recommended by counsel. The motion carried 5-0- Absent: President Decker and Trustees Botkin. Introductory Remarks Pledge to American and Texas Flags 7.0 Trustee Boegler led the Pledge of Allegiance to the American and Texas Flags. February 13, 2018 Regular Board Meeting 7

8 Board Recognition 8.0 The board of trustees recognized the following: Students Rodeo Art Winners Massey Ranch Elementary, Rogers Middle School, PJH West and Dawson HS TSATA Academic All-State Award Dawson HS District Spelling Bee Winners Rogers Middle School, Barry Miller JHS and Massey Ranch Elementary Regional Semi-Finalist Volleyball Dawson HS PISD Employee Retiree Federal Programs Specialist and Grant Writer Tori Landis Board Member Activities Report on robotics Initiative 9.0 The board did not address this item. Administrative Report 11.A - Director of Advanced Academics Margo Gigee and Advanced Academics Specialist Damon Rayburn presented a report on the New K- 12 Robotics Initiatives. Robots created by various grade level students were on exhibit for inspection. The students responded to questions presented by the board, administrators and audience members. Consent Agenda Vice-President Gooden Jr. asked if members of the board would like to remove an item from the consent agenda. No one requested to remove an item. A motion was made by Trustee Barry and seconded by Trustee Boegler that the consent agenda items be approved as presented. Approval of Minutes Adopting Order Calling Election Joint Election Agreement 10.A.1 That the minutes for the Regular Board Meeting held on January 23, 2018 and Special Board Meeting held on January 31, 2018 be approved as presented. 10.A.2 That the board of trustees adopt the Order calling the May 5, 2018 School Board Trustee Election. Further, that the date to canvass this election be set for May 15, A.3 That the board of trustees approve the Joint Election Agreement and Contract for Election Services between Pearland ISD and the County Clerk of Brazoria County which allows the officials of Brazoria County to conduct and supervise the May 5, 2018 Trustee Election. February 13, 2018 Regular Board Meeting 8

9 Dedication of Electrical Easement at DHS Auditors to Perform Financial Audit 10.A.4 - That the board of trustees approve dedication of a temporary blanket easement at Dawson High School and the subsequent permanent easement, and authorize the Superintendent or his designee to execute the easements and any other necessary documents on behalf of the school district. 10.A.5 - That the board of trustees approves the firm of Kennemer, Masters & Lunsford, LLC, to perform the financial audit for the school year. The motion on the consent agenda carried 5-0- Absent: President Decker and Trustee Botkin School/District Calendar Regular Agenda 10.B.1 - Dr. Kelly stated the proposed calendar being presented for approval was created by the District Advisory Calendar Committee. A discussion followed with Dr. Kelly, Assistant Superintendent Serrano and Deputy Superintendent Weimer responding to questions/concerns of the board. The board declined to take action on the item as presented. Dr. Kelly was asked to bring back one calendar incorporating ending the school year before Memorial Day to the March 6 th board meeting for possible approval. No motion was made. Board Member to Bond Oversite Committee 10.B.2 Dr. Kelly stated since Mr. Rusty DeBorde is no longer a member of the board of trustees a new appointment is warranted. A motion was made by Trustee Boegler and seconded by Trustee Floyd that the board approve the appointment of Sean Murphy to the Bond Oversight Committee and name Jeff Barry as alternate replacing former Trustee Rusty DeBorde. The motion carried 5-0. Absent: President Decker and Trustee Botkin GMP Amendment for Pearland HS 10.B.3 At the March 21, 2017 meeting, the Board of Trustees approved Stewart Builders, Inc. to provide Construction Manager at Risk (CMAR) services for Bond Packages A and B through a formal Request for Qualifications process. Stewart Builders subsequently executed a contract for preconstruction services providing for design and bidding phase services. The resulting GMP is $3,172,075 more than originally budgeted, based in part on additional space requirements at Pearland HS. However, the additional costs are counter-balanced by bond projects that are less than budgeted. February 13, 2018 Regular Board Meeting 9

10 A discussion followed with Director of Maintenance Don Tillis, Director of Bond Projects John Posch and Pearland HS Principal John Palombo responding to questions/concerns. Phil Rutter and Jeff Chapman representing PBK Architects were also present. The board agreed to include the façade with metal panels, dark wainscot, brick pilasters and sunshades which was included in the GMP. A motion was made by Trustee Murphy and seconded by Trustee Floyd that the board approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Stewart Builders, Inc. as presented with improvements for a sum not-to-exceed $34,137,286 for services related to the Pearland High School 2016 Bond Project and authorize the Superintendent or his designee to execute the Amendment and any other necessary documents on behalf of the school district. The motion carried 5-0. Absent: President Decker and Trustee Botkin GMP Amendment Turner CCHS 10.B.4 - The board of trustees approved Durotech, Inc. to provide Construction Manager at Risk (CMAR) services for Bond Packages C and D through a formal Request for Qualifications process at the March 21, 2017 regular board meeting. A contract for preconstruction services was subsequently executed, providing for design and bidding phase services by Durotech, Inc. The GMP amount is based on the attached proposal from Durotech and recommendation letter from Stantec Architects, and is within the budget allocated in the bond for this project. Durotech solicited proposals from subcontractors based on the drawings prepared by Stantec, and the GMP contract was prepared based on the bids from the selected subcontractors. The resulting GMP is $2,990,884 less than originally budgeted. Representatives from Stantec Architects were present at the meeting. A motion was made by Trustee Murphy and seconded by Trustee Barry that the board approve the Guaranteed Maximum Price (GMP) Amendment to the Contract with Durotech, Inc. for a sum not-to-exceed $22,601,831 for services related to the Turner High School 2016 Bond Project, and authorize the Superintendent or his designee to execute the Amendment and any other necessary documents on behalf of the school district. The motion carried 5-0. Absent: President Decker and Trustee Botkin Board Request for Agenda Items 12.0 No requests were made. February 13, 2018 Regular Board Meeting 10

11 Adjournment The meeting adjourned at 8:25 p.m. We affirm that these minutes are official, complete and correct. Rebecca Decker President Jeff Barry Secretary Date Minutes Approved Date Signed by Officers February 13, 2018 Regular Board Meeting 11

12 Pearland Independent School District Board Training/Team Building February 26, 2018 The Board of Trustees of the Pearland Independent School District met for board training on Tuesday, February 26, 2018 at 4:30 p.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code. Opening Establishment of a Quorum Members Absent Team Building Adjournment 1.0 After noting that a quorum was present, President Decker opened the required training at 4:39 p.m. 2.0 Trustee Rebecca Decker, President Trustee Charles Gooden Jr. Vice-President Trustee Jeff Barry, Secretary Trustee Pam Boegler Trustee Lance Botkin Trustee Mikael Floyd Trustee Sean Murphy All Present Training/Team Building 3.0 The board then entered into training at 4:39 p.m. with Dr. Robby McGowen, Region 4 Consultant, conducting the required annual Team Building Session/Assessment of the Board/Superintendent Team The meeting adjourned at 7:51 p.m. We affirm that these minutes are official, complete and correct. Rebecca Decker President Jeff Barry Secretary Date Minutes Approved Date Signed by Officers February 26, 2018 Special Board Meeting Team Building 12

13 Board of Trustees Agenda Item Information Meeting Date March 6, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Date Submitted: February 27, 2018 Subject: Approve Proposal Received for RFP for E-Rate Wireless Upgrade for 2016 Bond Projects Executive Summary: The District solicited requests for proposals to acquire E-Rate Wireless upgrade equipment from potential vendors for a district-wide wireless upgrade project. Seven (7) proposals were received by the closing deadline (see attached bid tabulation sheet for supporting documentation). The bond budget for this project was $1,500,000; however, the cost of the recommended project is $1,358, The District expects to receive $664,000 in Federal E-rate funding, reducing the District s cost to approximately $694, This contract is in accordance with Public Education Code Purchasing Contracts. Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds 2016 Bond Election Funds Fiscal Year: Amendment Required? Yes No Superintendent s Recommendation: That the Board of Trustees approve the proposal submitted by Nazca Technology & Consulting, LLC, for the procurement of E-Rate Wireless Upgrade in the amount of $1,358, to support the District s technology innovation. Department Submitting: Enrique Kladis Requested By: Greg Bartay Cabinet Member s Approval: Cary Partin, Jorgannie Carter Board Approval Required: Yes No 13

14 PEARLAND ISD RECAP OF PROPOSAL RFP E-RATE WIRELESS UPGRADE 2018 Vendor Price Notes CDWG $1,382, Computex, Inc. Not scored; proposal did not meet bid specifications. Frontier $1,866, Intergration Partners (IPC) $1,675, Nazca Technology and Consulting $1,358, NetSync Network Solutions Not scored; proposal did not meet bid specifications. Woodlands National Technology $3,029,407.50

15 Pearland Independent School District RFP E-Rate Wireless Upgrade Evaluation Scoring Evaluation Points CDWG Computex Inc Frontier Intergration Partners Nazca Technology & Consulting NetSet Sync Network Solutions Woodlands National Technology EVALUATION CRITERIA: a. Purchase price (Eligible Goods & Services) a. Purchase price (Ineligible Goods & Services) b. Long term costs to the District to acquire the vendor's goods or services c. Quality of vendor's goods or services; d. Extent to which the good or service meets the district needs; d. Reputation of the vendor and of the vendor's goods or services; f Vendors past relationship with the District or District of similar size; g For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's - ultimate parent company or majority owner (i) has its principal place of business in this state; or (ii) employs at least 500 persons in this state Total Score

16 16

17 Board of Trustees Agenda Item Information Meeting Date March 6, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Date Submitted: February 27, 2018 Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Subject: Approve Proposal Received for RFCSP for Synthetic Track Surfacing for 2016 Bond Projects. Executive Summary: The District solicited competitive sealed proposals to acquire a contractor to provide synthetic track surfacing for 2016 Bond Election renovation projects at the following locations: Pearland Junior High West, Pearland High School and Dawson High School athletic tracks. Eight (8) proposals were received by the closing deadline (see attached bid tabulation sheet for supporting documentation). The evaluation committee reviewed and scored all proposals and recommends to award a contract to the proposer offering the best value to the District and meeting the specifications outlined in the proposal: Hellas Construction, Inc. for a total amount of $1,126,590. This contract is in accordance with Public Education Code Purchasing Contracts and Government Code Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds 2016 Bond Election Funds Fiscal Year: Amendment Required? Yes No Superintendent s Recommendation: That the Board of Trustees approve the proposal submitted by Hellas Construction, Inc. for the procurement of synthetic track surfacing projects for a total amount of $1,126,590 to support the District s athletic programs. Department Submitting: Enrique Kladis Requested By: Larry Berger, Ben Pardo Cabinet Member s Approval: Jorgannie Carter Board Approval Required: Yes No 17

18 PEARLAND ISD RECAP OF PROPOSAL # SYNTHETIC TRACK SURFACING Proposal encircled with dark outline represents recommended proposal. A. Base Bid - Pearland Junior High West BEYNON SPORTS SURFACES, INC. HUNT VALLEY, MD GLOBAL SYNTHETICS ENVIRONMENTAL, LLC BATON ROUGE, LA HELLAS CONSTRUCTION, INC. AUSTIN, TX PARAGON SPORTS CONSTRUCTORS FORT WORTH, TX TEXAS SPORTS BUILDERS, INC. BURLESON, TX VIBRA WHIRL SPORTS, LTD PANHANDLE, TX 18 Complete removal of track system down to soil and complete reinstall of 6 lane track B. Alternate A - Pearland High School Removal of existing synthetic track system and reinstallation of synthetic track system of 8 lane track C. Alternate B - Dawson High School Removal of exiting synthetic track system and reinstallation of synthetic track system of 8 lane track $534,400 $813,174 $523,190 $681,500 $510,100 $637,970 $271,850 $381,382 $305,780 $288,438 $325,200 $322,845 $270,730 $378,838 $297,620 $291,187 $326,400 $359,995 Additional rate/cost information Voluntary Alternate: Install BSS 100 Basemat Structural Spray track system in lue of the specified BSS mm track surfacing system at Pearland Jr. High Presner Stadium for the price below deducted from the base price $74,210 Nothing to add at this time N/A N/A Number of days required to commence job after PO received Total $1,076,980 $1,573,394 $1,126,590 $1,261,125 $1,161,700 $1,320,810

19 Pearland Independent School District RFCSP Synthetic Track Surfacing Evaluation Scoring EVALUATION CRITERIA: a. Purchase price Evaluation Points Beynon Sport Surfaces Geo-Surfaces Global Hellas Construction Paragon Sports Constructors Texas Sports Builders Vibra-Whirl Sports Ltd b. Reputation of the vendor and of the vendor's goods or services; c. Quality of vendor's goods or services; d. Extent to which the good or service meets the district needs; e. Vendors past relationship with the District or District of similar size; f. Impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses; g. Long term costs to the District to acquire the vendor's goods or services j. For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner (i) has its principal place of business in this state; or (ii) employs at least 500 persons in this state; and i. The vendors past record of completing work on time Total Score

20 20

21 Board of Trustees Agenda Item Information Meeting Date March 6, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Date Submitted: February 27, 2018 Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Subject: Approve Staff Development/Training Waiver Renewal for Executive Summary: Waivers that enable the district to be more flexible regarding various educational strategies may be requested on a rotating schedule. All may not be used; however, having prior approval from TEA enables the district to make modifications and not go back to TEA for approval. Below are the waivers that have been approved by DEIC for consideration by the board: Staff Development Minutes Waiver: For : This waiver provides for a maximum of 2,100 total waiver minutes to use for professional development for districts that provide operational and instructional minutes. The district may choose how to apply their approved Staff Development Minutes Waiver. This waiver is for staff development in place of student instruction; therefore, the waiver minutes are only applicable to staff development provided instead of student instruction during the school year. Staff Development Subject Areas: For : This expedited waiver allows the district to request up to two days to conduct additional staff training for reading/language arts, mathematics, science, or social studies training one day per subject in lieu of student instruction for two days (420 minutes per day). The extra day or days must be related to staff development on the state assessment for reading/language arts, mathematics, science or social studies, respectively on the early reading diagnostic instruments for kindergarten through grade two. Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) Fiscal Year: Amendment Required? Yes No Superintendent s Recommendation: That the board approve the renewal of the following waivers to enable the district to be more flexible regarding instructional days and staff development: 21

22 Staff Development Minutes Waiver Staff Development Subject Areas Department Submitting: Curriculum and Instruction Requested By: Dr. Nyla Watson Cabinet Member s Approval: Dr. Nyla Watson Board Approval Required: Yes No 22

23 Board of Trustees Agenda Item Information Meeting Date March 6, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Date Submitted: February 27, 2018 Subject: Approve Modified Schedule/State Assessment Testing Days Waiver Renewal for Executive Summary: Modified Schedule/State Assessment Testing Days Waiver, Pursuant to TEC (a), this waiver allows the district or charter school to modify the schedule of classes, on state assessment testing days during the current school year to reduce interruptions during testing periods. The waiver has been in effect for multiple years and requires TEA renewal/approval every two years and is being re-submitted to the board for approval. Please check the years requested: Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) Fiscal Year: Amendment Required? Yes No Superintendent s Recommendation: That the PISD School Board approve the renewal of the Modified Schedule/State Assessment Days Testing Waiver to enable the district to be flexible regarding scheduling to least interrupt the testing environment. Department Submitting: Deputy Superintendent Requested By: Nanette Weimer Cabinet Member s Approval: Nanette Weimer Board Approval Required: Yes No 23

24 Board of Trustees Agenda Item Information Meeting Date March 6, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Date Submitted: February 27, 2018 Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Subject: Approve Foreign Exchange Student Waiver Renewal for Executive Summary: Foreign Exchange Student Waiver renewal of this wavier must be completed every two (2) years: Pursuant to TEC (e). This expedited waiver allows the district to limit the number of foreign exchange students to five per high school. An application to limit the number to less than five per high school must be submitted as a general waiver. The number requested by the district for an expedited waiver is five per high school. The waiver is subject to the provisions in the attached guidelines. The waiver will allow the district to limit the number of Foreign Exchange Students to five per high school (DHS, PHS, and TCCHS) for the next two school years. All three (3) schools are near or over capacity. The waiver will be issued by TEA if it is determined that admission of more than this number indicated will (check that apply): (1) Create a financial or staffing hardship for the district (2) Diminish the district s ability to provide high quality educational services for the district s domestic students (3) Require domestic students to compete with foreign exchange students for educational resources Please check the years requested: Overcrowding within our district and limited funding results in foreign exchange student numbers necessarily being limited. Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) Fiscal Year: Amendment Required? Yes No 24

25 Superintendent s Recommendation: That the board approve the TEA application for a Foreign Exchange Student Waiver which allows the district to limit the number of Foreign Exchange Students to five per high school. Department Submitting: Deputy Superintendent Cabinet Member s Approval: Nan Weimer Requested By: Nan Weimer, John Palombo, Kelly Holt and Kia Bouchard Board Approval Required: Yes No 25

26 District Guidelines and Selection of Foreign Exchange Students 1. Parents interested in hosting a foreign exchange student should have the foreign exchange agency contact the High School registrar s office. 2. Placement must be by a nationally recognized agency. 3. Approximate US equivalent grade level must be 11 th grade. 4. The student must be 17 or turn 17 by the end of September of the year they would like to attend. 5. The student must show good citizenship and maturity, as evaluated by the principal. 6. Student must have made above average grades in their home country as well as having multiple years of English, as evaluated by the principal. 7. Must have good recommendations that show the student can handle being in a foreign country and have success as an exchange student, as evaluated by the principal. 8. Final acceptance decisions on all foreign exchange students are at the discretion of the campus principal. DEIC reviewed and approved the recommended waivers on February 19,

27 Board of Trustees Agenda Item Information Meeting Date March 6, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Date Submitted: February 27, 2018 Subject: Consider to Approve the Schematic Design for the Athletics Portions of the Pearland High School 2016 Bond Project. Executive Summary: The 2016 Bond program provided for additions and renovations to Pearland High School. The board approved at the April 11, 2017 Regular Board Meeting the schematic design for the project. That approval covered additions and renovations to the building and site. There are Athletics components that were delayed for consideration at the March meeting. These items include: modifications to the Rig (expansion/renovation of the press box, adding seating on the visitor side, new field lighting and sound system, renovating the official s room and concession stand, upgrading reserved seating to chair seating) new lighting and bleachers at the baseball and softball fields adding a canopy at the baseball batting cages (field lighting has been completed by Maintenance Dept.) (The board discussed this portion of the project at the November 28, 2017 Regular Board meeting, along with optional design scenarios for an expanded press box and Rig façade that are in addition to the original bond scope. No decision was made at that meeting pending further consideration of the optional design scenarios.) At this time approval of the schematic design is recommended. Additionally, a decision on whether to implement either or both the expanded press box and the Rig façade is required in order to maintain the August 2019 completion date. The funds for the expanded press box ($2.8M to $3.4M) and the Rig façade ($2.4M to $3.0M) are not included in the current bond budget but could possibly come from bond funds not needed for all other bond projects. Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) 2016 Bond Projects Fiscal Year: Amendment Required? Yes No 27

28 Superintendent s Recommendation: That the board approve the Schematic Design for the Athletics Portions of the Pearland High School 2016 Bond Project and additionally consider the Expanded Press Box and Rig Façade possibilities. Department Submitting: Facilities/Don Tillis Requested By: Don Tillis Cabinet Member s Approval: Cary Partin Board Approval Required: Yes No 28

29 RIG Sports Complex 29

30 RIG Sports Complex Schematic Design Review AGENDA Schematic Design Review 2. SD Schedule 3. Press Box Plan & Concepts 4. Estimated Press Box & Façade Costs

31 RIG Sports Complex Schematic Design Review Pearland HS Add 360 Parking Spaces Striping for Band Practice Field Replace Band Tower Renovate Press Box Add Space at Each End of Press Box Renovate Existing Press Box RIG Upgrades Replace Field Lighting Replace Fencing Upgrade Sound System Upgrade Reserve Seats to Chair Seats Renovate Locker Room/Officials Room Renovate Concession Stand Add Seating on Visitor Side 31 Pearland HS BB & SB Add Bleacher Seating at Softball Field Add Bleacher Seating at Baseball Field New Lighting at Baseball Field New Lighting at Softball Field Add Canopy at Baseball Batting Cages TOTAL BOND BUDGET $12.9 MM

32 RIG Sports Complex Softball Bleachers 32

33 RIG Sports Complex Baseball Bleachers 33

34 RIG Sports Complex Schematic Design Review IMPORTANT DATES 34 September 2018 GMP for Rig Project November 2018 Construction Start after Football Season

35 RIG Sports Complex Press Box Plan & Concepts Existing Plan 2258 SF 35 Level 2 Plan Ground Plan Level 1 Plan

36 RIG Sports Complex Press Box Plan & Concepts Existing Plan 36

37 RIG Sports Complex Press Box Plan & Concepts Existing Plan 37

38 RIG Sports Complex Press Box Plan & Concepts Bond Scope SF Level 2 Plan 38 Ground Plan Level 1 Plan

39 RIG Sports Complex The RIG Press Box Bond Scope 39

40 RIG Sports Complex The RIG Press Box Bond Scope 40

41 41 RIG Sports Complex The RIG Visitors Side Bond Scope

42 Rig Sports Complex The RIG Press Box Expanded Plan SF ADDS 1,667/SF to Bond Scope Adds $2.8M to $3.4M Level 2 Plan 42 Ground Plan Level 1 Plan

43 RIG Sports Complex The RIG Press Box Expanded Plan 43

44 44 RIG Sports Complex The RIG Press Box Expanded Plan

45 RIG Sports Complex The RIG Home Side Façade Treatment (Shown with Expanded Press Box) Estimated Cost Range $ 2.4M to $3.0M 45

46 RIG Sports Complex The RIG ESTIMATED COST SUMMARY ALTERNATE 1 - Expanded Plan ADDS 1,667SF to Bond Scope ADDS $2.8 M to $3.4M 46 Home Side Façade Concept (Shown with Expanded Press Box) Estimated Cost Range $ 2.4M to $3.0M

47 47 Thank You

48 2016 BOND BUDGET AND PROJECTIONS Updated: February 27, 2018 PACKAGE PROJECT BUDGET 1 PROJECTION 2 UNDER/(OVER) SCHOOLS A $ 40,038,120 $ 28,966,180 $ 11,071,940 Dawson HS Dawson construction 3 $ 35,410,916 $ 24,632,252 $ 10,778,664 soft costs 4 $ 4,627,204 $ 4,333,928 $ 293,276 B $ 41,211,824 $ 44,383,899 $ (3,172,075) PHS, incl. The Rig Pearland HS construction $ 37,500,211 $ 40,672,286 $ (3,172,075) soft costs $ 3,711,613 $ 3,711,613 $ - C $ 28,979,565 $ 25,988,681 $ 2,990,884 Turner HS Turner construction $ 25,592,715 $ 22,601,831 $ 2,990,884 soft costs $ 3,386,850 $ 3,386,850 $ - D $ 55,419,245 $ 53,068,480 2,350,765 JHW/Sab/ Jamison $ JHW,Sab,Jamison TOTAL $ 36,589,083 $ 35,334,847 $ 1,254,236 construction $ 32,311,929 $ 31,978,796 $ 333,133 soft costs $ 4,277,154 $ 3,356,051 $ 921,103 Jr. High East TOTAL $ 18,830,162 $ 17,733,633 $ 1,096,529 Junior High East construction $ 16,633,196 $ 16,033,633 $ 599,563 soft costs $ 2,196,966 $ 1,700,000 $ 496,966 E $ 24,996,676 $ 24,996,676 $ - Rustic Oaks, Challenger, Shadycrest, Harris, Silverlake, Lawhon Elem. construction $ 22,091,350 $ 22,091,350 $ - soft costs $ 2,905,326 $ 2,905,326 $ - F $ 10,009,570 $ 8,004,328 $ 2,005,242 Security Upgrades at all Security construction $ 8,900,530 $ 7,000,000 $ 1,900,530 soft costs $ 1,109,040 $ 1,004,328 $ 104,712 campuses I.T. $ 19,345,000 $ 19,345,000 $ - Infrastructure and Equipment TOTAL: $ 220,000,000 $ 204,753,244 $ 15,246,756 Notes: 1. PROJECT BUDGET is the bond budget for construction costs + soft costs + contingencies 2. PROJECTION is the anticipated final project cost. It is based on GMP's approved to date, plus estimates for remainder of work. It is subject to fluctuation as the design progresses and costs are better defined. 3. CONSTRUCTION is the total of GMP's and other packages (see page 2), including contingencies 4. SOFT COSTS include design fees, furniture, moveable equipment, A/V and IT equipment, and bond staff Page 1 48

49 2016 BOND GMP SCHEDULES Updated: February 2018 Shaded Cells indicate GMP's that have been received. OTHER TOTAL PACKAGE EARLY GMP 1 MAIN GMP 2 PACKAGES 3 CONSTRUCTION 4 Schools in Package A Dawson $ 660,661 $ 23,971,591 None $ 24,632,252 June 2016 Nov B Dawson HS Pearland HS Pearland HS None $ 34,137,286 None $ 34,137,286 Excludes The Rig and pressbox Feb PHS The Rig None $ 5,800,000 $ 735,000 $ 6,535,000 PHS - The Rig, pressbox Sep C Turner None $ 22,601,831 None $ 22,601,831 Feb D JHW/Sab/Jamison $ 312,874 $ 29,798,680 $ 1,867,242 $ 31,978,796 Sep 2017 Dec Jr. High East None $ 15,765,000 $ 268,633 $ 16,033,633 Apr Turner HS JHW/Sablatura/Jamison Jr. High East E Elementaries TBD $ 21,485,044 $ 606,306 $ 22,091,350 Jun Rustic Oaks, Challenger, Shadycrest, Harris, Silverlake, Lawhon F Security Yes - amt. TBD $ 6,643,654 $ 356,346 $ 7,000,000 Feb Apr Security Upgrades at all campuses I.T. Ongoing Infrastructure and Equipment TOTAL: $ 973,535 $ 160,203,086 $ 3,833,527 $ 165,010,148 Notes: 1. EARLY GMP is a small package for work needed in preparation for construction (Dawson portables, JHW utility relocation, etc.) Separating out this work saves overall construction time, as it can be performed while the main construction documents are still being completed and bid. This practice is typical on most CM@R projects. 2. MAIN GMP is for the remainder of the CM@R contract. Where the date is in the future, this amount is an estimate. 3. OTHER PACKAGES are bond scopes that have been broken out and are being managed by Maintenance (field lighting, chiller replacement, etc.). Board approval is done separately from GMP's. 4. TOTAL CONSTRUCTION is the total of all three. Page 2 49

50 Available Funds $88,729, % PEARLAND ISD 2016 BOND $220 MILLION Actual Expenditures $17,048, % 50 Encumbrances $114,222, % 2/27/2018

51 Board of Trustees Agenda Item Information Meeting Date March 6, 2018 Meeting Type Regular Meeting Special Meeting/Workshop Hearing Date Submitted: January 2, 2018 Agenda Placement Public Hearing Open Session Executive Session Recognition Administrative Report Consent Agenda Regular Agenda Information/Discussion Subject: Consider to Approve the Proposed District/School Instructional Calendar for Executive Summary: After initial discussion last month, the Board directed the administration to come back with a calendar that finished the school instructional year before Memorial Day. In order to accomplish that task, and while continuing to honor as much of the recommendations previously made by the district s calendar committee, the following changes are proposed to that initial calendar recommendation: Finish the fall semester on Friday, December 21, 2018 instead of Thursday, December 20. Make January 9, 2019 a school day and convert Monday, January 7, 2019 into a flexible campus based staff development day for employees. Add 5 minutes to the school day in order to meet the required 75,600 minutes for the year. Graduation at NRG Stadium will take place on the last day of school (Friday, May 24, 2019). In accordance with Texas law, teacher contracts will continue to require a return to work on May 28-30, 2019 (after students have finished the year.) This new recommendation continues to preserve two bad weather days within the required minutes. (Otherwise, the district would have to designate two holidays as bad weather days.) The administration has secured May 24, 2019 with NRG Stadium for graduation exercises. Attached is the Proposed District/School Instructional Calendar for Fiscal Impact: Cost: Recurring One-Time No Fiscal Impact Funding Source: General Fund Grant Funds Other Funds (Specify) Fiscal Year: Amendment Required Yes No Superintendent s Recommendation: That the board approve the district/school instructional calendar for the school year as presented. Department Submitting: Superintendent Requested By: Sonia Serrano 51

52 Cabinet Member s Approval: Sonia Serrano Board Approval Required: Yes No 52

53 Pearland ISD School Year July S M T W T F S August S M T W T F S [ September S M T W T F S October (H) S M T W T F S November S M T W T F S December S M T W T F S January S M T W T F S [ February S M T W T F S March S M T W T F S April S M T W T F S Holiday Early Release Staff Development May S M T W T F S g] June S M T W T F S n New Staff Orientation Workday * Tentative TAKS Testing + Bad Weather Day [ ] Semesters H October -Pearland History Month 172 Student Days 1st Semester = 82 days 185 Teacher Days 2nd Semester = 90 days 172 days g Graduation 53