MARION LOCAL BOARD OF EDUCATION TECHNOLOGY REPORT April 10, 2017

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1 Professional Development MARION LOCAL BOARD OF EDUCATION TECHNOLOGY REPORT April 10, 2017 Technology inservices have concluded for the school year. Fortythree staff members participated in technology inservices this year for a total of 231 hours of training. A listing of summer inservices will be available in May. Technology Purchases 3 Projectors for classroom replacement Microsoft yearly license agreement 14 Desktop computers for elementary teachers 170 Targus cases for student Chromebooks Technology Issues/Concerns/Miscellaneous Erate form 471 for FY17 has been filed Planning to purchase Dell Chromebook model 3180 for 5 th and 9 th grade students for the school year. Technology Highlight Ms. Kim Droesch and her 4 th grade students participated in a live interactive distance learning game show called So You Know Ohio. This distance learning event was thru the Ohio History Connection. Students worked in teams to select categories, answer questions, and steal points. Some of the categories were How to make history where do we find historical sources Ohio Symbols famous symbols of Ohio Places and faces famous Ohio locations and people Which came first putting famous events and people in chronological order Know your role citizenship in Ohio The people s choice government in Ohio Map it out map skills review Show me the money economics in Ohio This was a fun game for the students, and it gave them a better understanding of many Ohio history topics.

2 Marion Local Board of Education High School Principal s Report Mr. Tim Goodwin April 10, 2017 Franklin B Walter: Congratulations to Mikayla Spoltman for being this year s nominee from Marion Local. Mikayla was presented her award at a banquet on March 29 th. Choir: I would like to thank Ms. Rhonemus and the choir for representing Marion Local by singing the national anthem at the Division 1 State Finals at the Schottenstein Center. Student Teacher: Ohio State student Logan Heiby will be student teaching with Matt Elsass starting in January. Logan is from Coldwater. Upcoming events: April 12 April 22 April 2428 April 2830 May4,5 May 5 May 7 May 10 Ag Field Trip to Coopers Prom Testing HS Drama Production State FFA Convention in Columbus NHS Field Trip to Kings Island Spring Arts Festival Senior Awards Night

3 Marion Local Board of Education Elementary Principal s Report Monday, April 10, The end of the third 9weeks was March 17 th. We had 54/78 (69%) of our 8 th graders on the honor roll and 43/67 (64%) of our 7 th graders make honor roll status. Thanks to all of these students for their hard work. 2. Thank you to Stephanie Tuente, Connie Brunswick, and Mandy Koenig for their efforts in directing our 5 th and 6 th grade play in March, Haphazardly Ever After. The play was fantastic and the directors and students should be very proud of their accomplishments. 80 students participated in four performances for over 1100 students and adults. 3. Congratulations to Hannah Meier, Kurt Meiring, Alana Pohlman, and Alexa Stucke for being awarded the VFW Patriot s Pen essay award. This is a writing project from Emily Henschen s 8 th grade ELA class and judged by a committee from the VFW. Thank you also to Ed and Rosie McClurg for coming to our school and conducting the awards presentation to our 7 th and 8 th grade student body. 4. Thank you to Jaclyn Lawrence, a student teacher in Kelly Koenig s Kindergarten classroom for hosting a student and parent STEM night on March 21 st. The students devised a plan to build a Leprechaun trap. It was a great night! 5. Our first round of AIR testing for grades 38 is complete. We took the ELA sections of the AIR test on April 4 th and 5 th. Everyone on staff outdid themselves on making it a calm environment. Everything was well organized and went as well as possible. We will complete Math, Science, and Social Studies on May 2 nd and 3 rd. 6. Kim Bruns had a large group of students with artwork selected by The Community Post for advertising for local businesses. She had a $160 donation by TCP for supplies for her classroom. 7. It is a few weeks off yet, but the week of May 1 st is National Teacher Appreciation Week. I would like to thank our entire teaching staff for being the dedicated group of professionals they are. These highlights I provide each month are a small glimpse of all the great learning that takes place every day in our school system, thanks to these great teachers!

4 Upcoming: April 25: Spring Open House (grades K8), 68pm May 1: National Teacher Appreciation Week May 5: 5 th grade Wax Museum

5 As of March 31, 2017 SeeFinsumm Summary Exhibit (2) Detail Printout Available at Meeting March Payrolls 3 Regular Payments & 1 Supplemental $ 565, Warrant Checks $ 276, Memo Checks $ 146, Refund Checks $ Total Payroll, Memo & Warrant Checks $ 988, Transfers & Advances March, 2017 General to 035 Termination Fund Transfer Termination Benefits $ 3, Total Transfers & Advances $ 3, Total Checks & Transfers $ 991, Cash Fund Receipts March, 2017 $ 1,618, Reduction of Expenditures $ 11, Refund of Receipts $ Total Fund Receipts $ 1,629, March, 2017 Investment Receipts 001General Fund Now AccountOsgood Bank $ General Fund MMDA AccountOsgood Bank $ 4, General Fund STAR OHIO $ Investment CD's & Securities MultiBank Various Securities $ Investment CD Osgood Bank $ 001Investment CD St. Henry Bank $ 006 Food Service Fund MMDA Account $ Athletic Interest CD $ 018 H.S. Principal Interest CD $ Total Monthly Investment Receipts $ 4, INVESTMENTS MEMO:MMDA Investment Accounts General Fund $ 5,989, Food Service MMDA $ 88, MEMO: Star of Ohio Investments General Fund $ 194, OSFC Project Fund Local $ MEMO: CD'S Osgood State Bank $ 500, St. Henry Bank $ 1,000, Key Bank Cusip # 3134G27F3 St. Henry BankAthletic $ 28, St. Henry BankActvities $ 9, Memo: Coupons Multi Bank Securities $ 100, MEMO: Osgood Bank Investments $

6 Motion Items Exhibit 2 Treasurer s Report April 10, 2017 Changes to Permanent Appropriations None Changes to the Certificate of Estimated Resources None Additional Motion Items Facility Project Fund & Transfer Approve the transfer of $500,000 from the General Fund to Capital Projects Fund OCBOA 34 Statement Preparations Approve Carol M. Riggle, CPA as our GASB 34 Cash Basis Financial Statements consultant for one year as the cost of $1,500. Carol started compiling our OCBOA Statements last year at a considerably lower price. Workers Compensation TPA Ask you to approve Comp Management as our Third Party Administrator at a cost of $130 for the 2017 calendar year. Bus Bid Approve the Southwestern Educational Purchasing Council as the provider of bus bids for the purchase of a new transit school bus. Elementary Roof Repair Bid Bid openings were held on the morning of April 4 th. Present were Kevin Hartings and myself. Three bids were opened with Cotterman & Co., Inc. submitting the lowest original bid according to the specs. After discussing an alternate to the original bid documents with Mike Pohlman on April 5 th, it was decided to accept the bid from Cotterman & Co., Inc. at a cost of $88, Other Informational Items Certification of Excess Costs for Open Enrolled Special Ed. Students In March we received $61, in additional funds on the foundation settlement as a result of filing Form SF6 with the Department of Education to collect excess costs for 8 special education students who are open enrolled in our district. However, we also had to pay $8, to other school districts who are educating 3 ML residents who are special education students. The net amount of $52, was still quite a bit higher than the $40, that we received last year for 5 students. A new account of was created to track the excess costs for special education students who are open enrolled to other districts.

7 Wellness Committee Request Last year in May the board approved a Wellness Initiative Challenge that paid $50 to each employee who participated in 3 or more healthy activities from June 1, 2016 May 31, The 3 proposed activities would include the following: 1. Complete 1 preventative screening visit with their doctor 2. Complete 2 of the following: a. Health Risk Assessment Screening b. Attend a healthrelated presentation c. Receive a flu shot d. Participate and complete a Wellness Committee Challenge e. Participate in a physical challenge or health related presentation from an outside source Approximately 65 employees have completed at least one activity with 27 of those employees already successfully completing all 3 of the proposed activities for the current challenge. We are requesting that the board consider providing this challenge again for June 1, 2017 May 31, 2018 by setting aside $50 for any employee that participates and completes this challenge. The goal is to get more employees engaged in living a healthier lifestyle and visiting their doctor to determine risks in order to decrease insurance claims. If you agree to set aside these funds we will add it to the board meeting agenda in May. Five Year Forecast I will present the updated five year forecast at the May 8 th board meeting along with necessary changes to appropriations and estimated resources. Investment Update On March 6 th, I moved $700,000 out of the MMDA account and into 2 CD s. o $200,000 at St. Henry Bank with an interest rate of 0.85% for 12 months o $500,000 at Osgood State Bank with an interest rate of 1.0% for 12 months o As of March 6 th I thought these were great rates but it appears all rates are climbing and they don t look as great as of On March 24 th, our MMDA interest rate increased from 0.80% to 0.90% Just recently on April 5 th, our MMDA interest rate increased to 0.95% Our STAR Ohio interest rate has increased to 0.87%

8 A. Executive Sessions Superintendent s Report The Board and its committees and subcommittees reserve the right to meet privately in executive session solely to discuss one (1) or more of the following issues exempted from public sessions: A. consideration of the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee, official, or student B. investigation of charges or complaints against a public employee, official, license, or student unless such employee, official, licensee or student requests a public meeting; except that consideration of the discipline of a Board member for conduct related to the performance of his/her duties or his/her removal from office shall not be held in executive session C. consideration of the purchase of property or sale of property at competitive bidding, if premature disclosure or information would give an unfair competitive or bargaining advantage to a person whose personal, private interest is adverse to the general public interest D. discussion, with the Board s legal counsel, of disputes involving the Board that are the subject of pending or imminent court action E. preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment F. matters required to be confidential by Federal law or rules or State statutes G. specialized details of security arrangements where disclosure might reveal information that could be used for the purpose of committing or avoiding prosecution for a violation of law No official action may be taken in executive session. R.C Collective bargaining meetings between employers and employee organizations are private and not subject to R.C R.C An executive session will be held only at a regular or special meeting. After the meeting is convened, any member may make a motion for an executive session, and must state the purpose or purposes of the session by citing one (1) or more of the reasons set forth above. If the session is to discuss a personnel matter listed in paragraph A above, the particular subject for which the session has been called must be identified in the motion. The motion does not need to name the person. Upon receiving a second to the motion and a majority rollcall vote of those present and voting, the chairperson shall declare the Board in executive session. In keeping with the confidential nature of executive sessions, no member of the Board, committee or subcommittee shall disclose the content of discussions that take place during such sessions. All members of the Board, committee or subcommittee are entitled to attend executive sessions. The Board, committee or subcommittee may invite any other person to attend an executive session.

9 Wisdom Integrity Service B. Motion Items April STAFFING On the consent agenda is a motion to accept the resignation/retirement of Becky Hartings and to approve the contracts of the following certified staff Jean Smith and Dan Thobe continuing, Kim Bruns and Amanda Rhonemus 3 year, Carol Bornhorst, Matt Elsass, Lacy Howell, Mandy Koenig, Gail Mueller, Cody Smith, Scott Sommer, Brad Spettel, Erica Schulze, and Casey Witt 2 year, and Justine Thieman, Ben Salazar, and Paul Utendorf 1 year. On the consent agenda is a motion to approve the noncertified staff contracts which include Gene Evers, Becky Hemmelgarn, and Barb Kahligcontinuing, Mary Lou Bruns and Kiley Huelsman 2 year. Finally you are asked to approve the following supervisor positions including Kevin Hartings, Ted Heitkamp, and Cindy Moeder 2 year. 2. DRAMA On the consent agenda you are asked to approve payment to Connie Brunswick and Mandy Koenig for directing the drama which is to be reimbursed from the 018 account for a total of $ CLASSIFIED SALARY SCHEDULE On the consent agenda is a motion to reapprove the Classified Salary Schedule retroactive to GRADUATES On the consent agenda is a motion to approve the list of prospective graduates for the class of GROUP WOKERS COMP. On the consent agenda is a motion to approve the Group Workers Compensation administrative services from Comp Management at a cost of $ GASB 34 On the consent agenda is a motion to approve Carol Riggle as our consultant for fiscal year ending June 30, 2017 at $1,500.

10 7. BUS PURCHASE On the consent agenda is a motion to authorize the BOE to advertise and receive bids for the purchase of a school bus and authorize the Southwestern EPC to advertise and receive bids on behalf and submit to the Treasurer. 8. FIELD TRIP On the consent agenda is a motion to approve the 5 th grade field trip to Science Central in Ft Wayne Indiana on May 9 th. 9. CHROMEBOOK PURCHASE On the consent agenda is a motion to approve the superintendent to purchase 164 Chromebooks from Sterling at a cost of $40,180, which is over my purchasing limit unless I have Board approval. 10. LEASE On the consent agenda is a motion to approve the farm lease agreement with Dave Pohlman for one year consisting of 9 acres for April 1, 2017 through March 31, 2018 at a rate of $225 per acre. 11. DONATION On the consent agenda is a motion to accept a donation of T8 light bulbs from the St Marys City School District. 12. TRANSFER OF MONEY ON the consent agenda is a motion to approve the transfer of $500,000 from the general fund to the Capital Projects Fund. 13. POLICY On the consent agenda is a motion to have second and final reading of the policies recommended by NEOLA with exhibit on the table. 14. ROOF REPAIR BID On a separate resolution you are asked to approve and accept the bid from Cotterman and Company INC. to repair the elementary roof at a bid of $88, 475.

11 C. Advisory Items None D. Informational Items TEACHERS National teacher day May 2 nd. LEGISLATION Many of the area administrators are continuing to meet with legislators on issues that effect education. We are looking at areas such as licensure, OTES, State Testing, Graduation requirements, CC+, etc Our hope is to bring more control back to the local level with our school board. FACILITIES We have continued our discussions with Garmann and Miller and they have presented us with some great options. As we work to review and revise the plan, our hope is to have a more final copy in the near future. I want to thank the representatives from Garmann and Miller for their efforts and ideas as we look to develop a facility layout that works for our community.