Members Present- Ms. Cambron, Mr. Caudill, Ms. Thornton, Ms. Ehrlich, Mrs. Young, Guest Presenter- Tina Cooper

Transcription

1 SBDM Agenda March 19, :15pm 1. Opening Business a. Agenda Approval b. February Minutes Approval c. Good News Report d. Public Comment 2. Student Achievement- No reports available 3. Planning a. Monthly Review- SACS Report Outcome b. Review of Policy- Discussion- SACS Recommendation Consideration 4. Budget Report- Draft Budget presented by Mr. Caudill 5. Committee Reportsa. Review Progress regarding the charge to develop an adhoc committee of parent, teacher, FRYSC director and students to review a uniform dress code policy for presented by Ms. Thornton. b. Review of the program review committees. Mr. Caudill will present K-3, Arts and Humanities, Ms. Cambron will present PLCS and Mrs. Cooper will review the Writing Program Review. 6. Work session regarding needs survey. 7. Title I planning and priority needs discussion. Review needs report presented by Mr. Caudill. 8. Personnel- Resignation discussion 9. Adjourn Members Present- Ms. Cambron, Mr. Caudill, Ms. Thornton, Ms. Ehrlich, Mrs. Young, Guest Presenter- Tina Cooper Meeting was called to order at 6:21pm Motion to approve the agenda was made by Ms. Thornton, seconded by Mrs. Young. Motion Motion to approve the February meeting minutes was made by Ms. Thornton, seconded by Mrs. Young. Motion Motion to review the Instructional Practices, as well as, the Standards and Assessment Policies was made by Ms. Thornton, seconded by Mrs. Young. Motion The first reading for each policy will occur during the April 30 th meeting. Motion to approve the 2014 budget was made by Ms. Thornton, seconded by Mrs. Young. Motion Ms. Thornton provided an update regarding the Uniform Dress Code policy development process. Ms. Thornton provided a list of committee members and meeting schedule. The committee members are examining example policies- state and national examples. Open forum dates have been established for communicating the committee s progress with families. Surveys will be developed and administered to student and parents on March 24 th, due to be returned to homeroom teachers on March 28 th. Work section was moved to April 30 th. Mr. Caudill will meet with lead team members to evaluate the Budget Needs surveys and present the recommendations from the committee. Mr. Caudill reviewed the Title I budget plan from last spring. The plan has been fully implemented and no additional steps remain to discuss at this time.

2 Motion to enter executive session was made by Mrs. Thornton at 8:45pm, seconded by Mrs. Young. Motion Motion to exit executive session was made by Mrs. Thornton at 8:53pm, seconded by Mrs. Young. Motion Motion to adjourn was made by Ms. Thornton, seconded by Mrs. Young. Motion The meeting was adjourned at 8:55pm.

3 SBDM Agenda February 26, :15pm 1. Opening Business a. Agenda Approval b. January Minutes c. Good News Report d. Public Comment 2. Student Achievement- No report 3. Planning a. Monthly Review- SACS Report- Upcoming Evaluation March 5-6 b. Review of Policy- Curriculum Policy 2 nd Reading c. Leadership Team Charge- Budget Development Extension Request until March d. Staffing Allocation- Present the Superintendent s report 4. Budget Report 5. Committee Reportsa. Charge Mr. Caudill to develop an adhoc committee of parent, teacher, FRYSC director and students to review a uniform dress code policy for b. Charge presented to program review committees to present draft version of each program review- Writing, K-3, Arts and Humanities, PLCS during the March 19 th meeting. 6. Personnel- 7. Adjourn Members Present- Mrs. Young, Ms. Thornton, Ms. Cambron, Mr. Caudill, Mrs. Brown Meeting was called to order by Mr. Caudill at 6:18pm. Motion to approve the February agenda was made by Ms. Thornton, seconded by Mrs. Young. Motion Motion to approve the January minutes was made by Ms. Thornton, seconded by Mrs. Young. Motion Motion to approve the 2 nd reading of the Curriculum policy was made by Mrs. Thornton, seconded by Mrs. Young. Motion Motion to approve the charge to develop an adhoc committee to review and develop a dress uniform policy was made by Ms. Thornton, seconded by Mrs. Young. Motion The committee would like to have an update during the March 19 th SBDM meeting. Motion to approve the charge to receive reports regarding the programs review reports during the March 19 th was made by Ms. Thornton, seconded by Mrs. Young. Motion Motion to adjourn was made by Ms. Thornton, seconded by Mrs. Young. Motion Meeting adjourned at 7:08pm.

4 SBDM Agenda January 29, :15pm 1. Opening Business a. Agenda Approval b. December Minutes c. Good News Report d. Public Comment 2. Student Achievement a. Winter MAP Review of Student and School progress- Mrs. Cooper (Data Team Standing Charge) 3. Planning a. Monthly Review- CSIP- Final Version Review b. Review of Policy- Curriculum Policy First Reading c. Leadership Team Charge- Budget Development Extension Request 4. Budget Report 5. Committee Reports 6. FRYSC/SBDM agreement 7. Personnel- 8. Adjourn 6:15pm Motion to approve the agenda was made by Ms. Cambron, seconded by Mrs. Young. Motion Motion to approve the December minutes was made by Ms. Cambron, seconded by Mrs. Young. Motion Mr. Caudill presented the good news report. Mr. Caudill shared and discuss the student progress report powerpoint presentation. Mr. Caudill reviewed the final draft of the CSIP with the committee. Mr. Caudill review the Curriculum Policy. Motion to accept the first reading of the draft Curriculum policy was made by Ms. Cambron, seconded by Mrs. Young. Motion to move forward to a 2 nd reading was Mr. Caudill requested a budget extension until he will be informed of the ADA allotment, which is due on March 1 st. The committee agreed to wait until the budget numbers are provided. Mr. Caudill provided an update regarding the transference of funding into Mr. Caudill presented the FRYSC/SBDM agreement. Motion to continue this agreement was made by Ms. Cambron, seconded by Mrs. Young. Motion Motion to adjourn the meeting was made by Ms. Cambron, seconded by Mrs. Young. Motion The meeting was adjourned at 7:11pm

5 SBDM Agenda December 10, :30pm 1. Opening Business a. Agenda Approval b. August Minutes c. Good News Report d. Public Comment 2. Student Achievement a. Student and School progress- Mrs. Cooper (Data Team Standing Charge) 3. Planning a. Monthly Review- CSIP Progress b. Review of Policy- Curriculum c. Leadership Team Charge- Budget Development 4. Budget Report 5. Committee Reports a. Data Analysis and Academic Progress Committee Charge- Monthly review of school and district common assessments 6. Personnel- 7. K-1 enrollment discussion 8. Adjourn The meeting was called to order at 6:30pm. Members present: Ms. Thornton, Ms. Cambron, Ms. Ehrlich, Mrs. Brown, Mr. Caudill, Mrs. Young Motion to approve the agenda was made by Ms. Thornton, seconded by Ms. Young. Motion Motion to approve the November meeting minutes was made by Ms. Thornton, seconded by Ms. Young. Motion Mr. Caudill provided the Good News report. Mrs. Cooper provided an overview of the 2 nd common assessment school wide data. Mr. Caudill provided an update regarding the draft CSIP plan. Mr. Caudill provided a review of the current Curriculum policy. The committee has charged Mr. Caudill with updated the policy for the 1 st reading of the updated Curriculum policy for January. Ms. Thornton motioned to present the charge, seconded by Ms. Young. Motion Mr. Caudill presented a charge for the leadership committee to provide a budget needs survey and draft budget for the school year. Ms. Thornton motioned to present the budget development charge, seconded by Ms. Young. Motion Motion to adjourn to was made by Ms. Thornton, seconded by Mrs. Young. Motion Meeting adjourned at 7:25pm

6 SBDM Agenda November :00pm 1. Opening Business a. Agenda Approval b. August Minutes c. Good News Report d. Public Comment 2. Student Achievement a. MAP progress 3. Planning a. Monthly Review- Faculty Meeting Schedule Review b. Emergency Plan Policy Review- Second Reading c. Schedule of regular meetings 4. Budget Report 5. Committee Reports a. Data Analysis and Academic Progress Committee Charge- Monthly review of school and district common assessments Summarize and report writing program results and goals for improvement Summarize and provide three MAP analysis reports to SBDM and faculty members, Review #1 KPREP, Summarize and report an annual comprehensive review of state assessment reporting Action Plan, Research and recommend instructional best practice ideas and innovations 6. Personnela. Status of PAWS staffing 7. K-1 enrollment discussion 8. Adjourn Members Present- Mr. Caudill, Mrs. Young, Mrs. Brown, Ms. Ehrlich, Ms. Thornton, Ms. Cambron Meeting was called to order at 6:04pm. Motion to approve the agenda was made by Ms. Thornton. Motion seconded by Mrs. Young. Motion Motion to approve the September minutes was made by Ms. Thornton. Motion seconded by Mrs. Young. Motion Mr. Caudill provide a review of the remaining faculty meeting topics. Mr. Caudill provided the second reading of the Emergency Plan Policy. Motion to accept the Emergency Plan Policy was made by Ms. Thornton. Motion seconded by Mrs. Young. Motion to approve the Emergency Plan Policy The committee discussed the regular schedule for SBDM meetings. The committee agrees to meet regularly each month, immediately following the New Year on the final Wednesday of the month beginning at 6:30pm. The committee agrees to meet on December 10, 2013 at 6:30pm in the conference room.

7 Mr. Caudill reviewed the budget report for section 6. Mr. Caudill presented the Fall MAP progress information from the Data Analysis and Academic Progress committee chair, Mrs. Cooper. Mr. Caudill provided an update regarding the k-1 student enrollment status. If provided options for additional staffing, the committee agrees to request an additional certified staff member to address the increasing student numbers. Motion to adjourn the meeting was made by Ms. Thornton. Motion was seconded by Mrs. Young. Motion

8 SBDM Agenda September 16, :00pm 1. Opening Business a. Agenda Approval b. August Minutes c. Good News Report d. Public Comment 2. Student Achievement a. KPREP- closed session, initial report to the council from Mr. Caudill b. MAP progress 3. Planning a. Monthly Review- Oversized Kindergarten revision b. CSIP Implementation Check c. Emergency Plan Policy Review- First Reading 4. Budget Report 5. Committee Reportsa. Data Analysis and Academic Progress Committee Charge- October Meeting Monthly review of school and district common assessments Summarize and report writing program results and goals for improvement Summarize and provide three MAP analysis reports to SBDM and faculty members, Review #1 KPREP, Summarize and report an annual comprehensive review of state assessment reporting Action Plan, Research and recommend instructional best practice ideas and innovations 6. Personnela. Status of PAWS staffing, next steps for AMERICORP 7. Adjourn The meeting was called to order at 4:03pm by Mr. Caudill. Motion to approve the agenda was made by Mrs. Young, seconded by Ms. Thornton. Motion to approve the agenda is Motion to approve the August minutes was made by Mrs. Young seconded by Ms. Thornton. Motion to approve today s agenda is Mr. Caudill provided the good news report. Mr. Caudill presented the initial summary of the 2103 KPREP report progress. Mr. Caudill reported on the progress of MAP assessments. Mr. Caudill updated the committee regarding the current structure of the kindergarten classrooms. The addition of a fourth teacher was made to improve the student to teacher ratios throughout the entire school day. Mr.Caudill presented the CSIP implementation and impact check review. Mr. Caudill presented the first reading of the Emergency Plan Policy. The second and final reading will be conducted during the October SBDM meeting. Mr. Caudill presented the budget report. Mr. Caudill requested the committee to consider the charge for the Data Analysis team per SBDM policy. Motion to charge the committee to present monthly data reports was made by Mrs. Young, seconded by Ms. Thornton, Motion to charge the Data Analysis Team to provide a MAP review and monthly reports was Motion to enter into executive session was made by Mrs. Young, seconded by Ms. Thornton. Motion to enter into executive session was Motion to exit executive session was made by Mrs. Young, seconded by Ms. Thornton. Motion to exit executive session was

9 Motion to adjourn was made by Mrs. Young, seconded by Ms. Thornton. Motion to adjourn at 5:11pm was

10 SBDM Agenda August19, :00pm 1. Opening Business 2. Planning a. Agenda Approval b. July Minutes c. Good News Report- Beginning of School d. Public Comment a. Classroom Numbers b. Review schedule for regular meetings c. Policy Review- Select Priority Policy to Review and Update d. Over-cap Kindergarten Planning- Motion Required 3. Budget Review a. Section 6 b. Title I 4. Review Emergency Planning- Motion Required 5. Personnel 6. Adjourn a. Resignation- Instructional Assistant b. Posting New Position- Kindergarten Instructional Assistant, Title I- Motion Required c. Interview Schedule d. AmeriCorps Interview Schedule Members Present: Mr. Young, Ms. Cambron, Ms. Thornton, Ms. Ehrlich, Mr. Caudill The meeting was called to order at 4:04pm by Mr. Caudill Motion to approve the meeting agenda was made by Ms. Thornton, seconded by Ms. Young. Motion Motion to approve the August meeting minutes was made by Ms. Thornton, seconded by Ms. Young. Motion Approved. Mr. Caudill presented the Good News report. Mr. Caudill reviewed the overall numbers for student enrollment, highlighting his concern about the kindergarten enrollment. Mr. Caudill asked the council to approve the current structure for the kindergarten classrooms and enrollment, however allow an adjustment to the current staffing plan to include adding an additional teacher, previously an interventionist, to teach a section of reading and math, lowering the overall numbers during the peak periods of instruction. Once the moves are in place, the council will receive feedback from Mr. Caudill. The council approved the regular scheduled meeting time and date: Third Monday of each month beginning at 4pm, held in the school conference room.

11 The council selected and reviewed the order of policies to update. The council charged Mr. Caudill to review and update the new Statute for Emergency Planning and draft a policy for the council s first reading, due in September. Mr. Caudill reviewed the draft Emergency Planning document with the council, outlining the required aspects within the statutory law. The council has agreed to charge Mr. Caudill with drafting the policy as recommended and with the agreed changes. Motion to enter into closed, executive session was made by Ms. Thornton, seconded by Mrs. Young. Motion Motion to exit the closed, executive session was made by Ms. Thornton, seconded by Mrs. Young. Motion Motion to adjourn was made by Ms. Thornton, seconded by Mrs. Young, Motion The council meeting adjourned at 5:09pm.

12 SBDM Agenda July 31, :00pm 1. Opening Business 2. Planning a. Agenda Approval b. June Minutes c. Good News Report- PAWS Summer School- 2nd Session d. Public Comment a Pillars b. Set schedule for regular meetings c. Policy Review- Establish Priority Policies to Review and Update d. Committee Policy- 2nd Review, Motion Required 3. Budget Review a. Section 6- Motion Required 4. Personnel 5. Adjourn a. Kindergarten Interview Recommendation b. First Grade Interview Recommendation c. Teacher Resignation d. Instructional Assistant Recommendation e. 4 th Grade Teacher Interview Recommendation Members Present- Ms. Thornton, Ms. Cambron, Mrs. Young, Mr. Caudill Members Absent- Ms. Ehrlich, Minority Representative Vacant The meeting was called to order at 3:38pm. Motion to approve the June meeting minutes was made by Mrs. Young, seconded by Ms. Cambron. Motion Motion to approve the July meeting agenda was made by Mrs. Young, seconded by Ms. Cambron. Motion Mr. Caudill reviewed the good news report, highlighting the successful kindergarten camp PAWS program. Mr. Caudill reviewed the Pillars for success for the upcoming school year. The committee agreed to meet regular at 4pm each 3 rd Monday of the month. This is subject to change once a minority representative joins the committee.

13 The committee agreed to review the following policies: Curriculum, Instructional Practices, State Standards, Technology Utilization, and Program Appraisal, Retention in a Grade, Standards and Assessment, Student and Support Services, Testing Procedures and Data Analysis,. Mr. Caudill provided the 2 nd reading of the SBDM committee s policy. A motion to approve the new policy was made by Ms. Thornton, Ms. Cambron second. Motion Mr. Caudill reviewed the section 6 budget report. Motion to approve the section budget was made by Mrs. Young, seconded by Ms. Thornton. Motion At 4:30pm, a motion to enter into executive session was made by Ms. Thornton, seconded by Ms. Cambron. Motion At 4:35pm, a motion to exit into executive session was made by Ms. Thornton, seconded by Ms. Cambron. Motion Motion to adjourn was made by Mrs. Young, seconded by Ms. Cambron. Meeting adjourned at 4:38pm.

14 SBDM Agenda June 24, :00pm 1. Opening Business 2. Planning a. Agenda Approval b. April Minutes c. Good News Report- PAWS Summer School- 1 st Session, Kindergarten Camp d. Public Comment a b. Upcoming Trainings, July 23 & 25 c. Remind 101 d. Committee Policy- 1 st Review e. Program Review Report 3. Budget Review a. Section 6 b. Title I Carry Over Proposal c Title I Update and Proposal 4. Personnel a. Kindergarten Opening b. First Grade Resignation and Opening c. Additional Instructional Assistants 5. June 28 th Interview Committee 6. Schedule Meeting Dates 7. Adjourn Members Present: Mr. Caudill. Ms. Thornton, Ms. Eaves, Ms. Cambron, Mrs. Young Meeting was called to order at 3:05pm by Mr. Caudill Motion to approve the agenda was made by Mrs. Young, seconded by Ms. Eaves. Motion Motion to approve the April meeting minutes was made by Mrs. Young, seconded by Ms. Cambron. Motion Mr. Caudill presented the Good News Report. No public comment was received. Mr. Caudill reviewed the schedule.

15 Mr. Caudill reviewed the upcoming overnight Junior Great Books, Shared Inquiry training. The training will be held at the Russellville Board of Education on July 23, 24 and 25 th. Grade level representatives will be asked to attend. Mr. Caudill reviewed the automated texting services Remind101. The automated text service will be utilized during the upcoming school year. Mr. Caudill provided the first reading of the SBDM Committee Policy. The committee requested changes to include the SISI areas for Budget, Climate and Culture, Leadership, Curriculum and Professional Development. The committee expressed a concern about including language regarding staff participation, committee responsibilities and reporting responsibilities. The committee noted the current leadership committee typically advises Mr. Caudill regarding professional development, curriculum and instruction, budget and assessment analysis. Mr. Caudill noted he will attempt to add the leadership committee with the aforementioned SISI areas. Mr. Caudill presented the Program Review report. Mr. Caudill reviewed the section 6 account balance. Mr. Caudill reviewed the revised 2013 Title I carry-over proposal. Mr. Caudill reviewed the 2014 Title I updated budget. Motion to move into executive closed session was made by Mrs. Young, seconded by Ms. Cambron. Motion Motion to move out of executive closed session was made by Mrs. Young, seconded by Ms. Cambron. Motion The committee discussed the upcoming candidates and schedule for interviews for the 28 th. The committee agreed to hold the July meeting on July 31 st following the SBDM trainings scheduled on July 23 and 25. Motion to adjourn was made by Ms. Eaves, seconded by Ms. Thornton. Meeting adjourned at 3:48pm

16 SBDM April 24, Opening Business a. Agenda Approval b. March Minutes c. Good News Reports- Club night, Board Recognitions, Washington DC trip, Chess Tournament d. Public Comment 2. Student Achievement a. Student Achievement Report- Recommended SBDM charge for Academic Progress report- MAP The number of students not performing at grade level and/or not meeting the expected standard. The number of students broken down by group gender: free/reduced lunch; minority groups; disabilities. A comparison of the numbers from previous reports. What efforts are being made to help students perform on grade level and/or meet expectations? 3. Planning a. Monthly Review- Upcoming KPREP effort, MAP Testing and Analysis 4. Program Reviews- Charge Mr. Caudill to collect, review and report on the ratings of the programs reviews. Writing K-3 Arts and Humanities PLVS 5. Budget Report- Section 6 6. New Business- Review current SBDM committee structures. Charge Mr. Caudill to draft a revision of SBDM Committees to include Program Review Committees 7. Adjourn Members present- Mrs. Young, Ms. Eaves, Ms. Cambron, Ms. Thornton

17 Motion to approve the minutes was made by Mrs. Young, seconded by Ms. Cambron. Motion Motion to approve tonight s agenda was made by Mrs. Young, seconded by Ms. Cambron. Motion Mr. Caudill present the Good News Report Mr. Caudill reviewed the charge for the academic progress committee. Motion to accept the Academic Progress data analysis charge was made by Ms. Eaves, seconded by Ms. Thornton. Motion Mr. Caudill reviewed the efforts of the faculty and students toward the KPREP testing window. Mr. Caudill reviewed the charge for the his office to review the Program Review reports and ratings.. Motion to accept the program review analysis charge was made by Ms. Eaves, seconded by Ms. Thornton. Motion Mr. Caudill reviewed the current section 6 balance. Mr. Caudill reviewed the current SBDM committee policy. Mr. Caudill presented a charge to draft a revision of SBDM Committees to include Program Review Committees. Motion to accept the review of committees charge was made by Ms. Eaves, seconded by Ms. Thornton. Motion. Motion to adjourn was made by Mrs. Young, seconded by Ms. Cambron. Motion to adjourn

18 SBDM Agenda March 27, :15pm 1. Opening Business 2. Planning a. Agenda Approval b. February Minutes c. Good News Report d. Public Comment a. Professional Development Plan 3. Budget Review a. Section 6 b. Section Budget approval 4. Personnel a. Staffing Allocation Plan 5. Schedule Meeting Dates 6. Adjourn Next meeting- Members present- Mrs. Young, Ms. Eaves, Ms. Cambron, Ms. Thornton Motion to approve the minutes was made by Mrs. Young, seconded by Ms. Cambron. Motion Motion to approve tonight s agenda was made by Mrs. Young, seconded by Ms. Cambron. Motion Mr. Caudill reviewed the Professional Development Plan. Motion to accept the professional development plan was made by Ms. Eaves, seconded by Ms. Thornton. Motion Mr. Caudill reviewed the draft budget for section 6. Motion to accept the draft budget was made by Ms. Eaves, seconded by Mrs. Young. Motion approved Mr. Caudill reviewed the draft Staffing Allocation plan for the upcoming school year. Motion to approve the Allocation Plan was made by Mrs. Young, seconded by Ms. Cambron. Motion Mr. Caudill reviewed the section 6 budget.

19 The committee discussed the next meeting date, April 24th at 5:15 pm. Motion to adjourn was made by Mrs. Young, seconded by Ms. Cambron. Motion to adjourn

20 SBDM Agenda February 25, :45pm 1. Opening Business 2. Planning a. Agenda Approval b. January Minutes c. Good News Report d. Public Comment- a. March 6 th Early Release Day b. PAWS Summer Planning c. Professional Development Planning 3. Budget Review a. Section 6 4. Personnel a. Staffing Allocation 5. Schedule Meeting Dates 6. Adjourn Meeting minutes- Members present- Mrs. Young, Ms. Eaves, Ms. Cambron, Ms. Thornton Motion to approve the minutes was made by Mrs. Young, seconded by Ms. Cambron. Motion Motion to approve tonight s agenda was made by Mrs. Young, seconded by Ms. Cambron. Motion Mr. Caudill reviewed the Early Release day agenda. Mr. Caudill reviewed the PAWS summer school planning. Mr. Caudill reviewed the draft Professional development plan for the upcoming school year. Mr. Caudill reviewed the section 6 budget.

21 Mr. Caudill reviewed the staffing allocation for the upcoming school year. The committee discussed the next meeting date, March 25 th at 400pm. Motion to adjourn was made by Mrs. Young, seconded by Ms. Cambron. Motion to adjourn

22 SBDM Agenda January 28, :00pm 1. Opening Business a. Agenda Approval b. December Minutes c. Good News Report d. Public Comment- 2. Student Achievement 3. Planning a. 2 nd Round of MAP- Data Team Members a. CSIP review and approval 4. Budget Review a. Section 6 5. Personnel- a. 5 th Grade Position, Head Custodian 6. Schedule Meeting Dates 7. Adjourn Motion to approve the agenda was made by Mrs. Young, seconded by Ms. Eaves. Motion Motion to approve the December minutes was made by Ms. Thornton, seconded by Ms. Cambron. Motion Data Team members, Mrs. Cooper and Mrs. Page, presented the progress report information regarding MAP in the areas of Gap, Growth and Achievement. Mr. Caudill reviewed the draft CSIP. Motion to approve the CSIP was made by Ms. Thornton, seconded by Mrs. Young. Motion Mr. Caudill reviewed the budget report. Current spending has been frozen due to the impending cost required to complete copier functions throughout the remainder of the school year. Motion to enter executive session was made by Ms. Eaves, seconded by Mrs. Young. Motion Motion to exit executive session was made by Ms. Eaves, seconded by Mrs. Young. Motion

23 SBDM Agenda December 10, :00pm 1. Opening Business a. Agenda Approval b. November Minutes c. Good News d. Public Comment- Report on Parent Data Review Night 2. Student Achievement 3. Planning a. 2 nd Round of reading common assessments i. Data Reporting Bulletins a. CSIP math, reading and writing I & I review and planning process outline i. December 14 & 17 work sessions 4. Budget Review a. Section 6 5. Personnel- a..5 Special Education IA 6. Schedule January Meeting 7. 5 th grade Interview Date 8. Adjourn Members present- Mrs.Young, Ms. Thornton, Ms. Eaves, Mr. Caudill Motion to approve tonight s agenda was made by Ms. Eaves, seconded by Ms.Thronton. Motion Motion to approve the November minutes was made by Ms. Thornton, seconded by Ms. Young. Motion Mr. Caudill reviewed common assessment progress reports and plans for assessment discussions with staff members. Mr. Caudill reviewed the Implementation and Impact CSIP review. Mr. Caudill presented a review of present section 6 spending.

24 Motion to move into executive session was made by Mrs. Young, seconded by Ms. Thornton. Motion Motion to exit executive session was made by Mrs. Young, seconded by Ms. Thornton. Motion The committee scheduled the January meeting date for January 28 th, 2013 at 5pm. Mr. Caudill led discussions regarding the 5 th grade teaching position and interviews. Interviews are set for December 18 th. Motion to adjourn was made by Mrs. Young, seconded by Ms. Eaves. Motion Meeting adjourned at 6:45pm

25 SBDM Agenda November 19, :00pm 1. Opening Business a. Agenda Approval b. October Minutes c. November Board Meeting Reminder- All Distinguished Ceremony at WCHS d. Public Comment 2. Student Achievement a. Share KPREP Outcomes 3. Planning a. KPREP Plan of Action 4. Budget Review a. Section 6 5. Committee Reports 6. On Going Learning- 7. Personnela..5 Special Education IA schedule interview date and time b. November Board Meeting 5 th grade position 8. Adjourn The meeting was called to order at 6:02pm Members present were- Ms. Eaves, Ms. Cambron, Mrs. Young, Mr. Caudill, Ms. Thornton Motion to approve the November Agenda was made by Ms. Eaves, seconded by Ms. Cambron. Motion to approve the October minutes was made by Mrs. Young, seconded by Ms. Eaves. Mr. Caudill announced the All-Distinguished recognition event during next Monday s WCPS Board of Education meeting. The event begins at 6pm at the WCHS. Mr. Caudill reviewed the results of the fall KPREP release of data. Mr. Caudill reviewed the KPREP plan of action document. Mr. Caudill reviewed the budget. Mr. Caudill discussed the current staffing openings and upcoming board agenda item to add another 5 th grade teacher. Motion to adjourn- 7:02

26 SBDM Agenda October 30, :15pm 1. Opening Business a. Agenda Approval b. September Minutes c. Schedule Meeting Times and Dates d. Public Comment 2. Student Achievement a. MAP results discussion, faculty PowerPoint 3. Planning a. November 5 th Professional Development Day b. KPREP Data Analysis- November- Share suggested documents c. SACS Review Process d. K-3 Program Review Announcement e. CSIP Timeline 4. Budget Review a. Section 6 5. Committee Reports 6. On Going Learning- 7. Personnela. Special Education IA resignation and transfer, schedule interview date and time b. November Board Meeting 5 th grade position 8. Adjourn The meeting was called to order at 6:15pm Members present were- Ms. Eaves, Ms. Cambron, Mrs. Young, Mr. Caudill Motion to approve the October Agenda was made by Ms. Eaves, seconded by Ms. Cambron. Motion to approve the September minutes was made by Mrs. Young, seconded by Ms. Eaves. The November and December meetings were set. The remainder of the school meetings will be established in December. Mr. Caudill presented the MAP progress report presentation, Mr. Caudill reviewed the Professional Learning Day agenda. Mr. Caudill shared upcoming projects for KPREP analysis, SACS review, K-3 Program Review and CSIP approval. Mr. Caudill presented the section 6 budget report.

27 Motion to enter executive session was made by Mrs. Young, seconded by Ms. Eaves. Motion to exit executive session was made by Mrs. Young, seconded Ms. Eaves. Motion to adjourn was made by Mrs. Cambron, seconded by Ms. Eaves. Meeting adjourned at 7:10pm.

28 SBDM Agenda September 17, pm 1. Opening Business a. Agenda Approval b. August Minutes c. Good News Reports d. Public Comment 2. Student Achievement a. PAWS Summer Program MAP Comparison Results b. PAWS Review i. Number of students attending ii. Student broken down by group iii. Program personnel iv. Program clubs offerings v. Program targets c. MAP Preliminary Results Moved to October i. The number of students not performing at grade level and/or not meeting the expected standards ii. The number of students broken down by group- gender; free/reduced lunch; minority groups; disabilities iii. Efforts being made to help students perform on grade level and/or meet expectations 3. Planning a. September 21 st, Early Release Day Agenda b. November 5 th Professional Development Day c. KPREP Data Analysis- October 4. Program Review Results 5. Budget Review a. Section 6 b. School Activity Account Approval 6. Committee Reports a. Writing Plan Update and Approval 7. On Going Learning- Insight, Open Records, Managing Government Records, Proof of Receipt 8. Personnela. PAWS 9. Adjourn

29 Meeting was called to order at 6:00pm. Motion to approve the agenda was made by Ms. Eaves, seconded by Ms. Cambron. Motion to approve the agenda is Motion to approve the August meeting minutes was made by Ms. Thornton, seconded by Mrs. Young. Motion to approve the August meeting minutes is Mr. Caudill presented the good news report. Mrs. Cooper presented the draft changes to the writing plan. The committee will examine the writing program updates and discuss the item s approval in October. Mr. Caudill reviewed the PAWS Summer program MAP comparison data. Mr. Caudill reviewed the PAWS afterschool program demographic student list and number of students attending. MAP Results will be shared in October. The window for MAP will be closed this Friday, September 21. Mr. Caudill shared information regarding the upcoming Early Release day and Professional Learning Day, November 5, 2012 Mr. Caudill reviewed the Program Review results in the areas of AH, PLCS and Writing. Mr. Caudill reviewed the section 6 budget. Spending is at 71% of the allocated budget. Mr. Caudill will meet with Mrs. Smith to try to divert spending from carry over purchases to Title 1, particular the Junior Great Books purchase. Mr. Caudill reviewed the activity fund budgets and account. Motion to approve the activity fund accounts was made by Mrs. Eaves, seconded by Ms. Cambron. Mr. Caudill distributed the Open Records and Managing Government Records Documents. New members submitted the proof of receipt to Mr. Caudill. Motion to enter executive session was made by Mrs. Cambron, seconded by Mrs. Young. Motion to enter executive session was Motion to exit executive session was made by Mrs. Cambron, seconded by Mrs. Young. Motion to exit executive session was Motion to adjourn the meeting was made by Mrs. Hudson, seconded by Ms. Thornton. Motion to adjourn at 7:00pm was

30 SBDM Agenda August 20, :30pm 1. Opening Business a. Agenda Approval b. July Minutes c. Good News Reports d. Public Comment 2. Student Achievementa. Kindergarten Screening Results b. RTI Program Review i. # of Students ii. Grade level breakdown iii. RTI needs 3. Planninga. Academic Progress Monthly Grade Level Report Charge b. Achieve 3000 review 4. Budget Review a. Section 6 5. New Business a. SBDM Election- August 21 b. Walk to School Day- October 3 rd c. PAWS Interviews, August pm d. PAWS After-school Program 6. On Going Learning- 7. Personnela. PAWS resignation 8. September Agenda Items a. Academic Progress Report, MAP Review i. The number of students not performing at grade level and/or not meeting the expected standards ii. The number of students broken down by group- gender; free/reduced lunch; minority groups; disabilities iii. Efforts being made to help students perform on grade level and/or meet expectations b. PAWS Review i. Number of students attending ii. Student broken down by group iii. Program personnel iv. Program clubs offerings v. Program targets 9. Adjourn

31 Members Present- Larry Caudill, Megen Eaves, Kim Cambron, Sara Thornton, Tammy Young Guest Presenter- Tina Cooper- Academic Progress Meeting was called to order at 4:35pm. Mr. Caudill requested a change in the order of tonight s agenda, allowing Mrs. Cooper the opportunity to lead the academic progress update. Mr. Caudill asked to add the school safety plan for review to the agenda. Motion to approve the agenda was made by Mrs. Young, seconded by Ms. Thornton. Motion Mrs. Cooper provided an update regarding the kindergarten screening scores. Mrs. Cooper outlined the RTI program and the number of students being served. Mr. Caudill provided a review of the School Emergency Management Plan. Motion to approve the July meeting minutes was made by Ms. Cambron, seconded by Ms. Eaves. Motion Mr. Caudill provided a good news report. Mr. Caudill presented Academic Progress Charge, Monthly school-wide and grade level presentations. Motion to accept the academic progress charge was made by Mrs. Young, seconded by Ms. Cambron. Motion Mr. Caudill presented information about Achieve 3000 in order to target tier II students. Mr. Caudill reviewed the section 6 budget report. Mr. Caudill reviewed new business. Motion to enter executive session was made by Mrs. Young, seconded by Ms. Eaves, Motion Motion to exit executive session was made by Mrs. Young, seconded by Ms. Eaves, Motion The committee discussed follow-up items for the September agenda. Meeting adjourn at 5:41pm.

32 SBDM Agenda July 30, :00am 1. Opening Business a. Agenda Approval b. June Minutes c. Good News Reports d. Public Comment 2. Student Achievement- Decide how the principal and staff will monitor whether students are performing at grade level. 3. Planning- New initiatives review 4. Budget Review a. Section 6 b. ESS c. Title II d. Title I e. 21 st Century 5. New Business a. By-Laws b. Policy c. Parent-School Compact d. Set meeting schedule for the rest of the year. 6. On Going Learning- KASC Training Discussion, Needs 7. Personnel 8. August Agenda Items 9. Adjourn Meeting was called to order at 11:07am. Motion to approve the agenda was made by Ms. Eaves, seconded by Ms. Cambron. Motion Motion to approve the June minutes; with changes to item numbers, was made by Ms. Thornton, seconded by Mrs. Young. Motion Mr. Caudill discussed the mission of the committee to review and account for student achievement, asking the committee to consider monthly reports from the academic progress committee regarding grade level achievement. Mr. Caudill presented the upcoming school year growth plan and improvement strategies. Mr. Caudilll reviewed all budgets for the upcoming school year.

33 Mr. Caudill presented new members with a copy of the by-laws and policies. The committee decided to wait until the August meeting to set dates for the upcoming school year. Initially, the committee will set a standard monthly meeting and discuss the beginning time. Motion to move into executive session was made by Mrs. Young, seconded by Ms. Eaves, Motion Motion to move out of executive session was made by Mrs. Young, seconded by Ms. Eaves, Motion Adjourn- 12:00pm August Agenda Items- Review writing plan and policy, PLVS and Humanities CSIP sections, Set meeting schedule for the rest of the year.

34 SBDM Agenda June 18, :00pm 1. Opening Business a. Agenda Approval b. May Minutes c. Good News Reports d. Public Comment 2. Student Achievement- PAWS Summer Program 3. Planning- Envisions Math Review Recommendation 4. Budget Review a. Section 6- Carry Over Fund Recommendation b. ESS allocation- Recommendation c. Title II allocation- Recommendation 5. New Business a. Student Handbook Review b. Parent-School Compact c. Advice To New Council 6. On Going Learning- June 25 th KASC Training 7. July Items 8. Adjourn Members Present- Larry Caudill, Kim Cambron, Megen Eaves, Crystal Roberts, Becky Andreoni, Charece Brown Visitor(s) - Tamie Young Meeting was called to order at 4:00pm. Motion to approve the agenda was made by Ms. Eaves, seconded by Mrs. Roberts. Motion Motion to accept the May minutes was made by Ms. Cambron, seconded by Mrs. Andreoni. Motion Mr. Caudill presented the good news report. Mr. Caudill provided an update regarding the PAWS Summer Program. Mr. Caudill discussed with the committee the Math program investigation and results. The faculty reviewed the program samples by grade level teams, determined the programs alignment to the common core and overall recommendations from each grade level team. Motion to approve the adoption of the

35 Envision mathematics program was made by Mrs. Roberts, seconded by Mrs. Andreoni. The committee will review an itemized budget outlining the funding sources for the purchase of the k-5 order. Mr. Caudill reviewed the parent-student handbook. Mr. Caudill provided a review of the revised Title I parent-school learning compact. Motion to approve July Items- The next meeting will be held on July 30 th at 11:00am, review dates for meetings throughout the school year, all school budgets, faculty handbook, Meeting adjourn at 5:10pm.

36 SBDM Agenda May 21, :00pm 1. Opening Businessa. Agenda Approvalb. April Minutes c. Celebrations- Spirit Week, Field Day, Mrs. Watts, Mrs. Dennison, Mrs. Frazier d. Public Comment/Concerns- Mrs. Caudill Letter 2. Planninga. SBDM Training- July 24 & 26 b. SBDM Elections- Teacher Results, Parent Results, Minority Representative Need c. Staffing Plan- Teaching Duties d. Professional Development Plan e. PAWS Summer School Preliminary Planning- June 4 th -July Student Achievement Reportsa. Review MAP/RTI Progress Report b. Testing Plan and Implementation Review 4. Budget Report- 5. Personnela. Resignations b. Leave of Absence c. Reductions 6. New Businessa. Council Training b. Background Checks c. Math Textbook Review and Adoption 7. June Agenda Itemsa. Writing Scoring Results b. Math Textbook Review Results and Adoption Decision 8. Adjourn Members Present- Megen Eaves, Crystal Roberts, Kim Cambron, Charece Brown, Visitors- Tamie Young, The meeting began at 4:12pm. Motion to approve the agenda was made by Mrs. Roberts, seconded by Ms. Cambron. Motion Motion to approve the April minutes was made by Ms. Eaves, seconded by Ms. Cambron. Motion

37 Mr. Caudill presented celebrations. All retirees will be recognized on May 29 th at the Board meeting at Northside Elementary. Mr. Caudill presented public comments and concerns. Mr. Caudill presented the professional development plan. Motion to approve the professional development plan was made by Mrs. Roberts, second by Ms. Cambron. Motion Mr. Caudill presented the summer PAWS planning to-date. Currently 77 students enrolled with more to be expected to enroll in the week. 5 teachers have been hired to support reading, math, science, art, STEAM and physical education. Mr. Caudill presented the Spring MAP comparison growth report. Mr. Caudill reviewed the KPREP testing implementation of the accommodation plan and other ideas. The committee has requested Mr. Caudill to review the option of splitting testing over a weekend. Other districts and schools implemented similar testing schedules. Mr. Caudill will contact schools and districts to determine the effectiveness and reflections from other administrators. Mr. Caudill presented the budget. The current budget is at 89% and a small amount of addition expenditures is expected at this point. Council Training will occur on July 26 and 28, beginning at 5:30 at the middle school. Mrs. Young and Ms. Thornton are required to attend both trainings, while returning members, Mr. Caudill, Ms. Cambron and Ms. Eaves will select one date. Mr. Caudill presented the changes with background checks for the school year. Background checks will be fee based and no longer free. The board of education will absorb any charges in the upcoming school year. Ms. Cambron suggested a wonderful idea to designate an individual to assist parents and family members with background check applications during the upcoming honors day event. Mr. Caudill will provide a One Call announcement to advertise the opportunity. Mr. Caudill provided a rationale for a change in the current math textbook and program. The committee agrees to charge an Adhoc committee to review Pearson Inc. Envision s Math Textbook and supplemental materials. Motion made by Mrs. Eaves, seconded by Mrs. Roberts. Motion The committee will review the committee s choice during the June 18 th SBDM meeting. The committee would like to charge Mr. Caudill to review math interventions to enhance the current RTI program. Mr. Caudill will provide a report of findings during the June 18 th SBDM meeting. June Agenda Meetings- Math interventions, textbooks, Motion to enter executive session was made by Ms. Cambron, seconded by Mrs. Brown at 5:30pm. Motion to exit execution session was made by Mrs. Roberts, seconded by Ms. Eaves at 5:36pm. Motion to adjourn was made by Ms. Cambron, seconded by Mrs. Brown, Meeting adjourned at 5:37pm.

38 SBDM Agenda April 16, :00pm 1. Opening Businessa. Agenda Approvalb. March Minutes c. Celebrations- Faculty Appreciation Week, Washington DC, STLP & LEGO Recognitions d. Public Comment/Concerns- 2. Planninga. SBDM Training- July 24 & 26 b. SBDM Elections- Discussion c. PAWS Summer School Announcement- June 4 th -July Student Achievement Reportsa. Spring Benchmark Exam- Review Results 4. Budget Report 5. Personnel 6. May Agenda Items- Student Proficiency MAP Report 7. Adjourn Meeting began at 4:05 pm. Members present- Becky Andreoni, Kim Cambron, Megen Eaves, Crystal Roberts, Larry Caudill Motion to accept March minutes was made by Mrs. Roberts, seconded by Ms. Eaves. Motion Mr. Caudill presented celebrations and upcoming Board Meeting recognitions. The committee discussed teacher representative SBDM elections. Nominations are due by April 27 th. Elections will be held May 3 rd. Mr. Caudill reviewed the initial plans for PAWS summer school. Mr. Caudill reviewed the results of the Spring Benchmark Exam. Mr. Caudill provided a review of the budget report. The committee will review MAP assessment results, professional development plan, Staffing Planning Motion to adjourn was made by Ms. Eaves, seconded by Mrs. Andreoni. Motion Meeting adjourned at 4:52pm

39 March Special Called SBDM Agenda Opening Businessa. Agenda Approval b. Public Comment/Concerns- 2. Planninga. CSIP- Addition of Arts and PLCS components b. KPREP Scrimmage- March Budget Report 4. Committee Reports- a. Budget- Approve Section 6 Budget 5. Personnel- PAWS 6. Family Resource Center Agreement- Approved in January 7. April Agenda Items- 8. Adjourn Members Present: Kim Cambron, Crystal Roberts, Larry Caudill, Megen Eaves, Charece Brown Meeting began at 4:12pm Motion to accept the meeting agenda was made by Ms. Cambron, second by Mrs. Roberts. Motion Mr. Caudill presented the additions to the CSIP. Motion to approve the additions to CSIP was made by Ms. Eaves, second by Mrs. Brown. Motion Mr. Caudill proposed to move the April SBDM meeting to April 16 th to accommodate approval of any purchases remaining for the Mr. Caudill presented the current budget report. Motion to approve the budget was made by Mrs. Roberts, second by Ms. Cambron. Motion Mr. Caudill reviewed the Family Resource Center Agreement. Motion to enter executive session was made by Ms. Eaves, seconded by Mrs. Roberts. Motion to exit executive session was made by Ms. Eaves, seconded by Mrs. Roberts. April Agenda Items- Professional Development Plan, Staffing Plan and Elections Motion to adjourn was made by Ms. Brown, seconded by Mrs. Roberts. Motion

40 Meeting was adjourned at 4:40pm

41 December SBDM Agenda Opening Businessa. Agenda Approval b. Approval of October Meeting Minutes c. Good News Report- KCCT Assembly, STLP, LEGO Team, Choir Performances, December WCPS Board Discussions d. Public Comment/Concerns- 2. Student Achievementa. Benchmark Assessment Training b. MAP Round II- Wednesday Completion 3. Planninga. Title I Final Allocation- Discussion Only b. Budget- Section 7 Needs Survey Results and Planning 4. Budget Report 5. Committee Reports- a. Climate and Discipline- Themes b. Grant Writing Committee- Computer Lab RFP for c. Academic Progress- Monthly Reporting Utilizing Benchmark Scanner Reports d. Budget- Review Tentative Section 6 Budget 6. Personnel- Special Education resignation and transfer, Title I IA vacancy and staffing 7. January Agenda Items- MAP School Report, Benchmark Scanner Results 8. Adjourn Meeting was called to order at 4:03. Members present- Mrs. Roberts, Mrs. Andreoni, Ms. Cambron, Mr. Caudill and Ms. Eaves Motion to accept the agenda was made by Mrs. Roberts, seconded by Mrs. Andreoni. Motion Motion to accept the October meeting minutes was made by Mrs. Cambron, seconded by Mrs. Roberts. Motion Mr. Caudill discussed the good news report. Mr. Caudill highlighted the benchmark scanner process and benefits. Mr. Caudill updated the committee regarding the second round of MAP testing. Mr. Caudill led discussion regarding ideas for Title I school improvement funding. Mr. Caudill shared the faculty survey results for Section Seven needs.

42 Mr. Caudill reviewed the budget report. Mr. Caudill provided a review of the RFP revisions. Mr. Caudill reviewed the tentative Section 6 budget. Motion to enter executive session was made by Ms. Eaves, seconded by Ms. Cambron. Motion to leave executive session was made by Ms. Eaves, seconded by Ms. Cambron. January Items were discussed. Motion to adjourn was made by Mrs. Roberts, seconded by Mrs. Andreoni.

43 November SBDM Agenda Opening Businessa. Agenda Approval b. Approval of October Meeting Minutes c. Good News Report- KCCT Assembly, STLP, Fundraiser(s) d. Public Comment/Concerns- 2. Student Achievementa. Benchmark Assessment Training b. MAP Round II 3. Planninga. Title I Final Allocation- Discussion Only b. December WCPS Board Discussions 4. Budget Report 5. Committee Reports- a. Climate and Discipline Themes b. Grant Writing Committee- Computer Lab RFP for c. Academic Progress- Monthly Reporting Utilizing Benchmark Scanner Reports d. Budget- Needs Survey Results 6. Personnel- Special Education, Title I IA (Interview Dates) 7. December Agenda Items 8. Adjourn

44 October SBDM Agenda Opening Businessa. Agenda Approval b. Approval of July Meeting Minutes c. Good News Report- Fall Break Assemblies d. Public Comment/Concerns- 2. Student Achievementa. KCCT Results b. MAP Results/RTI 3. Planninga. CSIP Goals- Identify Implementation and Impact Schedule b. Faculty Professional Development- Book Study c. October 24 th WCPS Board d. November WCPS Board Discussions 4. Budget Report 5. Committee Reports- a. Climate and Discipline Themes b. Grant Writing Committee- RFP Ideas for c. Academic Progress- Automaticity d. Budget 6. Personnel- PAWS Program, EL Instructional Assistant 7. November Agenda Items 8. Adjourn Meeting was called to order at 4:30 Members present- Kim Cambron, Crystal Roberts, Becky Andreoni, Megen Eaves, Charece Brown Motion to approve the July minutes was made by Mrs. Eaves, seconded by Ms. Cambron. Mr. Caudill provided the Good News Report. Mr. Caudill reviewed the results of last year s Kentucky Core Content Test. Mr. Caudill reviewed the MAP assessment process and results. The Committee discussed charging the academic progress committee with the CSIP review task; however it is decided to allow Mrs. Cooper and team leaders this responsibility. The CSIP is due to be revised by late January.

45 Mr. Caudill led discussions regarding meeting with the board and the WCPS board meeting to be held on October 24 th at. Mr. Caudill reviewed the budget report. Mr. Caudill reviewed the RFP options for replacing the old computer lab. Mr. Caudill will provide a copy of the proposal in November. Motion to enter into executive session was made by Ms. Eaves, seconded by Mrs. Roberts. Motion Motion to exit executive session was made by Ms. Eaves, seconded by Mrs. Roberts. Motion Motion to adjourn was made by Ms. Cambron, seconded by Mrs. Andreoni. Motion Meeting adjourned at 5:49pm.