February 24, Mrs. Koss, President, called the meeting to order at 7:35 p.m. The Pledge of Allegiance was led by Mrs. Webb.

Transcription

1 Minutes of the Monthly Business Meeting of the Rockland Board of Cooperative Educational Services 1.1 February 24, 2010 BOARD MEMBERS PRESENT: Gail Koss, President Bryan Burrell Thomas DePrisco David Grammerstorf Sandi Jeanette Christine Webb Peggy Zugibe Absent: Ronald Hansen, Vice Pres. Rosemary Pitruzzella Carmela Bozzuti, Clerk to the Board OTHERS PRESENT: Dr. Mary Jean Marsico, District Superintendent Helene Hanson, Interim Assistant Superintendent for Administration Catherine O Brien Assistant to the Superintendent Dr. Charlene Jordan - Assistant Superintendent for Educational Services William Toussaint Amy Albers Bill Boydston Stephanie Gouss Ed Gray Mike Loblanco Kaushika Patel Billy Popkave Christine Romaniuk Stephen Fromson, Esq. Richard Kass, Esq. Evan Seidel Staff Association Mrs. Koss, President, called the meeting to order at 7:35 p.m. The Pledge of Allegiance was led by Mrs. Webb. CALL TO ORDER PLEDGE OF ALLEGIANCE The Commitment to Excellence award was given to PTA members Dee LaNave, Lisa Walsh and Gloria Nelson for their efforts in obtaining a $35,000 donation from United Parcel Services for the purchase of an awning over the Kaplan Playground. Dr. Marsico also thanked John LaNave, Julie Larsen and Ed Gray for their help in receiving this donation. On motion by Mrs. Webb, seconded by Mrs. Jeanette, unanimously passed, the meeting adjourned to Executive Session to discuss personnel issues: Time 7:53 p.m. COMMITMENT TO EXCELLENCE ADJOURNMENT TO EXECUTIVE SESSION #

2 On motion by Mrs. Webb, seconded by Mr. Grammerstorf, the meeting reconvened to Public Session: Time 9:26 p.m. On motion by Mrs. Webb, seconded by Mrs. Jeanette, the Board accepted the minutes of the January 13, 2010 board meeting. On motion by Mrs. Webb, seconded by Mrs. Jeanette, the Board accepted the minutes of the January 27, 2010 board meeting. accepted the Personnel actions as indicated on the Certificated Personnel Report for February 24, Mr. Burrell wanted it noted that Robert Nodelman was given a 2 year probation period because he was previously a Teacher Aide. accepted the Personnel actions as indicated on the Addendum to the Certificated Personnel Report for February 24, On motion by Mr. Burrell, seconded by Mrs. Webb, in Executive Session the Board unanimously found probable cause to pursue disciplinary action on Charge VI against a tenured teacher set forth in a letter from Dr. Mary Jean Marsico dated February 24, On motion by Mrs. Koss, seconded by Mrs. Zugibe, the Board unanimously accepted the Resolution to modify the appointment of Helene Hanson to serve as Interim Assistant Superintendent for Administration. accepted the Personnel actions as indicated on the Classified Personnel Report for February 24, accepted the Personnel actions as indicated on the Addendum to the Classified Personnel Report for February 24, The Treasurer s Report was reviewed. On motion by Mr. Grammerstorf, seconded by Mrs. Webb, the Treasurer s Report for December 2009 was unanimously approved. RETURN TO PUBLIC SESSION # MINUTES JAN. 13, 2010 # MINUTES JAN. 27, 2010 # CERTIFICATED # ADDENDUM TO CERTIFICATED # EXECUTIVE SESSION PERSONNEL ACTION ON CHARGE VI # # CLASSIFIED # ADDENDUM TO CLASSIFIED # TREASURER S #

3 On motion by Mr. Grammerstorf, seconded by Mrs. Webb, the Board unanimously accepted the following Bids: BIDS # IN HOUSE BIDS 1. IN HOUSE BIDS were advertised and opened January 26, 2010 as follows: a. Printing (Various) - Bid #2010/11-03 (All Divisions) Contract Period: February 1, January 31, 2011 Vendors # Items Bartash Printing, Philadelphia, PA 0 Emory Litho, Mineola, NY 0 Pennysaver Group, Pelham, NY 0 * Postal Envelope Company, Inc., Long Island City, NY 1 Richner Communications, Inc., Garden City, NY 0 * Southern Dutchess News, Wappingers Falls, NY 1 Staples Business Advantage, Englewood, NJ 0 * Star Press, Valley Cottage, NY 4 Trumbull Printing, Trumbull, CT 0 6 RECOMMENDATION: That the Emory Litho bid be rejected due to the vendor not being a responsible bidder, based upon numerous deficiencies in their work in RECOMMENDATION: That the bid award be made to the three (*) lowest responsible bidders meeting specifications for books (annual report, budget, program guide, services guide), business cards, calendars, envelopes, and course catalogs in accordance with pricing on the attached spreadsheet. Estimated quantities, page counts and printings per year of each item to be printed may vary. Orders to be placed on an as-needed basis. 2. PROPOSALS were received December 21, 2009 and January 7, 2010 as follows: a. Independent Audit Services - RFP #2009/10-12 (Administration) Contract Period: Fiscal Years ending June 30, 2010, 2011 and 2012 Vendors Year Aggregate * Korn, Rosenbaum LLP, Pomona, NY 34,150 35,850 37,650 $107,650 R.S. Abrams & Co, LLP, Ronkonkoma, NY 39,900 40,400 41,700 $122,000 RECOMMENDATION: The RFP Committee for Independent Audit Services recommends that the award be made to Korn, Rosenbaum LLP (*) as the lowest 3

4 responsible respondent meeting specifications. b. Building Condition Survey Services - Cooperative RFP #2009/10-15 (Facilities) Participating School Districts: Rockland BOCES, Nyack UFSD, Pearl River UFSD and South Orangetown CSD Estimated square footages: Rockland BOCES (190,478), Nyack UFSD (639,973), Pearl River UFSD (407,402) and South Orangetown CSD (613,810) Vendor Name Proposed Cost Per Sq. Ft. Grand Total Lump Sum of Proposal * Team of DCAK-MSA Architecture, Nyack, NY and H2M, Melville, NY $ $74, * Team of DCAK-MSA Architecture, Nyack, NY and H2M, Melville, NY , (With optional Narrative Summary) * EMG, Hunt Valley, MD (Includes Narrative Summary) , Michael Shilale Architects, New City, NY , Clark Patterson Lee, Newburgh, NY , Savin Engineers, Pleasantville, NY , Kaeyer, Garment & Davidson Architects, Mount Kisco, NY , Tectonic Engineering & Surveying, Mountainville, NY , Gannett Fleming Engineers & Architects, New York, NY , RECOMMENDATION: The RFP Committee for Building Condition Survey Services recommends that awards be made to DCAK-MSA Architecture - H2M and EMG (*) as the two lowest responsible respondents meeting specifications. Narrative summaries were not required by the RFP. District needs will determine selection of an appropriate vendor. Recommend that Rockland BOCES make the award to the Team of DCAK- MSA Architecture, Nyack, NY and H2M, Melville, NY. On motion by Mr. Grammerstorf, seconded by Mrs. Webb, the Board unanimously accepted the following Cooperative Bidding Resolution. SOUTHERN WESTCHESTER BOCES BIDS COOPERATIVE BIDDING # WHEREAS it is the desire of the participating school districts of the Board of Cooperative Educational Services, Southern Westchester Counties, to jointly request bids for Fine Paper Supplies (3/01/10-2/28/11); Audio Visual Supplies & Equipment (9/01/10-8/31/11); Microcomputer Software (09/01/10-08/31/11); Microcomputer Hardware (7/01/10-7/01/11); and Graphing Calculators (2/11/10-12/31/10). NOW, therefore, be it 4

5 RESOLVED that the BOARD OF EDUCATION OF THE ROCKLAND BOCES hereby agrees to participate with other school districts of the Board of Cooperative Educational Services, Southern Westchester Counties, New York, in the joint bidding of these commodities to be requested by the Rockland BOCES Purchasing Agent and approved by the Superintendent; and be it further RESOLVED that the specifications as prepared by a Steering Committee of participating school districts and presented to this BOARD OF EDUCATION will be used and that this BOARD, if it desires to purchase these commodities agrees to purchase said commodities at the lowest bid price recommended by the Steering Committee of the joint school districts, provided, however, that each participating BOARD OF EDUCATION in exercising its legal responsibilities, has the right to reject and/or modify the recommendation of the Steering Committee in the awarding of the bid; and be it further RESOLVED that the invitation to bid will be advertised by BOCES in the Journal News in accordance with the provisions of Section 103 of the General Municipal Law. On motion by Mr. Grammerstorf, seconded by Mrs. Webb, the Board unanimously accepted the following Unemployment Insurance Payment Reserve Fund Resolution. UNEMPLOYMENT INSURANCE PAYMENT RESERVE FUND UNEMPLOYMENT INS. PAYMENT RESERVE FUND # WHEREAS, federal law requires that every employee of a state and local government, including school districts and BOCES, provide unemployment insurance coverage to all employees; and WHEREAS, General Municipal Law 6-m makes provision for the creation of an Unemployment Insurance Payment Reserve Fund; and WHEREAS, pursuant to a resolution adopted by the BOCES Board on June 27, 1990, the aforesaid Unemployment Insurance Payment Reserve Fund is limited to $200,000.00; and WHEREAS, such Unemployment Insurance Payment Reserve Fund can be funded by budgetary appropriations, transfers from other reserve funds as permitted by law, and by such other funds as the BOCES may legally appropriate; and WHEREAS, the BOCES Director of Business has determined that the current cap of $200, for the Unemployment Insurance Payment Reserve Fund is insufficient to meet the amount needed to satisfy existing obligations and potential pending claims; and WHEREAS, the Director of Business has recommended to the District Superintendent that the amount of the Unemployment Insurance Payment Reserve Fund be increased to $500,000.00; and 5

6 WHEREAS, the District Superintendent has considered and does agree with the recommendation from the Director of Business; and WHEREAS, the District Superintendent has recommended to the BOCES Board that it approve increasing the Unemployment Insurance Payment Reserve Fund cap from $200, to $500, NOW, THEREFORE, BE IT RESOLVED that the BOCES Board does hereby authorize and approve an increase in the cap of the Unemployment Insurance Payment Reserve Fund from $200, to $500, with funding to be in accord with the applicable statute; and BE IT FURTHER RESOLVED that the District Superintendent and her designees are hereby authorized to take whatever legal action is necessary in order to fully implement the provisions of this resolution. On motion by Mr. Grammerstorf, seconded by Mrs. Webb, the Board unanimously approved the following donations: DONATIONS # $35,000 donation from the Jesse Kaplan PTA (through a donation from UPS) Purpose to purchase an awning for the Jesse Kaplan Playground 2. $250 check from the SAAGNY Foundation Purpose School-wide activities at the Hilltop Program 3. Frigidaire Dishwasher with hoses & clamps Purpose Instruction in Plumbing Program The First Reading of the Computer Use in Instruction Policy #4526, rescinding existing Policy #5142a was read. On motion by Mr. Burrell, seconded by Mrs. Zugibe, the Board unanimously decided to dispense with the Second Reading of Policy #4526. On motion by Mr. Burrell, seconded by Mrs. Zugibe, the Board unanimously approved the Computer Use in Instruction Policy #4526. The First Reading of the Internet Safety Policy #4526.1, rescinding existing Policy #5142 was read. On motion by Mr. Burrell, seconded by Mrs. Jeanette, the Board unanimously decided to dispense with the Second Reading of Policy # On motion by Mr. Burrell, seconded by Mrs. Jeanette, the Board unanimously decided to approve the Internet Safety Policy # FIRST READING COMPUTER USE IN INSTRUCTION POLICY #4526 # COMPUTER USE IN INSTRUCTION POLICY #4526 # FIRST READING INTERNET SAFETY POLICY # # INTERNET SAFETY POLICY # #

7 On motion by Mrs. Zugibe, seconded by Mrs. Jeanette, the Board unanimously approved the renaming of the BERC facility to Riverview High School. Conference Request Report was distributed to the Board. RIVERVIEW HIGH SCHOOL # CONFERENCE REQUEST The Calendar of Events was distributed to the Board. Mr. Burrell and Mrs. Zugibe gave an overview of the Federal Relations Network Conference in Washington, D.C. and mentioned that we will not get grant money from the Federal government, but that grant money is available for libraries. CALENDAR OF EVENTS PROGRAM Lobbying Day, held on February 23, 2010 in Albany was attended by Dr. Marsico and Ms. O Brien, and it was successful. Dr. Marsico spoke of Haitian relief efforts in Rockland County and that the number of Haitians immigrating to the East Ramapo Central School District is at 80. On motion by Mrs. Webb, seconded by Mrs. Jeanette, unanimously passed, that there be no further business, the meeting be adjourned. Time: 9:57 p.m. ADJOURNMENT # Respectfully submitted, Carmela Bozzuti Clerk 7