Joint Regular Meeting ~ Minutes ~ Tuesday, February 23, :00 PM City Council Chambers

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CITY OF SANTA CLARITA City Council / Board of Library Trustees / City Council Acting as the Governing Board of the Successor Agency to the Former Santa Clarita Redevelopment Agency Joint Regular

CALL TO ORDER Mayor/President/Chair Kellar called to order the regular joint meeting of the City Council/Board of Library Trustees and City Council Acting as the Governing Board of the Successor

1 CITY OF SANTA CLARITA City Council / Board of Library Trustees / City Council Acting as the Governing Board of the Successor Agency to the Former Santa Clarita Redevelopment Agency Joint Regular Meeting ~ Minutes ~ Tuesday, February 23, :00 PM City Council Chambers INVOCATION Councilmember Boydston delivered the invocation. CALL TO ORDER Mayor/President/Chair Kellar called to order the regular joint meeting of the City Council/Board of Library Trustees and City Council Acting as the Governing Board of the Successor Agency to the Former Santa Clarita Redevelopment Agency at 6:03 p.m. ROLL CALL All councilmembers were present. FLAG SALUTE Boy Scout Troop 581 led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Weste, second by McLean, to approve the agenda, pulling items 6 and 9 for questions, and items 4 and 7 for public comment. Hearing no objections, it was so ordered. RESULT: MOVER: SECONDER: AYES: APPROVED [UNANIMOUS] Laurene Weste, Councilmember Marsha McLean, Councilmember Acosta, Boydston, Weste, McLean, Kellar

2 AWARDS AND RECOGNITIONS Councilmember McLean and Council recognized the Canyon High School Theatre Group for placing 1st in the annual Drama Teachers Association of Southern California Competition and presented them with certificates. Mayor Kellar and Council recognized Detective Bill Velek for his work on the Santa Clarita Sheriff Station Juvenile Intervention Team (J-Team) and presented him with a certificate. PRESENTATIONS Parks, Recreation, and Community Services Commission Chair Michael Cruz presented the Council with the Commission's 2016 goals. PUBLIC PARTICIPATION Addressing the Council was RJ Kelly regarding the Veterans' Memorial and Honor Court; Razmik (Russ) Shirvanian regarding unlicensed food vendors; Bill Reynolds regarding the Veterans' Memorial and Honor Court; Alan Ferdman representing the Canyon Country Advisory Committee, regarding park facilities; Elaine Ballace regarding Manufactured Home Panel meetings; Steve Petzold regarding the status of the California Voters Rights Act (CVRA) lawsuit; Tyler Daye regarding driver/road safety; Teresa Savaikie regarding her son Wyatt Savaikie and pedestrian safety; Patricia Gonzales regarding pedestrian safety and vehicle speed limits; Chris Gadbois regarding a BMX track, the proposed banner program, and vehicular traffic and pedestrian safety; and Gladys Trejo regarding mobile home park matters. Seven written comments were received. STAFF COMMENTS City Manager Ken Striplin commented that Code Enforcement staff will coordinate with the Sheriff's Department to investigate the issue of illegal food sales; reiterated the two-year encompassing public process undertaken by the City Council to update Santa Clarita's mobile home ordinance, clarified that the State of California Housing and Community Development Department maintains jurisdiction over the majority of mobile home park matters; commented that traffic enforcement and speeding is a major priority to the City and referenced the collective efforts of the City and the Sheriff's Department to address traffic safety, enforcement, and implement driver awareness programs; and indicated the request for a BMX facility will be evaluated along with other priorities during the Fiscal Year budget process. City Attorney Joseph Montes provided an overview of the California Voters Right Act settlement. Page 2

3 COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste requested for Councilmember McLean to share the adjournment in honor of Frank Kleeman; commented about the gas leak in Porter Ranch and directed the public to the City's website for more information. Councilmember McLean provided information about the life of Frank Kleeman, shared the adjournment, and presented his wife, Charlotte, with a certificate of adjournment; stated that the Thursdays at Newhall series will return in March and encouraged the public to attend. Mayor Pro Tem Acosta commented on local merchants; mentioned that he attended the Kokolita Cakes grand opening on Arch Street; reported that he toured Princess Cruises with Congressman Steve Knight, the Economic Development Corporation, and the Chamber of Commerce. Councilmember Boydston inquired about the California Voters Rights Act lawsuit costs to the City, and City Attorney Joseph Montes clarified that the City paid $600,000 to the plaintiff's attorneys; thanked Wyatt Savaikie's family and friends for their efforts; inquired if Sheriff Captain Johnson could provide the Council with a presentation regarding traffic enforcement efforts and discuss expanding the City's existing driver awareness programs at a future Council meeting. Mayor Kellar commented that he would support receiving a report from Captain Johnson regarding traffic enforcement and the City's driver awareness program; reported that the Santa Clarita Master Chorale is having an "Armed Man en Mass for Peace" performance at the Performing Arts Center on March 6; commented that he was invited to speak at the Los Angeles County Sheriff graduation ceremony; and delivered an adjournment in memory of Charmaine Rosalie Posten. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Dante Acosta, Mayor Pro Tem AYES: Acosta, Boydston, Weste, McLean, Kellar ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES The minutes are submitted for approval. City Council/Board of Library Trustees and City Council Acting as the Governing Board to the Successor Agency to the Former Redevelopment Agency approve the minutes of February 9, 2016, Special Meeting. Page 3

4 ITEM 2 APPROVAL OF JOINT REGULAR MEETING MINUTES The minutes are submitted for approval. City Council/Board of Library Trustees and City Council Acting as the Governing Board to the Successor Agency to the Former Redevelopment Agency approve the minutes of February 9, 2016, Joint Regular Meeting. ITEM 3 READING OF ORDINANCE TITLES Government Code Section requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. City Council determine that the titles to all ordinances that appear on this public agenda have been read and waive further reading. ITEM 4 SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 6.02 OF THE SANTA CLARITA MUNICIPAL CODE REGARDING ALTERNATE MEMBERS OF THE MANUFACTURED HOME RENTAL ADJUSTMENT PANEL At their February 9, 2016, meeting, the City Council introduced and held a first reading of amendments to Chapter 6.02 of the Santa Clarita Municipal Code to provide for alternates on the Manufactured Home Rental Adjustment Panel. City Council adopt an ordinance entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION OF CHAPTER 6.02 TO TITLE 6 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING THE ELECTION OF ALTERNATES TO THE MANUFACTURED HOME RENTAL ADJUSTMENT PANEL. Addressing the Council was Douglas Fraser. Seven written comment cards were received. Page 4

5 ITEM 5 AUTHORIZE THE PURCHASE OF BIGBELLY SOLAR DUO RECYCLING UNITS AND APPROPRIATE GRANT FUNDS Through the award of a beverage container recycling grant from the California Department of Resources Recycling and Recovery (CalRecycle), staff recommends a portion of these grant funds be appropriated to purchase 18 additional BigBelly Solar Duo Recycling Units. 1. Approve the purchase of 18 BigBelly Solar Duo Recycling Units using designated Department of Resources Recycling and Recovery grant funds. 2. Appropriate $179,929 from Fund 259 Miscellaneous Grants fund balance to Beverage Container Recycling Grant Expenditure Account Authorize the City Manager or designee to execute all contracts and associated documents upon the appropriation of funds by the City Council in the annual budget for such fiscal year, and execute all documents subject to City Attorney approval. ITEM 6 FORMATION OF CITY OF SANTA CLARITA COMMUNITY FACILITIES DISTRICT NO (VISTA CANYON) The proposed formation of the Community Facilities District (CFD) is consistent with the City s Policy Guidelines Regulating the Use of Public Financing Mechanism to Finance Public Improvements. 1. Adopt a Resolution of Intention to establish a community facilities district, describing improvements and services to be financed. 2. Adopt a Resolution of Intention to incur bonded indebtedness within said community facilities district. 3. Set a public hearing for April 12, 2016, as a time and place to hear comments on this proposed action, and close the time period to receive ballots. Addressing the Council was Cam Noltemeyer. Page 5

6 Councilmember Boydston inquired and City Manager Ken Striplin confirmed the City will take ownership of the sewage facility once it is constructed; inquired if the bond would provide for the construction of parking structures and a transit station; Management Analyst, Elena Galvez, responded that the proposed bond would fund the construction of up to three parking structures; the City's Bond Counsel, Mary Ann Goodkind, indicated that in addition to the parking structures, fifteen percent of the net proceeds of the bond would contribute to the construction of the transit center; and elaborated on financing and Proposition 218 proceedings. ITEM 7 VISTA CANYON DEVELOPMENT PROJECT - CONSTRUCTION INSPECTION SERVICES Authorize professional services contract to Tetra Tech, Inc., for inspection services to oversee the bulk grading and dirt hauling associated with bulk grading and future Lost Canyon Road grading and ensuring compliance with site-specific Storm Water Pollution Prevention Plan and Best Management Practices at the Vista Canyon Development. 1. Authorize professional services contract with Tetra Tech, Inc., in the amount of $84,000 and authorize a 10-percent contingency in the amount of $8,400 for a total contract amount not to exceed $92, Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3. Appropriate $92,400 to Expenditure Account Development Services Administration Contractual Services and appropriate $92,400 to Revenue Account General Fund Grading Inspection. Addressing the Council was Cam Noltemeyer. ITEM 8 AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE FOR ZONES 29 (VILLA METRO), 30 (PENLON), AND 31 (FIVE KNOLLS) Award service contract of landscape maintenance for zones 29 (Villa Metro), 30 (Penlon), and 31 (Five Knolls) to ValleyCrest Landscape Maintenance. 1. Award a two-year maintenance service contract to ValleyCrest Landscape Maintenance to provide contractual landscape maintenance for Landscape Maintenance District (LMD) Page 6

7 Zones 29 (Villa Metro), 30 (Penlon), and 31 (Five Knolls) for an annual amount of $37,712, and authorize an annual contingency amount of $11,314, for a total two-year amount not to exceed $98, Authorize the City Manager or designee to execute all contracts and associated documents or modify the awards in the event other issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to three (3) additional one-year renewal options not to exceed the bid amounts, plus CPI adjustments upon the request of the contractor. ITEM 9 AWARD CONTRACT FOR PURCHASE AND DELIVERY OF LANDSCAPE MULCH A recommendation to award a contract to Athens Services to supply and deliver mulch to Landscape Maintenance District zones as specified in Bid No. LMD Award a two-year contract to Athens Services for the purchase and delivery of mulch to all Landscape Maintenance District (LMD) zones as specified in Bid No. LMD for an amount not to exceed $156,960 annually. 2. Authorize the City Manager or designee to execute all contracts and associated documents or modify the awards in the event other issues of impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to three (3) additional one-year renewal options beginning in year three, not to exceed the base contract of $156,960 plus CPI adjustments, upon request of the contractor. Councilmember McLean inquired where the mulch associated with this contract would come from; Special Districts Administrator, Dennis Luppens, indicated the mulch would originate from trees within and outside of the City. Page 7

8 ITEM 10 CHECK REGISTER NO. 3 FOR THE PERIOD 1/08/16 THROUGH 1/21/16 AND 1/28/16 ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 1/11/16 THROUGH 1/22/16 Check Register No. 3 for the Period 1/08/16 through 1/21/16 and 1/28/16. Electronic Funds Transfers for the Period 1/11/16 through 1/24/16. City Council approve and ratify for payment the demands presented in Check Register No. 3. NEW BUSINESS ITEM 11 HOMETOWN HEROES MILITARY BANNER PROGRAM In an effort to visually recognize currently-serving, military personnel from our community, the Hometown Heroes Military Banner Program, whereby streetlight pole banners would be hung Citywide is being proposed. 1. Approve Hometown Heroes Military Banner Program and direct City Manager to implement Program. 2. Transfer funds in the amount of $4, from Contingency Account to Communications Expenditure Account to fund 11 Gold Star banners for year one. Mayor Pro Tem Acosta recused himself from voting on this item due to a potential conflict of interest. Mayor Kellar recessed the meeting at 7:25 p.m. and reconvened at 7:35 p.m. Mayor Kellar presented the item and commented that the program would honor active military members of the entire Santa Clarita Valley, including unincorporated areas. Communications Division Manager, Gail Morgan, confirmed that the City would fund the cost of eleven banners intended to honor the fallen warriors of our community's Gold Star Families to be located on the Fallen Warriors Memorial Bridge. Addressing the Council was Steve Petzold. Page 8

9 Councilmember Weste requested for staff to look into ways to reduce the cost of the banners, and commented that the banners should be available to view on the City's website. Five written comment cards were received in support of this item. RESULT: APPROVED [4 TO 0] MOVER: Laurene Weste, Councilmember SECONDER: TimBen Boydston, Councilmember AYES: Boydston, Weste, McLean, Kellar RECUSED: Acosta ITEM 12 CITY OF SANTA CLARITA HONOR COURT The concept of a Santa Clarita Honor Court represents an opportunity to honor individuals who have made significant contributions to the City of Santa Clarita, by giving them special recognition on some type of monument which would be placed either inside or in front of City Hall. An overview of this concept and proposed criteria have been prepared for the City Council's consideration. City Council discuss and provide direction regarding guidelines for and appropriate ways to honor individuals in the City. Councilmember McLean presented the item, and invited discussion from the Council. Mayor Kellar commented regarding the responsiveness of the City in recognizing members of the public who have significantly impacted the community. Mayor Pro Tem Acosta commented regarding the naming of buildings and facilities and the benefits of not having to follow strict criteria. Councilmember Weste commented on the difficulty of developing criteria to address all circumstances as they may arise and the value of maintaining flexibility. Mayor Kellar and Council concurred that no action would be taken at this time. RESULT: NO ACTION TAKEN Page 9

10 ITEM 13 UNSCHEDULED VACANCY ON THE PARKS, RECREATION AND COMMUNITY SERVICES COMMISSION City Council consider an appointment to fill one unscheduled vacancy on the Parks, Recreation and Community Services Commission. Mayor Kellar submit a nomination for City Council approval of appointment to fill one unexpired term of office on the Parks, Recreation and Community Services Commission. Mayor Kellar requested a group of panelists review applications and conduct interviews to recommend the most qualified person. The panel recommended Don Cruikshank for the position of Parks, Recreation, and Community Services Commissioner. Mayor Kellar placed his name into nomination and invited Mr. Cruikshank to make comment. Mr. Cruikshank honored the late Chair Duane Harte and discussed his legacy; and acknowledged his family for their support. Mayor Kellar inquired if there was support to agendize a discussion of how best to honor Commissioner Duane Harte, and the Council concurred. RESULT: MOVER: SECONDER: AYES: APPROVED [UNANIMOUS] Mayor Kellar, Mayor TimBen Boydston, Councilmember Acosta, Boydston, Weste, McLean, Kellar PUBLIC PARTICIPATION II Addressing the Council was Cam Noltemeyer regarding the Redevelopment Oversight Committee; and Allan Cameron regarding the Santa Clarita Sanitation District. Five written comment cards were received regarding traffic safety. STAFF COMMENTS Councilmember Weste commented on the court ruling on the lawsuit regarding the mandatory chloride compliance EIR; and stated that the Sanitation District attorneys are reviewing the decision. Page 10

11 ADJOURNMENT Mayor Kellar adjourned the meeting in memory of Frank Kleeman and Charmaine Rosalie Posten at 8:25 p.m. ATTEST: MAYOR CITY CLERK Page 11

CITY OF SANTA CLARITA City Council Regular Meeting

CITY OF SANTA CLARITA City Council Regular Meeting ~Minutes~ Tuesday, January 10, 2017 6:00 PM City Council Chambers INVOCATION Mayor Smyth delivered the invocation. CALL TO ORDER Mayor Smyth called to