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1 BUSINESS MEETING AND BUDGET ADOPTION OF THE BOARD OF EDUCATION HAUPPAUGE UNION FREE SCHOOL DISTRICT TOWNS OF SMITHTOWN AND ISLIP, SUFFOLK COUNTY, NEW YORK, HELD MAY 5, 2015 AT 7:00 P.M. Members Present: Mr. David Barshay, President; Mr. Gary Fortmeyer, Vice President; Dr. Lawrence Crara; Mr. James Kiley; Ms. Ann Macaluso; Mr. Rob Scarito Members Absent: Mrs. Eileen Mass Others Present: Mrs. Patricia Sullivan-Kriss, superintende i\'~ I~ fii SChOOIS; Mr. James Stucchio, Assistant 'II 11111'11 III Superintendent for Business and Operations; Mr, Uoseph Tasman, Assistant Superintendent for Personnel and Adin ini~ tratio~! I Mr. Glen Eschbach, Assistant S upermten. d ent lor "C UITICU. I urn, I nstruction., '. an d T ec 'h"1i1o no 1 ogy; M r. W arren R' IC h mon d, Attorney; Mr. John Grillo, Archlld8i; and Mrs. Celeste'!KeIimian, District Clerk "11111 " ',,11111, 1111t,. CALLING OF THE MEETING: President Km.h"v calleo tlie meeting to order at 7:00Ip.m. ''IlI lllllillii' 'I II' EXECUTIVE SESSION: Motion (Mr. FOlrtiji ~Y.!~r ' 1 1jec,ond Mr. Barshay) at 7:00 p.m. to go into executive session to discuss negotiations, RFP, and contracts. '' Motion carries ' 11 IIIi' Public session reconvened at r o ~ l g!~ijiiiiiii PLEDGE TO THE FLAG I I11I1111 ADOPTION OF MINU ~ ES ~~~:~~g(~r~/~:~a~]! I ~!~ ~~~I ~W~ ley ; I)~ Jdopt :1~~~W~ I~ l written I' 'I IIlIh "11 Motion carries S-O ~ l ll~ f;: s. Macaluso '~F stains) 11I1I Special Meeting of 4/2~/IIS 1I I Motion (Mr. Kiley, sec g~d I Mr. Scarito) to 'adopt minutes as written 11'111 P Motion carries (Mr. Fortmeyer and inis. Macaluso abstain) PRESENTATION: "i ill II I11I i I111I111111I Budget Hearing: Mrs. Kriss advised the community that the District is required by law to hold a public hearing for the budget. She then introduced Mr. Stucchio who presented an overview of the adopted budget. SUPERINTENDENT'S UPDATE / COMMENTS Mrs. Kriss reported that the total number of students who refused to take New York State ELA and math testing was 67.3%. This was a significant topic of discussion at the Commissioner's Advisory Committee meeting in Albany this past Friday. Ken Wagner, the Deputy Commissioner, stated that if districts do not participate in field testing the State will not be able to create new, revised tests which will put the State Education Department and New York State at risk oflosing federal money. Also of concern is the setting ofcllt scores for Regents at 55 and 1

2 65. Without field tests the State believes that establishing cut scores for the Regents will be in jeopardy. In addition, they will not be able to eliminate bias in testing through New York State. Mrs. Kriss informed the Board and community that new APPR regulations are being drafted by the New York State Board of Regents who will hold a Learning Summit this Thursday. They will be meeting with representatives from New York State Superintendents, Administrators, teachers, school boards and experts in the field of testing, assessments, and common core. Mrs. Kriss also mentioned an article from a paper in Albany which indicates that there is a bi-partisan bill sponsored by Senator John Flanagan and Assemblywoman Kathy Nolan which would delay implementation of the new teacher evaluation system. The bill would require education officials (State Education Department) to evaluate the quality of state administered exams. Mrs. Kriss congratulated Brittany Lewis and Samantha Weinstein who received 151 Place for original art video at the Long Island Youth Summit competition. Mrs. Kriss announced that Mr. Joe Patrovich, our head football coach, w l 'i11 lnot be returning this fall. She thanked him for his service and wished him well '. ' III Ii 1 QUESTION AND COMMENTS REGARDING TONIGH~'S AGEND~eNLY Members of the public 11'110 desire 10 address 'he board on ally topic which i~ ~~!/~!!1/;' 's agenda are U'elc~~!,J ~g ~o so allhis time. Speaker.f an! requested 10 /111111,heir remarks / more,han three minutes, 10 appoint a spokesperson i/thf!jconcern is a grollp col/cern and /0 supplement verbal presefllalions 1111" li'rtllel1 repor,s. ifnecessary or desired. r... en~' mimlles are being schedliled/or,hii p,tfi% t ""i g /II S agli;~a 'I Ii 11111I1 Clarification of Item 7.IA on the agenda I CONSENT AGENDA Items Removed: Mr. Scarito removed items 7 Ms. Macaluso removed item Mr. Barshay removed item 7.IA 1 I I 7.1 BE ITRESOL A Md, ~I~UI'7A~ IIIIIIIIIiIIiIiI'II,IIIII", I11I / Superintendent of Schools, the following be approved: BE IT RESOL YEO, that ~Rn]IT!!~!iq~ti(ln of the Superintendent of Schools, the following personnel action report be accepted as per atulchl~a A. Personnel Action Report - Certified Staff 1) Appointment 2) Appointment of Substitutes B. Personnel Action Report - Civil Service Staff 1) Appointments 2) Retirements/ResignationslTerminations/Leaves 3) Appointment of Substitutes C. Curriculum & Instruction Appointments 1) Chaperone/Proctor Appointment 2) Home Bound Instructor Appointment 2

3 7.3 BUSINESS MATTERS BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: A. Health and Welfare Service Agreements I) Bay Shore UFSD 2) Bayport-Blue Point UFSD 3) Removed 4) Central Islip UFSD 5) Commack UFSD 6) Connetquot CSD 7) East Islip UFSD 8) Half Hollow Hills CSD 9) Hicksville Public Schools 10) Lindenhurst UFSD I I) Longwood CSD 12) Lynbrook Public Schools 13) Manhasset UFSD 14) Middle Country CSD 15) Nassau BOCES 16) Northport-East Northport UFSD 17) NYC Education 18) Patchogue-Medford UFSD 19) Port Jefferson UFSD 20) Rocky Point UFSD 21) Sachem CSD 22) Smithtown CSD 23) South Country esd 24)Three Village CSD ' I" I11II1 'II'" I' I. '., , ,: IIIIil '11111 III I Illh,, B. Special ~ducation Contract - District of Location I) Connetquot CSD 2) Lindenhurst UFSD 3) Northport - East Northport UFSD C. Other Contracts I) Deep Water Rleet Inc. 2) Town of Smithtown, Hold Harmless Agreement, Homecoming 10/3/15 3) Send in the Clowns (Bretton Woods and Forest Brook) 4) North Fork - Revised BE IT RESOLVED THAT, based up fonnal bidding process, the following bids be awarded: D. Award of Bid: I) Removed 2) , ACL Construction, High School Science Lab 3) Extension of Bid # , Driver's Education In-Car Instruction 4) Extension of Bid # , Summer Driver's Ed In-Car Instruction 5) Extension of Bid # , Fire Alann Service-Maintenance, Inspection, and Repairs 3

4 E. Authorization to issue tax anticipation notes for 2015/16, as per attached F. Disposal of Obsolete Equipment, as per attached G. The Board of Education accepts with gratitude the following donations: I) Removed a. Removed b. Removed c. Removed 2) $15,000 from Bretton Woods PTA, as per attached BE IT RESOLVED, that upon recommendation of the H. Financial Reports IIII1I I) Treasurer's Report - March 2015 II' I 2) Collateralization - March II 3) Trial Balance - March \ 4) Revenue Budget Status - March ) Appropriation Status - March ) Budget Transfers - March 2b ~ ) Warrants - March 2015 ''lilli, 11P111 8) Claims Audit Report - March 201,5 1 IIIII!I 9) Management Response - March 2015 :jlllllill 10) Fund Balan 7 1"i8rJ ~H~t l:i l f.- pril/m tiy. l f O 151' II) Purchase or~tii' Report.!. ~I>,r il Iii Schools, the following be received: BE IT RESOLVED, that upon rj~inimend Jt~ nl ofthe Committee, the following be approved: AUdlll IlilllllllllllllJill 11 h " 'il '/11111, I. Corrective i\.:ction Plan - Risk ~ ssessment Uip'date 2014/15 qllllli' II l II III ' BE IT RESOLVED!lthat upon recom~endatioal ofthe Audit Committee, the following be received: " '!JIIII II '1111\111 J, Independent A:ccountant's Rep'oit on Applying Agreed Upon Procedures ''1111\\\\ Illli..d III1 7.4 CURRICULUM AND INSllRU<llj'TIONAL MATTERS '1111 IIII' BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: A. Committee on Special Education Recommendations: I) CSE Recommendations 2) CPSE Recommendations 3) 504 Recommendations 4) Annual Review CSE Recommendations Removed Mrs. Macaluso requested that the Claims Audit Report be sent to the President of the Board of Education rather than the District Clerk. Going forward this will go to the President as well as the Clerk. 4

5 Motion (Mr. Scarito, second Ms. Macaluso) to accept the consent agenda excluding items removed Motion carries 6-0 Items Removed: 7.1 A Memorandum of Agreement with the Hauppauge Schools Office Staff Association, as per attached Motion (Mr. Fortmeyer, second Mr. Barshay) Motion carries A3 Health and Welfare Service Agreement: 3) Brentwood School District Motion (Mr. Barshay, second Mr. Scarito) Motion carries (Ms. Macaluso abstains).'""'" 7.3Dl Award of Bid: I) Arrow Steel Windows for Whiporwil Windows Motion (Mr. Scarito, second Mr. Kiley) Motion carries 5-1 (Mr. Scarito votes no).,11'''''' " G la, b, c The Board of Education accepts with gratitude the following donations: I) Three vehicles from the Hauppauge Fire Department a Ford Crown Victoria b Ford Crown Victoria c Ford Crown Victoria Motion (Mr. Scarito, second Mr. Barshay) Motion carries B Disposal of Obsolete Ma! ~rial, as per attached Motion (Mr. Scarito, second Mr. Barshay) Motion carries 6-0 I COMMITTEE REPORTS 'I,I,. illl, iii, II! : i' I A. Policy Committee - No Ac ion B. Audit Committee - Mr. Kiley reported that there was a meeting on 514/15 to receive the Audit reports. There will be another meeting In June. C. District Steering Committee - No Action D. HlVIAids Committee - No Achon E. Code of Conduct Committee- Mr. Scarito reported there was a meeting on 4/ Changes to the Code of Conduct involved E cigarettes and powdered alcohol. There was discussion as to training of all staff in the use of Narc an. F. Safety Committee - No Action G. Advocacy Committee - No Action H. Organizational Planning Committee - No Action I. Bond Committee - No Action 1. Architect Interview Committee - Mr. Scarito, Mr. Fortmeyer and Mr. Kiley have volunteered to be members of this newly formed committee. Mr. Scarito will be temporary chairperson. Committee's first charge being to elect a permanent chairperson. The committee will meet to interview architects as perrfp. 5

6 K. Islip Town School Boards Association - Mr. Fortmeyer requested that this be added to committee reports. He and Mr. Scarito attended a meeting last week sponsored by Suffolk Transportation. There were presentations on new routing software, bus safety equipment and bus monitoring equipment. POLICIES: BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be accepted: L R Use of Epinephrine Auto-Injector Devices (Epi-Pens) in the School Setting Motion (Mr. Barshay, second Dr. Crafa) Motion carries 6-0 NYSSBA ANNUAL CONFERENCE 111I1I BE IT RESOLVED, that upon recommendation of the superi Hlend ~ nt of Schools, all expenditures for registration, lodging, meals and transportation associated,~l iil l he rinhuai conference (including pre/post sessions) of the New York State School Boards Associatilin to be held'ioin I ew York City in October 2015 be authorized and approved '" I 1111 Motion (Mr. Fortmeyer, second Mr. Barshay) I1111 Motion carries ' CORRESPONDENCE ' ": T wo emai '1 s fi rom J'llllillil acilue li ne G d' I'. 11 '1 fi C I C I arzlano regar mg nut po ICles, emm rom at ly apo regarding ELA opt out, and from Linda M ~ liali J J l ~~S~~~~~~~A TTERS - NOIA:Cl:101l two connm., next Mr :SCllnto regarding a I~~ eaker, Dr. Yong Zhao 11III 11 ' ' ' lilli' that thj Audit Committee charter needs to be revisited as it identifies only IIiMr. Bar~ h ~Y l stated that this will be done and will confirm at the ' Pr<)Pti~~I~regarding l the I Forest Brook fields have not been presented to the -q I I als;o" :~m~meri't'e!j.. that nothing has been presented to the Board or Administration 1 QUESTIONS AND COl\1J.V1IEN Members of the public 11'''0 Ii",;, their remarks 10 not more reports. if necessary' or desired "'D'~"" THE <2:0MMUNITY board all an)' IOpic related 10 board work are we/come 10 do so allhis rime. Speakers orl! reqlle.hell fa S; :~~~;~~:~/:j~f~'la;;:,~;, if Ihe concern is a group concern, and to slfpplemcm l'erbal presetllotions with unflell QI this portion of tomght '5 agenda. Mrs. Scaduto wanted... ';;;;,Hp the community to Meet the Candidates night which is next Monday evening at 7:00 p.m. will be moderated by the League of Women's Voters. ADJOURNMENT: Motion (Ms. Macaluso, second Dr. Crafa) at 8:50 p.m. to return to executive session to discuss contract negotiations and an impartial hearing. Motion carries: 6-0 Ms. Macaluso left the meeting at 8:50 p.m. Motion (Mr. Barshay, second Mr. Fortmeyer) at 9:35 p.m. to adjourn Motion carries (Ms. Macaluso absent) 6

7 NEXT MEETING: May 19, Budget Vote Respectfully submitted, /s/ Celeste Kerimian District Clerk " I ' I,,I I. I, I I I' '. III 1IIIIi 'q.. '. '" 'i'. 'I' I. I '1, '11 I!:.. I I,I 7

8 ANNUAL DISTRICT MEETING OF THE BOARD OF EDUCA non HAUPPAUGE UNION FREE SCHOOL DISTRICT MAY 19, :00 P.M. Members Present: Mr. David M. Barshay, President; Mr. Gary Fortmeyer, Vice President; Dr. Lawrence Crafa; Mr. James Kiley; Ms. Ann Macaluso; Mrs. Eileen Mass; Mr. Rob Scarito Others Present: Mrs. Patricia Sullivan-Kriss, Superintende'R1 W ~ Schools; Mr. James Stucchio, Assistant Superintendent for BusinesslaHHlp perations; Mr. Joseph Tasman, Ass~stant Super~ntendent for Pers?nAf,l, ~Nd 11?~ i?istration; Mr. Glen Eschbach, Assistant Supenntendent for Curriculum, InstructIon and Technology; Mr. W R h d A 'lid' I 'M" C I K''''IJ.. D'. CI k arren IC mon, ttorney'lan rs. e este enmian, Istnct er '" ' CALLING OF THE MEETING: President BarShaYlcalled the meeting to oroer at 10:00 p.m. PLEDGE OF ALLEGIANCE.l1I '" II III ' ' ANNUAL DISTRICT MEETING RESUUT1S II Ii ''II I '" WHEREAS, the annual election of the qualified1voters i :S,;hool District was duly held and conducted on the 19" day of May, 2015! for the purpose ofvotmg:.tol I members of the Board of Ed ucatlon, ' on B u d get P Irop'oSltIon.. (P roposltlon II.. I) anu ""UI" onl tj le. f< m ex pen d' Itures lor r capital projects (Propo'siticiN '2) I I ~ ontained mlthe No&~ lbti~aid annual election, all as more particularly set forth!inliile sam p i ~ ballot, m~~~eci IE~hibit A : I ~mr\exed hereto and made a part of hereof, and 111II11 ill, '11%1 I 'I '1\ i' III WHEREAS,. pursuant to p~li gra~h cl pf lsubdivisio~ 17 of Section 2034 of the Education Law, the. 'I'" I'I!!I". '\1. II I",. 'III.'" 'II. mspect~rs of electlonlh ve dulyj made a wntten reponlof the results of the ballot at Said annual electi<?ry~.'.'d 'II 1III '11. ' It, lit, WHEREAS, the chief inspector of election has duly filed such written report with the Clerk of said. 'I~I. I 111 '11 111' 1, School Dlstnct, which reportllias been ouly presented to Said Board, ' '1IIIIt 'I, NOW, THEREFORE, BE IT RESOLVED, by the Board of Education of Hauppauge Union Free, Iii 1I1I!1 School District, HauP~~I~~i lmflp' York, as follows: Section J. Upon an examination of the report of the inspectors of election presented to this Board, as described in the preambles hereof, the following is hereby declared to be the result of the ballot at the annual election of the qualified voters of Hauppauge Union Free School District, Hauppauge, New York, held on May 19,2015 Votes in Favor Against Proposition I Proposition

9 Candidates: Susan B. Hodosky 984 Michael Buscarino 1098 Stacey Weisberg 1122 Section 2. In accordance with the foregoing tabulation of the vote at the said annual election, it is hereby determined and declared that Stacey Weisberg and Michael Buscarino were duly elected members of the Board of Education, to serve a term from July 1,2015 to June 30, 2018 and that Proposition No. I (Budget Proposition) was approved and that Proposition No.2 (authorization for expenditures for capital projects) was approved by a majority of the qualified voters of said School District present and voting at said annual election. This resolution will take effect immediately III".."111. The question of the adoption of the foregoing resolution was duly put to a vote on roll call which resulted as follows: Mr. David Barshay Mr. Gary Fortmeyer Dr. Lawrence Crafa Mr. James Kiley Ms. Ann Macaluso Mrs. Eileen Mass Mr. Rob Scarito " "1111' JI IIIIIIIIII~IIIIII ADJOURNMENT: Motion (Mr. Fortmeyer, second Mr. Barshay) at 10:25 p.m. to adjourn. Motion carries 7-0 " NEXT MEETING: June 2, 2015 (Business Meeting) Respectfully submitted lsi Celeste Kerimian District Clerk 2

10 Hauppauge Public Schools Meal and Refreshment for Employees '7./8 (Board Of Education Policy 6831) Name: Glen A. Eschbach Scbool/Departmcnt: District Office Event: Administrative Retreat Actual Attendance: -=-A.:.tp:..tp::.. ro:::x:;:.c.::2::.::3:..- Event Datefl'imc: July 9, :00a-3:00p Event Location: _D_i_s_tr...: ic_t...:o_ffi_lc_e Itemized List of Attendees: All District Administrators Reason the event is heing held at mealtime or why refreshments are appropriate: Lunch for annual full-day Administrative Retreat Itemized list of actual expenses: Sandwiches, fruit, beverages,desserts- not to exceed $500 Signature of Requestor: ~~ Date: ;5 - J. g 'S" (Sigllatllre ac/fllowledges tllat BOB Policy 683ll,as beell read alld will be/ollowed.) APPROVALS (Office Use Ollly) Department Supervisor: Building Principal: Superintendent: Board of Education:, Date: Date: Date: Date: