MINUTES OF THE MEETING OF THE MANHEIM TOWNSHIP BOARD OF COMMISSIONERS MONDAY, MAY 9, :30 P.M.

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1 MINUTES OF THE MEETING OF THE MANHEIM TOWNSHIP BOARD OF COMMISSIONERS MONDAY, MAY 9, :30 P.M. Roll Call: The meeting of the Manheim Township Board of Commissioners was held at 6:30 p.m., Monday, May 9, 2011 in the Morgan Center at the Manheim Township Public Library. Members present were: Commissioners Simpson, Casselbury, Downing, Flanagan and Martin, and Manager-Secretary Michael D. Rimer. President Simpson led all in the pledge of allegiance to the flag of the United States of America. Approval of Minutes: Commissioner Flanagan moved and Mr. Martin seconded approving the minutes of the April 25, 2011 Meeting. President Simpson asked if there were any questions or comments from the Board. There were none. Motion carried Payment of Bills: Commissioner Flanagan moved to approve the May 9, 2011 disbursements and to fund the appropriate accounts for the disbursements. He presented bills for the period ending May 9, 2011 from the General Fund in the amount of $105,951.92, from the Fire Protection Tax Fund in the amount of $34,361.72, from the Golf Course Fund in the amount of $14,856.38, from the Capital Reserve Fund in the amount of $144,915.18, from the Parks Capital Fund in the amount of $0.00, and from the Highway Aid Fund in the amount of $0.00, for a Grand Total of $300, Seconded by Mr. Downing. President Simpson asked if there were any other questions or comments from the Board or the audience. There were none. Motion carried Department Reports: Commissioner Downing mentioned the CALEA Accreditation of the Manheim Township Police Department. He and Commissioner Flanagan discussed how this accreditation might benefit Manheim Township homeowners. Commissioner Downing also mentioned the Great PA Clean-up last Saturday, May 7 th, from 9:00 a.m. until 12:00 p.m.; a very successful event in Manheim Township. He thanked all of the volunteers, especially those from Alcoa, Chesapeake Bay Group, Susquehanna Bank and Turkey Hill. The volunteers saved the taxpayers $40,000 to $50,000 with their efforts. Commissioner Martin and Larry Pulkrabek agreed. Commissioner Martin welcomed everyone to the Library and invited everyone to come back to enjoy the amenities. Commissioner Flanagan mentioned a PennDOT Grant for $87, for automation of our red lights that can be set so that the Fire Departments can automatically change the traffic lights so they are green in the direction they are going and red in the opposing direction. He thanked Carl Neff and Phil Mellott of the Public Works Department for pursuing this Grant. Mr. Rimer added that these are for the two-light system under Route 30 at Lititz Pike and for the two-light system under Oregon Pike. We are getting two projects for the price of one, as they both cost approximately $80,

2 Commissioner Casselbury said with the wet spring we re having, we re significantly down in rounds of golf. But it was a beautiful weekend and we expect beautiful weather this week, so we re hoping for increased revenue. Public Hearings/Presentations/Appointments: Commissioner Downing expressed the great honor he felt in presenting the Adopt-A-Road Appreciation Certificates. He mentioned a book he had read called Fixing Broken Windows, that said if the building windows are fixed crime, graffiti and trash decline because the area looks good and clean. This also works with highways. He cited how well this has worked in New York City. He congratulated the groups and presented the Certificates to the following: F. David Marschka Grandview United Methodist Church Grofftown Road Jim Wenger Highland Presbyterian Church Troop 99 Kissel Hill Road Dean Easton Lancaster Moravian Church Airport Road Jim Lewis Lancaster N/E Rotary Butter Road Don Shaub MT Lions Club Hess Blvd Chris McMahon MT School District Snyder Road/Buckwalter Road Barry Acker PPL Corporation Creek Road/Pinetown Road Tom Kenyon Troop 84 Millport Road Harry Reidenbach Reidenbach Family Buch Avenue Doreen Kreiner MT Democratic Club Meadow Lane/Shaub Lane Jim Martin Lancaster Sunrise Rotary Overlook Community Campus The Commissioners joined the audience in applauding these groups who help keep our Township so beautiful. Old Business: There was no Old Business this evening. New Business: Consent Agenda: President Simpson stated that we will skip the items in the Consent Agenda tonight as we are still working on them. These items were: Posted Advertising Policy for Township Property (Policy 6.030): approving Policy Posted Advertising Policy for Township Property, Equipment and Facilities and authorize implementation of the policy by appropriate Township staff and officials. Sponsorship Policy for Township Property, Equipment and Facilities (Policy 6.031): approving Policy Sponsorships for Township Property, Equipment and Facilities and authorize implementation of the policy by appropriate Township staff and officials. Naming Rights Policy for Township Property, Equipment and Facilities (Policy 6.032): approving Policy Naming Rights for Township Property, Equipment and Page 2 of 5

3 Facilities and authorize implementation of the policy by appropriate Township staff and officials. Motions/Decisions: Motion: Lancaster Bible College Southwest Residence Hall Addition Preliminary/Final Land Development Plan, 901 Eden Road, Zoned Institutional Commissioner Downing moved to approve the Lancaster Bible College Southwest Residence Hall Addition Preliminary/Final Land Development Plan and the requested modifications. The approval is contingent upon the owner/applicant s written acceptance of the conditions outlined in the Township Review Letter, dated May 11, 2011 and subject to the submission of information meeting those conditions. Seconded by Mr. Martin. Dave Madary of Derck & Edson Associates was in attendance to represent this Plan. He had no questions. President Simpson said she understood this will comprise additions to three existing buildings. Mr. Madary agreed and said there would be two corner additions to connect three existing buildings to consolidate entrance points; some existing entrance points will be removed to improve security. President Simpson asked if there were any other questions or comments from the Board or the audience. There were none. Motion carried Motion: Bid Award for Asphalt Materials Laid in Place Commissioner Casselbury moved to award the bid for Asphalt Materials Laid in Place to the apparent low bidder Highway Materials, Inc. in an amount not to exceed $808, Seconded by Mr. Flanagan. President Simpson asked if there were any other questions or comments from the Board or the audience. There were none. Motion carried Motion: Bid Award for Sign and Cone Contracts Commissioner Casselbury moved to award the Sign and Cone Contracts to the apparent low bidders as highlighted in the memo from Phil Mellott dated May 5, Seconded by Mr. Martin. President Simpson asked if there were any other questions or comments from the Board or the audience. There were none. Motion carried Motion: Memorandum of Understanding with the Lancaster County Conservation District Commissioner Martin moved to approve the Memorandum of Understanding between Manheim Township and the Lancaster County Conservation District for 2011/12 pertaining to the Erosion and Sediment Control Plan and authorize proper Township officials to execute the MOU. Seconded by Mr. Downing. President Simpson asked if Page 3 of 5

4 there were any other questions or comments from the Board or the audience. There were none. Motion carried Motion: Naming of the New Park Facilities Located on Weaver Road President Simpson said since they are actively trying to market naming rights, they have decided to not officially name it yet. They will now call it the Athletic Complex instead of the Weaver Road property. In the near future they hope to have a new name for the property. Resolutions: There were no Resolutions this evening. Ordinances: There were no Ordinances this evening. Acknowledgments: Worthington Planned Residential Development Conditional Use Request, Signage, Oregon Pike, Zoned R-2, Schedule Public Hearing President Simpson acknowledged receipt of the conditional use request for Worthington Planned Residential Development requesting modifications of signage regulations for the commercial component pursuant to Section of the Planned Residential Development Ordinance. The subject property is located along Oregon Pike. She authorized the sending of the request to the Manheim Township Planning Commission for their review and comments and scheduled a public hearing for July 11, 2011 at 6:30 p.m. at the Township offices, 1840 Municipal Drive. President Simpson mentioned that all of the PRDs have come back requesting modifications in relation to signage, so they are trying to address this in the new Zoning re-write process. Other Business/Deliberations: Discussion: Township Facilities Naming Schedule Mr. Rimer said this has been an item of discussion for awhile. They agreed to explore a sports marketing group to put together a proposal. The challenge is how to value certain assets for naming. Mrs. Margie Earnest, Director of Recreation, is working to schedule a meeting to create a presentation for the Commissioners. He suggested leaving this on the table until they are finished with this process. Correspondence and Petitions: President Simpson mentioned a request from Lancaster Catholic High School to provide relief from the Noise Ordinance for their annual carnival. Mr. Rimer said it has already been granted. President Simpson said she signed the papers today for a developer who has just purchased thirty more TDRs from our Ag District. President Simpson mentioned that they are still working on the aesthetics of the new Page 4 of 5

5 Lititz Pike Bridge. Public Comment: Commissioner Casselbury read the following: WHEREAS, throughout the history of Manheim Township only two other Commissioners have each served for a total of ten years; WHEREAS, Commissioner J. Michael Flanagan has now established a new record for longevity as he begins his eleventh year; NOW THEREFORE BE IT RESOLVED, that the Board of Commissioners, on behalf of the residents of Manheim Township, congratulate Commissioner Flanagan for exceeding the previous milestone. BE IT FURTHER RESOLVED, that the Board of Commissioners express to Commissioner Flanagan their sincere congratulations for his years of devoted service to the Manheim Township Community. Commissioner Flanagan thanked the Commissioners. The Commissioners teased him on having hair when he started as a Commissioner! Commissioner Flanagan discussed some of his accomplishments: the Ag Zone, Impact Fee and PRD Ordinance. He didn t know he was such an artifact! Adjournment: There being no further business before the Commissioners, Commissioner Downing moved and Mr. Martin seconded that the meeting adjourn at 7:15 p.m., with all in favor. Respectfully submitted, Michael D. Rimer Manager-Secretary Page 5 of 5