5/7/13 General Supervisor s Meeting Page 1

Transcription

1 27 North Cornwall Township Supervisors General Meeting Minutes for May 7, 2013 Call to Order: The May 7, 2013 meeting of the North Cornwall Township Board of Supervisors was then called to order by Mr. Kelly at 7:00 PM with the Pledge of Allegiance to the Flag. The meeting was held at the North Cornwall Township Office, 320 S. 18 th Street, Lebanon, PA In attendance were Kip Kelly, Chairman, Ammon Peiffer, Jr., Vice-chairman and Samuel Abram, Jr., Member, Robin L. Getz, Township Manager, David DiDonna, Solicitor and Jim Caldwell from Rettew Assoc. Also in attendance representing the Township were Tom Long, Public Works Director and Chief Todd Hirsch, North Cornwall Township Police Department. Others in attendance per the attached sign-in sheet. Announcement of Personnel/Executive Sessions: Public Comment: Perry Hilbert, Cleona Inquired where we are at with the stormwater meeting. He also reported on an article that appeared related to crime and costs of the Thun Biking Trail in Berks County. He noted that as a result, the Berks biking community is now requesting additional police and lighting. Fred Tomco Wanted to know where the budget process is and if we are removing the $5.00 nuisance tax (per capita). He asked for a bike tax to help pay for the $3.4 million dollar trail system we have adopted and thought the whole thing was a waste of money. Unknown woman from St. John s Church on Center Street Informed the Board of an issue related to parking near St. John s Church on Center Street; a neighbor was parking in a no parking zone and a few members of the Church were issued parking tickets. The woman asked that the tickets issued to the members of the church be withdrawn and that new No Parking signs be installed near the Church. The Board advised the woman the new signs had been ordered and will be installed upon the adoption of the new Traffic Ordinance. The Board then requested that she have the Pastor make contact with the Township Manager concerning new parking signs. Jennifer Eirich and Ed Copenhaver Presented the manager a rose plant and gift certificate in appreciation for her work for the township and in congratulations on her accomplishment of receiving the 24 th Presidential leadership award as recognized for the entire state. Ms. Getz was the only administrator to receive this award this year and was selected out of 1,455 Pennsylvania Second Class Townships which represent 5.5 million residents. Approval of Minutes: Mr. Kelly made motion to close public comment at 8:24PM. Mr. Peiffer seconded the motion. Vote was The minutes of the April 2, 2013 Public Participation Meeting and the April 2, 2013 regular Board meeting were brought to the floor for discussion. Mr. Abram made motion to approve the minutes of the April 2, 2013 Public Participation Meeting. Mr. Kelly seconded the motion. Vote was 5/7/13 General Supervisor s Meeting Page 1

2 Treasurer s Report: Chief of Police: Mr. Kelly made motion to approve the minutes of the April 2, 2013 regular Board Meeting. Mr. Abram seconded the motion. Vote was The Board reviewed expenditures totaling $347, and receipts totaling $1,317, Following review of expenditures and receipts, the grand total of all funds was reported to be $3,125, Mr. Peiffer made motion to approve the Treasurer s report and pay bills as presented and to file the report subject to audit. Mr. Kelly seconded the motion. Mr. Abram raised several questions concerning the transfer of funds among several of the Township s accounts; how the savings from the refinancing of the Township s General Obligation Note, Series A of 2007 had been used and whether the Township can change the timing of when it makes its donation to the Fire Company. Ms. Getz responded that we have consistently moved funds between approved financial institutes and their products available in an attempt to gain the best interest rates for earnings on our cash balances. Ms. Getz advised that the savings from the refinancing of the bonds had been applied against the bond s principle. Mr. Abram asked Ms. Getz to confirm that prior minutes indicated that the Board directed that the savings be applied to the bonds principle. As for payment to the Fire Company, the Township had historically made its donation to the Fire Company during the fourth fiscal quarter to aid the Fire Company during the winter months when the Fire Company did little or no fundraising. Vote was -13 th Annual Bike Derby Chief Hirsch reported it will be on May 21 from 5-7PM at Neversink for ages Department Training Chief Hirsch reported they will be doing high risk entry training along with North Lebanon police at the Gap on May 31 st. The quarterly department meeting will also take place this date replacing the previously scheduled for June 6. -Monthly summary reports Chief Hirsch provided the monthly report for April. Public Works Director: Sewer Report: -Report-Line Painting Bids/recommend award that will require action Mr. Long reported the lowest bid was Midatlantic at $16,192. -Royal Road Bridge Report will require action Mr. Long reported that a GP-11 permit will need to be applied for through DEP and requested that Rettew assist with the application. -Report-Recycling Disposal Information Mr. Long reported that there was a slight problem with the City site and that the Township will need to consider and budget for alternative disposal at some time in the future -Report on status of Rt. 72 to the Snitz interceptor line Mr. Long reported that the Authority, along with their engineer, are working through a Corrective Action Plan with DEP concerning the existing sewer line that Springwood will be utilizing. 28 5/7/13 General Supervisor s Meeting Page 2

3 Planning Commission Report: 29 Ms. Getz announced their next meeting has been advertised and posted to be held May 22, 2013 at 7:00PM. That meeting will replace the meeting previously scheduled for May 29, Fire Chief/Representative -Information to be provided Mr. Abram reported that Chief Nelson had contacted him to let him know that he was not available this evening. Recreation Board: Ms. Getz reported that Brian Deiderick had provided an with three items to be discussed, which was also shared with the board members. 1 Recommending hiring of the playground director and assistant. Mr. Long will provide those details. 2 Various approaches to augmenting the DCNR grant application where funding was concerned and 3 Obtaining a color rendering of the park by the 11 th of May if possible. -Playground Director and Assistant Director Position for 2013 will require action Mr. Long provided the name of Joe Heckert as the director at $11.00 per hour and 34 hours per week from 6/10-8/16 and Tim Long at $9.50 per hour for 20 hours per week for the same duration. Manager s Report: -Announce-Attending training session May 16 th Ms. Getz reported she will be attending a training session titled Assessing Your Financial Condition: A Guide to Projecting and Protecting Your Community s Financial Stability. The session will be all day in Lancaster. -Advise that quotes for the three non-classified bridges had been received and reviewed. Mr. Kelly made motion to offer Rettew the inspection not to exceed $2, Mr. Abram seconded the motion. Vote was -Announce Primary Election-May 21, Announce-Regional Comp Plan Meeting June 6 th at 6PM (location to be determined) Ms. Getz added that as of earlier in the day, the LGI room at the Cedar Crest High School will be the location. - Update-241 Safety Audit Ms. Getz provided an update that this will be scheduled as soon as the Comptroller s office releases the audit funding. -Report the Community Block Grant was submitted -Report the DCNR Grant was submitted within the scheduled timeline -Reaffirm authorization for Ms. Getz to execute Agricultural Lease. Mr. Kelly made motion to authorize Ms. Getz to execute the Agricultural Lease on behalf of the Township. Mr. Peiffer seconded the motion. Vote was -Announce next set of featured Businesses of the Week (4) by order of draw 1. Outer Space Storage 2. Cornerstone Dermatology 3. Lebanon Country Club 4. Lebanon Valley Motorcycle Club 5/7/13 General Supervisor s Meeting Page 3

4 New Business: 30 -Action-approve line painting for 2013 Mr. Kelly made motion to approve the line painting bid at a cost of $16, Mr. Abram seconded the motion. Vote was -Action-retain Rettew for the purpose of meeting the GP-11 requirements for the stone bridge Mr. Kelly made motion to have Rettew assist with the permit application. Mr. Abram seconded the motion. Vote was -Action-hire the playground director & assistant at the rate provided Mr. Kelly made motion to hire Joe Heckert as the director at $11.00 per hour and 34 hours per week from 6/10-8/16 and Tim Long at $9.50 per hour for 20 hours per week for the same duration as recommended. Mr. Abram seconded the motion. Vote was -Action-Approval of Land Development for Meadow Wood Farm This was a housekeeping item to clean the record that the plans have indeed been approved. Mr. Kelly made motion to approve the Land Development Plan for Meadow Wood Farms. Mr. Peiffer seconded the motion. Vote was -Action-Joint Municipal Agreement with sewer service(s)/springwood Mr. DiDonna reported that this has previously been signed in 2011 under Ordinance #265. The authority solicitor is requesting original signatures. No action is needed just an original signature. -Action-Resolution # Additional Street Lights Fieldcrest Mr. Kelly made motion to approve Resolution # Mr. Abram seconded the motion. Mr. Abram inquired who will pay the bill. Ms. Getz informed him the developer is billed until the time of dedication. Vote was -Action-Advertise for adoption Traffic Ordinance Amendment Mr. Kelly made motion to authorize the advertisement. Mr. Peiffer seconded the motion. Vote was -Action-Proceed with securing a bridge inspector-chestnut Street Resolution # Mr. Kelly made motion to authorize Resolution # Mr. Peiffer seconded the motion. Vote was -Discussion-remaining Regional Comprehensive Plan points It was agreed to wait to consider item #5 concerning conservation by design until the Planning Commission held a meeting to make a recommendation. Additionally, the Board was asked to consider and approve one of two preambles: one that was drafted by a member of the Regional Comprehensive Plan Committee and one that was drafted by the Regional Comprehensive Plan Committee s engineer, Michelle Brummer. Mr. Abram felt that the preamble as drafted by Ms. Brummer did not include sufficient language to reference the importance of private property rights. 5/7/13 General Supervisor s Meeting Page 4

5 31 Old Business: Plan Briefings: Mr. Tomco raised several concerns as to the Comprehensive Plan s impact on property rights. Mr. Kelly made motion to approve the preamble as drafted by Ms. Brummer. Mr. Peiffer seconded the motion. Motion passed with two in favor and Mr. Abram opposed. - Action (Status Report)-Release/Reduction Letter of Credit for Creekside It was noted that this continues to be carried with little movement. Engineer s Report: Mr. Kelly made motion to authorize the manager to get this project completed utilizing any necessary resources. Mr. Abram seconded the motion. Vote was -Any updates not previously discussed Mr. Caldwell updated the board concerning the Springwood traffic plan. Mr. Caldwell reported that the storm water ordinance is 99% complete and they will be circulating the final draft version by the May 22 nd PC meeting. He will be looking for authorization to advertise in June with adoption in July. Solicitor s Report: - Action-TCC Item related to litigation Mr. DiDonna updated the board and sought approval for Pepper Hamilton to defend the named school districts. Supervisor s Report: Standing Reports: Mr. Kelly made the motion for that authorization. Mr. Peiffer seconded the motion. Vote was The Zoning Officer s reported was posted on our website. Adjournment: Mr. Kelly moved to adjourn at 9:12PM. Mr. Abram seconded the motion. Vote was Respectfully submitted, Robin L. Getz Secretary slw 5/7/13 General Supervisor s Meeting Page 5