Following the Pledge of Allegiance to the flag, Secretary Heverly read the roll call of board members.

Transcription

1 Council Rock School District Bucks County, Pennsylvania Richboro, Pennsylvania Thursday, November 6, 2003 Minutes-Public Agenda Board Meeting President William Burke presided over the Agenda Board Meeting of the Board of School Directors. He convened the meeting at 7:35 p.m. at the Northampton Township Municipal Building, 55 Township Road, Richboro, PA. The meeting was broadcast live in all district municipalities. The following individuals were present: School Board Mr. William Burke, President Mrs. Susan Vicedomini, Vice President Richard Abramson, Esquire Dr. Gail Anolik Mr. Christopher Ayoub Mr. James DiDio (arrived 8:00) Mr. Jerold Grupp Mrs. Bernadette Heenan Ms. Catherine Triverio Dr. Timothy F. Kirby, Superintendent Mrs. Donna Heverly, Substitute Board Secretary Mr. Robert Riegel, Board Treasurer & Asst. Business Administrator Staff Dr. Denise Kerr, Assistant Superintendent Mr. Robert McAuliffe, Business Administrator Mr. David M. Bollinger, Director of Administrative Services Mrs. Holly Schrum-Mayberry, Director of Curriculum & Instruction Mr. Thomas Ames, Supervisor of Facilities Routine Actions Following the Pledge of Allegiance to the flag, Secretary Heverly read the roll call of board members. Student Advisory Board Report CRHS-South- Michael Holland introduced the following students representing their classes: Caitlyn Curran, 10 th grade representative; Michael Cimino, 11 th grade; Neyha Gulati, 12 th grade; Yelena Baras, 9 th grade; and Christopher Major, MBIT. The students reported on the events and activities of their respective classes. Public Comment - None Superintendent s Report- The following students from CRHS-North and CRHS-South were commended for the 2004 national merit program. The principals, Susan McCarthy and Michael Holland, presented the certificates to the students. CRHS-North Kelly M. Ashton Ian B. Barnes Amy L. Chowansky Gerard B. DiPippo Brd. Minutes Adam P. Goldhammer Mary A. Kadysh Suerynn Lee Sarah T. Lichtner 1 of 9 Michael A. Lizerbram Gwyneth F. Newbold Alexander Ozenberger Alina M. Piacentino Martin J. Plumer Sean L. Talbot Abigail C. Thompson Stella Tulman

2 David Coates Jessica Cohn Ashley Rose Hart Jason Liberchuk Victoria Lusardi Maria Prozorov CRHS-South Aviv Rubenstein Courtney Sheppard Dr. Kirby also commended Newtown Middle School for the highest score in any public school in the state of Pennsylvania for grade 8 PSSA math results. Board Presentation/Discussion Elementary Math Program- Holly Schrum-Mayberry introduced Donna Pianoforte, Dan Faber, and Steve Duncan, who conducted a presentation of the elementary math program. They explained how teachers instruct through a hands on and textbook approach in which they deliver, reinforce, and assess content to the students. An example of the learning targets for the fifth grade were presented. Mr. Faber and Mr. Duncan demonstrated an exercise from one of the activity books. Discussion arose concerning the math program in assessing and measuring progress. Literacy Plan Benchmarks- Holly Schrum-Mayberry presented a review and update to the grade K-12 literacy plan. She described one of the goals of the literacy plan was to help students with the skills they need to become successful and also described five areas that needed to be examined to measure the success of the program. Board members presented several questions relating to the presentation. Personnel Actions- (Attachment #1)Mr. Bollinger discussed the personnel actions that will be voted upon the meeting of November 20, Emergency 2-Way Radio System-Engineering Study-(Attachment #2) Mr. Bollinger presented the initiation of purchasing an emergency 2-way radio system for the district. This is in response to the war in Iraq and in an emergency situation where the normal means of communication would be ineffective. Mr. Bollinger also stated Mr. DeLuca, from Central Dynamics Corporation, suggested a 3 phase plan: 1) An engineering survey and design. 2) Purchase and installation of equipment. 3) Programming of the system. The cost involved would be in the $30,000 $35,000 range. It was suggested that a motion be made to vote to initiate the survey and design of the system. First Reading: Policy 138-Limited English Proficiency Program-(Attachment #3) Mrs. Vicedomini described that this change in policy is for the English language learner where English is predominately a second language for the student. This policy change is needed to meet the No Child Left Behind standards. Questions about the wording of the policy were addressed. Items for Board Approval Emergency 2-Way Radio Communications System- Mr. Grupp motioned, Mrs. Heenan seconded to initiate the design and purchase of a 2-way UHF radio system The administration recommends that the district contract with Control Dynamics Corporation to perform an engineering coverage survey and develop, in conjunction with performance specifications provided by the Council Rock administration, a complete system design, not to exceed $ in cost for these purposes. The motion passed, with the following votes: Page 2

3 Mr. Abramson Yes Mr. Grupp Yes Mr. DiDio Abstain Approval of Superintendent Search Firm/Process- Mr. Burke stated a public meeting was held to discuss whether a search firm should be used or the search should be done by the district. Mrs. Vicedomini led the public meeting and claimed the general consensus of the meeting was that a formal search process needs to be completed by an outside firm. She also said people seemed to be satisfied with the direction that the district is heading and would be looking for continuity. Much discussion on which firm should conduct the search and if we should look internally, externally or both for candidates. There was agreement that the person chosen should be involved in the budget process. Mrs. Vicedomini moved, seconded by Mr. Grupp, to hire Pennsylvania School Board Association to conduct a formal search for a superintendent in the amount of $10,000.00, not to exceed $12, The motion failed with the following vote tally: Mr. Abramson No Mr. Grupp Yes Dr. Anolik Abstain Mrs. Heenan Yes Mr. Ayoub Abstain Mrs. Vicedomini Yes Mr. Burke Yes Ms. Triverio Abstain Mr. DiDio No Mr. Abramson then made a motion, with Mr. DiDio seconding, that the school board approve the firm of Hazard, Young, Attea & Assoc. Ltd. to do a search for the superintendent s position with the contract to be approved by our solicitor not to exceed $35, plus expenses. After some discussion, the motion was then amended by Mr. Abramson, seconded by Mr. DiDio that the expense for Hazard, Young and Matee is not to exceed $11, The motion failed with the following vote tally: Mr. Abramson Yes Mr. Grupp No Dr. Anolik No Mrs. Heenan No Mr. Ayoub No Mrs. Vicedomini No Mr. Burke No Ms. Triverio Abstain Mr. Grupp motioned, seconded by Mrs. Vicedomini, that the board approve in hiring under professional contract Pennsylvania School Board Association to conduct a superintendent search, with the fee being limited to $10, and expenses limited to $2,000.00, totaling $12, The motion passed with the following vote: Mr. Abramson Abstain Mr. Grupp Yes Mr. DiDio Abstain Approval of June 30, 2000/1999 State Audit Corrective Action Plan- According to Mr. Riegel, the district is required to have a board approved state audit corrective action plan. Various questions were asked to Page 3

4 Mr. Riegel and Mr. Reid concerning incidence rates in the district and wording in the corrective plan. Mrs. Vicedomini made a motion to approve June 30, 2000/1999 state audit corrective plan, seconded by Mr. Grupp. The motion passed with the following vote tally: Mr. Abramson Pass Mr. Grupp Yes Approval of Personnel Actions- (Attachment #4) Mr. Bollinger felt the need to increase staff in both of the high schools due to the increase of student enrollment which was not previously anticipated. This includes 2.6 teachers, 1.0 class 2 secretary, totaling 3.6 staff members. Mr. Burke asked if this is out of this year s budget in which Mr. Bollinger confirmed that it is. Mrs. Vicedomini motioned to approve additional positions to the secondary level, Mr. Grupp seconded. The motion passed, with the tally indicated below: Mr. Abramson Yes Mr. Grupp Yes Mr. Burke Yes Ms. Triverio No Mr. DiDio No Approval of Independent - (Attachment #5) Mr. Bollinger explained that these are formal agreements for services performed by people and organizations listed below: Bayada Nurses Barbara Berman Joy C. Brewster Clarity Behavioral Consulting, LLC Jennifer Deppenschmidt Karen Greer Katelyn Kuebler The Learning Workshop Michelle Martin Lynn Medley Ransel W. Nesbitt, III Nancy Nowell Southampton Psychiatric Association Donna Walsh Mr. Bollinger stated when asked by Mr. Burke, that the contracts are in this year s budget are paid out of federal funds. Dr. Anolik questioned whether there are any HIPPA implications and Mr. Bollinger stated that there were not any implications. Mrs. Heenan asked several questions concerning Medicaid and requested to be updated on medicaid reimbursements. Mrs. Vicedomini made a motion to approve the individual contractor, as in attachment #5, Mr.Grupp seconded. This passed unanimously with a roll call vote. Page 4

5 Tuition Contract Approval-(Attachment #6) Mr. Bollinger explained that The Lewis Clinic for Educational Therapy needed a revision to the previous contract due to the school quoting the wrong tuition rate. Foundations of Behavioral Health had revisions to the wording of contract to provide the students additional options for outside placement when needed. Mrs. Vicedomini motioned and Mr. Grupp seconded to revise the Foundations of Behavioral Health contract and to revise the Lewis Clinic for Educational Therapy contract from $24, to $25, The motion passed unanimously with a roll call vote. Bid Approvals - Fire Alarm/Heat Detection System- (Attachment #7) Mr. Ames stated that there was a correction in attachment #7 in which the location of the fire alarm/heat detection system is at Chancellor Center and not CRHS North as noted. Mr. Ames also said Newtown Borough officials required the district to modify the fire alarm system similar to CRHS-North s fire alarm system. It was noted that Fidelity Alarm Company was the lowest bidder, but requested to withdrawal, due to not realizing the scope of work involved. Mrs. Vicedomini made a motion, seconded by Mr. Grupp, to approve the fire alarm/heat detection system to ABM Electric in the amount not to exceed $39, for the school year. The motioned passed with the following vote tally: Mr. Abramson Yes Mr. Grupp Abstain Bid Approvals- Electrician s Cargo Van for Maintenance Department-(Attachment #7) Mr. McAuliffe reminded the board that at a prior board meeting there was a request to check the costs of leasing versus purchasing the van. According to the information obtained, the purchase price seemed to be less. Mr. McAuliffe also stated the district would be purchasing the van out of the capital reserve account and not the general fund. Mr. Grupp motioned, with Mrs. Vicedomini seconding, to make a motion that the district award the electrician s cargo van to Sansone Chevrolet/Motors Fleet for $15, The motion passed unanimously with a roll call vote. Change order-#18 CRHS-S-(Attachment #8)-Mr. McAuliffe explained about 40% of the change order is for acceleration costs, 30% is in the form of design omissions, and another 30% are issues related to code compliance. Mrs. Vicedomini motioned, seconded by Mrs. Heenan to approve change orders for CRHS-S in the amount of $83, to be taken from the CRHS-S construction fund. The motion passed with the following vote tally: Mr. Abramson Yes Mr. Grupp Absent Mr. Burke Yes Ms. Triverio No Page 5

6 ITEM WORK TO BE PERFORMED CHANGE ORDER # COMPANY Fire Alarm System Reprogramming The Farfield Company Acceleration Lights, circuits, outlets, and credit for site lighting Incorporate acceleration payments already paid The Farfield Company 11-5 Bonavitacola Outlets Deletion of outlets 11-6 Bonavitacola CAT 3 Cable, Acceleration Costs Credit-Phone System Addition of 50 pr CAT 3 cable, install strand fiber optic, field adj. acceleration phase of job Correct wiring and programming 11-7 Bonavitacola 11-8 Bonavitacola COST $16, $28, $38, $(16,891.35) $23, $(6,085.00) Change order-#19 CRHS-S-(Attachment #8)-Mr. McAuliffe stated that change order #19 also had to do with closeouts. He further explained that change order #2-28 and #8-6 are to incorporate acceleration payments, and change order #11-9 is for additions to the phone system beyond the contract. Mrs. Vicedomini made the motion, Mrs. Heenan seconded to approve construction change order submission no.19 for a total of $165, The motion passed with the following vote tally: Mr. Abramson Yes Mr. Grupp No Mr. Burke Yes Ms. Triverio No Page 6

7 ITEM WORK TO BE PERFORMED CHANGE ORDER # COMPANY COST Acceleration Incorporate acceleration payments already paid 2-28 Bilt Rite Contractor, Inc. $88, Acceleration Incorporate acceleration payments already paid 8-6 Jay R. Reynolds, Inc. $59, Telephone System Expansion of system 11-9 Bonavitacola $17, Change Order-Sol Feinstone Gym Wood Floor Installation- (Attachment #9) Mr. McAuliffe reported that lines and numbers need to be painted on gym floor for various things, such as the physical education program and fire drills. Mr. McAuliffe also noted there is a possibility of another company to respond with a lower amount and would like to make the recommendation that whatever company may perform the job, that it does not exceed $2, Mr. Grupp motioned, with Mrs. Vicedomini seconding, to approve the amount not to exceed $2, for change order #1. The motion passed unanimously with a roll call vote. Change Orders- CRHS-N-(Attachment #10) Mr. Ames explained that CRHS-North is now in plate 2 renovation. He also said they are addressing noise complaints by having work completed prior to and after classes. Mr. McAuliffe commented that plate 2 should open at the start of the session that begins 1/28/04, and may see completion of the whole project July 1, Mr. Grupp made the motion, Mrs. Vicedomini seconded, to approve change orders of attachment #10 of the board packet. The motion passed with the following vote tally: Mr. Abramson Yes Mr. Grupp Yes Mr. DiDio Pass-Yes ITEM Glass Panels New Wall WORK TO BE PERFORMED Remove Asbestos panel and install glass panel Construct wall that meets code CHANGE ORDER # COMPANY COST E.R. Stuebner $10, E.R. Stuebner $1, Page 7

8 New Laminate Covering Grilles in Library Soffit Code Compliance Work New casework needed new laminate trim E.R. Stuebner $1, Repaint E.R. Stuebner $1, Door frames replaced, fire stopping materials needed E.R. Stuebner $73, Masonry infills New Ceiling Hot Water Coil Electric Asbestos Removal Additional Work- Various Items Opening in walls which require infills Girls Locker Room Needed for heating system which serves locker area of 1 st floor east side and 2 small storage rooms. Provide power wiring/connection in various areas Fittings and floor tile removals Addtl. fittings, lift rental, cut & install ceiling access panels, etc E.R. Stuebner $2, E.R. Stuebner $4, Guy M. Cooper Mechanical, Inc. $1, Eastern Electric $9, AltChem Environmental AltChem Environmental $28, $15, Mr. Reid and board members had an executive session for a personnel matter at 10:30. At 10:40, the executive session ceased, the board meeting resumed. Approval of Personnel Action- (Attachment A) Mr. Ayoub made a motion, seconded by Dr. Anolik, to award Dr. Timothy F. Kirby an earned performance bonus of $5, as part of his contract evaluation for the school year. In March, 2001, Dr. Kirby had voluntarily deferred any award as part of budgetary cuts at that time. The motion passed with the following vote tally: Page 8

9 Mr. Abramson Yes Mr. Grupp No Dr. Anolik Yes Mrs. Heenan No Mr. Ayoub Yes Mrs. Vicedomini No Mr. Burke Yes Ms. Triverio No Mr. Burke suggested due to time of evening, that there would be no committee reports. Having no further business, the meeting was adjourned at 10:50 p.m. Respectfully submitted, Donna M. Heverly Secretary Pro-Tem Page 9