Mark J. Klein, Esquire, Superintendent Donna Heverly, Acting Board Secretary Robert Cox, Esquire, Solicitor

Transcription

1 Council Rock School District Bucks County, Pennsylvania Newtown, Pennsylvania Thursday, October 17, 2013 MINUTES Public Meeting of the Board of School Directors I. Call to Order Mrs. Wendi Thomas, President presided over the public monthly meeting of the Council Rock Board of School Directors. She convened the meeting 7:00 p.m. at the Chancellor Center, 30 N. Chancellor Street, Newtown, PA. The meeting was recorded by the Council Rock School District broadcast live in all five municipalities. The following individuals were present: School Board Mrs. Wendi Thomas, President Mrs. Kyle McKessy, Vice President Mr. Richard Abramson, Esquire Dr. Paul Anagnostakos Mr. Robert Donnelly (Arrived 7:40 p.m.) Dr. Bill Foster Mr. Jerold Grupp (Arrived 7:30 p.m.) Mrs. Bernadette Heenan Mrs. Patricia C. Vaccaro-Sexton Mark J. Klein, Esquire, Superintendent Donna Heverly, Acting Board Secretary Robert Cox, Esquire, Solicitor Staff: Mr. Barry Desko, Director of Secondary Education Mrs. Joy McClendon, Director of Elementary Education Dr. Charles Lambert, Director of Special Services Mr. Robert Reinhart, Director of Business Affairs & Board Treasurer Ms. N. Christine Trioli, Director of Human Resources Mr. Matthew Frederickson, Director of Information Technology Mr. Doug Taylor, Supervisor of Operations II. Routine Actions Following the Pledge of Allegiance, Secretary Heverly called the roll call and it was reported all board members were present excluding Mr. Donnelly and Mr. Grupp both of which will be arriving at a later time. Student Advisory Board CRHS North -Ms. McCarthy Ms. McCarthy introduced members of the Student Advisory Board for Council Rock High School North. Class of 2014 Class of 2015 Class of 2016 Class of 2017 MBIT Madison Schenker Anne Blankenmeyer Samantha Renck Hadley Grundman Ashley Therien Each representative presented a report on the events of their grade level. October 17, 2013 Page 1

2 Superintendent s Report Mr. Klein reported the following: Referendum Public Meeting The final public meeting to discuss information on the Occupation Tax Referendum is scheduled for Tuesday, October 29 th at 7:00 at Newtown Middle School. PAYS Survey Council Rock School District will be administering the 2013 Pennsylvania Youth Survey to students in grades 6, 8, 10 and 12 beginning in November. This survey is designed to improve our understanding of adolescent alcohol, tobacco and other drug use as well as trends in related problem behaviors. The survey is written and sponsored by the Pennsylvania Commission on Crime and Delinquency (PCCD). Parents of students in the target grade level will receive information on the administration date(s) from your school and will receive a letter from Mr. Rudy Lamberth, Supervisor of Pupil Services, which will explain this survey and our administration in more detail. Participation is voluntary and parents may opt out of the administration of the survey by completing the form at the end of Mr. Lamberth s letter and returning it to school prior to the administration date. A copy of the PAYS survey can be accessed at this website: Should you have any questions, please contact Mr. Lamberth at rlamberth@crsd.org. Global Connect Test Our Global Connect Notification System is used by Council Rock to notify parents of important school and district information. One of the important uses of this system is to notify parents of weather-related emergencies. To ensure that our Global Connect system is ready for this school year, we will conduct a test on Wednesday, October 30, 2013 beginning at 6:00 PM to all phones in the system cell phones and land lines. We will post a notice on our website with information for parents that do not receive calls during this test. CRHS-North National Merit Scholars Mr. Klein, accompanied by Ms. McCarthy and Mr. Griesbaum, introduced Council Rock High School North 2014 National Merit Scholar Semifinalists. This is based from performance on the PSAT taken in their junior year. Ms. McCarthy commended the student s scores being the highest scorers in the nation representing less than 1% top scorers in the country. National School Bus Safety Week The week of October 21 st is designated as National School Bus Safety Week. In Council Rock, it is an opportunity to celebrate the drivers who safely transport our children to and from school and to many field trips and after school events. Through First Student, Inc. we contract for 150 busses that cover 800 individual bus runs on each school day. Over the course of a school year, our busses travel 2.1 million miles. We transport 10,936 public school students each day. In addition, we transport 1,628 private school students to over 100 non-public schools and day care facilities. Our on time performance would be the envy of any public transit system. When you have a minute this week, say thanks to a bus driver, bus monitor or crossing guard for their great work! Mr. Klein introduced Mr. Pinheiro who presented certificates of appreciation to drivers: Sandra Gill -30 years of service and Betty Fisk 25 years of service. Mr. Klein lastly requested Dr. Lambert to give an update on the gifted program review. Dr. Lambert responded an Academic Standards Committee meeting was held where parents and some board members were present to provide recommendations for the program. The next step will be a meeting to be held on November 6 th to develop the plan for implementation, focus on goals and recommendations and to begin action planning. October 17, 2013 Page 2

3 Public Comment No Public Comment III. Discussion- Capital Planning Committee Mission, Charge and Responsibilities Mrs. Thomas compiled an outline based upon the each Board member s input on the scope and expectations of The Capital Planning Committee. The outline was divided into several subjects of discussion: Suggested Opening Statement, Considerations, Goals, Composition and Other Expectations. It was decided in naming the Committee the Board will keep the name of Capital Planning Committee and if the Committee chooses to do so once formed rename their Committee. Wording changed and items removed throughout the outline to better clarify the Board s thoughts and expectations. All Board Members agreed on the Suggested Opening Statement. Discussion under the subject of Considerations included types of programs and the optimal use of facilities. The topic of Goals provided guidelines and timelines to the Committee. A point made in reference to timelines would be a monthly report presented to the Board, conference calls, and a share point website. The discussion on the subject of Composition included how the Committee will be organized, formed with the proper blend of people, and who will be the Board Liaisons of Committee. Committee composition should be completed in November. Notation was made if Board members were to be present, it would be necessary to advertise the meetings. The subject of Other Expectations reiterated the facts of the meetings to be made public and advertised along with reports made to School Board. In conclusion, Mr. Klein and Mr. Taylor will hold a kick-off meeting by mid-november furnishing the information from Schrader Architect Group and the Decision In Site Enrollment Study information to the Committee members. IV. Consent Agenda A. Approval of Minutes September 19, 2013 September 30, 2013 B. Approval of BCIU #22 / MicroSoft License Agreement Mr. Frederickson C. Approval of Agreement Dr. Lambert METC D. Approval of Settlement Agreements Dr. Lambert SM CH E. Approval of Agreement Dr. Lambert Kit s Interactive Theatre F. Approval of Goodnoe Elementary School Additions and Renovations PlanCon Part F and PlanCon Part G Mr. Reinhart G. Approval of Amerex Energy Services Renewal Mr. Reinhart H. Approval of Treasurer s Report I. Approval of: General Fund $ 2,270, General Fund - Payroll $ 8,797, Safe Schools Grant $ 7, Capital Reserve $ 470, Capital Projects $ 1,355, Self Insurance Fund $ 39, Student Activities Fund $ 59, J. Additions, deletions, changes, exonerations and refunds to various tax duplicates. Mrs. Sexton moved, seconded by Mrs. McKessy passing by unanimous consent, with the exception of Mr. Grupp not present at the table, the Consent Agenda, Items A through J as contained in the Attachments to the Agenda, subject to audit. October 17, 2013 Page 3

4 V. Items for Board Approval 1. Personnel Actions-Ms. Trioli The Human Resources Department requests that the Personnel recommendations Listing below be approved as presented. All candidates are, in the judgment of the administration, qualified for the position for which they are being recommended. Mr. Foster moves, seconded by Mr. Donnelly passing by unanimous consent to approve the Personnel Actions below: PERSONNEL ACTIONS October 17, 2013 A. ADMINISTRATIVE STAFF A. Resignations No Actions Recommended B. Retirements " " C. Sabbatical Leave of Absence " " D. Unpaid Leave of Absence " " E. Assignment/Classification Change " " F. Appointments " " B. PROFESSIONAL STAFF A. Resignations No Actions Recommended B. Retirements No Actions Recommended C. Sabbatical Leave of Absence No Actions Recommended D. Unpaid Leave of Absence 1. Name: Colleen Downer Elementary Teacher, Wrightstown Elementary School Extension of Uncompensated Leave Effective: January 28, 2014 June 30, Name: Amy Lafferty Special Education Teacher, Council Rock High School North FMLA Unpaid Leave of Absence Maternity Effective: February 3, 2014 May 1, Name: Katie Lange Elementary Teacher, Goodnoe Elementary School FMLA Unpaid Leave of Absence Maternity Effective: January 23, 2014 April 24, 2014 October 17, 2013 Page 4

5 4. Name: Beth Lynch Art Teacher, Churchville Elementary School FMLA Unpaid Leave of Absence Maternity Effective: November 4, November 22, Name: Allison Novick Math Teacher, Council Rock High School North FMLA Unpaid Leave of Absence Maternity Effective: February 28, 2014 May 27, Name: Monica Smith Counselor, Council Rock High School South FMLA Unpaid Leave of Absence Maternity Effective: March 3, 2014 June 30, Name: Elizabeth Stasny Teacher, Maureen M. Welch Elementary School FMLA Unpaid Leave of Absence Maternity Effective: February 7, 2014 May 7, Name: Casey Weinstein Elementary Teacher, Goodnoe Elementary School.5 Uncompensated Leave of Absence Effective: August 27, 2013 June 30, 2014 E. Compensated Leave of Absence No Actions Recommended F. Assignment/Classification Change 1. Name: Lisa Weiss From:.5 Librarian, Wrightstown Elementary School To:.55 Librarian, Wrightstown Elementary School Compensation: Step 11; M+30; $58, Status: Professional Employee Increase in section Effective: September 23, 2013 G. Assignment Ended No Actions Recommended H. Appointments No Actions Recommended C. SUPPORT STAFF A. Resignations No Actions Recommended B. Retirements October 17, 2013 Page 5

6 1. Name: Gail Schwartz Teacher Assistant Location: Richboro Elementary School Effective: October 31, 2013 C. Unpaid Leave of Absence 1. Name: Megan Lane Teacher Assistant, Goodnoe Elementary School FMLA Unpaid Leave of Absence - Maternity Effective: December 20, 2013 March 28, Name: Mary Jane Liberatore Class II Office Aide, Hillcrest Elementary School Uncompensated Leave of Absence Effective: January 1, 2014 April 4, 2014 D. Assignment Ended No Actions Recommended E. Assignment/Classification Change No Actions Recommended F. Appointments 1. Name: Austin Irvin Teacher Assistant Emotional Support Location: Maureen M. Welch Elementary School Status: Regular Full-time Support Staff Compensation: $19.93 per hour/ 7 hours per day/ 182 days per year Voluntary Resignation (P. Rimby) Effective: September 4, 2013 (retroactive) V. PROFESSIONAL GUEST TEACHERS AS OF OCTOBER 1, 2013 Eleni Contoudis Jacqueline Horgan Nina Montemuro Donna Morrissey Elizabeth Richards VI. SUPPORT STAFF GUEST EMPLOYEES AS OF OCTOBER 1, 2013 Rita Bruschi Angelique DeFeo Dawn Denisi-Greco Becky Le Margaret McAnulty Denise Yanulavich October 17, 2013 Page 6

7 2. Approval of the Memorandum of Understanding Mr. Klein and Ms. Trioli The Administration recommends the approval of this Memorandum of Understanding (MOU) with the Council Rock Education Support Professionals Association (CRESPA) to establish a second pay tier to the job assignment Information Systems Support Analyst. Discussion on justifying purpose of request and if contradictory to bargaining unit versus job change/expansion duties and maintaining of staff member crucial. Effective date not clarified in documentation. Requested public comment. No public comment provided. Mrs. Heenan moved, Mrs. McKessy seconds with a roll call vote listed below to approve the Memorandum of Understanding between Council Rock School District and Council Rock Education Support Professionals Association to modify the current collective bargaining agreement to include a second pay tier in the job description of Information Systems Support Analyst, as contained in the Attachment to this Agenda and subject to solicitor s review. Roll Call Vote Taken: Aye Mr. Abramson Dr. Anagnostakos Mr. Donnelly Dr. Foster Mrs. Heenan Mrs. McKessy Mrs. Thomas Nay Mr. Grupp Mrs. Sexton 3. Approval of Agreement Dr. Lambert The Administration requests the approval of the Agreement with Sweet, Stevens, Katz and Williams, LLC for Legal Services rendered. Mrs. McKessy moved, seconded by Dr. Foster approved with a roll call vote listed below the Agreement with Sweet, Stevens, Katz and Williams, LLC at a total cost not to exceed $10,000.00, subject to audit. Roll Call Vote Taken: Aye Mr. Abramson Mr. Donnelly Dr. Foster Mrs. Heenan Mrs. McKessy Mrs. Thomas Nay Dr.Anagnostakos Mr. Grupp Mrs. Sexton 4. Approval of Bids Mr. Taylor Salt and Deicing Materials Bid #13-46 Description: Supply of bulk and bagged salt and sidewalk deicing materials Vendor: Cargill, Inc. (Bulk Rock Salt) Award: $14, Vendor: Davis Feed Mill, Inc. (Saf-T-Salt) Award: $1, October 17, 2013 Page 7

8 Vendor: Penn Valley Chemical (Ice Safe) Award: $5, I move to Award Bid No Salt and Deicing Materials Bid for bulk rock salt at a unit price of $61.95 to Cargill, Inc. International Halite Saf-T-Salt at unit price of $4.20 to Davis Feed Mill, Inc. and Ice Safe ice melt at a unit price of $6.90 to Penn Valley Chemical Co., Inc. for a total not to exceed cost of $21, based on quantities defined on the bid form, subject to audit. Snow Removal and Deicing Services Bid #13-47 Description: Snow Removal and Deicing Services ( As Needed Services) Vendor: M.A. Landscapes and Lawn Care, LLC Vendor: Land-Tech Enterprises, Inc. Vendor: Andrew s Lawn Ranger, LLC Award: Based on unit pricing defined on the bid forms I move to Award Bid No Snow and Deicing Services to M.A. Landscapes and Lawn Care, LLC, Land- Tech Enterprises, Inc. and Andrew s Lawn Ranger, LLC based on unit pricing defined on the bid forms, subject to audit. Certified Laboratory Services Bid #13-48 Certified Laboratory Services- Wrightstown ES Description: Testing effluent and ground water samples in accordance with the DEP Vendor: ALS Environmental Award: $6, I move to award Certified Laboratory Services Bid #13-48 to ALS Environmental at a total cost not to exceed $6,576.00, subject to audit Air Filter Bid #13-44 Description: Air Filters for the District Vendor: TriDim Filters Award: $13, I move to award Air Filter Bid #13-44 to TriDim Filters at a total cost not to exceed $13,843.80, subject to audit. Questions posed to Mr. Taylor clarifying deicing services. Request made to make notations on motions if reviewed by Solicitor. Dr. Anagnostakos moved, seconded by Mrs. Heenan with a roll call vote to unanimously approve Bid #13-46, #13-47, #13-48 and #13-44 subject to audit and solicitor s review for service contracts. 5. Approval of Summer Projects Change Orders Mr. Taylor Change Order No to Sargent Enterprises Incorporated for the Floor Replacement Project (Wrightstown Elementary School). The contractor did not utilize any of the material allowance allocated for this project; therefore, the full amount of $5, is being credited back to the district. October 17, 2013 Page 8

9 I move to approve Change Order No to Sargent Enterprises Incorporated for the Wrightstown Elementary School Floor Replacement Project in the credit amount of ($5,750.00), subject to audit. Approval of Change Order No to Sargent Enterprises Incorporated for the Floor Replacement Project (Richboro Middle School). The existing cementitious underlayment was delaminated and required removal in preparation for the new floor finishes. This cost covers the demolition of the existing underlayment. I move to approve Change Order No to Sargent Enterprises, Incorporated for the Richboro Middle School Floor Replacement Project in the additive amount of $6,513.00, subject to audit. Approval of Change Order No. PC to Jay R. Reynolds for the Goodnoe Elementary School Additions and Renovations Project. The drawings and specifications omitted the requirements for pipe insulation for the domestic water system. I move to approve Change Order No. PC to Jay R. Reynolds for the Goodnoe Elementary School Additions and Renovations Project in the additive amount of $35, subject to audit. Discussion on requests to Mr. Taylor of additional information on total project costs when change order is proposed and clarification of Goodnoe Elementary School addition and renovation project. Mr. Abramson moved, seconded by Mr. Donnelly with a roll call vote to unanimously approve the motion of Change Order No and PC above subject to audit. 6. Approval of Professional Service Agreements Mr. Taylor Mr. Donnelly moved, seconded by Mr. Grupp, passing by unanimous consent the approval of D Huy Engineering, Inc. and Godshall Kane O Rourke Architects, LLC as stated below: The Administration requests the approval of D Huy Engineering, Inc. to provide a Pre-Design Phase Report for the renovation of Newtown Middle School. The report will include site investigations, development of the project criteria, determination of the scope of work and the associated budgets for three renovations options. I move to approve D Huy Engineering, Inc. to provide Pre-Design Phase Services for the Newtown Middle School at a cost not to exceed $20,000.00, subject to audit. The Administration requests the approval of Godshall Kane O Rourke Architects, LLC (GKO) to provide project management professional services for Summer Capital Improvement Projects. The contract will be for a period of one (1) year with the districts option of two (2) additional one year periods. The annual inflation increase is 2% per year and reimbursables are at cost without mark-up. I move to approve Godshall Kane O Rourke Architects, LLC to provide project management professional services for Summer Capital Improvement Projects based on the sliding scale fee as contained in the Attachment to this Agenda, subject to audit. VI. Solicitor s Report Robert Cox, Esq. Executive Session will be held after the meeting for discussion of two items due to litigation. October 17, 2013 Page 9

10 VII. Public Comment (30 minutes) Denise Brooks- Richboro-States composition of Capital Planning Committee should represent all elementary schools as well as sending high schools. Solicitation should be made before deadline if there is an imbalance. VIII. Board Comment Mrs. Sexton The Intermediate Unit is offering an invitation to all board members on Nov 15 th at 7:30 to meet with seven local political representatives. Intermediate Unit has also taken over the Central Bucks Sertoma Club which raises funds for hearing impaired. Please keep May 10, 2014 open for fundraiser. Board Calendar Facilities Committee Meeting Thursday, October 24, 2013 at 6:00 p.m. The Chancellor Center Finance Committee Meeting Thursday, October 24, 2013 Immediately Following the Facilities Meeting The Chancellor Center Council Rock School District Public Meeting on Referendum Newtown Middle School Tuesday, October 29, 2013 at 7:00 PM Academic Standards Committee Meeting Thursday, November 7, 2013 at 6:00 p.m. The Chancellor Center Agenda Board Meeting Thursday, November 7, 2013 at 7:30 p.m. The Chancellor Center MBIT Executive Committee Meeting Monday, November 11, 2013 at 5:30 p.m. Middle Bucks Institute of Technology IU Executive Board Meeting Tuesday, November 19, 2013 at 7:00 p.m. Bucks County Intermediate Unit #22 Regular Board Meeting Thursday, November 21, 2013 at 7:30 p.m. The Chancellor Center Having no further business, the meeting was adjourned at 9:40 p.m. Respectfully submitted, Donna Heverly, Acting Board Secretary Council Rock Board of School Directors October 17, 2013 Page 10

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