Financial Report A. State Agency Account: $1, B. Foundation Account : $ C. Foundation has a pending deposit of $30

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1 Columbus State University Staff Council Meeting Minutes August 2, 2018 I. Call to Order Meeting began at 10:00 am II. Approval of minutes from May and June meeting MSA (Crystal Jones-M; Dave Mitchell-S) III. Chair Report Chair has submitted proposal for new bylaws concerning the choosing of chair-elect, and temporarily filling positions in the event the office-holder is no longer able to fulfill their duties. Staff Council will vote, pending approval of CSU president Chair presented a workflow diagram, especially for new members, but also as a reminder of the importance of representing staff to the council and communicating to staff from the council and the scope of the Staff Council. IV. Financial Report A. State Agency Account: $1, B. Foundation Account : $ C. Foundation has a pending deposit of $30 V. President s Council Report A. Meeting with Vice President Tom Helton Tom Helton was present at the meeting. He communicated the following: 1. It has been determined that Agency accounts will be reevaluated. Staff Council will no longer have an Agency account. Rather it will have a State Account and a Foundation account. Treasurer will have to submit budget requests for items that qualify as State Fund expenditures. Foundation will be used for expenses that cannot be paid for by State Funds. 2. Later in the meeting, when discussing Spirit Fridays, Tom Helton informed us that there is a possibility that Institutionally purchased clothing may be considered a taxable benefit for employees and taxed as such. B. Meeting with Faculty Senate Chair

2 Faculty Senate Chair, Chris McCullough, was present. He expressed the following: 1. He recognizes there is a divide between Faculty and Staff that needs to be diminished. 2. He is interest in collaborating more with Staff Council in areas where Faculty Senate decisions and actions affect CSU staff. 3. He intends to solicit more input from Staff council 4. Chairs of Faculty Senate and Staff Council will be meeting on a more regular basis. VI. Old Business Spirit Committee announced that Spirit award will no longer be a competition but will be a rotating recognition by department. A. Faculty and Staff Awards Appreciation David Mitchell to chair again. Greater communication will be made with the Faculty and Staff Awards Banquet Organizers. (In the last awards ceremony, the CSU organizers purchased and provided name tags. Staff Council was under the impression they were providing them. So, there were two sets of name tags. We want to avoid repeating such a redundancy). a. There were pictures taken that are supposed to be displayed in University Hall. b. The Staff Appreciation committee is to ensure there is year-long recognition. c. Need to put photos on the Staff Council website. B. Summer Leadership Retreat Various people talked of the events of the retreat that they attended this summer. C. Vacant Chair Elect-revised policies This was brought up at the beginning of the meeting. VII. New Business A. Welcome New Representatives and Executive Team Additionally, all members of the Staff Council introduced themselves. B. New Hands free cell phone law It was noted that this applies to Employees while they are using CSU vehicles. C. New Spirit Friday in Employee Handbook

3 Chair announced the intention of the Staff Council to improve communication with the bookstore on sales and deals for school spirit wear. Reminder that staff get a 20% discount at the Bookstore. D. USGSC Quarterly Meeting at Fort Valley August 3rd at 10am E. USG Staff Council Conference Oct 4-5 at ABAC Staff council members wishing to attend any of the USG staff council meetings should contact the Chair. VIII. Committee Reports A. Join a committee Today (Its Work Time) Time was given for members of the staff council to pick a committee to be on and meet with the existing chairs. The chair reminded/informed Staff Council members of the following: 1. Staff Council's variety of tools used to communicate. 2. Offices on the Staff Council Executive Team and Executive Council. 3. The duties and spirit of the office of Staff Council Representative. 4. TJ (Thomas) Rice will be the new coordinator of the Staff Council recycling program. 5. The sheets used to record and report meetings of committees. B. Chair reported on the Budget Advisory Committee s meeting with Frank Hardymon. Staff Salary Study is underway. Committee is reviewing the data for inconsistencies, anomalies, and criteria. Committee to finish review and then make recommendations to Mr. Hardymon. IX. Division Reports 1. Transportation-New Wifi routers on CSU shuttles and buses. They will also be testing ID scanners for the shuttles and buses. Staff who use shuttles should remember to bring ID with them. There is also a new Executive Director of Transportation: Kelli Wilson 2. Dave Mitchell-Chik Fil A will not be open the first week of classes, due to a site refresh. 3. Center for Servant Leadership- Essentials program for LiveCSU will start this month. MBTI is available for staff to take at no cost. 4. Athletics-Pre-season women s soccer games on 8/24 and 8/30 5. University Advancement-Faculty/Staff campaign will start soon. There will not be a kickoff event, but rather breakfasts at for specific areas of

4 CSU to launch campaign. Reminder that giving may be directed to any division of CSU. $110,000 was raised in the Campaign last year. 6. Student Health Center-Representative informed the council they have a great deal of space for brochures and posters that can be filled with information about campus. Any department interested can bring the material to the Student Health Center. 7. UITS-Please respond to the Survey sent by Mary Covington. 8. University Relations- In the Know will now be sent twice a week. X. Announcements- A. Welcome Back Sessions - This item was not discussed. B. Campus Wide Possible Initiatives 1. Spirit Fridays-Discussed previously in meeting 2. Halloween Costume Contest - Would like to see participation increase. Event will be at noon on 10/31 at Clock Tower. 3. Homecoming Door Decorating - Would like to improve participation, especially by Staff Council members. 4. Hot Chocolate at the Clock Tower - Possible idea for the Staff Council contribution to the Traditions of CSU. This would take place at the Spring Kickoff events. XI. Adjournment 11:25 am Next Meeting: September 6th President s Room Lumpkin Center Members in attendance: Breana Jones, Yulandra Hall, Margaret McCollum, Nicholas Dick, Mary Petermann, Angela Howard, Chelsea Powell, Rodrigo Obando, TJ Rice, Josh Remy, Tanika Colvin, Jessica Cook, Annie Carey, Crystal Jones, David Mitchell, Danielle Roper Navarrete, Nanci Wood, Veronica Freeman, Ryan Todt, Julia Chambers*, Angela Johnson*, Cedricia Thomas, Matt Shiver, Potiphar Alexander, Samantha Gurski, Lashica Thomas, Tamara Jenkins, Stanley Jones, Jesse Chariton, *Attended via Zoom Room. Please note that the sound was not working on the Zoom Room broadcast for this meeting. Julie Lasalle informed the Secretary that she attempted to attend the meeting via Zoom Rooms, but was not able to hear the session.

5 Non-members of staff council present: Tom Helton, VPBF; Chris McCullough, Chair Faculty Senate; Annette Brown, Acting Director of HR.