THOMPSON - NICOLA REGIONAL DISTRICT. Thursdav. Mav 26, 2011

Transcription

1 THOMPSON - NICOLA REGIONAL DISTRICT Thursdav. Mav 26, 2011 MINUTES of a Meeting of the Board of Directors of the THOMPSON-NICOLA REGIONAL DISTRICT held in the Boardroom, 465 Victoria Street, Kamloops, BC on commencing at 1:24 p.m. PRESENT: Chair P. Milobar Director R. Stanke (Vice-Chair) Director M.A. Anderson Director M. Fennell Director P.A.J. Ranta Director H. Danyluk Director J. Harwood Director J. De Cicco Director J. Harker Director T. Lange Director P.A. Wallace Director M. Dosch Director J. Lightfoot Director S. Roline Director A. Raine Director T. Pennell Director M. Lentz Director S. Watson Director B. Tait Director R. Elliott Director J. Taylor Director R. Murray Director H.S. Graham Director B. CruzelieMyram Director J. Sternig City of Kamloops Village of Clinton Village of Ashcroft District of Barriere Village of Cache Creek Village of Chase District of Clearwater City of Kamloops City of Kamloops City of Kamloops City of Kamloops District of Logan Lake Village of Lytton City of Merritt Sun Peaks Mountain Resort Municipality Electoral Area "A" (Wells Gray Country) Electoral Area "B" (Thompson Headwaters) Electoral Area "E" (Bonaparte Plateau) Electoral Area "I" (Blue Sky Country) Electoral Area "J" (Copper Desert Country) Electoral Area "L" Electoral Area "M" Electoral Area "N" Electoral Area "0" (Lower North Thompson) Electoral Area "P" (Rivers and The Peaks) Mr. G. Toma, Chief Administrative Officer Mr. L. Huntley, Clerk/Director of Community Services Mr. P. Hughes, Director of Environmental Services Ms. V. Weller, Executive Director of Film Ms. L. Cornwell, Deputy Clerk/Manager of Community Services Mr. B. Finley, Manager of Planning Services Ms. S. Thiessen, Finance Supervisor Ms. J. Kirkey, Manager of Library and Support Services Mr. R. Troskot, Supervisor of IT Services Ms. B. Tome, Planning Technician Page 1 of 16

2 Mr. P. Blennerhassett, Communications Advisor Ms. L. Fraser, Recording Secretary PRESS: A. Iacobucci - CHNL Radio C. Fortems - Kamloops Daily News OTHERS: 23 persons A public hearing was held prior to the Board of Directors Regular Meeting and Director Taylor declared himself in a conflict of interest as the applicant is the Alternate Director of the Electoral Area he represents. The applicant, Mr. Leo Lenglet, also declared himself in a conflict of interest as he is the Alternate Director for Electoral Area ill". They both left the meeting. 1. MINUTES (a) Thompson-Nicola ReQional District ReQular Board MeetinQ Minutes dated May 12, 2011 Moved by Director Elliott Seconded by Director Harwood That the Minutes of the Regular Meeting of May 12, 2011 be adopted as circulated. 2. BYLAWS (From Public HearinQ - If Reauired) Unanimouslv (a) ZoninQ Amendment Bylaw No Rezonina Application No. BA The Northerly 15 chains of the Southeast 14 of Section 35, Township 21, RanQe 12, W6M, KDYD, except Plan KAP Bailey Rd, Chase BC (Lenalet) Report from Director of Development Services dated May 18, Moved by Director Pennell Seconded by Director Elliott That Zoning Amendment by title only. Bylaw No be read a second and third time Unanimouslv Page 2 of 16

3 Moved by Director Danyluk Seconded by Director Elliott That Zoning Amendment Bylaw No be reconsidered and adopted. Unanimouslv 3. DELEGATIONS Director Taylor and Mr. Lenglet returned to the meeting. (a) Anqels Animal Rescue Society Judanna Dawn-Caros, President and Julie Goqal. Executive Director Re: Request for Release of Crown Land to Anqel's Animal Rescue Society Members of Angels Animal Rescue Society addressed the Board of Directors and provided an overview of the Society, which cares for and finds permanent homes for abused and abandoned dogs. Ms. Dawn-Caros detailed the history of the Society noting that it was founded in 2008, is currently located on her property in the Nicola Valley and is supported entirely by donations. She explained the need to expand and construct an indoor facility and a rehabilitation centre on land in the Nicola Valley yet a distance from neighbouring properties. Ms. Dawn-Caros clarified that the Society is requesting assistance from the Regional District in obtaining Crown land tenure to establish an Animal Rescue Facility. (b) Loon Lake Community Recreational and Aqricultural Society Barbara Hendricks, President Re: Loon Lake Transfer Station Barbara Hendricks, President of the Loon Lake Community Recreational and Agricultural Society appeared before the Board of Directors to request that the Thompson-Nicola Regional District consult with residents of Loon Lake prior to implementing any operational changes to the transfer station at Loon Lake. She presented a letter with over 200 signatures protesting the proposed withdrawal of services at the Loon Lake transfer station and provided information regarding the number of properties and resorts that utilize the transfer station. Ms. Hendricks further discussed proposed operational changes at the transfer station as identified.at the Regional Solid Waste Management Plan Implementation Committee Meeting on May 11,2011, specifically relating to scrap metal, wood waste and tires. Page 3 of 16

4 (c) BuildinQ Infraction - Lorraine Hansen Stop Work Order - An addition to an existinq sinqle family dwellinq Electoral Area "0" Dixon Mountain Rd The delegation did not appear. (d) BuildinQ Infraction - GeorQe Sliman & Sharon Sliman Expired BuildinQ Permit - Construction of a SinQle Family DwellinQ Electoral Area "E" Marriot Rd The delegation did not appear. 4. UNFINISHED BUSINESS (a) AnQel's Animal Rescue Society Judanna Dawn-Caros, President Re: Request for Release of Crown Land to Anqel's Animal Rescue Society The Chair clarified that the intent of the Society's request is similar to a request the Board supported with the Regional District assisting the Paul Lake Fire Protection Association in securing Crown land tenure for a fire hall. Moved by Director Anderson Seconded by Director Roline That staff be authorized to assist Angels Animal Rescue Society with the Crown land tenure application process to secure land in the Nicola Valley to construct an animal rescue facility and that a letter of support be forwarded to the Society. Unanimouslv (b) Loon Lake Community Recreational and AQricultural Society Barbara Hendricks. President Re: Loon Lake Transfer Station Upon question, the Director of Environmental Services advised that agricultural waste is not accepted within the Regional Solid Waste Management Plan. Discussion continued on the topics of establishing an alternate collection system and stewardship programs. Moved by Director Anderson Seconded by Director Wallace Page 4 of 16

5 That a meeting with the Loon Lake Community Recreational and Agricultural Society, Regional Solid Waste Management Plan Implementation Committee members and Environmental Health Services staff be arranged to discuss proposed operational changes to the Loon Lake transfer station and alternate collection service. (c) BuildinQ Infraction - Lorraine Hansen Stop Work Order - An addition to an existinqsinqlefamilv dwellinq Electoral Area "0" Dixon Mountain Rd Report from Director of Development Services dated May 12, Moved by Director Fennell Seconded by Director CruzelieMyram That a Notice pursuant to the authority of Section 57 of the Community Charter be filed in the Land Titles Office against the Title of Lorraine Hansen of Lot 11, District Lot 163, Kamloops Division Yale District, Plan (d) BuildinQInfraction - Georqe Sliman & Sharon Sliman Expired BuildinQ Permit - Construction of a SinQleFamilv Dwellinq Electoral Area "E" Marriot Rd Report from Director of Development Services dated May 12, Moved by Director Watson Seconded by Director Stanke That a Notice pursuant to the authority of Section 57 of the Community Charter be filed in the Land Titles Office against the Title of George Sliman and Sharon Sliman, of Strata Lot 63, District Lot 1751, Lillooet District Strata Plan K754, together with an interest in the common property in proportion to the unit entitlement of the strata lot as shown on Form 1. Page 5 of 16

6 5. BYLAWS (Other than Development Application Bylaws for 1st ReadinQ) (a) Security IssuinQBylaw No. 2353, 2011 Report from Deputy Clerk/Manager of Community Services dated May 10, Moved by Director Ranta Seconded by Director Elliott That Thompson-Nicola Regional District Security Issuing Bylaw No. 2353, 2011 be introduced and read a first and second time by title only. Moved by Director Tait Seconded by Director Sternig That Thompson-Nicola Regional District Security Issuing Bylaw No. No. 2353, 2011 be read a third time by title only. Moved by Director Pennell Seconded by Director Stanke That Thompson-Nicola Regional District Security Issuing Bylaw No. 2353, 2011 be reconsidered and adopted. 6. DEVELOPMENT APPLICATIONS None. 7. CORRESPONDENCE Moved by Director Harwood Seconded by Director Danyluk That the correspondence on the May 26, 2011 regular agenda for the Board of Directors meeting be received for information. Unanimouslv Page 6 of 16

7 (a) Action Reauested 1. Kamloops Stockmen's Association dated May Re: Thompson-Nicola Reqional District Aqriculture Advisory Committee Discussion was held regarding a request from the Kamloops Stockmen's Association that the Thompson-Nicola Regional District develop an Agricultural Advisory Committee to ensure that the livestock producing industry be consulted on proposed changes to the Agricultural/Forestry zone within the regional district. It was clarified that the BC Cattlemen's Association represents a number of Regional Cattlemen's Associations in British Columbia including the Kamloops Stockmen's Association. Moved by Director Elliott Seconded by Director Harwood That a letter be forwarded to the Kamloops Stockmen's Association advising that their request that the Thompson-Nicola Regional District develop an Agricultural Advisory Committee was considered by the Board of Directors and that the Regional District will continue the current consultation process on broad planning policy issues. Unanimouslv (b) Information Only 1. Northern Development Initiative Trust dated May Re: 2011 Economic Development Capacitv Buildina Fundinq Northern Development Proiect Number District of Loaan Lake dated May Re: Hiqh Valley Camp Facilities Director Dosch advised the Board of Directors that the District of Logan Lake has contacted the Ministry of Public Safety and Solicitor General regarding potential uses for the High Valley Camp facilities. Moved by Director Stanke Seconded by Director Danyluk That a letter be forwarded to the Minister of Forests, Lands and Natural Resource Operations in support of the District of Logan Lake's request that the High Valley Camp facilities be considered for use as a potential provincial wildfire training facility. Unanimouslv Page 7 of 16

8 3. Union of BC Municipalities dated May 11, 2011 Re: Approval of Fuel Management Prescription (70 Mile House 2010) 4. Harry Lali, MLA Fraser- Nicola dated May 5, 2011 Re: Federal Gas Tax Innovations Fund Application Passive Oxidation of Landfill Gas and Leachate Attenuation Organic Materials Utilizing Waste 5. Stk'emlupsemc te Secwepemc Nation dated April 26, 2011 Re: Land Development Discussion was held regarding a possible future boundary expansion by the City of Kamloops to include the Ajax Mine Project site. It was clarified that the letter from Stk'emlupsemc te Secwepemc Nation regarding land within the City of Kamloops and/or Thompson~Nicola Regional District boundaries that are privately owned and under consideration for redevelopment proposals, refers to property owned by Domtar. It was noted that the Ajax Project is in the development stages and that mine construction is not scheduled to begin until 2013, no formal discussions have been held regarding boundary adjustments and that a portion of the site is within both the City of Kamloops and the Regional District. 6. Southern Interior Local Government Association dated May 10, 2011 Re: 2011 SILGA Convention in Merritt 8. NEW BUSINESS - DIRECTORS (a) Thompson-Nicola Film Commission - Support of Harmonized Sales Tax Director Taylor questioned the press release announcing that the Thompson- Nicola Film Commission is in support of the Harmonized Sales Tax. The Chair provided an overview of the history of the Film Commission's position regarding tax incentives for the film industry in BC. (b) Appointment to the Wells Gray Country Services Committee The Chair appointed Teresea Selbee-Baker to the Wells Gray Country Services Committee for a term ending December 31,2012. Page 8 of 16

9 (c) Thompson-Nicola ReQional District 2010 Corporate Annual Report In reference to Landfill Statistics noted in the 2010 Corporate Annual Report, the Director of Environmental Services advised that DLC waste hauled to the Heffley Creek Landfill from the Raleigh Softball City site in November 2010 is not reflected in the statistics as landfill contractor's year end is March. He added that disposal would be included in the 2011 statistics. Discussion ensued regarding contaminated material hauled to the Heffley Creek Landfill from the site as opposed to the Mission Flats Landfill within the City of Kamloops boundaries. It was clarified that the classification of the Heffley Creek landfill permits acceptance of contaminated soil and that approximately $132,000 in tipping fees was paid to the Regional District for the disposal. (d) WalkinQ Path - Electoral Area "N" Director Graham advised that he is seeking staff assistance with the submission of a Provincial Public Highway Permit Application to the Ministry of Transportation and Infrastructure for the construction of a 1.3 km walking path along Coldwater Road in Electoral Area "N". Moved by Director Graham Seconded by Director Fennell That staff be authorized to submit a Provincial Public Highway Permit Application to the Ministry of Transportation and Infrastructure for the construction of a 1.3 km walking path in Electoral Area "N" (Coldwater Road) and that a letter be forwarded to the Ministry in support of the project. Unanimouslv 9. REPORTS and/or INQUIRIES (a) Internal Committees 1. Audit Committee - Director S. Roline (Chair). Director B. Tait (Vice-Chair). Director T. LanQe Director Roline advised there was no meeting. 2. DrinkinQ Water and Utilities Committee - Director R. Elliott (Chair). Director R. Murray (Vice Chair). Director M.H. Anderson. Director B. CruzelleMyram. Director J. De Cicco. Director M. Lentz. Director J. LiQhtfoot. Director B. Tait Director Elliott advised there was no meeting. Page 9 of 16

10 3. Economic Development, Tourism and Reqional Parks Committee - Director P.A.J. Ranta (Chair), Director R. Elliott (Vice Chair), Director B. CruzelleMvram, Director H. Graham, Director J. Harker, Director A. Raine, Director J. Sterniq, Director S. Watson Director Ranta advised there was no meeting. 4. Emerqencv Manaqement and Protective Services Committee - Director B. rait (Chair), Director J. Sterniq (Vice-Chair), Director B. CruzelleMvram, Director M. Fennell, Director J. Harker. Director M. Lentz, Director R. Stanke, Director J. Tavlor Moved by Director Tait Seconded by Director CruzelieMyram That on recommendation of the Emergency Management and Protective Services Committee, the report from the Director of Development Services dated April 12, 2011 regarding 2010 Emergency Services-Summary of Activities be received for information. Unanimously Moved by Director Tait Seconded by Director CruzelieMyram That on recommendation of the Emergency Management and Protective Services Committee, annual Search and Rescue operating grants in the amount of $7,500 be approved for the Barriere, Kamloops, Logan Lake, Nicola Valley and Wells Gray Search and Rescue Teams (totaling $37,500). Unanimously Moved by Director Lentz Seconded by Director Tait That on recommendation of the Emergency Management and Protective Services Committee, a $2,500 annual operating grant be approved for the South Cariboo Search and Rescue Team. Unanimously Page 10 of 16

11 Moved by Director Tait Seconded by Director CruzelleMyram That on recommendation of the Emergency Management and Protective Services Committee, the following equipment and training grants be approved: o Barriere Search and Rescue $10, o Kamloops Search and Rescue $2, o o Logan Lake Search and Rescue Wells Gray Search and Rescue $ 6, $15, Mr. Robert Hickey from F.P.1. Consulting Services provided a detailed powerpoint presentation on the North Thompson Co-terminus Fire Protection Feasibility Study. He advised that the two options identified in the study are to extend the present boundaries of each Fire Department to achieve Co-Terminus Fire Protection; or to keep existing boundary configurations and create new individual Fire Protection Service Areas for properties located between the existing fire protection boundaries. Discussion was held regarding the two options identified, the use of Automatic Aid Agreements for response to the newly created areas by existing fire departments, response time and alternate water sources such as dry hydrants. Moved by Director Tait Seconded by Director Pennell That on recommendation of the Emergency Management and Protective Services Committee, staff be authorized to move forward with Option 2 of the North Thompson Co-Terminus Fire Protection Feasibility Study. Moved by Director Tait Seconded by Director CruzelleMyram That on recommendation of the Emergency Management and Protective Services Committee, the TNRD consider funding for partnering Emergency Social Services Groups within the TNRD, in the 2012 budget deliberations. Page 11 of 16

12 5. Film Commission - Director R. Stanke (Chair), Director P. Milobar, Director H. Danvluk Director Stanke reported that filmmakers are surveying the Ashcroft, Cache Creek and Kamloops areas for locations that match Afghanistan. He added that filmmakers also hope to film a trailer for a Canadian feature film in the region. Director Stanke advised that Chris Bose, a Kamloops based Aboriginal filmmaker won the Thompson-Nicola Regional Best Film Award which is a bursary of $150 at the Kamloops Film Society Short Shorts Film Festival on May 19. He further advised that the Northern Initiatives Development Fund awarded the Film Commission approximately $30,000 to create virtual 360 degree films with embedded information of NIDIT area municipalities and electoral area landscapes, communities and key attractions which will be distributed to all stakeholders for their usage. The Film Commission will coordinate and involve key community tourism and economic development agencies and municipal offices in determining where and when to film and the information to be depicted in each virtual tour. 6. Invasive Plant Committee - Director R. Murrav, Director S. Watson (alternate) Director Murray advised that a meeting was held on May 11, Policv Review Committee - Director S. Roline (Chair). Director M. Dosch, Director R. Elliott, Director H. Graham. Director M. Lentz, Director J. Tavlor, Director P. A. Wallace. Director S. Watson Director Roline advised that a meeting was held earlier in the day and that the Minutes will be on the next regular Board of Directors meeting agenda. 8. Reaional Solid Waste Manaaement Plan Implementation Committee - Director M. H. Anderson (Chair). Director J. Harwood, Director R. Murrav. Director T. Pennell (Vice-Chair). Director J. Sternia, Director B. Tait. Director P. A. Wallace. Director S. Watson MAIN MOTION: Moved by Director Anderson Seconded by Director Wallace That on recommendation of the Regional Solid Waste Management Plan Implementation Committee, the Thompson-Nicola Regional District provide one limited free dump day per year for each member municipality and electoral area, where practical, and subject to conditions as determined by the TNRD Environmental Health Services Department. Page 12 of 16

13 AMENDMENT: Moved by Director Ranta Seconded by Director Watson That the main motion be amended by adding the words "that residents be permitted to dispose up to $40 worth of material in tipping fees for free" following the words "... where practical". DEFEATED AMENDMENT: Moved by Director Pennell Seconded by Director Elliott That the main motion be amended by replacing the words "member municipality and electoral. area" with the word "facility". QUESTION ON THE MAIN MOTION AS AMENDED: That on recommendation of the Regional Solid Waste Management Plan Implementation Committee, the Thompson-Nicola Regional District provide one limited free dump day per year for each facility, where practical, and subject to conditions as determined by the TNRD Environmental Health Services Department. Moved by Director Sternig Seconded by Director Watson That facilities not included in the free dump day event be added gradually on an annual basis to obtain inclusion of all facilities within three to five years. 9. Thompson Reaional Hospital District - Director H. Danvluk Director Danyluk advised there was no meeting. Page 13 of 16

14 Minutes - Board of Directors Regular Meeting (b) External Committees 1. Air Qualitv Stakeholder Committee - Director H. Graham: Director R. Murrav(alternate) Director Graham advised there was no meeting. 2. Fraser Basin Council - Director T. Pennell; Director J. LiQhtfoot (alternate) Director Pennell advised that Alternate next Fraser Basin Board meeting, Director Lightfoot will be attending the 3. Municipal Finance Authority - Director S. Roline, Director P.A.J. Ranta( alternate) Director Roline advised there was no meeting. 4. Municipal Insurance Association - Director T. Pennell, Director J. Harker (alternate) Director Pennell advised there was no meeting. 5. Southern Interior Beetle Action Coalition - Director M. Dosch. Director S. Watson (alternate) Director Dosch advised that the Annual General Meeting will be held on June 13 in Kamloops. 6. Yellowhead HiQhwav Association - Director H. Graham Director Graham advised there was no meeting. (c) Other Reports 1. Southern Interior Local Government Association - Director T. Pennell Director Pennell advised there was no meeting. 2. Kamloops Airport Authoritv Society - Director R. Stanke Director Stanke advised there was no meeting. 3. Federal Gas Tax FundinQ - Electoral Area "A" (Wells Grav Country) Blackpool Community Hall UpQrades Page 14 of 16

15 Report from Clerk/Director of Community Services dated May 13, Moved by Director Pennell Seconded by Director CruzelieMyram That the Board of Directors approve the expenditure, to a maximum of $80,000.00, from the Federal Gas Tax revenues, Community Works Fund component, allocated to Electoral Area "A" (Wells Gray Country) to fund upgrades to the Blackpool Community Hall. Moved by Director Pennell Seconded by Director Taylor That the Chair and Corporate Officer be authorized to execute an agreement with the Star Lake Women's Institute that will require the Star Lake Women's Institute to fulfill the requirements of the Federal Gas Tax Funding Agreement. 4. Thompson-OkanaQan Local Government ManaQement Association (TOLGMA) 2011 Conference Sponsorship Report from Clerk/Director of Community Services dated May 17, Moved by Director Elliott Seconded by Director Sternig That the Thompson-Nicola Regional District sponsor the Thompson- Okanagan Local Government Management Association (TOLGMA) 2011 Conference in the a~ount of $2, to be allocated from the Legislative - General account. 5. TNRD Buildina Permit Activitv Hiqhliqhts - April 2011 Moved by Director Sternig Seconded by Director Anderson That the Building Permit Activity Highlights for April 2011 be received for information. Page 15 of 16

16 10. ADDITIONS TO OR DELETIONS FROM THE AGENDA None. 11. IN-CAMERA (If Required) Moved by Director Murray Seconded by Director Stanke That an In-Camera Meeting be held pursuant to the authority of Section 90(1)(c) labour relations or other employee relations and Section 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Unanimouslv 12. ADJOURNMENT Moved by Director Danyluk Seconded by Director Harwood That the meeting adjourn at 3:33 p.m. Unanimouslv Certified Correct: Chair Page 16 of 16