TOWNSHIP OF ALFRED AND PLANTAGENET MINUTES REGULAR MEETING Tuesday, August 8, 2017,7:00 P.M. PLANTAGENET COMMUNITY HALL

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1 1 TOWNSHIP OF ALFRED AND PLANTAGENET MINUTES REGULAR MEETING Tuesday, August 8, 2017,7:00 P.M. PLANTAGENET COMMUNITY HALL Present: Staff Present Femand D*caire, Chair Rene Beaulne, Councillor Benoit Lamarche, Councillor Chantal Galipeau, Councillor Jeanne Doucet. Councillor J,ean-Ciaude Delorme, Councillor Jean~Pierre Cadieux, Councillor Marc Daigneault, Chief Administrative Officer~ Clerk Melissa Cadieux, Deputy Clerk 1. CALL TO ORDER The assembly is caued to order by the Chairman at 7:00 p,m. Resolution 2017 ~414 BE IT RESOLVED that this regular Council meeting be declared open. 2. ADOPTION OF THE AGENDA Resolution 2017~415 Moved by: Chantal Galipeau BE IT RESOLVED that the agenda be adopted after removing item

2 2 3. DISCLOSURE OF PECUNIARY INTERESTS 3.1 Jean-Pierre Cadieux Accounts payable as of July 31, MAYOR'S REPORT He is the owner of supplier account CADI Mayor s activity report. 5. PUBLIC MEETINGS The Mayor presents his activity report to CounciL 6. ADOPTION OF COUNCIL MINUTES 6.1 Adoption of minutes of the regular Council meeting held on July4, Resolution Seconded by: Rene Beaulne BE IT RESOLVED that the minutes of the regular Council meeting held on Juty 4, 2017, be adopted. 6.2 Adoption of the summary of the closed Council meeting held on July 4, Resolution 2017~417 Moved by: Chantal Galipeau Seconded by: Rene Beaulne BE IT RESOLVED that the summary of the closed Council meeting held on July 4, 2017, be adopted. 6.3 Adoption of minutes ofthe regular Council meeting held on July 17, Resolution Moved by: Chantal: Galipeau Seconded by: Jean-Claude Delorme BE IT RESOLVED that the minutes of the regular Council meeting held on July 17, 2017, be adopted.

3 3 6.4 Adoption of the summary of the closed Council meeting held on July 17, DEPUTATIONS Resolution 2017 ~419 Moved by: Rene Beautne BE IT RESOLVED that the summary of the closed Council meeting held on July 17, 2017, be adopted. 8. REPORTS FROM THE PlANNING DEPARTMENT 8.1 Report URB Request for amendment to Zoning By-law Number (file ZON , Mr. Richard and Mrs. Suzanne Robillard). Resolution 2017~420 Moved by: Jean-Pierre Cadieux Seconded by: Jean-C~aude Delorme BE IT RESOLVED that the Municipal Council approve the amendment to Zoning By-law Number of the Township of Alfred and Plantagenet, File ZON , submitted by Mr. Andre P. Barrette, surveyor and agent for the owners, Mr. Richard Robillard and Mrs. Suzanne RobiUard, affecting the property situated at 581 Concession 1- Plantagenet in Plantagenet, described as being part of Lots 5 and 6, Broken Front Concession and Concession 1 of the former Township of North Plantagenet, for the purpose of changing the zoning category of part of the property from the "Rural (RU)" zone to the "Rural - Exception 34 (RU-34)~ zone. If the proposed amendment is adopted, the zoning category "RU- 34" wit! prohibit the construction of a building used for residential purposes within the buffer zone imposed by the minimum distance of separation (MOS 1) calculation in relation to the farm located just west of the property subject to this application. The minimum interior side yard setback, from the west lot line, will be metres.

4 4 8.2 Report URB Request for amendment to Zoning By-law Number (file ZON.. 0&-2017* Kaelin Farm Inc.). Resolution Moved by: Jean-Claude Delorme Seconded by: Rene Beaulne BE IT RESOLVED that Municipal Council approve the amendment to Zoning Bylaw Number of the Township of Alfred and Plantagenet. File ZON~06~ 2017, submitted by Mr. Andre P. Barrette, surveyor and agent for the company, Kaelin Farms Inc., cjo Mr. Meinrad Kael'in, affecting the property situated at 3450 Concession 2 - Plantagenet in Wendover, described as being a part of Lot 34, Concession 2 of the former Township of North Plantagenet, for the purpose of changing the zoning category of part of the property from the "Rural {RU)" zone to the "Rural - Exception 35 (RU~35)" zone. If the proposed amendment is adopted, the zoning category "RU-35'' will prohibit the construction of any building used for residential purposes on the property. 9. REPORTS FROM THE FINANCE DEPARTMENT 9.1 Accounts payable as of July 31,2017. Jean~Pierre Cadieux declared a conflict on this item. He is the owner of supplier account CADI004. Resolution Moved by: Rene Beaulne BE IT RESOLVED that the accounts payable as of July 31, 2017, be adopted, except supplter account CADI004. Resolution BE IT RESOLVED that supplier account CADI004 of the accounts payable as of July 31, 2017, be adopted.

5 5 10. REPORTS FROM THE PUBLIC WORKS DEPARTMENT 10.1 Report TP Culverts in Concession 3, Plantagenet. Resolution 2017~424 Moved by: Chantal Galipeau Seconded by: Rene Beaulne BE IT RESOLVED that contract 2017~06 to supply and deliver the culverts for the construction of Concession 3 in Plantagenet be awarded to Lalonde Lumber Inc. for the amount of $31,000.00, plus taxes Report TP Culvert lining on Principal Street. Wendover. Resolution Moved by: Jean~Ciaude Delorme Seconded by: Rene Beaulne BE IT RESOLVED that contract 2017~07 to carry out a culvert lining on Principal Street in Wendover be awarded to STP Excavation & Construction Inc. for the amount of $231, $, plus taxes. 11. REPORTS FROM THE GEN'ERAL MANAGEMENT DEPARTMENT 11.1 Report DG Cost adjustment to the Domestic Waste and Recyclable Materials Col1ection Contract. Resolution Moved by: Jeanne Doucet WHEREAS Council has authorized, though Resolution 2017~368, the replacement of the four (4) cubic yard metal container by a six (6) cubic yard metal container to serve the properties of Lake George; approve the cost adjustment of $ , including taxes, to the Domestic Waste and Recyclable Material Collection Contract.

6 Report DG Proposals for the group insurance. Resolution Moved by: Rene Beaulne Seconded by: Benoit Lamarche approve the proposal submitted by the company Great West Life concerning the group benefit plan obtained by the consortium with the United Counties of Prescott and Russell, and the brokerage firm Mosey & Mosey Report DG Purchase offer for the municipal property located at 548 Water Street, Plantagenet. Resolution Moved by: Chantal Galipeau Seconded by: Jean~Ciaude Delorme WHEREAS a purchase offer has been submitted by Mr. Jean~Marc Lacroix for the vacant municipal lot located on Water Street (548 Water Street). in the Village of Plantagenet. described as being Lot 3, Bl:ock 8, Plan 24 (roll#: 0231~ 040~001~198000, PtN: LT) for an amount of $25,000; accept the offer of purchase submitted for the vacant municipal lot described above, subject to the conditions that the Township of Alfred and Plantagenet has a survey plan- building location survey produced, correct any encroachments on the municipal property with the owners of the neighbouring property, and obtain both an Official Plan amendment and a zoning amendment 11.4 Report Permanency of Mr. Franc;ois Bercier as Heavy Equipment Operator. Resolution 2017~429 Moved by: Chantal Galipeau Seconded by: Benoit Lamarche WHEREAS Mr. Fran~ois Bercier successfully completed his probation period on June 30, 2017; BE tt RESOLVED that Council of the Township of Alfred and Plantagenet confirm Mr. Franvois Bercier's permanency in the position of Heavy Equipment Operator for the Public Works Department

7 Report DG Woodland Protection By-Law. Resolution 2017~430 Moved by: Rene Beaulne WHEREAS subsections 135(1)(2) of the Municipal Act allows local municipalities to adopt a by-law to prohibit or regulate the destruction of trees on their territory, but only allows upper-tier municipalities to prohibit or regulate the destruction or injuring of trees in woodlands designated in the by-law; AND WHEREAS subsection 135{8) of the Municipal Act permits upper-tier municipalities to delegate its power to pass a by~law respecting the destruction or injuring of trees in woodlands to its lnwehier municipalities with the agreement of the tower-tier municipality; AND WHEREAS Council of the United Countifes of Prescott and Russell' is in favour of delegating this regulatory power to the Township of Alfred and Plantagenet; AND WHEREAS Council of the Townshtp of Alfred and Plantagenet is of the opinion that the municipality does not have sufficient resources for the enforcement of such a by-law; decline this delegation nf authority from the United Counties of Prescott and Russet!. 12. REPORTS FROM THE LIBRARY DEPARTMENT 12.1 library statistics for the months of April and May Resolution Moved by: Rene Beaulne BE IT RESOLVED that the monthly statistics report of the libraries for the months of Aprtl and May 2017 be received.

8 Minutes of the Public Library Board meeting of May 2, Resolution Moved by: Jean~Pierre Cadieux BE IT RESOLVED that the minutes of the Public Library Board meeting of May 2, 2017, be adopted. 13. REPORTS FROM THE BY.. LAW ENFORCEMENT DEPARTMENT 14. REPORTS FROM THE CONSTRUCTION DEPARTMENT 15. REPORTS FROM THE RECREATION DEPARTMENT 16. REPORTS FROM THE FIRE DEPARTMENT 17. REPORTS FROM THE HEALTH AND SAFETY COMMITTEE 18. COMMITTEE REPORTS 19. BY-LAWS 19.1 By.. law Number to amend Zoning By-law Number (file ZON , Mr. Richard and Mrs. Suzanne Robillard). Resolution 2017 ~433 Moved by: Chantal Galipeau Seconded by: Jean-Pierre Cadieux BE IT RESOLVED that By-law Number to amend Zoning By-law Number (file ZON , Mr. Richard and Mrs. Suzanne Robillard) be adopted after its three readings.

9 By-law Number to amend Zoning By-law Number (file ZON 0&-2017, Kaelin Farm Inc.). 20. QUESTION PERIOD 21. MOTIONS Resolution 2017~434 Moved by: Jean~Ciaude Delorme BE IT RESOLVED that By~law Number 2017~51 to amend Zoning By~~aw Number (file ZON~ , Kaelin Farm Inc.) be adopted after its three readings Donations- Discretionary budgets. Resolution 2017 ~435 BE IT RESOLVED that the members of Council contribute the following donations from their respective discretionary budget: Benoit Lamarche $100, Lupus Ontario 21.2 City of Owen Sound.. Request for support of a resolution regarding changes to the Employment Standards Act. Resolution Moved by: Jean~Ciaude Delorme Seconded by: Rene Beaulne receive the City of Owen Sound's resolution supporting the Ontario Chamber of Commerce's request that an Economic Impact Analysis be done of the proposed reforms to the Employment Standards Act prior to implementation.

10 Royal Canadian Legion Ontario Command - Advertisement in the Military Service Recognition Book. Resolution 2017 ~437 purchase a 1110 page (business card} advertisement at a cost of $275 in the Military Service Recognition Book by the Royal Canadian Legion Ontario Command Alfred Softball league Annual Tournament- Community celebration. Resolution Moved by: Rene Beaulne WHEREAS the representative of the Alfred Softball League requested that the Alfred Softball League Annual Tournament be recognized as a community celebration; approve the recognuion of the Alfred Softball League Annual Tournament as a community celebration. The Council wants to discuss the municipal procedures and policies concerning community events at the next Committee of the Whole meeting Donation of the RBC branch office building in Plantagenet. The former RBC branch office building in Plantagenet is considered by the Council as a potential location for a new library for the Villag'e of Plantagenet given that the current library is in need of major renovation. Resolution Moved by: Jean-Pierre Cadieux WHEREAS a representative of the Royal Bank of Canada (RBC) confirmed verbally to the Mayor that the RBC branch office building in Plantagenet could be transferred to the Township of Alfred and Plantagenet for a nominal amount; AND WHEREAS the Township has not yet assessed the financial obligations resulting from the purchase of the building nor determined the condition of the building; BE IT RESOLVED that the Township pursue negotiations with RBC,

11 11 BE IT FURTHER RESOLVED that the Council of the Townsh*P of Alfred and Plantagenet mandate the Woods Parisien law firm to represent the Township in the negotiations with RBC Funding for a Bike Plan. Resolution WHEREAS the province of Ontario made funding available to small municipalities in order to prepare bike plans; BE IT RESOLVED that the Council of the Township of Alfred and Plantagenet mandate the Recreation Director to submit a funding appl:ication if he considers having enough time and resources to undertake this new project 21.7 Closure of an intersection between Concession 5 and County Road 17. Resolution Moved by: Rene Beaulne Seconded by: Jean~Pierre Cadieux WHEREAS the United Counties of Prescott and Russell requested that the east intersection between Concession 5 and County Road H be closed due to safety and maintenance reasons; agree to close the above-mentioned intersection, subject to the condition that the neighbouring west intersection between Concession 5 and County Road 17 be improved by the United Counties of Prescott and Russen and at their own cost Municipal Council G olf Tournament. The Council discusses the organization of the Municipal Council Golf Tournament, which will be held on October AMO 2017 Municipal Delegation Request. The Mayor will take part in a delegation meeting with the Minister of Education at the AMO 2017 Conference. He briefly expla!ns to Council the content of the delegation.

12 Meeting with the Argenteull RCM, Papineau RCM, and UCPR. The Mayor informs the Council that the 7th annual meeting of the Pacte d'amitie with the Argenteuil RCM and the Papineau RCM will be held on Thursday, August 31 from 4:00 to 7:00 p.m. at the Lefaivre Marina. 21.1'1 MP Francis Drouin's Golf Tournament. Some Council members will participate in the golf tournament organized by MP Fran<;is Drouin Delegation request by Mr. John Candie. Mr. John Candie requested a delegation at the next Committee of the Whole meeting on August 21. Although there are usually no deputations during a Committee of the Whole meeting, the Council exceptionally accepted the delegation request United Way Prescott.. Russell Annual Campaign. Instead of organizing a "Mayor's Breakfast" as part of the United Way Prescott Russell2017~2018 Annual Campaign, the Council will instead hold a fundraiser at the Municipal Council Golf Tournament Approval of the new salary scale for the Civil Engineering Technician and Treasurer positions. This item is postponed until after the closed~sessi,on meeting. The Council does not discuss the salary scale for the Civil Engineering Technician position. Resolution Moved by: Jean-Pierre Cadieux Seconded by: Rene Beaulne BE IT RESOLVED that the salary scale for the Treasurer in training position be set at Group 2 of the new salary scale adopted through resolutions and 2017~408, with a salary ranging from $81,742 (Level1) to $100,532 (Level B). Resolution Moved by: Jean-Plerre Cadieux Seconded by: Benoit Lamarche BE IT RESOLVED that the Treasurer be awarded a monthly bonus of$1000 during the training period of the Treasurer in training, starting on September 5, 2017, and ending on January 31, 2018, for a total bonus amount of $5,000.

13 Appointment of a Treasurer in training. This item is postponed until after the closed-session meeting, Resolution Seconded by: Jean~Pierre Cadieux WHEREAS the Selection Committee recommends that Council appoint Mrs. Valerie Parisien to the position of Treasurer in training as revised by the Job Description Committee~ approve the appointment of Mrs. Valerie Parisien to the position of Treasurer in training in accordance with Group 2, Level1 of the new salary scale (Slevels), with three (3) weeks of annual vacation, subject to a three (3)*month probationary period Appointment of a Civil Engineering Technician. This item was removed from the agenda. 22. CORRESPONDENCE Resolution Moved by: Rene Beaulne Seconded by: Jean-Pierre Cadieux BE IT RESOLVED that the correspondence listed at items 22.1 to 22.6 be received and filed. 23. CLOSED SESSION Resolution Seconded by: Jean~Pierre Cadieux BE IT RESOLVED that this portion of the meeting be closed to the public in order to consider items 23. 1, Adoption of Council minutes pursuant to subsection 239{2)(b) of the Municipal Act, 2001; 23.2, New salary scale for the Civil Engineering Technician and Treasurer positions pursuant to subsections 239(2)(b)(d) of the Municipal Act 2001; 23.3, Report DG~ lntervi,ew process for the Treasurer position pursuant to subsection 239(2)(b) of the Municipal Act, 2001; and 23.4, Report OG~ Interview process for the Civil Engineering Technician position pursuant to subsection 239(2)(b) of the Municipal Act, 2001.

14 14 Resolution Moved by: Jean-Claude Delorme BE IT RESOLVED that this meeting be reopened to the public. 24. CONFIRMING BY-LAW 24.1 By-law Number confirming the proceedings ofthe Council. Resolution Moved by: Chantal Galipeau BE IT RESOLVED that By-law Number , a by-law to confirm the proceedings of the Council at its meeting held on August 8, 2017, be adopted after its three readings. 25. ADJOURNMENT Resolution Moved by: Jeanne Doucet Seconded by: Benoit Lamarche BE IT RESOLVED that this meeting be adjourned at 9:41 p.m. Fernand Dicaire, Chairman