THE CORPORATION OF THE TOWNSHIP OF NORWICH REGULAR COUNCIL MEETING MINUTES TUESDAY APRIL 25, 2017

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1 IN ATTENDANCE: THE CORPORATION OF THE TOWNSHIP OF NORWICH REGULAR COUNCIL MEETING MINUTES TUESDAY APRIL 25, 2017 COUNCIL: Mayor Martin Councillor Scholten Councillor DePlancke Councillor Palmer Councillor Buchanan STAFF: Kyle Kruger, CAO / Clerk Rebecca Smith, Planner from County of Oxford Mary Winegarden, Human Resources Coordinator 1. CALL TO ORDER The regular session of the Council of the Township of Norwich was held in the Council Chambers, Norwich, Ontario commencing at 7:26 p.m. with Mayor Martin in the Chair. 2. APPROVAL OF AGENDA Resolution #1 Moved by Jim Palmer, seconded by Wayne Buchanan; That the Agenda be accepted as presented. 3. DISCLOSURE OF PECUNIARY INTEREST No disclosures were reported. 4. MINUTES OF PREVIOUS MEETING 4.1 Town Hall Meeting April 6, April 11, 2017

2 Page 2 of 10 A question was raised with respect to boundary adjustment from the April 11, 2017 Minutes. Resolution #2 Moved by John Scholten, seconded by Lynne DePlancke; That the following Minutes of the Township of Norwich Council be adopted as printed and circulated: Town Hall Meeting April 6, 2017 April 11, PUBLIC MEETINGS 5.1 The Municipal Act None 5.2 The Drainage Act None 5.3 The Planning Act Resolution #3 Moved by Wayne Buchanan, seconded by Jim Palmer; That pursuant to Section 34(12) of the Planning Act, R.S.O. 1990, as amended, Chapter P.13, this Council conduct a public meeting in respect to an application for amendment to Zoning By-law Z by Francis & Cornelia Van Rooyen, File No. ZN The Mayor advised this meeting is being constituted as being a public meeting held under the Planning Act for the purpose of hearing Zoning Amendment proposals and affording any person in attendance the opportunity to make a presentation to Council. The Ontario Municipal Board has the power to dismiss an appeal under subsection (25) if an appellant has not provided the Council with oral submissions at a public meeting or a written submission before a by-law is passed under this section. We ask that any persons in attendance regarding this application please sign-in on the Record of Attendance Form placed at the entrance Applicant: Francis & Cornelia Van Rooyen File No.: ZN Report No.: CASPO

3 Page 3 of 10 Location: Part Lot 13, Concession 5, (former East Oxford), Township of Norwich. Details of Proposed Amendment: To amend the temporary Special General Agricultural Zone (A2-G3) that currently applies to the subject property to extend the occupancy period of an existing garden suite for an additional five year period Mr. Van Rooyen, applicant, was in attendance. Ms. Smith outlined the application as contained within Report CASPO , advising that this application proposes to amend the temporary Special General Agricultural Zone (A2-G3) that currently applies to the subject property to extend the occupancy period of an existing garden suite for an additional five year period. Ms. Smith advised that no concerns were raised as a result of agency circulation or public notice. Ms. Smith further advised that staff are recommending that the occupancy period of the existing garden suite be extended for a temporary period of three years, in accordance with Section 39 of the Planning Act, being the maximum extension period permitted. Mr. Van Rooyen questioned why the recommendation was for less than the five years in the application. Ms. Smith further clarified the maximum temporary use periods permitted initially and for extensions. The Mayor confirmed that no one else was present that wished to speak to the application. Resolution #4 Moved by Lynne DePlancke, seconded by John Scholten; That the Public Meeting held pursuant to the Planning Act be closed. Resolution #5 Moved by Jim Palmer, seconded by Wayne Buchanan; That with respect to the application for an amendment to Zoning By-law Z, submitted by Francis & Cornelia Van Rooyen, File No , for lands described as Part Lot 13, Concession 5, Middletown Line (former East Oxford), Township of Norwich, to amend the temporary Special General Agricultural Zone (A2-G3) that currently applies to the subject property to extend the occupancy period of an existing garden suite for an additional three (3) year period; the Council of the Township of Norwich hereby: Approve the zone change 6. DEPUTATIONS 6.1 Sharon Munro

4 Page 4 of 10 Re: Relief from Dog Control By-law Discussion was raised with respect to a new By-law that was just recently passed increasing the number of dogs in the rural township from two to three. Resolution #6 Moved by John Scholten seconded by Lynne DePlancke; That the Deputation by Sharon Munro, Re: Relief from Dog Control By-law, be received as information; and further that Council Grant the requested relief subject to the following conditions: a. That approval is specific to the dogs currently owned by or in the care of the aforementioned individual; b. That approval is for the life of the dogs currently owned by or in care of the aforementioned individual; c. That all dogs must be registered with the Township of Norwich on a yearly basis; and d. That all dog licenses outstanding from previous years be paid up to date. 7. PETITIONS 7.1 Emanuel Dutra - Residents of Tompkins Court, Delong Drive, Pollard Street regarding Subdivision Issues On behalf of residents of Tompkins Court, Delong Drive, Pollard Street, Mr. Dutra outlined and discussed concerns as in the petition with respect to subdivision issues from BGS Homes. Problems with mold in residences was also added to the list of concerns. In response to questions from Council, staff reviewed recent actions and the status of notices to the developer to address deficiencies pursuant to the subdivision agreement. Staff advised that those deficiencies are to be addressed by the end of May 2017, and if not completed, the process to deem the developer to be in default and to call on their securities would commence. Meeting Adjourned at 8:09 p.m. for a 5-minute break. Meeting Reconvened at 8:17 p.m.

5 Page 5 of 10 Resolution #7 Moved by Wayne Buchanan, seconded by Jim Palmer; That the Petition presented by Emanuel Dutra, Re: Subdivision Issues on behalf of the Residents of Tompkins Court, Delong Drive, and Pollard Street, be received as information. 8. CORRESPONDENCE 8.1 Municipality of Port Hope Re: Request to Ban Construction of Incinerators, and Phase Out Use of Existing. 8.2 Municipality of Dutton Dunwich Re: Request to Halt all Wind Power Approvals in Unwilling Host Communities Resolution #8 Moved by Lynne DePlancke, seconded by John Scholten; That the Correspondence as listed in Agenda Items 8.1 and 8.2 be received as information; and further that Council support COMMITTEE MINUTES 9.1 Doors Open Committee Re: Meeting Minutes March 1, 2017 It was noted that Lynne DePlancke was in attendance for the meeting. 9.2 Canada Day Committee Re: Meeting Minutes March 20, Township of Norwich Police Services Board Re: Meeting Minutes April 19, 2017 Questions were raised with respect to provincial offences tickets issued, new reports anticipated and the implementation of a new drug enforcement unit, the billing summary report, total tickets issued. It was highlighted that a meeting is being held on May 9, 2017 with respect to Fentanyl.

6 Page 6 of 10 Resolution #9 Moved by Jim Palmer, seconded by Wayne Buchanan; That the following Committee Minutes, be received as information: Doors Open Committee Re: Meeting Minutes March 1, 2017 Canada Day Committee Re: Meeting Minutes March 20, 2017 Township of Norwich Police Services Board Re: Meeting Minutes April 19, REPORTS 10.1 Planning and Development Services Request for Extension to Draft Approval of Subdivision Report CASPO , R & G DeWachter Farms Ltd. Resolution #10 Moved by Lynne DePlancke, seconded by John Scholten; That Report CASPO , R & G DeWachter Farms Ltd., Re: Request to Draft Apporval of Subdivision, (32T-07008), for lands described as Part Lot 10 & 11, Concession 8, North Side of North Street (South Norwich), Township of Norwich, be received as information, And further that the Council of the Township of Norwich, advise Oxford County that the Township: Supports a 2-year Extension of Draft Approval for the Plan of Subdivision to May 31, 2019, to provide the owner with additional time to clear outstanding conditions of draft plan approval Request for Exemption for Fire Hydrant Requirement Rehoboth Christian School/ Netherlands Reformed Congregations, Norwich In response to questions from Council, staff reviewed reasons for the hydrant requirement, pursuant to the Building Code and Fire Code. Questions were raised with

7 Page 7 of 10 respect to a site plan agreement approved in 2016, and note that the hydrant was not raised at that time. Staff advised that the site plan agreement in 2016 was specifically for the seniors housing development at this property, and did not address other facilities. It was further noted that this new addition did not initiate a new site plan requirement. Those present further reviewed and discussed the authority of the Chief Building Official regarding enforcement of the Building Code, and it was noted that the site plan process nor Council may exempt development from Code requirements. Resolution #11 Moved by Wayne Buchanan, seconded by Jim Palmer; That the Request for Exemption for Fire Hydrant Requirement submitted on behalf of Rehoboth Christian School/ Netherlands Reformed Congregations, Norwich, be received as information Fire and Protective Services 10.3 Drainage Services 10.4 Building Services 10.5 Public Works Services 10.6 Community Development Services 10.7 Medical Centre Services 10.8 Financial Services 10.9 Administrative Services Canada s Sesquicentennial Celebration Decorating Contest Memorandum Discussion was raised with respect to the importance of keeping the Decorating Contest as a Township contest and not my individual Ward.

8 Page 8 of 10 Resolution #12 Moved by John Scholten, seconded by Lynne DePlancke; That Memorandum, Re: Canada s Sesquicentennial Celebration Decorating Contest, be received as information, And further that Council support the Canada Day Decorating Contest as recommended by the Canada Day Committee, with prizes to be awarded as follows: 3 residential and 3 commercial in total, with a prize value of $ each Applications for Sign Permits Proposed Developments Memorandum There was questions and discussion regarding the current status and approvals in place for each development in question. Concerns were expressed that in the case of Stillwaters, the signage may lead residents to believe approval processes are further along than they currently are. Resolution #13 Moved by Jim Palmer, seconded by Wayne Buchanan; That Memorandum, Re: Applications for Sign Permits Proposed Developments, be received as information, And further that staff be authorized to issue sign permits to Stillwaters Christian Retirement Community and Norjunction Estates Limited as requested; and that Stillwaters indicate PROPOSED at the top of the sign Discussion Streetlights, DeWachter Subdivision Discussions were raised with respect to having an option of more decorative/historical streetlighting for the DeWachter Subdivision and others. Staff reviewed reasons for the current policy for standardization. An option of having one or two additional and more decorative streetlight standards for developers to choose

9 Page 9 of 10 from was discussed, keeping in mind items such as long term maintenance costs and energy consumption. Staff were directed to further review the item with developers for report back to Council Discussion Otterville Civil War Re-enactment A concern was raised with respect to canons being fired during the re-enactment greatly affecting nearby property owners horses. Staff noted some concerns regarding the re-enactment, as it appears to be taking place on municipal property not leased by the Historical Society, without Township approval and usual requirements for insurance etc. Staff were requested to review the matter and report back to Council. 11. OTHER BUSINESS None 12. NOTICE OF MOTIONS None 13. CLOSED SESSION None 14. BY-LAWS I No Z To Amend Zoning By-law Z (Van Rooyen, ZN ) II No To Confirm All Actions and Proceedings of Council 14.1 FIRST AND SECOND READING OF BY-LAWS I & II Resolution #14 Moved by Lynne DePlancke, seconded by John Scholten; That By-laws I & II as listed, be introduced and taken as read a first and second time THIRD READING OF BY-LAWS I & II Resolution #15 Moved by Wayne Buchanan, seconded by Jim Palmer; That By-laws I & II, as listed, be taken as read a third and final time and passed and signed by the Mayor and Clerk and the Corporate Seal be affixed thereto.

10 Page 10 of ADJOURNMENT 9:10 p.m. Resolution #16 Moved by Lynne DePlancke, seconded by John Scholten; That this Council do now adjourn. THESE MINUTES ADOPTED BY WAY OF RESOLUTION NO. 2 AS APPROVED BY COUNCIL AT ITS MEETING ON THE 9 th DAY OF MAY, MAYOR LARRY MARTIN KYLE KRUGER CAO / CLERK