MUNICIPALITY OF ARRAN-ELDERSLIE

Transcription

1 MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - Monday, December 11 th, :00 a.m. Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley, Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday, December 11 th, 2017 at 9:00 a.m. in the Council Chambers. The following Members of Council were present: Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell (Arrived at 9:04 a.m.) Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present: P. Rouse, Clerk-Administrator D. Hunks, Treasurer S. McLeod, Works Manager P. Johnston, Chief Building Official C. Steinhoff, Facilities, Parks & Recreation Manager 1. Adoption of Agenda That the agenda for the Council Meeting of December 11 th, 2017 be received and adopted, as distributed by the Clerk. Carried Resolution # Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time.

2 3. Adoption of Minutes of Previous Meeting(s) 3.1 Regular Council Meeting C# held November 27 th, 2017 That Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C# held Monday, November 27 th, 2017, as circulated. Carried Resolution # Business Arising from the Minutes None 5. Public Meeting(s) 5.1 Proposed Zoning By-law Amendment Z Concession 6 PT LOT 15 (Martin c/o Martin) The Mayor called the public meeting to order. He stated the purpose of the public meeting was to consider a proposed Zoning By-law Amendment. Jacob Van Dorp, Senior Planner for the Municipality of Arran- Elderslie, provided that the purpose and effect of the proposed Zoning By-law Amendment, which is to rezone portions of two (2) properties (Martin Farm and Municipal Property) to INR Institutional Rural Special to permit construction of a parochial school. Mr. Van Dorp reviewed the contents of Staff Report Z and the recommendation from the Planning Staff. The Historic Saugeen Metis and the Drinking Water Source Protection Risk Management Office had no concerns regarding this application. The Saugeen Valley Conservation Authority (SVCA) noted that significant woodlands and fish habitat may be located on or adjacent to the property. SVCA staff are of the opinion that an EIS regarding these natural heritage features id not required for this particular proposal. Also, SVCA noted that habitat of threatened or endangered species may be located on or adjacent to the subject property and advises that the applicants should contact Fisheries and Oceans Canada and the Ministry of Natural Resources and Forestry (MNRF) for information on how to address this policy. There were no other public comments received as of writing the report to Council. Mr. Van Dorp answers questions of Members of Council. The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality by signing the form provided. The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed development. Hearing no further comments from the public, Mayor Eagleson declared the public meeting closed. Subsequent to further discussion, Council passed the following resolution: 1) That Council receive the Staff report for Zoning By-law Amendment Z (Martin c/o Martin) for the Municipality of Arran-Elderslie; Page 2 of 9

3 2) That the application for Zoning By-law Amendment Z (Martin c/o Martin) be approved; and 3) That the necessary by-laws be prepared for consideration of adoption. Carried Resolution # Presentation(s) 6.1 Presentation of former Township of Elderslie Council and Staff Picture Ron Oswald, former Mayor of the Municipality of Arran-Elderslie presented Council with a picture of the former Township of Elderslie Council and Staff in The picture included Councillors Lorne Sweiger, Don McKinnon, Ross Waynor and Hugh Maxwell and Reeve William (Bill) Oswald, Clerk Joe Young, Treasurer Grace Ewart and Road Superintendent Alex Ewart. 7. Delegation(s) None 8. Correspondence 8.1 Requiring Action Hawks Nest Competition Request for Sponsorship Subsequent to discussion, Council noted and filed this correspondence. 8.2 For Information Subsequent to discussion, Council passed the following resolution: Moved by: Councillor Steinacker That Council of the Municipality of Arran-Elderslie receives, notes and files correspondence on the Council Agenda for information purposes: Ministry of Municipal Affairs Municipal Transient Accommodation Tax Bruce County Public Library Ontario Public Library Guidelines Monitoring and Accreditation Council Drinking Water Source Protection November 2017 Newsletter Municipal Election 2018 Vote by Mail Municipal Clerk s Procedure and Rules Carried Resolution # Events/Notices Notice of Public Meeting Proposed Zoning By-law Amendment Z Lot 1 to 5 Queen Street S E/S Paisley 9. Staff Reports 9.1 Clerk-Administrator Peggy Rouse None 9.2 Treasurer David Hunks Accounts Payable Voucher # dated December 11 th, 2017 D. Hunks, Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: That Accounts Payable Voucher # dated December 11 th, 2017 in the amount of $ 447, be approved for payment as submitted by the Treasurer. Carried Resolution # Page 3 of 9

4 9.2.2 SRFIN Proposed Changes to Fees and Charges for 2018 D. Hunks, Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: 1) That SRFIN be received 2018 Proposed Changes to Fees and Charges; and 2) That the necessary by-law be prepared and considered for approval. Carried Resolution # SRFIN Insurance Coverage D. Hunks, Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: 1) That SRFIN be received 2018 Insurance Coverage; and 2) That Council approve the renewal of our policy with Jardine Lloyd Thompson (JLT) for the Municipality s 2018 insurance coverage. Carried Resolution # Works Manager Scott McLeod SRW Chesley Pedestrian Street Lights S. McLeod, Public Works Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Seconded by: Councillor Bell 1) That SRW Chesley Pedestrian Street Lights be received; 2) That Council authorize to proceed with Opinion 2 to replace all thirty-three (33) fixtures with LED lights. Carried Resolution # Building Department Pat Johnston SRCBO Removal of Structure- Destroyed by Fire 97 4 th Street SE, Chesley P. Johnston, Chief Building Official, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Kerr Seconded by: Councillor Hammell 1) That report SRCBO be received Removal of Structure Destroyed by Fire 97 4 th Street SE Chesley; and 2) THAT Council award the contract for the removal of structure material at 97 4 th Street SE Chesley to MEI Paving in the amount of $ 3, (excluding applicable taxes). Carried Resolution # Page 4 of 9

5 9.4.2 SRCBO Building Permits November 2017 Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Kerr Seconded by: Councillor Steinacker That SRCBO Building Permits November 2017 be received for information purposes. Carried Resolution # Recreation Department Carly Steinhoff SRREC Draft Electronic Sign Policy C. Steinhoff, Manager of Facilities, Parks and Recreation, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: That Council hereby received Report SRREC Draft Electronic Sign Policy for information purposes. Carried Resolution # A recess was held at this time (10:04 a.m. 10:21 a.m.). 9.6 Fire Departments None 9.7 Planning Department Amanda Herbert None 10. Reports of Members of Council Bell: Councillor Bell advised that he had attended the Chesley and Tara Santa Claus Parade, the ABRAFLEX Ribbon Cutting Ceremony and election of Warden for Bruce County. Hammell: Councillor Hammell advised that he had attended the Chesley and Tara Santa Claus Parade, the Protective Services Committee meeting and the Economic Development meeting in Paisley. Kerr: Councillor Kerr advised that he had attended ABRAFLEX and attended the Annual 2017 Exercise for the Municipality Emergency Control Group (MECG) at the County of Bruce. Steinacker: Councillor Steinacker advised that he also had attended the Chesley and Tara Santa Claus Parade. Dudgeon: Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed. Deputy Mayor Davis: Deputy Mayor Davis advised that he had attended the ABRAFLEX Ribbon Cutting Ceremony and the election of the Warden for Bruce County. Mayor Eagleson: Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting noting that he had attended the ABRAFLEX Ribbon Cutting Ceremony on Wednesday, November 29 th which purchase a 12,000 square foot manufacturing facility (previously known as Bruce Packers) in the Village of Paisley to produce Mark IIIB plastic suits for use in radiation protection to support Bruce Power and Ontario s nuclear industry and attended the Annual 2017 Exercise for Page 5 of 9

6 the Municipality Emergency Control Group (MECG) are completing our Annual 2017 Exercise on Ont. Reg. 380/04 s. 12(6). 11. Health and Safety 11.1 Committee Meeting Minutes September 28 th, 2017 That Council of the Municipality of Arran- Elderslie receive the minutes of the Health and Safety Committee Meeting held September 28 th, 2017, as circulated. Carried Resolution # Notice of Motion None 14. By-law(s) Zoning By-law Amendment (Drinking Water Source Protection) Moved by: Councillor Steinacker That By-law No be introduced and taken as read a first and second time, being a By-law to amend Schedule A of By-law No , as amended (Being the Comprehensive Zoning By-law of the Municipality of Arran- Elderslie) re: Drinking Water Source Protection. Carried Resolution # Moved by: Councillor Kerr Seconded by: Councillor Steinacker That By-law No be taken as read a Carried Resolution # Arran-Elderslie Official Plan Amendment (Drinking Water Source Protection) That By-law No be introduced and taken as read a first and second time, being a By-law to adopt No. 11 to the Municipality of Arran-Elderslie Official Plan re: Drinking Water Source Protection. Carried Resolution # That By-law No be taken as read a Carried Resolution # Amendment to Procedural By-law That By-law No be introduced and taken as read a first and second time, being a By-law to amend the Municipal Code (Schedule A General Government Policies) Council, Boards, Committees: Rules of Procedure. Carried Resolution # Moved by: Councillor Kerr Seconded by: Councillor Bell That By-law No be taken as read a Carried Resolution # Page 6 of 9

7 Authorize Execution Grant Agreement Federation of Canadian Municipalities That By-law No be introduced and taken as read a first and second time, being a By-law to authorize the execution of an agreement between the Federation of Canadian Municipalities and the Municipality of Arran-Elderslie regarding Municipal Asset Management Program. Carried Resolution # That By-law No be taken as read a Carried Resolution # Amend Municipal Code Fees and Charges Effective January 1 st, 2018 That By-law No be introduced and taken as read a first and second time, being a By-law to amend the Municipal Code (Fees and Service Charges). Carried Resolution # That By-law No be taken as read a Carried Resolution # Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 10:47 a.m. for the purpose of matters identified in the motion below. That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to: 1) Proposed or pending acquisition or disposition of real property pursuant to Section 239(2) of the Municipal Act, 2001, as amended. 2) Personal matters about an identifiable individual, including municipal or local board employees, pursuant to Section 239(2) of the Municipal Act, 2001, as amended. Carried Resolution # Resolution to Reconvene in Open Session Council arose from closed session and the regular session resumed at 11:10 a.m. The Mayor confirmed that Council discussed only those matters identified in the motion above. 12. Other Business 12.1 Presentation of Draft 2018 Capital Budgets i) Administration D. Hunks, Treasurer David Hunks, Treasurer reviewed and discussed the major accomplishments and challenges for 2017, the highlights of the 2018 requirements and a high level summary of the budget revenues and expenses for Discussion included the supply and installation of carpet tile Page 7 of 9

8 in the remainder of the administration office. Subsequent to further discussion, Council passed the following resolution: Whereas, the Municipality is in the process of renovating the front counter at the Administration Office which includes the replacement of tiling and carpet; and Whereas, staff has requested to replace the remaining carpet throughout the Administration Office; therefore 1) That Council approve 2018 pre-budget approval for the supply and installation of Venture Venice II 19.7 X 19.7 carpet tile for the the Administrator Office (Main Hall, seven (7) offices and Council Chambers) including removal and disposal of the existing carpet) from Cuneo Interiors Carpet One Floor & Home in the amount of $ 12, (excluding applicable taxes), being financed from Account Reserve- Working Capital; 2) That this purchase is exempt in accordance with Article 4.7 of By-law No Purchasing Policies and Procedures, as amended. Carried Resolution # ii) Recreation/Cultural Services C. Steinhoff, Manager of Facilities, Parks and Recreation Carly Steinhoff, Manager of Facilities, Parks and Recreation Manager reviewed and discussed the current Service Levels, major accomplishments and challenges for 2017, benchmarking, future planning,, the highlights of the 2018 proposed initiatives for Ms. Steinhoff reviewed the draft 2018 capital budget with Members of Council, noting Discussion included A recess was held at this time (12:02 p.m. 1: p.m.). iii) Transportation Services S. McLeod, Works Manager Scott McLeod, Works Manager reviewed the major accomplishments and challenges for 2017, the highlights of 2017 service requirement, summary of the 2017 financial results, the summary of the operations budget expenses for 2017 with proposed 2018 budget and the proposed 2018 Capital Budget. Discussion included how these projects will be funded. 17. Adoption of Recommendations Arising from Closed Session None 18. Confirming By-law By-law Confirming By-law Seconded by: Councillor Bell That By-law No be introduced and taken as read a first and second time, being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran- Elderslie held December 4 th and December 11 th, Carried Resolution # Page 8 of 9

9 That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the Carried Resolution # Adjournment Moved by: Councillor Steinacker That the meeting be adjourned to the call of the Mayor. Carried Resolution # The meeting was adjourned at 2:01 p.m. Original Signed by Paul Eagleson, Mayor Original Signed by Peggy, Rouse, Clerk-Administrator Page 9 of 9