TOWNSHIP OF ALFRED AND PLANTAGENET MINUTES REGULAR MEETING. Tuesday, July 3, 2018, 7:00 P.M. PLANTAGENET COMMUNITY HALL

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1 1 TOWNSHIP OF ALFRED AND PLANTAGENET MINUTES REGULAR MEETING Tuesday, July 3, 2018, 7:00 P.M. PLANTAGENET COMMUNITY HALL Present: Staff Present: Fernand Dicaire, Chair Rene Beaulne, Councillor Benoit Lamarche, Councillor Chantal Galipeau, Councillor Jeanne Doucet, Councillor Jean-Claude Delorme, Councillor Jean-Pierre Cadieux, Councillor Guylaine Poirier, Zoning Administrator Valerie Parisien, Treasurer Monique Bastien, Acting Clerk 1. CALL TO ORDER Resolution Moved by: Chantal Galipeau Seconded by: Jeanne Doucet BE IT RESOLVED that this regular Council meeting be declared open at 8:14 p.m. 2. ADOPTION OF THE AGENDA Resolution Seconded by: Jean-Pierre Cadieux BE IT RESOLVED that the agenda be adopted as presented. 3. DISCLOSURES OF PECUNIARY INTERESTS 3.1 Accounts payable as of June 26, 2018

2 2 Mr. Jean-Pierre Cadieux declared a conflict on this item. He is the owner of supplier account CADI MAYOR'S REPORT The Mayor has no report. He extends thanks to everybody involved in the Canada Day Festivities. Attendance at the festivities was greatly affected by the heat. The Mayor also thanks the Wendover Optimist Club and Knights of Columbus for their help in the preparations at the Community Center. 5. PUBLIC MEETINGS 6. ADOPTION OF COUNCIL MINUTES 6.1 Adoption of the minutes of the special meeting of Council held on June 5, 2018 Resolution BE IT RESOLVED that the minutes of the special meeting of Council held on June 5, 2018 be adopted. 6.2 Adoption of the minutes of the regular meeting of Council held on June 5, 2018 Resolution Moved by: Jeanne Doucet BE IT RESOLVED that the minutes of the regular meeting of Council held on June 5, 2018 be adopted. 6.3 Adoption of the minutes of the summary meeting of Council held on June 5,2018 Resolution Seconded by: Jean-Pierre Cadieux BE IT RESOLVED that the minutes of the summary meeting of Council held on June 5, 2018 be adopted.

3 3 6.4 Adoption of the minutes of the special meeting of Council held on June 19, DEPUTATIONS Resolution Moved by: Jeanne Doucet BE IT RESOLVED that the minutes of the special meeting of Council held on June 19, 2018 be adopted. 7.1 Mr. Johan Hamels - Net Metering and O.Reg 588/17 Mr. Johan Hamels makes a presentation on net billing for municipalities in Ontario as well as implications resulting from Ontario Regulations 397/2011 and 588/2017. The Feed-In Tarif Program has been discontinued since December 31, Financing possibilities will be available under the Green Municipal Fund. In 2014, municipalities published their Energy Conservation and Demand Management plan. Municipalities will need to adopt a new five-year plan by July 2019, which will include the goals and objectives for energy conservation, including landfill gas and cogeneration installations, etc. 7.2 Jessup's Falls 2018 Festival Mrs. Suzanne Bohay, on behalf of Escarpaction Jessup's Falls, a non-profit organisation, presents a request for financial assistance for the 2018 Jessup's Falls Festival being held on July 15. The Mayor indicates a conflict with the Wendover Western Festival on this date. She indicates that for next year, the event will be held at the Jessup's Falls Park, subject to the approval of the South Nation Conservation. She thanks Council for the use of the Wendover Hall last year and asks for the use of the same hall for a Wine, Cheese and Beer on October 13th (for which rental fees were covered by donations from the members' of Council discretionary budgets). The request will be considered by Council. 8. REPORTS FROM THE PLANNING DEPARTMENT 8.1 Report URB Request for Zoning amendment- Carl Vincent Resolution Moved by: Chantal Galipeau Seconded by: Jean-Pierre Cadieux BE IT RESOLVED that the Municipal Council consider the request for an amendment to Zoning By-law Number of the Township of Alfred and

4 4 Plantagenet submitted by Mr. Carl Vincent complete and that the approval process continue. 8.2 Report URB Sonibrand Farm Inc. Resolution BE IT RESOLVED that Council approve the request for consent, File No. B , submitted by Mr. Andre P. Barrette, surveyor and representative for Sonibrand Farm Inc. c/o Mr. Arnold Kuratli, owner, affecting the property located at 1216 County Road 15 in Alfred, described as being a Part of Lot 3, Concession 9 of the former Township of Alfred, for the purpose of enlarging the neighbouring residential property, being 1224 County Road 15 in Alfred, described as being Part 1 of Plan 46R-1262 and being a Part of Lot 3, Concession 9 of the former Township of Alfred, owned by Mr. Walter Buhler and Mrs. Heike Buhler, subject to the following condition: 1. That the owners submit their choice concerning the options they have in order to update the evaluation schedule relating to drainage, in order to equitably distribute the future maintenance costs for the two parcels, once the severance of the land is complete. 8.3 Report URB Request for consent by Fran~ois Jr. Cheff and Lynn G. Cheff Resolution Seconded by: Jeanne Doucet BE IT RESOLVED that the Municipal Council approver the request for consent, File B , submitted by the applicants, Mr. Marc-Andre St-Denis and Mrs. Joanie Paquette, for the owners, Mr. Fran<;ois Jr. Cheff and Mrs. Lynn G. Cheff, affecting the property located north of 260 County Road 19 in Wendover, described as Part 1 of Plan 46R-1365 and as Part of Lot 31, Concession 2 of the former Township of North Plantagenet, for the purpose of allowing the enlargement of the neighbouring residential property, being 250 County Road 19 in Wendover, described as Part 1 of Plan 46R-5155 and as Part of Lot 31, Concession 2 of the former Township of North Plantagenet, owned by Mr. Marc Andre St-Denis and Mrs. Joanie Paquette.

5 5 9. REPORTS FROM THE FINANCE DEPARTMENT 9.1 Accounts payable as of June 26, 2018 Mr. Jean-Pierre Cadieux declared a conflict on this item. He is the owner of supplier account CAD1004. Resolution Seconded by: Benoit Lamarche BE IT RESOLVED that the accounts payable as of June 26, 2018 be adopted. 9.2 Report F Leases and Rentals Financing Resolution Seconded by: Jeanne Doucet BE IT RESOLVED that Report F on Leases and Rentals Financing be adopted. 9.3 Report F Insurance Consultant Resolution BE IT RESOLVED that the Township of Alfred and Plantagenet hire Halpenny Insurance as consultants only, with professional fees of $200/hour for a total expense which will be based on the implication of Halpenny Insurance and on the volume of respondents, for an estimated ten (10) to twenty (20) hours of work. 9.4 Report F Financing of the Town Hall Expansion Resolution BE IT RESOLVED that the Expansion of the Town Hall project be financed internally from the Alfred Sewage Reserve Fund at the highest rate submitted by two (2) financial institutions for an investment increase of 0.5%.

6 6 9.5 Budget revision The Treasurer distributes a Budget Revision document to members of Council; she asks that the document be reviewed and that any changes be communicated to her in order that the Budget Revision be adopted at the July 17 meeting. Department Heads will also be asked to submit their comments and/or adjustments. 10. REPORTS FROM THE PUBLIC WORKS DEPARTMENT 10.1 Hydro Poles - Plantagenet Concession 4 in Wendover The Acting Clerk indicates the Public Works Superintendent's recommendation for underground installations. 11. REPORTS FROM THE GENERAL MANAGEMENT DEPARTMENT 12. REPORTS FROM THE LIBRARY DEPARTMENT 13. REPORTS FROM THE BY-LAW ENFORCEMENT DEPARTMENT 14. REPORTS FROM THE CONSTRUCTION DEPARTMENT 14.1 Report C Report of permits issued in May 2018 and comparative Resolution Seconded by: Benoit Lamarche BE IT RESOLVED that Report C on building permits issued in May be adopted. 15. REPORTS FROM THE RECREATION DEPARTMENT 16. REPORTS FROM THE FIRE DEPARTMENT 17. REPORTS FROM THE HEAL TH AND SAFETY COMMITTEE

7 7 18. COMMITTEE REPORTS 18.1 Adoption of the minutes of the Committee of the whole meeting held on June 19, 2018 Resolution Moved by: Chantal Galipeau Seconded by: Jeanne Doucet BE IT RESOLVED that the minutes of the Committee of the whole meeting held on June 19, 2018, be adopted Activity reports of Department Heads presented at the Committee of the whole meeting held on June 19, BY-LAWS Resolution Moved by: Jeanne Doucet BE IT RESOLVED that the activity reports of department heads presented at the Committee of the Whole meeting held on June 19, 2018, be received By-law Number Revision and amendment There is a request for By-law Number to be reviewed for adoption at the July 17th meeting, to allow tempos in side yards and to allow discretion for exceptions where tempos may not be installed exactly at the right setback in relation to the house By-law Number to provide for the participation of the Fire Department in the UCPR Mutual Aid Plan Resolution Seconded by: Jean-Pierre Cadieux BE IT RESOLVED that By-law Number to provide for the participation of the Fire Department in the UCPR Mutual Aid Plan be adopted after its three readings.

8 By-law Number to authorize an agreement with Fire Marque Inc. for the recovery of costs incurred by the Fire Department 20. QUESTION PERIOD Resolution Moved by: Chantal Galipeau Seconded by: Jean-Claude Delorme BE IT RESOLVED that By-law Number to authorize an agreement with Fire Marque Inc. for the recovery of costs incurred by the Fire Department be adopted after its three readings. Mr. Dominic Perrier inquires about the second coat of asphalt on Valain Street in Alfred. The Public Works Superintendent will be consulted to confirm when the works are scheduled. A request is made to the Treasurer for separate revenue and expenditures statements for the Jazz Festival and Canada Day activities. Separate statements will be prepared for each event. Mr. Rolland Labonte indicates he had asked to be added to the agenda to discuss final inspectin, a request for a building permit and the Septic Tank Effluent Pump (STEP) System and mentions there is a leak in one of the tanks. He asks that Mr. Brisson and the Mayor as well as Mr. Delorme, Mr. Maurice Benoit, Guylaine and the Clerk be present at the consultation on these issues; a meeting has been scheduled for Thursday, July 12 at 3:00 p.m. at the Municipal Office. BREAK The meeting is adjourned at 9:52 p.m. and resumes at 10:00 p.m. 21. MOTIONS 21.1 Donations - Discretionary budgets. Resolution BE IT RESOLVED that the members of Council contribute the following donations from their respective discretionary budget: Fernand Dicaire, from the UCPR discretionary budget: Popotte Roulante de Lefaivre: $150.; Jacques Lalande Excavation: $200.; Festival de la Sine: $50.; and from his municipal discretionary budget: Festival de la Sine: $700.; Rene Beaulne: Festival de la Sine: $100.;

9 9 Benoit Lamarche: Festival de la Bine: $100.; Services aux victimes Prescott-Russell Victim Services: $100.; Chantal Galipeau: Festival de la Bine: $250.; Jean-Claude Delorme: Festival de la Bine: $100.; Jeanne Doucet: Festival de la Bine: $100.; Jean-Pierre Cadieux: Festival de la Bine: $100; BE IT ALSO RESOLVED that the above donations for the Festival de la Bine totalling $1,500. be combined with a municipal contribution of $1,000., for a total "Place aux delices" sponsorship of $2, Ontario East Municipal Conference The Mayor will be attending the Conference; his registration will be confirmed Fire Dispatch Communication System Resolution Moved by: Chantal Galipeau Seconded by: Jean-Claude Delorme WHEREAS local municipalities of the United Counties of Prescott and Russell (UCPR) are responsible for fire prevention and protection services pursuant to the Fire Protection and Prevention Act, 1997; AND WHEREAS subsection 116(1) of the Municipal Act, 2001, allows a municipality to establish, maintain and operate a centralized communication system for emergency response services; AND WHEREAS section 189 of the Municipal Act, 2001, authorizes an upper-tier municipality to pass a by-law to provide for the transfer of a lower-tier power from one or more of its lower-tier municipalities to the upper-tier municipality; AND WHEREAS the Council of the UCPR adopted Report DG-012/2018 regarding the replacement of the current Fire Dispatch Communication System; AND WHEREAS the Council of the UCPR also adopted By-law with respect to the transfer of the Fire Dispatch Communication System (including the cost, the network and the user gear) to the UCPR; BE IT RESOLVED that the Council of the Township of Alfred and Plantagenet hereby consent to the transfer of the Fire Dispatch Communication System to the UCPR as per By-law , and accept to maintain its powers with respect to fire prevention and protection services pursuant to the Fire Protection and Prevention Act, 1997.

10 CORRESPONDENCE Resolution BE IT RESOLVED that the correspondence listed at items 22.1 to 22.4 be received and filed. 23. CLOSED SESSION Resolution BE IT RESOLVED that this portion of the meeting be closed to the public in order to consider personal matters about identifiable individuals; labour relations or employee negotiations; and financial information that has monetary value or potential monetary value affecting the municipality, pursuant to subsections 239(2)(b)(d)U) of the Municipal Act, Resolution Seconded by: Benoit Lamarche BE IT RESOLVED that this meeting be reopened to the public at 10:54 p.m. Resolution BE IT RESOLVED that the Revised Salary Scale, which becomes effective at January 1, 2019, be adopted. Resolution BE IT RESOLVED that Council approve the promotion of Mr. Eric Villeneuve to the position of Heavy Machinery Operator, subject to a three(3)-month probationary period starting on June 6, 2018, until September 6, 2018 with a salary in accordance with Level 1 of Group 6 of the. Salary Scale, Schedule "A" of By-Law , as amended.

11 11 Resolution Moved by: Jean-Claude Delorme Seconded by: Jean-Pierre Cadieux BE IT RESOLVED that Council approve the promotion of Mr. Pierre D'Avril to the position of Heavy Machinery Operator, subject to a three(3)-month probationary period starting on June 6, 2018, until September 6, 2018 with a salary in accordance with Level 1 of Group 6 of the Salary Scale, Schedule "A" of By-Law , as amended. 24. CONFIRMING BY-LAW 24.1 By-law Number confirming the proceedings of the Council meeting of July 3, ADJOURNMENT Resolution BE IT RESOLVED that By-law Number , a by-law to confirm the proceedings of Council at its meeting of July 3, 2018, be adopted after its three readings. Resolution Seconded by: Jean-Claude Delorme BE IT RESOLVED that this meeting be adjourned at 10:59 p.m.