Osakis Lake Association

Transcription

1 Osakis Lake Association Board Meeting Minutes April 16, 2016 Meeting Called To Order By: Gary Barber, 8:45 am in the Terrace Heights Dining Room. Attendance: Gary Barber, Doug Schmidt, Greg Graves, Jim McComb, Adam Hjelm, Dick Nelson, and Joe Drexler. Secretary Report: No report, not present. Treasurer s Report: No report, not present. Website / Facebook Update: There are several new business sponsors; Panther Distillery, ProBuild, Galeon, LORA, Boomerang Sports, and County Line Marine. Facebook is averaging about 200 views per week, with the throwback photos being the most popular items. Insurance Quote: A motion was made by Dick Nelson and seconded by Jim McComb liability insurance policy presented by Doug Schmidt at the cost of $389 per year. There was discussion on the policy and the cost of $389 per year. It was also discussed in the future to insure the Board and Officers. Motion carried. Osakis Chamber: Gary Barber and Doug Schmidt attended the recent Osakis Chamber. Gary Barber discussed ratifying the OLA membership chamber dues for the upcoming year. A motion was made by Adam Hjelm and seconded by Jim McComb to pay $200 Osakis Chamber membership dues for There was discussion on chamber membership and the lack of support from several chamber members in regards to OLA membership. Motion carried. State of the Waters Conference: Gary Barber and Adam Hjelm attended the event and reported back to the Board on speakers, sessions, and relevant information. Bogs: Gary Barber reported he received several calls this spring about bogs, including that there was a large bog near Lakeshore Resort. Resort owners and residents inquired if there was any funding left for removing bogs this spring and particularly the large one near Lakeshore Resort. Gary Barber reported that there is currently $1047 left in the bog fund. A motion was made by Doug Schmidt and seconded by Greg Graves to match donations up to $1047 towards

2 bog removal for this spring from the remaining bog funds. There was considerable discussion about future funding, bog size, permitting for bog removal. Joe Drexler recommended that bog removal be added to the agenda of the Annual Meeting to get feedback from the general membership. Motion carried. Annual Meeting: The OLA 40 th Anniversary Social and Annual Meeting will be held at 5:30 and 7:00 respectively at the Osakis VFW on May 7 th Greg Graves Dick Nelson, Adam Hjelm, and Gary Barber will be in charge of putting up the various signs in preparation for the Annual Meeting. There were several positive comments regarding the draft of the 2016 Spring Newsletter and several additions to be made before the final copy is sent out in the next week in preparation of the event. Gary Barber will provide flyers and brochures to any board member that would like to hand them out either by or paper copies. Jim McComb will be giving out brochures in his area with door hangers for residents that are not home. There was discussion regarding home association and coop members not receiving newsletters, and in the future efforts will be made to target them individually door to door rather than mailings. There was a general discussion about the schedule of events and who will be taking part in which activity for the Social Event. Doug Schmidt reported on the silent auction items and door prizes. A general consensus was made regarding the set-up and schedule, and final preparation details will be made via . Board Resignations: Gary Barber reported that Dick Nelson, Adam Hjelm, and Rita Matheny have notified that they would not be seeking reelection to the OLA Board as of the Annual Meeting. After extensive discussion, Adam Hjelm and Dick Nelson agreed to again apply for the OLA Board for the 2016 year. Adjournment: Joe Drexler made a motion to adjourn, seconded by Greg Graves; all were in favor to adjourn the meeting at 10:45 a.m. Respectfully Submitted, Adam Hjelm Vice President Osakis Lake Association

3 OSAKIS LAKE ASSOCIATION MEMBERSHIP MEETING SPRING 2016 MAY 7 th Meeting was called to order by President Gary Barber at 7pm. President Barber welcomed the membership and special guests. He thanked everyone for coming and the great turnout of members present. There were no agenda additions or deletions. Treasurer s report was projected on the screen and President Barber presented the numbers. The checkbook balance at December 31, 2015 was $13, A motion was made and seconded to accept the Treasurer s Report. Motion passed. President Barber recognized Rita Matheny for her service on the Board since she was not seeking reelection. President Barber also recognized past Board Members present who had served over the past 40 years. Nominations were invited from the floor. Shelley Ryan volunteered to be on the Board. There were no other nominations. A motion was made and passed to retain all past Board Members except Rita Matheny and added Shelley Ryan.

4 Dave Ahman gave a report on 2015 Walleye Fever Raffle. It was believed to be the first sell out. Rob Matheny and Dave Ahman were thanked for the awesome job they have done. Members were encouraged to check out the OLA Website new last year. President Barber recognized all the Business Sponsors and encouraged members to support these businesses. President Barber recognized and congratulated Conservation Officer Jeff Johanson for being selected as Conservation Officer of the Year by the Department of Natural Resources. He also gave an update on the surrounding area and the rules and regulations. SRWD Administrator Scott Henderson gave a brief update on the issue of the Crooked Lake Restoration Project. President Barber talked about the current floating cattail bog that was an issue on the lake. It created much discussion on the subject. A motion to increase the dues in 2017 to $50 was made. $25 would be designated to dues and $25 would be designated to a bog fund. The motion passed. Later in discussion a motion was made to pay out of General Fund up to but not exceed $7,000. The motion passed.

5 President Barber reported that Douglas County had additional money for Aquatic Invasive Species inspection at the access in Douglas County. Douglas County had 300 hours per lake to offer and they would pay half the cost. There was discussion. A motion was made to go ahead with the offer. The motion failed. President Barber recognized and thanked Tammy Hase and her crew for the great meal they prepared and Doug Schmidt and his helpers for the awesome work he did with the door prizes and silent auction. There was a motion to adjourn and it was passed.

6 Osakis Lake Association Board Meeting Minutes June 4, 2016 Meeting Called To Order By: Gary Barber, 8:25 am in the Terrace Heights Dining Room. Attendance: Gary Barber, Shelley Ryan, Tammy Hase, Keith McKee, Doug Schmidt, Greg Graves, Adam Hjelm, Dick Nelson, and Joe Drexler. Introduction of new and current board members. Secretary Report: No report, not present. Treasurer s Report: Checkbook balance at June 4, 2016 is $10, A motion was made by Joe Drexler and seconded by Dick Nelson to accept the Treasure s report as given. Motion passed with all in favor. Review of Annual Meeting: Gary Barber reviewed the events from the May 7 th Annual Meeting. Elections, walleye raffle, silent auction, bogs, and presenter items were all discussed. Gary Barber reviewed the motions from the Annual meeting; the increase in dues, and AIS inspections. Thanks to all the Board members that attended and helped out, and a special acknowledgement to Doug Schmidt for the hard work on the silent auction and door prizes, to Tammy Hase and her bunch for the dinner, and to Gary Barber for collaborating and running the meeting. Election of Officers: Shelley Ryan was nominated by Dick Nelson and seconded by Keith McKee for secretary. Motion passed with all in favor. Keith McKee was nominated by Adam Hjelm and seconded by Tammy Hase for Treasurer. Motion passed with all in favor. Doug Schmidt was nominated by Adam Hjelm and seconded by Dick Nelson for Vice President. Motion passed with all in favor. Gary Barber was nominated by Adam Hjelm and seconded by Keith McKee for President. Motion passed with all in favor. Date, Time, Location of Board Meetings: There was a brief discussion about meeting times and dates. Shelley Ryan made the motion to have the 2016 regularly scheduled Board Meetings the second Saturday of the month beginning at 9:00 a.m. and lasting no longer than 11:00 a.m. at the Terrace Heights dining area. Motion passed with all in favor.

7 Bog Summary / Funding: Gary Barber discussed the Annual Meeting and specifically the motion and passage by the general membership to increase dues in 2017 to $50. $25 to the general fund and $25 to the bog fund from the due increase. There was another bog on Osakis Lake again this year. The membership voted to pay from the General Fund for the bog not to exceed $7,000. A motion was made by Doug Schmidt and seconded by Joe Drexler to allocate the balance of $ from the Annual Meeting food revenue into the bog fund. After considerable discussing, motion passed with all in favor. A motion was made by Dick Nelson and seconded by Adam Hjelm to allocate current amount of general donations ($1,095.67), as of June 4, 2016, into the bog fund. Motion passed with all in favor. A motion was made by Adam Hjelm and seconded by Dick Nelson to pay the remaining bog fund deficit of $8, out of the general fund, and to repay the general fund $1, out of the bog fund once and adequate balance is regenerated following the 2017 increase in dues. Motion passed with all in favor. Lake Improvement District (LID): There was a general discussion regarding the pros and cons of LIDs. Gary Barber presented general information Jim McCombs had provided. Joe Drexler and Jim McCombs will work on research and information to bring to a future meeting. Insurance Quote: There was discussion on getting a quote on insurance to cover the OLA Board, and Doug Schmidt will be bringing that to the July meeting. Adjournment: A motion was made by Adam Hjelm and seconded by Joe Drexler to adjourn at 10:15 a.m. Motion passed with all in favor. Respectfully Submitted, Adam Hjelm Gary Barber

8 Osakis Lake Association Board Meeting Minutes August 13, 2016 Meeting called to order by: Gary barber, President at 9:05 AM in the Terrace Heights dining room. Attendance: Gary King, Gayle King, Doug Schmidt, Keith McKee, Dick Nelson, Keith Blake, Jim McComb, Adam Hjelm, Gary Barber, Shelly Ryan. Review of annual meeting: A motion was made by Gary Barber to correct the spelling of Dave Ahmen to Amdahl. Seconded by Doug Schmidt. Motion passed all in favor Treasurer s report: Checkbook balance at August 13, 2016 is $16,440.61; of that$ is the bog fund. Approximately $1200 is still owed to the bog fund. There was a brief discussion about the benefits of separating the bog fund portion and it was agreed upon. Motion to approve the secretary report by Adam Hjelm and seconded by Dick Nelson. Motion passed all in favor Motion made by Doug Schmidt and seconded by Adam Hjelm to provide a $100 gift card/certificate to Harry Hughes at the Corral for the use of the gravel pit. Motion passed all in favor There's a beat brief discussion through Adam Hjelm and Gary Barber regarding the Sauk River watershed district update. It is progressing on a smaller scale. Website update: the DNR notice regarding zebra mussels was added to the website. There were 100 hits per week estimated by Adam Hjelm on Facebook General liability insurance quote: Gary Barber will have it available by the next LOA a meeting Zebra mussels: Gary Barber will talk to dark Dr. McCartney at the U of M in regards to being a possible speaker on zebra mussels and Lake Osakis. As of July, zebra mussels were identified as present in north and south ends of the lake. Estimated they have been present along the battle point area for approximately 2 to 3 years. The discussion regarding the need for informational meeting and speakers was held. Gary Barber will check on a date (a Friday in September) and discuss it with Dr. McCartney. There was also a brief discussion regarding setting up an informational table for Todd and Douglas county representatives Discussed a possible meeting location at VFW. Once the meeting date is set it was decided that an invitational mailing to residents will be sent. (County pays for it.)

9 Lake Improvement District (L ID): Discussed options other than creating a LID to address the Crooked Lake project. * Utilize the watershed resources- board members will voluntarily go to the next watershed meeting to request/discuss support. The next meeting is September 10. Motion made by President Gary Barber and seconded by Dick Nelson to table the LID discussion. Motion passed all in favor. Motion made by Dick Nelson and seconded by Adam home that all members available are asked to attend the watershed meeting to support Crooked Lake project and what LOA can do. Motion passed all in favor President Barber abstained Board member dismissal: Discussion was held regarding John Sorrentino and President Gary Barbers decision to dismiss him due to failure to pay dues. It was agreed that it is in the bylaws as a condition to be on the board. Moonshine days: A motion was made by Doug Schmidt and seconded by Keith McKee to set up a booth for moonshine days. Adam will send a volunteer list for members to sign up. It was agreed to pay the $30 entry fee for the booth. Motion passed all in favor. Turn In Poachers: Motion made by Keith Blake and seconded by Dick Nelson to reestablish membership with the TIP program and paid the dues. Motion passed all in favor Motion to adjourn meeting by Gary Barber seconded by Adam Hjelm at 11 AM. Motion passed all in favor

10 Osakis Lake Association Board Meeting -Minutes September 10, 2016 Meeting called to order by; Gary Barber, President at 9:03 AM in the Terrace Heights dining room. Attendance: Board Members Present; Doug Schmidt, Dick Nelson, Keith McKee, Jim McComb, Keith Blake, Adam Hjelm, Gary Barber, Shelly Ryan Secretary Report: Motion by Doug Schmidt to approve the August 13 minutes. Seconded by Dick Nelson, motion passed all in favor Treasures Report: Checkbook balance on is $17,185.57, with $ owed to the bog fund. There was a brief discussion regarding informing the public that OLA is not responsible for removal of bogs but is holding funds. Doug Smith motioned to approve, seconded by Adam Hjelm. Motion passed all in favor Sauk River Watershed Update: There was discussion regarding Doug Schmidt and Gary Barber having an open discussion with Scott Henderson regarding a possible petition project for Crooked Lake. A motion was made by Doug Schmidt to approve and seconded by Adam Hjelm. Motion passed all in favor Website: Discussed a $50 credit for referring the watershed district plus $50 for Perry's furniture. Gary Barber will talk to Bill McCoy. Gary barber will be putting notes, regarding the informational meeting on zebra mussels, on the website. Facebook 100 hits per week Moonshine booth There was a committee discussion regarding $100 in Chamber Bucks is given away at the moonshine booth. Doug Nelson made a motion to approve, seconded by Adam Hjelm. Motion passed all in favor. Zebra mussels: Adam developed a brochure regarding the informational meeting to be held on September 23, news letters will be sent to everyone within 1000 feet of the lake. Gary Barber contacted Dr. Michael McCartney to speak as well as other speakers. Gary Barber requested $50 expenses be paid by the lake association to attend the Aquatic Invasive Species U of M showcase meeting..jim McComb motioned to approve. Motion seconded by Doug Schmidt. Fall newsletter: Target date is October 1. There was a brief discussion regarding waiting for the walleye drawing and mentioning the Spring Auction in the newsletter. Also, Doug Schmidt getting a banner for Lake Association marketing. Adam Hjelm will design the banner. Doug Smith discussed early preparation for Spring Auction donations and the board discussed reimbursement for Doug's efforts. Doug will look into shirts for board members to wear at Lake Association meetings and booths. Adam Hjelm will try to provide pictures of the walleye fingerlings being placed into the lake as a result of the public efforts for the newsletter. Walleye meeting at Lakeshore Gary Barber attended and discussed the concerns of the decline of walleyes in the lake. The DNR is proposing regulations which will be discussed at the public meetings. Motion was made by an Adam Hjelm and seconded by Doug Schmidt to publish member names in the newsletter. Motion passed all in favor Gary Barber motioned to publish names of raffle winners in the newsletter. Motion was seconded by Dick Nelson. Motion was amended to include "If a winner donates back to the lake association it will be

11 Recognized, but the name will not be stated. Gary Barber motioned to approve, seconded by Dick Nelson. Motion approved all in favor Fall/ Winter Meetings: Next OLA board meeting was set for October 8, The board will discuss future meeting dates at that time. Motion was made by Dick Nelson to continue discussion, seconded by Adam Hjelm. Motion passed all in favor Adjournment: Adam Hjelm motioned to adjourn at 10:50AM, Doug Schmidt seconded the motion. Motion passed all in favor Respectfully submitted Shelly Ryan OLA Secretary

12 Osakis Lake Association Board Meeting Minutes October 8, 2016 Meeting called to order by; Gary Barber, President at 9:04 AM in the Terrace Heights dining room. Attendance: Tammy Hase, Doug Schmidt, Keith McKee, Adam Hjelm, Keith Blake, Jim McComb, Dick Nelson, Gary Barber, Shelly Ryan, Treasurers report Checkbook balance on is $20, There was a brief discussion regarding the walleye stocking and success of donations, estimated $7000, and actual amount to be determined at the next meeting. Doug Schmidt motioned to approve the treasurer s report, Jim McComb seconded it. Motion approved all in favor Secretary Report Doug Schmidt motioned to approve the September 10, 2016 minutes. Seconded by Dick Nelson. Motion passed all in favor. Sauk River Watershed Update There's a new manager and ditch inspector. Motion was made by Doug Schmidt to write a letter to the watershed district in support of a petition for the Crooked Lake project. Motion was seconded by Adam Hjelm. Gary Barber will write the letter. Motion passed all in favor. Website Gary Barber will be updating the website regarding the zebra mussel meeting. Facebook There are 100 views per week Zebra mussels Reports from the people on the lake indicate all areas of the lake have been affected. The informational meeting was well attended. Fall newsletter the newsletter is in progress and Gary Barber will give Adam Hjelm the member list. This will also include zebra mussel information and drawing winners. Target date is October 15, 2016 Adopt a highway Adam Hjelm will officially sign us up. Walleye population and DNR enforcement Gary Barber shared his discussion between himself and Jeff (DNR) regarding the walleye population decline. Jeff says there are difficulties as there's only one officer monitoring/enforcing. Osakis will be stocked this fall so the number should be identified. Baughs Creek There was a discussion regarding the Sportsmens clubs unsuccessful attempts to clean the rocks at Baughs Creek, where the eggs don't cling properly. Bog removal There were discussions regarding the invoice from Didier Excavating for removal of the bog and placement of rock to even out the bottom of the lake. The invoice date and the time frame the invoice was received creates questions regarding when the rock was placed, after docks were put in or in order to put the dock in? Motion made by Adam Hjelm to pay $1304 bill, seconded by Dick Nelson. Motion did not pass all were

13 not in favor Motion was made by Dick Nelson to set up a committee of four Lake Association board members to talk with Punky and to go to observe the location. Motion was seconded by Adam Hjelm. Gary Barber Dick Nelson Joe Drexler and Adam Hjelm will go to the location. Motion passed all in favor. The board discussed the importance of setting up clear guidelines in the future for bog removal including possibly assuring removal is in a public area as well as identifying OLA specific responsibilities Aquatic Invasive Species Summit II Gary Barber attended the meeting and discussed the possible options and methods to control or treat infected lakes. Dick Nelson moved to reimburse Gary Barber $100 for expenses related to attending the AIS meeting. Motion was seconded by Jim McComb. Motion passed all in favor. Fall winter meeting The next OLA board meeting was set for November 19, 2016 the board will discuss future meeting dates at that time. Adjournment Dick Nelson motioned to adjourn at 10:35 AM and Adam Hjelm seconded the motion. Motion passed all in favor Respectfully submitted, Shelly Ryan, OLA Secretary