CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:00 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. SEPTEMBER 13, 2005

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1 CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:00 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. SEPTEMBER 13, 2005 CALL TO ORDER Sharon Dawson, City Clerk, called to order the special meeting of the City Council at 5 :04 p.m. ROLL CALL All Councilmembers were present with the exception of Mayor Pro Tern Weste and Mayor Smyth. Councilmernber McLean presided as temporary Mayor Pro Tern. PUBLIC PARTICIPATION There was none. CLOSED SESSION Sharon Dawson, City Clerk, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LABOR NEGOTIATOR Government Code Section Agency Negotiator: City Manager or designee Umepresented Employees: All positions not represented by SEIU Local 347 CONFERENCE WITH LEGAL COUNSEL - Potential Litigation Government Code Section (c)- one matter RECESS AND RECONVENE Temporary Mayor Pro Tern McLean recessed the meeting to Closed Session at 5:05 p.m. and Mayor Smyth reconvened the meeting at 6:05 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor Smyth adjourned the meeting at 6:05 p.m. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda - should complete a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor.

2 INVOCATION Mayor Smyth gave the invocation. CALL TO ORDER Mayor Smyth called to order the regular meeting of the City Council at 6:09 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Smyth led the flag salute. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Ferry commented on the Youth Memorial Fundraiser that was to be held on September 20, stating that in light of the fundraising needed for the victims of Hurricane Katrina, this fundraiser will be rescheduled to November; the Teen Scene Unplugged that will be held on September 21 at the Hyatt with John Cornell speaking on communication between parents and teens; and the announcement of Mayor Smyth running for State Assembly. Councilmember McLean commented on the "We Recycle" program sponsored by KHTS and described how the program works; the new Frisbee Disc Course at Central Park; the Groundwater Containment Plan meeting that was held on September 7 and stated that there are pockets of contamination on the Whitaker Bermite property but not throughout the entire acreage; the Excelencia Awards held at the Hyatt on September 9; the North County Transportation Coalition meeting she attended with the Mayor; the Redevelopment Committee meeting she attended and the Housing presentation given by Erin Moore Lay. She advised that the last day for the Farmer's Market in Old Town Newhall is September 22; and read a letter received from Ian Swift of the Placerita Nature Center regarding the death of Naturalist/Docent Frank McDaniel and asked that the meeting be adjourned in his honor. Mayor Pro-Tern Weste commented on the Santa Clarita River Rally that will be held on Saturday, September 17, 2005 at 8:00 a.m.; the very productive breakfast meeting with Supervisor Antonovich; and the AQMD presentation and how well it was attended. AW ARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Smyth and Council presented a proclamation recognizing Spanish Heritage Month to Doris Sava! and Paul DeLacerda representing the Hispanic Business Committee who commented on the Gala Event held on September 9, thanked the Mayor and Council for the proclamation, and stated that the Sheriff's Department was also a recipient of an award. PRESENTATIONS TO THE CITY Mayor Smyth and Council presented 3CMA (City-County Marketing Association) awards to Gail Ortiz, the City's Public Information Officer for her work on the "David March for Justice" RallyNideo; Communications Marketing Plans and Tools for the "Shop Santa Clarita" Program; and Communications marketing Community Visioning for the Big Picture. 2

3 - PUBLIC PARTICIPATION There was none. STAFF COMMENTS There were none. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be added. APPROVAL OF AGENDA Motion by Kellar, second by Ferry, to approve the agenda. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by McLean, second by Weste, to approve the minutes of the August 23, 2005 special and regular City Council meetings and the August 31, 2005 City Council joint meeting with Supervisor Michael Antonovich. - Hearing no objections, it was so ordered. ITEM I READING OF ORDINANCE TITLES Government Code Section requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM2 SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING THE CONTRACT BETWEEN CALPERS AND THE CITY OF SANTA CLARITA Consideration of adoption of an ordinance to amend the City's CalPERS contract to provide 55 formula for local miscellaneous members. Conduct second reading and adopt Ordinance No entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION, CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL CITY OF SANTA CLARITA." ITEM3 FIRST READING OF AN ORDINANCE CONCERNING COUNCILMEMBER COMPENSATION Consideration of an ordinance amending the Santa Clarita Municipal Code to adjust the 3

4 compensation for Councilmembers as provided for in the Government Code. Introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION OF THE SANTA CLARITA MUNICIPAL CODE REGARDING CITY COUNCIL SALARIES." ITEM4 CONSTRUCTION AND FUNDING AGREEMENT FOR STREET IMPROVEMENTS FOR THE CROSS VALLEY CONNECTOR GAP CLOSURE, PROJECT NO. SlOOl The City is the lead agency for the Cross Valley Connector Gap Closure project. This document defines agreements between the City of Santa Clarita and the Newhall Land and Farming Company as a result of the construction of the Cross Valley Connector Gap Closure project. Authorize the execution of the Construction and Funding Agreement for Street Improvements between the City and the Newhall Land and Farming Company (Newhall Land) related to the Cross Valley Connector Gap Closure, Project No. SlOOl; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEMS GOLDEN TRIANGLE ROAD AT GOLDEN OAK ROAD TRAFFIC CIRCULATION Enhancing traffic circulation at the intersection of Golden Triangle Road at Golden Oak Road will require elimination of on-street parking along the southerly curb line and restrains of Golden Triangle Road. Adopt Resolution No establishing a no-stopping zone along the south curb line of Golden Triangle Road extending from Centre Pointe Parkway to approximately 150 feet east of Golden Oak Road to implement a proposed striping modification plan designed to improve traffic circulation at the intersection of Golden Triangle Road/Golden Oak Road. ITEM ENGINEERING AND TRAFFIC SURVEY STUDY Per the State of California Vehicle Code, public agencies are required to conduct engineering and traffic surveys every five years on all roadways in order to establish speed limits. The previous Citywide Engineering and Traffic Survey was conducted and approved by City Council in September The new Citywide study has been finalized, and needs to be adopted. Adopt Resolution No establishing prima facie speed limits on each highway segment included in the 2005 Engineering and Traffic Survey Study; direct the City Clerk to certify the Study as to the effective date of the individual surveys; direct staff to implement the necessary signing changes brought about by adoption of this Study; and request the Sheriffs Department to continue an aggressive radar/laser enforcement program on City streets and highways covered in the Study as soon as the signing changes are made. ITEM7 APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA RIVER PARKWAYS GRANT PROGRAM - PROPOSITION 50 The City acquired the Discovery River Park site in September 1998, from Charles and Mary Lou 4

5 - Lyons. Through prior year funding, planning and design of the park site has been completed; however, permits and construction funding has not been available to provide for the construction of the park site. This grant, if awarded, would provide up to $1,000,000 for the construction of Discovery River Park. Adopt Resolution No to provide for the filing of a California River Parkways (CRP) grant application for the development of Discovery River Park. Authorize matching funds of the grant application in the amount of $150,000 from the General Fund. Authorize the City Manager or designee to sign all documents required to file the application and receive the grant, if awarded, subject to the approval of the City Attorney. ITEMS VETERANS HISTORICAL PLAZA - PROJECT NUMBER P PROJECT ACCEPTANCE On December 14, 2004, City Council awarded the construction of the Veterans Historical Plaza to Thomsen Landscape, Inc. The Plaza grand opening was held on May 28, The contractor has completed a 90-day maintenance period, and staff has assumed all maintenance responsibilities for the site effective September l, Accept the work performed by Thomsen Landscape, Inc., on the Veterans Historical Plaza, Project Number P2001. Direct the City Clerk to file the Notice of Completion with the County Recorder. Direct staff to release the 5% retention 35 days after Notice of Completion is recorded, provided no stop notices as provided by law have been filed. ITEM9 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT The City of Santa Clarita has been awarded a grant for $35,348 from the U.S. Department of Justice, Bureau of Justice Assistance, through the Edward Byrne Memorial Justice Assistance Grant (JAG). Accept Edward Byrne Memorial Justice Assistance Grant (JAG) from the U.S. Department of Justice, Bureau of Justice Assistance. Increase estimated revenues in Account Number by $35,348. Increase estimated expenditures in Account Number (Contractual Services) by $32,423, and Account Number by $2,925. Authorize City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney approval. ITEMlO SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING THE MUNICIPAL CODE REGARDING PURCHASING Ordinance to amend the Municipal Code regarding purchasing to streamline the procurement of Information Technology goods and services. Conduct second reading and adopt Ordinance No entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 3.12 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING PURCHASING." 5

6 ITEM 11 CHECK REGISTER NOS. 32, 33, 34, AND 35 Approval of the Check Registers. Adopt Resolution No to approve and ratify for payment the demands presented in Check Registers 32, 33, 34, and 35. Motion by Ferry, second by Kellar, to approve the Consent Calendar. On roll call vote: Ayes: Ferry, McLean, Weste, Kellar, Smyth Noes: None Absent: None Motion carried. ITEM 12 PUBLIC HEARING PROPOSED REVISION TO SITE PLAN (MC ) FOR APPROVED MINOR USE PERMIT FOR CAR WASH ON SOLEDAD CANYON ROAD Mayor Smyth opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Jason Smisko, Senior Planner, advised that the applicant requests approval to modify the site plan by rotating the car wash tunnel 45 degrees to the east. A Power Point presentation was given showing the proposed changes. Representing the applicant on this item was Marty Stowell and Michael Silva who explained the reasons for the requested changes. There were no requests to speak on this item. Mayor Smyth closed the public hearing. Motion by Ferry, second by Weste, to adopt Resolution No approving the revised site plan for a full service car wash as amended to include conditions regarding maintenance for the landscaping. On roll call vote: Ayes: McLean, Weste, Kellar, Ferry, Smyth Noes: None Absent: None Motion carried. 6

7 - ITEM13 PUBLIC HEARING DRAFT DOWNTOWN NEWHALL SPECIFIC PLAN AND DRAFT ENVIRONMENTAL IMPACT REPORT Mayor Pro Tern Weste disqualified herself from participating on this item due to a potential conflict of interest (the proximity of her home to the subject property) and left the dais. Mayor Smyth opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Jason Smisko, Senior Planner, advised that this item is for (Master Case ) Draft Specific Plan designed to revitalize and redevelop Downtown Newhall into a thriving, mixed-use, pedestrian-oriented urban village with a series of economic engines. Representing the applicant was Stefanos Polyzoides of Maule and Polyzoides who discussed the specific plan as well as Nicole Carter of Crawford, Multari and Clark who discussed the EIR. - Addressing the Council on this item was Gil Salorio, Noli Wiesen and Tamara Murray representing Remember When Scrapbooking, Mike Riley representing the Santa Clarita Valley Food Pantry, Adriana Gammert (submitted a letter), Belia Pulido, Ginger Eubanks, Alan Amitin representing Billy's Ski and Surf Shop, Ben Simione owner of Maria's Deli, Todd Weaver, Joseph Jasik, Julio Garcia, Lynne Plambeck representing SCOPE, and Laurene Weste (speaking as an individual). Three written comments were received on this item. In rebuttal and representing the applicant, Patrick Siegman of Nelson/Nygaard commented on parking issues, and Mr. Polyzoides commented on the community prese:'"vation included in the plan, the conclusion that the Mercado needed to be on the main str :et, and also have an alternative as a back up. Mayor Smyth closed the public hearing. Council discussion followed regarding various aspects of the plan including the desire for existing businesses to thrive, working with the Food Pantry, and clarifying the issue of eminent domain. - Motion by Kellar, second by McLean, to direct staff to return on October 25, 2005, with a resolution of project approval, a resolution to certify the Environmental Impact Report, adopt the Statement of Overriding Conditions and adopt the Mitigation Monitoring and Reporting Program and an ordinance to enact the zone change. 7

8 On roll call vote: Ayes: Kellar, Ferry, McLean, Smyth Noes: None Disqualified: Weste Absent: None Motion carried. RECESS AND RECONVENE Mayor Smyth called a recess at 8:40 p.m. and reconvened the meeting at 8:57 p.m. ITEM 14 UNFINISHED BUSINESS SANTA CLARITA VALLEY SENIOR CENTER EXP ANSI ON Michael Murphy, Intergovernmental Relations Officer, advised that the Santa Clarita Valley Committee on Aging is seeking to expand the Senior Center building by 1,265 square feet. The proposed expansion includes a training room, storage area, and two activity rooms. The S.C.V. Committee on Aging has requested that the City of Santa Clarita contribute approximately $245,000 toward the project. City staff has identified $244,265 in Community Development Block Grant funds which could be directed to the project. There were no requests to speak on this item. Motion by Weste, second by Kellar, to authorize the expenditure of an amount not to exceed $244,265 in Community Development Block Grant funds for the Santa Clarita Valley Senior Center building expansion project; authorize the City Manager or designee to enter into a three-way agreement between the City of Santa Clarita, County of Los Angeles and Santa Clarita Valley Committee on Aging subject to the requirements of the Community Development Block Grant program and subject to City Attorney review and approval; direct staff to provide quarterly reports to the City Council on the construction progress and expenditure of City funds for the Senior Center building expansion project; appropriate $244,265 in Community Development Block Grant funding from Account S , subject to the requirements of the Community Development Block Grant program. On roll call vote: Ayes: Ferry, McLean, Weste, Kellar, Smyth Noes: None Absent: None Motion carried. ITEM15 NEW BUSINESS INITIATE THE FORMATION OF THE CITY OF SANTA CLARITA OPEN SPACE & PARKLAND PRESERVATION DISTRICT (OS&PPD) Darren Hernandez, Director of Administrative Services, advised that this item is for an action by 8

9 the City Council to start the process to form a City wide preservation district for the acquisition, development and stewardship of open space and parklands. Addressing the Council on this item was Jeff Long, Paula Berriz, Eileen Connolly, Mark Hovis, and Diane D'Elia each representing AYSO Youth Soccer Organizations, Connie Worden Roberts representing the Chamber's Legislative and Government Affairs Committee, Cam Noltemeyer, Lynne Plambeck, and Maria Gutzeit. Three written comments were received on this item. Rick Gould, Director of Parks, Recreation, and Community Services, provided further information and clarification on parkland purchase. Ken Pulskamp, City Manager, responded to Councilmember McLerui's question by clarifying the anticipated use of funds for the Preservation District. Motion by Weste, second by Ferry, to adopt Resolution No to initiate the formation of the City of Santa Clarita Open Space and Parkland Preservation Assessment District (OS&PPD), adopt Resolution No which approves the Engineer's Report, and sets a public hearing for November 22, On roll call vote: Ayes: McLean, Weste, Kellar, Ferry, Smyth Noes: None Absent: None Motion carried. ITEM16 NEW BUSINESS CITY RELIEF EFFORTS FOR HURRICANE KA TRINA Laurene Weste, Mayor Pro-Tern, advised that there has been a vast community outpouring of concern for this national disaster, as demonstrated by numerous phone calls and s received by staff, particularly as to the City's role in assisting in the recovery efforts. Addressing the Council on this item was Bill Watford. Council direction to staff to investigate opportunities to help the victims of Hurricane Katrina and return to the Council meeting of September 27, 2005 with options on how the City of Santa Clarita can best support hurricane relief efforts. ADJOURNMENT Mayor Smyth adjourned the meeting in memory of Cy Amitin, Dorothy Jean McCarthy, and Frank McDaniel at 10:05 pm. 9

10 FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, September 27, 2005 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, Valencia Blvd., Santa Clarita, CA. ATTEST: 05Sepl3mi11,Joc 10