MINUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 P.M. JANUARY 28, All Councilmembers were present.

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1 i 1 MINUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 P.M. JANUARY 28, 1997 CALL TO ORDER ROLL CALL PUBLIC PARTICIPATION CITY CLERK'S ANNOUNCEMENT EXECUTIVE SESSION Mayor Smyth called to order the regular meeting of the City Council at 6: 35 p.m. All Councilmembers were present. There was no public participation. City Clerk, Sharon L. Dawson, announced that anyone wishing to address an item on the agenda should fill out a speakers' slip and submit it to the City Clerk before the item is discussed. This time has been set aside for Councilmembers to review publicly the agenda and obtain any further information that may be needed. This session is open to the public. : INVOCATION PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES AWARDS/ RECOGNITIONS PRESENTATIONS Mayor Smyth gave the invocation. Mayor Smyth led the Pledge of Allegiance. It was moved by Klajic and seconded by Boyer to approve the agenda. Hearing no objections, it was so ordered. It was moved by Boyer and seconded by Darcy to approve the minutes of January 14, 1997, noting the addition of a presentation for the Santa Clarita Valley Childcare Association. Hearing no objections, it was so ordered. Mayor Smyth presented the City's donation of$336 to Blanca Cano on behalf of the United Mothers and the City's donation of $425 to Anna Whalin and Gloria Mercado of the American Cancer Society in support of their future endeavors. Captain Michael Quinn and Lieutenant Tim Peters of the Los Angeles County Sheriffs Department presented an overview of SWAT operations and the handling of domestic violence incidents.

2 i. ~ I I ~~ ITEMl GENERAL PLAN CIRCULATION ELEMENT AMENDMENT REQUEST FOR ADDITIONAL FUNDS FOR LEGALLY REQUIRED TRAFFIC STUDIES AND FOR PUBLIC OUTREACH Following the public comment period on the preparation of an environmental impact report for the Circulation Element Amendment, it became apparent that additional $3,000 in traffic modeling runs will be necessary to meet legal environmental review requirements. An additional $10,000 is requested for administrative costs associated with the public outreach for this project which were unanticipated in the department budget. Authorize the City Manager or designee to increase the existing contract's contingency with Meyer Mohaddes Associates, Inc., by $3,000 to prepare the additional traffic analysis for a total contract amount of $26,000; and appropriate $3,000 to Account No from the General Fund contingency Account No Appropriate $4,000 to Account No (Advertising), $3,000 to Account No (Printing), $1,000 to Account No (Postage) and $2,000 to Account No (Office Supplies) from the General Fund Contingency Account No ITEM2 STATE ROUTE 126 CONSTRUCTION RESOLUTION NO. 979 The California Department of Transportation (Caltrans) is currently constructing the widening of State Route 126 in Ventura county west of the Ventura/Los Angeles County line. City Council has expressed serious concern that the next phase of construction along SR 126 not result in the travel delays and fatalities of the earlier phase. Adopt Resolution No. 979 and direct the City Manager to transmit Resolution No. 979 to the California Department of Transportation (Caltrans). ITEM3 TRAFFIC SIGNAL INSTALLATION AT WILEY CANYON ROAD/LA GLORITA CIRCLE EV ANS A VENUE ADVERTISEMENT FOR BIDS (PROJECT NO ) Installation of a traffic signal at the subject intersection. The intersection is currently controlled by a 4way stop. This project was authorized by the City Council on March 12, Approve the plans and specifications for the traffic signal installation at Wiley Canyon Road/La Glorita CircleEvans Avenue, and authorize the advertisement for bids. ITEM4 COWBOY POETRY AND MUSIC FESTIVAL SHUTTLE SITE LEASE AGREEMENT The Cowboy Poetry and Music Festival shuttle site at Newhall Park is no longer a viable site due to increased recreational weekend usage. Staff has secured a lease on a site that is closer to Melody Ranch and will save $6,000 in shuttle fees from previous year's costs. Approve the lease agreement with Mr. Guilford Glazer and indemnify the property owner of risks associated with the property during the time period of the lease and allow Public Works to "clear and grub" the property. 2

3 t ITEMS AWARD A CONTRACT TO ROBINSON I TAKAHASHI I KATZ & ASSOCIATES (RTK) FOR ARCHITECTURAL SERVICES FOR CITY HALL FIRST FLOOR REMODEL PROJECT GS On December 10, 1996, the City Council approved a plan to relocate some City offices to improve access for citizens obtaining City services. The project is a significant step toward providing a one stop shop atmosphere for services. This process requires architectural design services to prepare plans and specifications, that can be submitted for a public bid, for remodeling portions of the first floor. Award the contract for architectural services to RTK in an amount not to exceed $40,000 from Account No Authorize the City Manager to execute contract documents and approve any contract changes. ITEM6 AGREEMENTS WITH THE PLACERITA CANYON CORPORATION FOR IMPROVEMENTS TO PLACERITA CANYON ROAD AND COWBOY POETRY AND MUSIC FESTIVAL ACCESS Review and discussion of an agreement for the funding and repair of Placerita Canyon Road and a licensing agreement for access to the Cowboy Poetry and Music Festival. Review the history and accept staff's recommended contribution toward the repair of Placerita Canyon Road. Authorize the City Manager to enter into the following agreements: (a) Agreement Regarding Placerita Canyon Road Improvements; (b) License Agreement regarding Cowboy Poetry and Music Festival. Appropriate $22,000 from City Council contingency Account No to Account No , and direct staff to pay the Placerita Canyon Corporation the agreed upon amount for road repairs and raised pavement marker installation to be performed by the Association. ITEM7 CHECK REGISTER NOS. 1 AND 2 RESOLUTION NO. 977 This resolution approves and ratifies payment the demands presented in the check register. Adopt Resolution No It was moved by Boyer and seconded by Darcy to adopt the consent calendar. Ayes: Darcy, Heidt, Klajic, Boyer, Smyth Noes: None ITEMS UNFINISHED BUSINESS POSSIBLE FORMATION OF AN INFORMAL WATER INFORMATION GROUP OR COMMITTEE Lynn Harris, Director, Public Works, reported that recently the CLWA has recommended the formation of an ad hoc Water Committee. City staff are seeking direction on a number of options, to more effectively address the water issue in this Valley, which includes the formation of an Informal Water Information Group or Committee or possible participation on the CLWA Committee. 3

4 I < Addressing the Council on this item was John Steffen, Hunt Braly, Massimo Noja DeMarco, Bob Lathrop, Vera Johnson, and Lynn Plambeck. It was moved by Boyer and seconded by Darcy to seek membership on the Castaic Lake Water Committee, and if shut out or ifthe committee doesn't meet the City's needs, to form a separate City Committee with review of the membership. Ayes: Darcy, Boyer, Smyth Noes: Heidt, Klajic RECESS RECONVENE ITEM9 DEPARTMENT OF HOUSING AND URBAN.. DEVELOPMENT (HUD) SECTION 108 LOAN PROGRAM OVERVIEW At 8:08 p.m., Mayor Smyth recessed the meeting. Mayor Smyth reconvened the meeting at 8:29. Ken Pulskamp, Assistant City Manager, reported that at the January 7, 1997 Study Session, the City Manager was directed to prepare a report that provided the City Council with an overview of the Department of Housing and Urban Development (HUD) Section 108 Loan Program. Through the Section 108 Loan Program, the City would be permitted to take an advance on future Community Development Block Grant (CDBG) Entitlement Funds in the form of a loan from HUD. These funds would then be allocated in a manner that would allow the City to complete all outstanding Capital Improvement Project work in the West Newhall area at an accelerated rate. Addressing the Council on this item was Derek Barringer, Cheyanne Barringer, and Larry Bird. Registering written comments on this item was Vera Johnson, Eugenia Arnold, Effie Bird, Michael Connelly, Tami Hill and Raissa Connally. Following discussion, it was moved by Heidt and seconded by Klajic to refer to staff to provide additional information during the budget process and return this item to a future meeting. Ayes: Darcy, Heidt, Klajic, Boyer Noes: Smyth 4

5 'l... ~ ITEM 10 NEWHALL REDEVELOPMENT PROJECT RESOLUTION NO. 974 Resolution No. 974 determines that a project area committee shall not be established for the Newhall Redevelopment Project. It was moved by Boyer and seconded by Heidt to adopt Resolution No ITEMU ADOPTION OF TRANSIT DEVELOPMENT PLAN ITEM12 STATUS REPORT #6 ON LOS ANGELES COUNTY LANDFILL ISSUES AND PROPOSED ELSMERE CANYON LANDFILL IN SANTA CLARITA VALLEY ITEM13 PURCHASE OF TAX DEFAULTED PROPERTY ON SOLEDAD CANYON. ROAD RESOLUTION NO Ayes: Klajic, Boyer, Heidt, Darcy, Smyth Noes: None Resolution 974 adopted. Ron Kilcoyne, Transportation Manager, reported that the Transit Division has concluded preparing the draft Transit Development Plan, the first long range blueprint for transit service in the Santa Clarita Valley. It was moved by Darcy and seconded by Boyer to adopt the Transit Development Plan. Hearing no objections, it was so ordered George Caravalho, City Manager, reported that in an effort to keep the City Council and the public informed on these issues, the City Manager presents a report at each meeting. The uptodate report is made verbally at the meeting and is available in written form at the meeting. Council received report. Ken Pulskamp, Assistant City Manager, reported that every year the County of Los Angeles Tax Collector conducts an auction to sell properties which have been tax defaulted for a minimum of five years. This year ten properties located in the City are included in that sale. The City can purchase any of the parcels prior to the auction sale for an amount equal to the back taxes plus an administrative fee. However, the owner of the land can redeem their property until the auction date 5

6 It was moved by Darcy and seconded by Boyer to authorize $15,000 (purchase price plus a contingency if needed) from the City Council Contingency Account (# ) fund for the purchase of land and direct the City Manager to purchase the land after the City Attorney's review. Ayes: Darcy, Heidt, Klajic, Boyer, Smyth Noes: None... COMMI'ITEE REPORTS (Council) COUNCILMEMBER COMMENTS ADJOURNMENT Councilmember Darcy reported on the North County Transportation Coalition extending the term of the current chair to June 1 at which time the by laws will be changed; and that the coalition will be preparing a letter regarding the 126 requesting the acceleration of the work from the Ventura County Line to 15. Councilmember Darcy also reported on the Committee on Aging and the Mayor's Committee on employment for people with disabilities. Councilmember Heidt stated that Saturday Service will begin this week on Metrolink. Councilmember Klajic requested a light or stop sign at Whites Canyon and Steinway and asked that staff schedule a hearing; and commented on the rumor of negotiations between Chiquita Landfill attorneys and Newhall Land & Farming, that Chiquita has been offered a considerable amount of money to sign an agreement that they would not oppose the landfill any longer and will no longer testify on anything to do with Laidlaw or Newhall Land & Farms projects. At 10:00 p.m., it was moved by Boyer and seconded by Klajic to adjourn to the study session on February 4, 1997 at 7:00 p.m. in memory of John Drislane. CITY CLERK 6