Information. Attachments

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3 International Airport Commission 4. a. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Informational Item - Air Cargo Facility Update Information Informational Item - Air Cargo Facility Update Attachments

4 International Airport Commission Meeting January 22, 2014 Air Cargo Facility Update

5 Air Cargo Facility Update Background: 07/07/ Initial Regional Site Visit 09/22/2010 Headquarters Site Visit 06/21/ Air Cargo Apron Design Complete 08/30/2011 Initial Letter of Interest 12/09/2011 Revised Letter of Interest 01/24/2012 Revised Letter of Interest 05/31/ Air Cargo/Corporate/GA Apron Complete 12/14/2012 Real Estate Broker Site Visit 02/06/2013 Regional PE Site Visit 05/16/2013 Project Manager Site Visit 11/08/ DRTA Letter of Terms presented

6 Air Cargo Facility Update Development Process: Initial Site Visits Letter of Interest Real Estate Brokerage Firm Hired 30% Design Documents Prepared Construction Estimates Provided Request For Proposals Real Estate Developers Real Estate Developer Selected Negotiate DRTA Letter of Terms Execute DRTA Letter of Terms Negotiate Ground Lease Execute Ground Lease Design and Bid Documents Finalized Construct Facility

7 Air Cargo Facility Update

8 Air Cargo Facility Update Estimated Investment: In excess of $2,000,000 Employed: 17 Currently 22 Projected (upon facility opening) Remaining Processes: DRTA Letter of Terms Ground Lease Cargo Carrier Requested Timeline: January Execute DRTA Letter of Terms March Execute Lease Agreement January Facility Opening

9 International Airport Commission 5. a. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Consent Agenda - IAC Meeting Minutes Information IAC Meeting Minutes Attachments

10 International Airport Commission Meeting Minutes Airport Terminal Building City of Del Rio, Texas 1104 West 10 th St. Del Rio, Texas Wednesday October 09, :00 P.M. ************************************************************************ 1. Call to Order The meeting was called to order at 6:04 p.m. by Chairperson Taylor. 2. Roll Call Present: Sandy Sanders Susan Taylor Rodger Paxton Lew Nunley David Martinez Absent: Wayne Casson Danny Gallaher A quorum was declared. Others in Attendance: City Engineer Bob Parker, Airport Manager - Billie Jo Grafton, Airport Clerk - Claudia Chavarria, Pico Aviation Anthony Kusenberger, Dean Davis, Janet Davis, GRW- Chuck Willis, Airport Tenants-Bill White, Dan Osteen, Dale Clayton, Rio Grande Aviation - Thomas Mitchell. 3. Citizen s comments Four Citizens signed up to make comments. Thomas Mitchell, Dean Davis, Anthony Kusenberger (deferred his time to Dean Davis), Mr. Bill White (deferred his time to Dean Davis if needed as well), Bill White spoke briefly, James O Steen (Mr. O Steen submitted written comments as well). Citizens comments occurred from 6:21 p.m. until approximately 6:46 p.m. No action was taken. 4. Airport Manager Comments No comments were made. 5. Information Items No action was taken. Page 1 of 3

11 6. Consent Agenda No action was taken. 7. Status Report No action was taken. 8. Other Business Chairperson Taylor moved this item to proceed Item 3. Citizens Comments. a. Discussions and Possible Actions on International Airport Commission Development of Policies and Procedures. Motion Commissioner Paxton made the motion to set time limit to 5 minutes per person for Citizens Comments with discretion of the Board to amend the rules based on the number of people and amount of commentary. Commissioner Martinez offered a Second the motion passed with four in favor and one against. Motion: Commissioner Martinez made a motion to Adopt the Robert Rules of Order and follow that procedure, Commissioner Paxton offered a second, and the motion was passed by unanimous vote. b. Discussion on the Del Rio International Airport Master Plan 2013 Lengthy discussions occurred amongst the Commissioners about the Master Plan pointing out several items that are of primary concern. After the discussions completed Commissioner Sanders proposed to the Commission that Ms. Grafton Read Into Record the Commissioners requested changes to the Master Plan so that a motion could be made to adopt the Master Plan with the changes as Read Into Record. Changes Read Into Record: 1. The removal of any reference to the reversionary clause. 2. The changing of any reference of the word should to may, anywhere in the Master Plan. 3. The removal of the last paragraph on page On page 5.1 the removal of new construction and any reference to new construction in the lease term 20 years. 5. All lease terms should be recommended at 20 years with the provisions for two ten year options. 6. On page 5.12 the removal of reference to International Building Code 7. On page 5.22, in the Chart, referencing fuel flow fees, in both columns, remove what is currently there and insert to be reviewed bi-annually and adjusted as necessary. 8. On page 5.21 in the header to remove any reference to recommended by the Airport Commission on 9/26 and any reference to adopted by City Council or Ordinance. Motion: Commissioner Sanders made a motion to recommend adoption of this plan with the changes that have been read into the record. Commissioner Martinez offered a second, the motion passed with four in favor and Commissioner Paxton abstaining. Page 2 of 3

12 9. Schedule Next Meeting The next meeting was scheduled for November 13, 2013 at 6:00 p.m. 10. Adjournment Motion: Commissioner Paxton made a motion to adjourn with Commissioner Martinez offering a second. The meeting was adjourned at approximately 9:23 p.m. by unanimous vote. Billie Jo Grafton, Airport Manager Susan Taylor, Chairperson Page 3 of 3

13 International Airport Commission 5. b. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Consent Agenda - IAC Meeting Minutes Information IAC Meeting Minutes Attachments

14 International Airport Commission Meeting Minutes Airport Terminal Building City of Del Rio, Texas 1104 West 10 th St. Del Rio, Texas Wednesday November 13, :00 P.M. ************************************************************************ 1. Call to Order The meeting was called to order at 6:14 p.m. by Commissioner Nunley standing in for Chairperson Taylor. 2. Roll Call Present: Sandy Sanders Wayne Casson Rodger Paxton Lew Nunley Absent: David Martinez Danny Gallaher Susan Taylor A quorum was declared. Others in Attendance: City Attorney Susanne West, Airport Manager - Billie Jo Grafton, Airport Clerk - Claudia Chavarria, Pico Aviation Dean Davis, Janet Davis, Airport Tenant-Bill White. 3. Citizen s comments Two Citizens signed up to make comments. Dean Davis and Bill White, Citizen s comments occurred from 6:19 p.m. until approximately 6:35 p.m. No action was taken. 4. Informational Items No action was taken. 5. Consent Agenda Motion - Commissioner Sanders made a motion to adopt the September meeting minutes, Commissioner Casson offered a second, and the minutes were passed by unanimous vote. 6. Status Report No action was taken. Page 1 of 2

15 7. Other Business a. Discuss and possible action on rescheduling the IAC Meeting December 25, The regularly scheduled meeting from December 25 was moved to December 11. b. Non Commercial Lease Agreement Hangar A-4 Discuss and Recommend Motion - Commissioner Paxton made a motion to recommend the lease agreement for Hangar A-4, Commissioner Casson second the motion. The motion passed unanimously. c. Non Commercial Lease Agreement Hangar B-5 Discuss and Recommend Motion - Commissioner Sanders made a motion to recommend the lease agreement for Hangar B-5, Commissioner Casson second the motion. The motion passed unanimously. d. CBP Lease Agreements Discuss and Recommend Motion - Commissioner Paxton made a motion to renew the lease as stated, Commissioner Casson second the motion. The motion passed unanimously. e. Discussions and Possible Actions on International Airport Commission Policies and Procedures Motion - Commissioner Paxton made a motion to table the discussion on this and put it on the next meeting along with a review of our Charter, Commissioner Nunley second the motion. The motion passed unanimously. 8. Executive Session Chairman Nunley moved this item to proceed item 7. e. a. Discussions and information on IAC liabilities as it relates to the Texas Open Meetings Act City Attorney Suzanne West The Commission retired to executive session to perform an Attorney - Client training for the Commission at 7:00 p.m. and returned at approximately 7:38 p.m. No Action was taken. 9. Schedule Next Meeting The next meeting was scheduled for December 11, Adjournment Motion: Commissioner Sanders made a motion to adjourn with Commissioner Nunley offering a second. The meeting was adjourned at approximately 7:53 p.m. by unanimous vote. Billie Jo Grafton, Airport Manager Lewis Nunley, Commissioner Page 2 of 2

16 International Airport Commission 5. c. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Consent Agenda - IAC Meeting Minutes Information Consent Agenda - IAC Meeting Minutes Attachments

17 International Airport Commission Meeting Minutes Airport Terminal Building City of Del Rio, Texas 1104 West 10 th St. Del Rio, Texas Wednesday December 11, :00 P.M. ************************************************************************ 1. Call to Order The meeting was called to order at approximately 6:06 p.m. by acting Chairperson Sanders. 2. Roll Call Present: Sandy Sanders Absent: Wayne Casson Danny Gallaher Susan Taylor Lew Nunley David Martinez Rodger Paxton A quorum was not declared. Others in Attendance: Airport Manager - Billie Jo Grafton, Airport Clerk - Claudia Chavarria, Pico Aviation Dean Davis, Janet Davis, Rio Grande Aviation - Thomas Mitchell. 3. Citizen s comments No action was taken. 4. Airport Manager Comments No comments were made. 5. Information Items No action was taken. 6. Consent Agenda No action was taken. 7. Status Report No action was taken. Page 1 of 2

18 8. Other Business No action was taken. 9. Executive Session No action was taken. 10. Schedule Next Meeting The next regularly meeting will be held on January 22, 2014 at 6:00 p.m. 11. Adjournment No action was taken. Billie Jo Grafton, Airport Manager Sandy Sanders, Commissioner Page 2 of 2

19 International Airport Commission 6. a. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Status Report - Air Service Development Update Information DRT Air Service Development Letter to American Airlines Attachments

20 DRT Air Service Development Airline On November 8 th the City sent a letter to American Airlines announcing the receipt of the Small Community Air Service Development Grant and indicating our interest in receiving an air service proposal from them as soon as possible. On November 12 th the Department of Justice and American Airlines/US Air came to a settlement agreement which will allow the merger of the two airlines to go forward. On November 22 nd American Airlines contacted the City via telephone and reported that the planning department currently did not have any plans for calendar year 2014 air service for DRT. Staff was however encouraged to remain in contact with AA as the merger unfolds. 01/10/14 1

21 CITY OF DEL RIO 109 West Broadway Del Rio, Texas November 8, 2013 Ms. Paige Teel Regional Manager, Business Development and Sales American Airlines Regional Network 4333 Amon Carter Blvd., MD5544 Fort Worth, TX Dear Ms. Teel, On behalf of the City of Del Rio, TX, I am pleased to inform you that the Del Rio International Airport (DRT) was recently selected to receive a 2013 Department of Transportation (DOT) Small Community Air Service Development (SCASD) Grant in the amount of $500,000. We sincerely appreciate American Airlines letter in support of the DRT SCASD Grant. We believe your letter was a key component and a major contributing factor in DRT receiving the SCASD Grant award. We are pleased to hear that American Airlines is in the process of evaluating available resources along with analyzing the possibilities of providing regularly scheduled nonstop service from the Dallas Fort Worth International Airport (DFW) to the Del Rio International Airport (DRT). As American Airlines evaluates these possibilities, we would ask that you initially consider providing a minimum of one regularly scheduled flight per day with the option of adding a second flight as soon as possible should the market conditions warrant. In addition, you may recall that during the last six months of DRT air service our passenger load was increasing exponentially due to the introduction of et service to the region. Therefore, we would ask that you consider serving our market with an ERJ 135, 140 or 145 regional jet. As you are aware, our grant proposal was specifically written with a focus on American Airlines providing a DFW/DRT connection, and the DOT requires the SCASD Grant proceeds be utilized within a three-year period. Therefore, we are eager to begin negotiations immediately with a goal of attaining commercial air service as early as possible.

22 Should your analysis of the DRT market area support our goals, we would be very interested in receiving an initial proposal from American Airlines or having additional discussions to further explore all options. We have had positive feedback from the community about the possibility of a Del Rio-Dallas/Fort Worth Route. We have also engaged our Sister City, Ciudad Acuña, especially the Maquila Association which consists of over seventy corporations who believe the Del Rio- Dallas/Fort Worth Route would be very beneficial to their operations in our region. As a community we have received contributions from the private sector and fundraising has been on-going over the last few months in anticipation of the SCASD grant. Since we have received this grant in combination with these contributions, we are ready to discuss with American Airlines the funding for revenue guarantees necessary from our community to assist American Airlines with the establishment of operation in Del Rio. Additionally, we invite you to tour the DRT airport and air passenger terminal at your earliest convenience and would be pleased to arrange a meeting with City of Del Rio officials and other interested stake holders as a step toward developing a successful air service partnership. For your review, I have attached a copy of the SCASD Grant Proposal and a copy of the award notification. If you have any questions, please do not hesitate to contact me directly via at reads@cityofdelrio.com or Ryan Rapelye, Assistant City Manager at rapelyer@cityofdelrio.com. Our office number is should you require additional information. Sincerely, Robert A. Eads City Manager Attachments: SCASD Grant Application Notification of Grant Award

23 International Airport Commission 6. b. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Status Report - Fuel Flow Fees Information Fuel Flow Fees Attachments

24 Fuel Flow Fees Fuel Flow Fees are based upon 0.10 per gallon for Jet Fuel sold and 0.04 per gallon of Av Gas sold. Pico Fuel Flow Fee's 6, , , , , , Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec , , , , , , , , , , , , , , , , , , , , , , , , , CBP Fuel Flow Fee's Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec , ,173 01/09/14 1

25 International Airport Commission 6. c. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Status Report - Rental Car Revenue Information Rental Car Revenue Attachments

26 Car Rental Revenue B&W Rental Car Revenue Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Hertz Rental Car Revenue 5, , , , , , , , , Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec , , , , , , , , , , , , , , , , , , , , , , , , , /09/14 1

27 Enterprise Rental Car Revenue 2, , , , , , Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec , , , , , , , , , , , , /09/14 2

28 International Airport Commission 6. d. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Information Status Report - FAA Grant : Design North Apron, Design and Construct Air Cargo/Corporate/GA Apron Lighting Attachments FAA Grant : Design North Apron, Design and Construct Air Cargo/Corporate/GA Apron Lighting

29 FAA Grant Reconstruct North Apron, Construct Taxilane GA 3, Phase 1 Design Air Cargo/Corporate/GA Apron Lighting, Phase 1 Design, Phase 2 Construct CWA, Inc. was issued the noticed to proceed by City Council on November 12, CWA Inc. has begun preliminary design on both projects. A planning meeting was conducted on 01/10/14 with AEP for the Air Cargo Apron Lighting. A planning meeting was conducted on 01/10/14 with CBP on the North Apron design project. 01/10/14 1

30 International Airport Commission 6. e. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Information Status Report - Professional Service Agreement Assignment update Professional Service Agreement Assignment Attachments

31 Professional Service Agreement Assignment The City Council approved the Professional Service contract assignment from GRW Engineers, Inc. to CWA, Inc. on November 12, /10/2014

32 International Airport Commission 6. f. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Information Status Report - DRT Master Plan - Airport Layout Plan 2013 Master Plan Update Attachments

33 DRT Master Plan The City Council adopted the DRT Master Plan Airport Layout Plan 2013 on November 19, Staff has sent the Master Plan Airport Layout Plan to the FAA for review and approval which is expected to take approximately 45 days. 01/10/14 1

34 International Airport Commission 6. g. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Status Report - SCASD Grant Information SCASD Grant Attachments

35 SCASD Grant The City of Del Rio was contacted on 11/21/13 with notification that the DRT SCASD Grant documents are in the process of being finalized and that we should be receiving them in the very near future. The City received the DRT SCASD Grant package on January 10, /13/14 1

36 International Airport Commission 7. a. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Information Other Business - Discuss and Recommend - FBO Facility Fees FBO Facility Fees FBO Facility Fees Attachment Attachments

37 FBO Facility Fees Pico Aviation imposed a Facility Fee effective December 15, 2013 for turbine aircraft that do not purchase a minimum amount of fuel as a means to generate additional income to cover expenses. The fee is posted on the Pico Aviation web site located on the 6 th tab Ground Handling The fee is also posted on the counter at Pico Aviation Pico has reported that the fee is for the use of the internet, pilot lounge, coffee, tea, restroom, copy and fax machine. After some preliminary research staff has found few FBO s that charge a facility fee, most of which are located at large or very busy airports. The fee was imposed without notice to the airport. Possible Issues/Concerns Transparency - Pilots have made complaints on several web sites about not knowing that a facility fee was charged at an FBO until they receive their bill. Economic Nondiscrimination Is the practice of facility fees being applied on a fair and equal basis? Grant Assurance 22 Economic Nondiscrimination requires that the sponsor will make the airport available as an airport for public use on reasonable terms and without unjust discrimination to all types, kinds and classes of aeronautical activities, including commercial aeronautical activities offering services to the public at the airport. 1) furnish said services on a reasonable, and not unjustly discriminatory, basis to all users thereof, and 2) charge reasonable, and not unjustly discriminatory, prices for each unit or service, provided that the contractor may be allowed to make reasonable and nondiscriminatory discounts, rebates, or other similar types of price reductions to volume purchasers. Cost Comparative Are the Facility Fees being assessed comparative to other like type airports? What is the basis for the Facility Fee s? Reduced Utilization of DRT The Facility Fee may deter aircrews from utilizing DRT and likely will have an impact on an aircraft owner s decision to base their aircraft at DRT. Recommendations Transparency Post Facility Fees on Pico main home page. Post facility fees on Air Nav fuel prices page. Post Facility Fees on a large sign on the front of Pico Aviation. Have procedures in place that require linesmen to notify all aircraft requesting fuel of the fees prior to providing into plane fuel. Economic Nondiscrimination Require Pico to provide a monthly report detailing any facility fees charged and waived. Cost Comparative Require Pico provide detailed information on other FBO s that charge facility fees. Reduced Utilization of DRT Require Pico provide a monthly report detailing each aircraft served for a specified period. Re-evaluate the impact, if any, in 90 days. 01/10/14 1

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40 International Airport Commission 7. b. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Information Other Business - Discuss and Recommend Possible Changes to City of Del Rio Code of Ordinance: Chapter 7 Boards and Commissions Article IV Airport Commission Del Rio Texas Code of Ordinance Attachments

41 Del Rio Texas Code of Ordinance: Chapter 7 Boards and Commissions Article IV Airport Commission Sec Created; membership; terms. There is hereby created the Del Rio International Airport Commission, consisting of seven (7) members appointed by the mayor, subject to confirmation by the city council, for terms of three (3) years, excepting that of those first appointed, two (2) shall serve for one year, two (2) for two (2) years and three (3) for three (3) years. (Ord. No , I, ; Ord. No , 1, ) Sec Compensation. The members of the airport commission shall receive no pay for serving on the commission. (Ord. No , I, ) Sec Duties generally. The airport commission shall have the following duties and responsibilities: (1) (2) (3) (4) Advise and make recommendations to the airport superintendent on matters concerning the operation, management and maintenance of the Del Rio International Airport. Advise and make recommendations to the city council on matters concerning the operation, management and maintenance of the Del Rio International Airport. Approve and submit to the city council for final approval all lease agreements, contracts and all other official documents concerning the Del Rio International Airport. Prepare and submit to the city manager and the city council by the Friday preceding the second Tuesday of each month a monthly report highlighting the activities, problems and suggestions concerning the Del Rio International Airport. 11/22/2013

42 (5) (6) Prepare and submit to the city manager, together with its recommendation, an annual budget covering the proposed revenues and expenditures of the Del Rio International Airport for the next fiscal year. Such budget shall be submitted by no later than three (3) months prior to the commencement of the fiscal year. Perform any other tasks requested by the city council from time to time. (Ord. No , III, ) Cross reference Fiscal year, 2-3. Sec Permits. The airport commission shall have the power to issue permits to individual vendors authorizing the sale or disposal of aviation fuels. The types of permits that may be issued and their manner of issuance shall be governed by the applicable provisions contained in Article II of Chapter 6 of this Code. (Ord. No , 1, ) Sec Meetings generally. The airport commission shall meet not less frequently than once each month. In this regard the commission shall be required to post and publish all notices and agendas of its meetings and conduct its meetings in accordance with all applicable ordinances and statutes. (Ord. No , IV, ) State law reference Public meetings of governmental bodies, Vernon's Ann. Civ. St. Art Sec Rules. The airport commission shall prescribe its own rules concerning the conduct, time and place of its meetings. (Ord. No , IV, ) Secs Reserved. 11/22/2013

43 International Airport Commission 7. c. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Information Other Business - Discuss and Recommend - Del Rio International Airport Commission Policies and Procedures IAC Topics Policies & Procedures Attachments

44 Del Rio International Airport Commission Policies and Procedures Topics for Consideration Adoption of Policies and Procedures Review of Policies and Procedures Amendments to Policies and Procedures Organization and Election of Chairperson Powers and Duties of the Chairperson Commissioners Familiarization and Training Regular Meetings of the Commission Place of Meetings of the Commission Special Meetings of the Commission Informational and Public Meetings Public Hearings Items Relating to Administration, Operations & Maintenance& Economic Development Items Initiated by Commissioners Items Initiated by Airport Manager Items initiated by the Public Quorum Motions and Votes Rules of Debate Recommendations to City Council Reports to City Council Minutes of Proceedings Adjournment Meetings

45 Order of Business Agenda Items for Consideration Call to Order Roll Call Citizens Comments Airport Manager Comments Public Hearing Informational Items Consent Agenda Status Report (DRT Air Service Development) (Fuel Flow Fees) (Car Rental Revenue) (Passenger Facility Charges) (FAA Grant) (SCASD Grant) (Fed Ex) (Master Plan Update) Other Business Executive Session Schedule next meeting Adjournment

46 International Airport Commission 8. a. Meeting Date: 01/22/2014 Submitted By: Billie Jo Grafton, Engineering Department Subject Information Executive Session - Economic Development discussion regarding negotiation of financial incentives with a business prospect desiring to enter into a long term lease agreement.