Staff Present: Yuen Chan, Marian Lam, Maria Salazar, Rosario Villasana

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1 Page 1 of 5 1. Call to Order The meeting of the Facilities Committee (FC) was called to order by Dr. Rueben Smith at Ocean Campus, Multi Use Building, Room 140 at 11:05 am. FC Members/Alternates Present: Leilani Battiste (Member), Steven Brown (Co Chair, Member), Lenny Carlson (Alternate), Rebeca Chavez (Member), Aaron Holmberg (Member), Jeffrey Kelly (Alternate), Vicki Legion (Member), Geisce Ly (Member), Madeline Mueller (Member), Muriel Parenteau (Member), Rueben Smith (Chair, Member), Athena Steff (Member), Shawn Yee (Member) Staff Present: Yuen Chan, Marian Lam, Maria Salazar, Rosario Villasana Members of the Public Present: Annalee Groner, Tricia Tanimura, John Diffenderfer, Bill Harvey Guest: Dr. Mark Rocha, Chancellor 2. Approval of January 22, 2018 Agenda Motion to adopt agenda approved. (Brown/Yee) 3. Public Comment on Items Not on Agenda None. 4. Chancellor s Report Dr. Rocha welcomed Dr. Smith as the new Chair of the Facilities Committee. He provided a brief report and distributed a copy of an aerial view of the Ocean Campus. a. Update on SFMOMA The Board has approved the MOU to negotiate a contract to partner with the San Francisco Museum of Modern Art (SFMOMA) for the temporary loan of the Diego Rivera Mural. It is anticipated that a contract will be brought to the Board of Trustees in late Spring that spells out the details of time that the Mural will be lent to SFMOMA and specifying that all costs including transportation, exhibition, and conservation in the preliminary agreement to be borne by SFMOMA. i. Committee Member Legion inquired if there are parameters when the Mural will return to the College. Dr. Rocha responded that the plan is in late 2019 the Mural will be packed up for restoration and preparation for exhibition in Fall of 2020 with the exhibit expected to last to The decision will be made in the contract as to if the mural will stay at SFMOMA until the College want it back or will the Mural be packed and stored appropriately. It is Dr. Rocha s hope that the Mural will not return to the College to its current location but will instead go into a new performing arts center and noted that no final decisions have been made. ii. Committee Member Kelly inquired about the cost of putting up a wall when the Mural is removed. Dr. Rocha replied that SFMOMA will incur 100% of all costs of rebuilding a wall. iii. Committee Member Mueller inquired how many people are negotiating the contract. Dr. Rocha responded that Kristin Charles and a couple others are involved on the contracting work under the supervision of General Counsel Steve Bruckman. Committee Member Mueller inquired if Will Maynez is involved. Dr. Rocha commented that Will Maynez is at the table at everything involved with the Mural. iv. Committee co Chair Brown inquired if the College s Art Committee is involved in contract negotiations. Dr. Rocha responded that the process has not proceeded without the consultation of Dean Whalen.

2 Page 2 of 5 b. Update on Balboa Development lower reservoir The City of San Francisco, Avalon Bridge, and the College represented by Project Manager Charmaine Curtis and Vice Chancellor Smith are working together on a joint design for the development of the lower reservoir that meets the needs of the three written approved goals of the project design: to preserve parking with a parking solution; retain full entitlement on the upper reservoir to build the College s planned projects; and affordable housing element for the College s faculty, staff and students. The College has continued to express to the City the willingness to acquire the land. Dr. Rocha is seeking input and consultation from this Committee to confirm that the major projects in the FMP Draft are the priority projects to be funded by a facilities bond in 2020 for a recommendation to the Board. i. Committee Member Legion expressed concern that there is currently no parking solution for replacement parking which will negatively affect enrollment. Dr. Rocha noted that Doug Tom has been engaged to provide conceptual plans for a parking structure to replace lost parking and open to options for structure location. ii. Committee Alternate Carlson inquired if the replacement parking structures will be the financial responsibility of the developer or the College. Dr. Rocha responded that the position of the College is for Avalon Bridge to fund the parking provisions to replace the lost lower reservoir parking spots. iii. Committee Alternate Carlson commented that there may be issues with ingress and egress into the lower reservoir for vehicles including first responders. Dr. Rocha agreed that driving more cars into that area with only one egress road may be deleterious to the neighborhood. 5. Vice Chancellor s Report a. College Projects Priorities i. Gough Street Dr. Smith noted the immediate need to vacate the site and move the functions to another location but has not weighed in on options yet and looking at the space inventory and data to inform the best use of current space. 1. Committee co Chair Brown commented on updating the Space Inventory as space use has changed since the last update in FUSION. 2. Committee Member Battiste commented that Gough Street employees need to move into a secured site considering the housing of sensitive payroll and personnel records. 3. Committee Member Parenteau noted that the Committee had previously voted and passed to move Gough Street employees into the 600 and 700 bungalows. She commented that equipment recently added for the Smart Classrooms have to move into another location. She commented that the MUB classrooms are designed for specific classes. 4. Committee co Chair Brown noted that the initial proposal was to move Gough employees into MUB. 5. Committee Member Yee commented that it was not taken into consideration that 700 Bungalows are used for visiting team locker rooms on

3 Page 3 of 5 the weekends for soccer and football games. He commented on the need to keep Gough Street functions together in one secure location. 6. Committee Member Legion commented that the best building on campus should not be diverted for use from students and the MUB educational building should remain for that purpose. She commented that Gough employees are working under bad conditions and need a good solution with broad consultation to understand options. 7. Committee Member Battiste stated for the record that she was not suggesting MUB as an option and reiterated that Gough Street functions should be in a secured building. 8. Committee Member Steff expressed concern that Committee is acting with more authority and need to regroup on what is the responsibility of the Committee. She noted that the Committee previously made a recommendation for Gough to go into the MUB. She commented that the College is paying to stay at Gough street in deplorable working conditions. 9. Committee Member Mueller commented on the need for clarity on the space data and that department chairs can assist with the updating of data for the space inventory. Committee Member Mueller has a draft of some space changes that she will share with the Chair. 10. Committee Member Mueller commented that having student services imbedded in each building has value for such a large campus. 11. Committee Chair Smith initiated forming a task force to come up with two alternatives for the Gough move to take to Cabinet for consideration and then onto the Board. He noted that decisions should be based on growth projections, program review, and consideration of building condition. 12. Committee Member Holmberg inquired if one of the two options will include new construction. Committee Chair Smith responded that it is not an option currently as there is no available funding for new construction. 13. Committee Member Battiste suggested having one person from each constituent group serve on the task force. 14. Committee co Chair Brown suggested having one member of the task force be an employee at Gough Street. 15. Motion to extend ten minutes for this item approved. (Yee/Battiste) 16. Committee Members Holmberg, Battiste and co Chair Brown agreed to serve on the task force. 17. Committee Member Yee expressed interest in finding a student representative taking classes at Ocean to serve on the task force. 18. Committee Chair Smith stated that the space inventory is not up to date but he has reached out to Institutional Effectiveness and looked at program reviews. 19. Committee Chair Smith will present the task force options at the February meeting. ii. iii. iv. Eddy Street Committee Chair Smith will reach out to the State to request an extension. Ocean Infrastructure Motion to table approved. (Yee/Battiste) Many Others Motion to table approved. (Yee/Battiste)

4 Page 4 of 5 b. College Work Orders Priorities Committee Chair Smith noted there are currently 3,800 open work orders that have not been prioritized and has identified three critical needs: Elevators, Roofing, and HVAC. The current elevator issues at Rosenberg are due to legacy roof issues and the need to overhaul worn elevator equipment. He stated that out of the $458M in deferred maintenance costs, $228M are for infrastructure, and out of that is $40M in elevators, roofing and HVAC. The plan is to make repairs in critical areas in a 2 to 3 year phase. He noted that there is a new vendor for permitting and service contracts are being re bid. 6. Old Business i. Committee co Chair Brown inquired on the status of the Batmale Hall water damage repair. Committee Chair Smith responded that repairs are completed for damages, failing valve has been repaired, with carpet replacement to occur in February on off hours with all impacted parties notified in advance of the schedule for work. ii. Committee Member Yee commented that vendors working in Batmale left the entire building open from 12am to 5am resulting in a robbery without Campus Police actively monitoring building. Committee Chair Smith will notify Campus Police of any upcoming work and to verify that doors are closed when contractor is done. iii. Committee Member Yee inquired if previously submitted high priority work orders should be submitted as new work orders. Committee Chair Smith requested inputting these work orders as new work orders. iv. Committee Chair Smith identified a new work order system as replacement of the current work order system SchoolDude. The system is linked to the space inventory and equipment database. v. Committee Member Steff commented and hoped for a fix in Rosenberg but not confident as it has not been determined where the leak is and lots of dollars have already been spent on repairs. vi. Committee Member Steff commented that 1 or 2 people are doing the work of a dozen in dealing with work orders. Committee Chair Smith noted that there are currently 14 open positions that HR is helping to fill. vii. Committee co Chair Brown would like to review the proposed work order system and requested a link to be sent out for review. viii. Committee Member Legion commented on a staff study of the pigeon poop issue at the MUB entrances and will submit a memo for a recommended simple fix to Facilities department. ix. Committee Member Mueller inquired if the $62M infrastructure money from the State is applicable for spending on work order items. Committee Chair Smith responded that it depends on what is committed to the State. x. Committee Member Parenteau noted that DSPS regularly requires Buildings & Grounds assistance to move accessible furniture and noted the need for additional truck drivers. Committee Chair Smith can build a case to request for more help but will need support data. Committee Member Parenteau will compile needs based on submitted furniture request forms.

5 Page 5 of 5 7. New Business a. Facilities Master Plan Draft: Next Steps i. Selection of Bond Construction Program Manager Three teams will be interviewed next week by the selection committee for a recommendation to the Board in February. ii. PAEC and other upper Balboa Reservoir projects 1. Committee co Chair Brown inquired when the Committee will have an opportunity to review the Draft FMP and provide input through GoogleDocs. 2. Committee Member Parenteau requested a paper copy of the Draft FMP to be available for review at the Facilities office. 3. Committee Member Legion inquired if downsizing the college by 30% as presented in the Draft FMP will be re examined. Committee Chair Smith will look into the data in the Draft FMP to make sure it is accurate and reflect true numbers. 4. Committee Member Ly inquired about the FMP reboot timeline. Committee Chair Smith clarified that the re boot is a chance to reevaluate plans with consideration of the lower reservoir project and determine the priority projects and locations for those projects. Committee Member Ly inquired if the current EMP update will affect the FMP. Committee Chair Smith responded that the EMP and FMP are living documents and the EMP informs the FMP. 5. Committee co Chair Brown recognized members of the public in attendance, John Diffenderfer and his colleagues of Aedis Architects b. Confirm meeting schedule for Spring 2018 Approved. (Ly/Yee) February 26, 2018 (MUB 140), 1:00 pm to 3:00 pm March 19, 2018 (Location TBD), 1:00 pm to 3:00 pm April 23, 2018 (MUB 140), 1:00 pm to 3:00 pm May 14, 2018 (Location TBD), 1:00 pm to 3:00 pm c. Approval of December 18, 2017 Minutes Motion for approval of minutes approved. (Battiste/Chavez) 8. Future Business a. Call for agenda items i. Old Business ii. Tabled Items Cellular Site (JAD), Ford GoBike iii. FMP Draft Evaluation iv. Program Review Facilities Priorities v. FPP Submittals Update vi. Gough Street Relocation Task Force Report vii. Parking Structure Proposed Locations viii. Orfalea Child Development Center Update 9. Adjournment Meeting adjourned at 12:38 PM

Guests Present: Bill Harvey, John M. Francis, David Harrington, Alvin Ja, Michael Adams, Michael Ahrens, Marian Lam

Guests Present: Bill Harvey, John M. Francis, David Harrington, Alvin Ja, Michael Adams, Michael Ahrens, Marian Lam Page 1 of 5 1. Call to Order The meeting of the Facilities Committee (FC) was called to order by Committee Chair Dr. Rueben Smith at Ocean Campus, Multi Use Building, Room 361 at 1:36 pm. FC Members/Alternates