CALL TO ORDER Chairman Townsend called the meeting to order at 9:02 A.M.

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Diane Newton
5 years ago
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1 MINUTES OF THE REGULAR JOINT MEETING OF THE NORTHWEST CENTRAL DISPATCH BOARD OF DIRECTORS AND THE NORTHWEST CENTRAL SYSTEM BOARD, HELD IN THE NORTHWEST CENTRAL DISPATCH SYSTEM TRAINING CENTER, 1975 EAST DAVIS STREET, ARLINGTON HEIGHTS, COOK COUNTY, ILLINOIS, ON THURSDAY, JULY 20, CALL TO ORDER Chairman Townsend called the meeting to order at 9:02 A.M. MEMBERS ATTENDING Randy Recklaus (Village Manager Arlington Heights), Chief Baker for Dane Bragg (Village Manager Buffalo Grove), Ray Rummel (Village Manager Elk Grove Village), Jim Norris (Village Manager Hoffman Estates), Sam Trakas (Village Administrator Inverness), Chief Lambel for Michael Cassady ( Village Manager Mount Prospect), Reid Ottesen (Village Manager Palatine), Joe Wade (City Administrator Prospect Heights), Barry Krumstok (City Manager Rolling Meadows), Brian Townsend (Village Manager Schaumburg), Sharon Caddigan (Village Manager Streamwood). A quorum was present MEMBERS ABSENT NONE ALSO ATTENDING Deputy Chief Bernie Lyons for Ken Koeppen (Arlington Heights Fire Chief), Jim Kreher (Barrington Countryside Fire Chief), Staff Support Commander Jim Newton for Steve Casstevens (Buffalo Grove Police Chief), Chuck Walsh (Elk Grove Police Chief), Richard Mikel (Elk Grove Fire Chief), Ted Bos (Hoffman Estates Police Chief), Jeff Jorian (Hoffman Estates Fire Chief), Officer Mike Hish for Bob Haas (Inverness Police Chief), Tim Janowick (Mount Prospect Police Chief), Al Stoeckel (Palatine Police Chief), Deputy Chief Pat Gratzianna for Scott Anderson (Palatine Fire Chief), Chief Rich May (Palatine Rural Fire Chief), Al Steffen (Prospect Heights Police Chief), John Nowacki (Rolling Meadows Police Chief), Deputy Chief Terry Valentino for Scott Franzgrote (Rolling Meadows Fire Chief), Jim Lamkin (Schaumburg Police Chief), Ed Valente (Streamwood Police Chief), Chris Clark (Streamwood Fire Chief). NWCDS PERSONNEL John Ferraro, Executive Director; Kevin Diluia, Assistant Director-Operations; Brian Drake, Assistant Director-Support Services; Terri Svec, HR/Finance Manager; Lauri Orwig, Operations and Training Manger. OTHERS ATTENDING Mick Fleming (JEMC)

2 PUBLIC COMMENT None CONSENT AGENDA Moved by Mr. Krumstok, seconded by Mr. Rummel to accept the May 18, 2017 Joint Meeting Minutes (Regular & Special), the May and June Budget Summaries and the NWC and NWC911 System Check Registers for May (NWC = $836,086.36; NWC911=$468,122.52) and June, 2017 (NWC = $983,315.17; NWC911 = $198,563.73), the Executive Director s Report, the Assistant Director- Operations Report and the Assistant Director-Support Services Report. Roll Call Vote: Motion Carried. Time: 9:04am Roll Call Ayes: Mr. Recklaus, Chief Baker, Mr. Rummel, Mr. Norris, Mr. Trakas, Chief Lambel, Mr. Ottesen, Mr. Wade, Mr. Krumstok, Mr. Townsend, Ms. Caddigan. Nays: None EXECUTIVE DIRECTOR S UPDATE John Ferraro Introduction John introduced NWCDS s new HR/Finance Manager Terri Svec to the Board. APCO Brian Drake was appointed to an APCO Regional Board position and John has been asked to sit on the NENA Legislative Committee. Schaumburg Tower John explained that there might be some intermittent coverage when the microwaves are transferred from the old tower to the new tower. This shouldn t last more than a few hours and the transfer will occur in the next week or so. Notices to the Chiefs will be ed out the day prior to the transfer. Hiring John stated that NWCDS is working with DU-COMM on a joint hiring consortium for this fall. Generator Our generator sustained damage during its last test run, losing a pillow bearing and causing serious damage. We still have redundancy with the other generator and are looking into a possible insurance claim to recoup some of the damages. NEW BUSINESS Fund Balance Policy The new Illinois legislation became law by a Senate and House override of the governor s veto in late June. The surcharge will be increased from $.87 (per 2

3 landline and wireless) to $1.50. Estimates from the Illinois APCO/NENA Legislative Committee members approximate that NWC911 can expect to receive $1.13 of the $1.50 beginning in January of 2018, through July 2019 (18- months). That number will be reduced to $1.05 in July of These are estimates. Careful analysis will have to be conducted throughout the year to determine what the actual payments are. The reserve fund balance policy expects to keep 5-months of operational expenses in reserves for both NWC911 and NWCDS because the new law sunsets in July of 2021, and there could be some unpredictability about the actual amount remitted from the State of Illinois for surcharges. A very conservative estimate is that NWC911 will receive an average of about $6,800,000 in surcharge revenue annually, or about $567,000 per month. In Calendar Year 2021 and 2022, if the current surcharge is extended or increased, additional capital projects could be considered, such as building enhancements; or a greater percentage of the NWC911 budget could be used to offset assessments to the member communities. The policy recommendation is to have the budget subcommittee review the reserves annually in order to determine if any surplus can be used to offset members assessments or for capital improvement plan purchases. Moved by Mr. Norris, seconded by Ms. Caddigan to approve the policy recommendation to have the budget subcommittee review the reserves annually in order to determine if any surplus can be used to offset members assessments or for capital improvement plan purchases. Voice Vote: Motion Carried. Volunteers for the NWCDS and NWC911 CY2018 Budget Subcommittee Chiefs Baker and Janowick volunteered to serve another year on this subcommittee. Mr. Norris volunteered Mr. Cassidy and Mr. Bragg; Mr. Ottesen volunteered Mr. Trakas to also serve on this subcommittee. Mr. Recklaus will serve as a back-up, if needed. Prescient Annual Review John praised Mike Terpstra and his work here at NWCDS, specifically with his IT work, CAD and Comcast price reductions, etc. Mike gave a brief overview of his accomplishments and goals, as stated in the meeting packet. NEW BUSINESS New CAD Update Work continues with Mission Critical with representation and input from all member communities. The RFP should be out by the first week or two of August. There will be a separate RFP for fire records, per the Chiefs recommendation, but it will still be included in the language of the main RFP. 3

4 Comcast Fiber In September of 2014, NWCDS and Comcast entered into a Master Service Agreement to have Comcast provide a Hybrid solution of both coaxial copper cable and fiber connections to provide connectivity between NWCDS and the municipalities served. We have experienced chronic problems with some of the cable connections resulting in downtime that greatly impacts the ability for first responders do their job effectively. Per the meeting packet showing the various options, Mr. Rummel suggested to accept the best managed fiber network with the best reputation, and be done with it in order to move on. Moved by Mr. Ottesen and seconded by Mr. Recklaus to enter into an agreement with Comcast for the fiber network, per the meeting packet, subject to legal review. Voice Vote: Motion Carried. CLOSED SESSION Moved by Mr. Ottesen, seconded by Mr. Norris to move to closed session for the purpose of: Discussion of minutes of meetings lawfully closed under the Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section ILCS 120/2(c)(21) Roll Call Vote: Motion Carried. Time: 9:29 AM Roll Call Ayes: Mr. Recklaus, Chief Baker, Mr. Rummel, Mr. Norris, Mr. Trakas, Chief Lambel, Mr. Ottesen, Mr. Wade, Mr. Krumstok, Mr. Townsend, Ms. Caddigan. Nays: None The Board discussed the approval and disposal of the meeting minutes. Moved by Mr. Ottesen and seconded by Mr. Norris to adjourn closed session and return to open session. Voice Vote: Motion Carried. Time: 9:31 AM Moved by Mr. Ottesen and seconded by Mr. Norris to retain the minutes of the previous closed sessions as closed and not released. Voice Vote: Motion Carried. 4

5 Mr. Townsend reminded John to bring the automatic disposal of closed meeting minutes eighteen (18) months after they are approved, to the next Board meeting. ADJOURNMENT Moved by Mr. Krumstok and seconded by Ms. Caddigan to adjourn the regular joint meeting of the Northwest Central Dispatch System and the Northwest Central 911 System Board. Voice Vote: Motion Carried. The meeting was adjourned at 9:33 am. 5

CALL TO ORDER Brian Townsend called the meeting to order at 9:00 A.M.

CALL TO ORDER Brian Townsend called the meeting to order at 9:00 A.M. MINUTES OF THE REGULAR JOINT MEETING OF THE NORTHWEST CENTRAL DISPATCH BOARD OF DIRECTORS AND THE NORTHWEST CENTRAL 9-1-1 SYSTEM BOARD, HELD IN THE NORTHWEST CENTRAL DISPATCH SYSTEM TRAINING CENTER, 1975