Engineering Services contract for Garnett Road, 81st Street Through 101st Street-Amendment No. 3

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1 TULSA ECfl= I EMORANDU I Division DATE: April 14, 2014 TO: Board of County Commissioners FROM: Tom Rains, County Enginee~~ SUBJECT: Engineering Services contract Garnett Road, 81st Street Through 101st Street-Amendment No. 3 We present your approval Amendment No. 3 Dewberry Engineers, Inc. between Tulsa County and This Amendment provides additional work accommodate bidding of water line relocations the City of Tulsa and additional geotechnical investigations a proposed drainage channel south of 91st Street. We recommend approval of this Amendment. TR: am Attachments Original: xc: Pat Key, County Clerk, the April 21, 2014 Agenda Commissioner John M. Smaligo, Jr. Commissioner Karen Keith Commissioner Ron Peters Mark Liotta, Chief Deputy Vicki Adams, Chief Deputy File

2 AMENDMENT NO. 3 This AMENDMENT NO. 3 Agreement Professional Engineering Services is made and entered in this day of, 2014 between Tulsa County in the State of Oklahoma, hereinafter referred as COUNTY, and Dewberry Engineers Inc., hereinafter referred as ENGINEER; WITNESSETH: WHEREAS, COUNTY and ENGINEER entered in an dated August 20, 2007, under which the ENGINEER was provide professional engineering services in connection with the PROJECT; and WHEREAS, COUNTY requires additional professional design services in connection with the PROJECT, hereinafter referred as the AMENDMENT NO. 3, and WHEREAS, funding is available payment of the ENGINEER providing the additional services under this AMENDMENT No. 3. NOW THEREFORE, in consideration of the promises contained herein, the parties here agree amend the Agreement as follows: 1.0 SCOPE OF PROJECT: The scope of this PROJECT as described in Attachment A, SCOPE OF PROJECT shall be amended as described in Attachment A-3, which is attached here and incorporated, by reference as part of this AMENDMENT. 2.0 SERVICES: ENGINEER shall perm the SERVICES described in Attachment B-3, SCOPE OF SERVICES, which is attached here and incorporated by reference as part of this AMENDMENT. 3.0 COMPENSATION: the COUNTY and the ENGINEER agree that the ENGINEER shall be compensated these additional services in accordance with Attachment D-3, COMPENSATION FOR ADDITIONAL SERVICES, which is attached here and incorporated by reference as part of this AMENDMENT. Page 1 of

3 As set th in the, AMENDMENT No. 1, 2 and No. 3 the tal maximum billing amount is Three Hundred Twenty Seven Thousand Eight Hundred Six Dollars and 32 cents ($327,806.32), which amount shall not be exceeded without further written authorization by the COUNTY. Cost Execution Date $276, August 20, 2007 AMENDMENT No. 1 $34, June AMENDMENT No. 2 $7, February 11,2013 AMENDMENT No. 3 $9, Total Maximum Billing $327, (Balance of This Page Left Intentionally Blank) Page2of

4 IN WITNESS WHEREOF, the parties have executed this AMENDMENT No. 3 in multiple copies on the respective dates noted herein, said AMENDMENT be effective on the date executed by the Chairman of the Board of County Commissioners. (SEAL) ATTEST: Tulsa County, Oklahoma Board of County Commissioners County Clerk Chairman Date APPROVED AS TO FORM: A sistant Dis ict {rney - I I ~ ~ AT TEST (Seal) Dewberry Engineers Inc. Assistant Secretary D. Michael Arand, P.E., Vice President State of Oklahoma County of Tulsa SS Subscribed and sworn bee me on the dayof A f~l My Commission Expires:,, ~ otary Public Page 3 of 3

5 AMENDMENT NO.3 SCOPE OF PROJECT ATTACHMENT A-3 A. SCOPE OF PROJECT: The PROJECT as covered by the original Agreement dated August 20, 2007, between COUNTY and ENGINEER consists of improving Garnett Road from a rural, two-lane asphalt roadway an urban five-lane asphalt street from 815t Street 915t Street and a four-lane asphalt street from g1st Street 101st Street. Amendment No. 1 the original agreement includes modifications the sidewalk and srm drainage system designs accommodate AEP/PSO utility relocations; modifications the drainage design accommodate future development on property adjacent the roadway and owned by the Warren Foundation; and separating the original project in two separate bid packages one the roadway north of 91st Street and the other south of g1st Street. Amendment No. 2 the original agreement includes the design and preparation of plan sheets the relocation of approximately 2,400 linear feet of City of Tulsa 12 waterline in conflict with the proposed Garnett Road roadway construction. The proposed relocation extends from Station Station In addition, Amendment No. 2 also provides updating the signal plans the current City of Tulsa and MUTCD standards. Amendment No. 3 the original agreement includes the preparation of additional plan sheets required make the City of Tulsa waterline relocation a separate bid package, complete with bid documents and specifications; attendance at pre-bid meeting, preparation of bid tabulation; and recommendation of award. In addition, Amendment No. 3 includes additional geotechnical investigations a proposed drainage channel south of 91st Street. Page 1 of

6 AMENDMENT NO.3 SCOPE OF SERVICES ATTACHMENT B-3 B. SCOPE OF SERVICES: The services be permed by the ENGINEER under this Amendment No. 3 shall include: Preparation of additional construction plan sheets, bid proposal and specifications a separate project facilitate the relocation of approximately 2,400 linear feet of 12 waterline the City of Tulsa; Attendance at a Pre-Bid Meeting the waterline relocation contract and preparation of a Bid Tabulation and Award Recommendation letter the waterline construction contract. Additional Geotechnical Investigations the proposed drainage channel south of g1st Street determine if the material is suitable use under the roadway. Page 1 of

7 AMENDMENT NO.3 COMPENSATION FOR ADDITIONAL SERVICES ATTACHMENT D-3 D. COMPENSATION: The COUNTY agrees pay, as compensation services set th in Attachment B-3 of this AMEMDMENT No. 3, the following compensation, payable monthly as each Phase of the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon the services actually completed at the time of billing. Invoices shall be accompanied by such documentation as the COUNTY may require in substantiation of the amount billed. D.1 TOTAL COMPENSATION: For engineering services as set th in Attachment B-3 of this AMENDMENT No 3, the tal Lump Sum billing the additional services shall be Nine Thousand One Hundred and Fifty Dollars and Zero cents ($9,150.00), which amount shall not be exceeded without further written authorization by the COUNTY. The tal cost of the contract will be Three Hundred Twenty Seven Thousand Eight Hundred and Six Dollars and 32 cents ($327,806.32). Cost Waterline Addition $6, Additional Geotechnical $3, Services Total Amendment No. 3 $9, Page 1 of