AGENDA REQUEST. AGENDA ITEM NO: IV.A.5. BY Public Works Doug Jeffcoat Public Services Manager DelRossi. April 18, 2016

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1 AGENDA HEADING: Consent Agenda No. 1 AGENDA REQUEST COMMISSION MEETING DATE: April 18, 2016 AGENDA ITEM NO: IV.A.5. BY Public Works Doug Jeffcoat Public Services Manager DelRossi Originating Department SUBJECT: Department Head Presenter Approval Re: First Extension of Contract Agreement - Bid Number LKD - City Wide Small Infrastructure Projects. COMMISSION PRIORITIES: Business Requirement EXPLANATION: (see next page for additional explanation) Formal sealed bids were opened February 27, 2013 for "City Wide Small Infrastructure Projects". Five bids were received and the lowest three bidders for all bid items were C-Squared Certified General Contractor, Inc., Spectrum Underground and Ajax Paving. These bids were based on unit costs for specific line items which will be used on various construction projects to be performed throughout the duration of these agreements. Due to the nature of work that was required, Ajax Paving withdrew their bid and therefore, the next lowest bidder, Frederick Derr & Company, Inc. was added. This First Extension of Contract Agreement extends the term of the Agreement for an additional six month period for Spectrum Underground, Inc. The First Extension of Contract Agreement for C-Squared Certified General Contractor, Inc. and Frederick Derr & Company, Inc. was approved by the City Commission at their regular meeting of March 7, ADMINISTRATION'S RECOMMENDATION: Motion To: Approve the First Extension of Contract Agreement - Bid Number LKD - City Wide Small Infrastructure Projects, with Spectrum Underground, Inc. for a period of six months, and Authorize the Mayor and City Auditor and Clerk to execute same. APPROVAL SUMMARY: Approval Department Head Approval Legal Review / Approval Deputy City Manager Approval City Manager Approval City Auditor and Clerk Approval Required Date Completed Y 04/13/2016 Completed By Doug Jeffcoat Robert Fournier Marlon Brown Marlon Brown Pamela Nadalini Status

2 ADDITIONAL EXPLANATION: AGENDA REQUEST The Contractor will receive specific work orders per project, with a scope and purchase order being prepared for each and with payment being issued upon completion of each of those work orders. Funding sources will vary dependent upon the specific project. Amount expended to Spectrum Underground, Inc. from the period April 1, 2013 to April 3, 2016 was $15, ADDITIONAL ADMIN RECOMMENDATION: FUNDING SOURCE: AMOUNT: HOUSING IMPACT (Per House): NEW CONSTRUCTION: REHABILITATION: SUPPORT DEPARTMENTS: $ 0 $ 0 City Auditor and Clerk - Pamela M. Nadalini City Attorney - Robert Fournier City Commissioners - Thomas Barwin Purchasing - David Boswell Financial Administration - John Lege City Manager - Thomas Barwin Commission Liaisons - Marlon Brown COMMISSION ACTION: Final Action Motion: Motion By: AGENDA DISPOSITION Second By: Vote: 2

3 FIRST EXTENSION OF CONTRACT AGREEMENT TIDS FIRST EXTENSION OF CONTRACT AGREEMENT, made and entered into this day of 2016 by and between the CITY OF SARASOTA, FLORIDA, a municipal corporation, hereinafter referred to as "CITY," and SPECTRUM UNDERGROUND, INC., a Florida corporation, hereinafter referred to as "CONTRACTOR". WITNESSETH: WHEREAS, CITY and CONTRACTOR entered into a Contract Agreement dated April 19, 2013, hereinafter referred to as the Contract Agreement, by which CONTRACTOR agreed to furnish all necessary labor, materials, equipment, tools, consumables, transportation and incidentals required for the City-Wide Small Infrastructure Projects of CITY on an as-needed basis pursuant to Invitation to Bid #13-37LKD; and WHEREAS, the Contract Agreement, by its tenns, is set to expire on April 18, 2016; and WHEREAS, CITY and CONTRACTOR desire to enter into this First Extension of Contract Agreement so as to extend the te1m of the Contract Agreement for the first of up to two (2) additional one-year renewal pe~iods. NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING AND THE MUTUAL COVENANTS CONTAINED HEREIN, IT IS AGREED AS FOLLOWS: 1. The term of this Contract Agreement commenced on April 19, The term of this First Extension shall commence on April 19, 2016 and shall expire at 11:59 p.m. on April 18, This Contract Agreement may be extended for one additional one-year renewal period upon written consent from both parties. 2. Except as expressly set forth herein, all of the terms, covenants and conditions of the Contract Agreement are hereby ratified and confirmed by CITY and CONTRACTOR, and each, by the execution of this First Extension of Contract Agreement hereby signifies their intent to be bound thereby. IN WITNESS WHEREOF this First Extension of Contract Agreement has been signed and sealed, in duplicate, by the respective parties hereto. Page 1 of 3

4 DATED this day of., 2016 by the City of Sarasota, Florida. Inc. DATED this day of, 2016 by Spectrum Underground, CITY OF SARASOTA, FLORIDA ATTEST: By:. Willie Charles Shaw, Mayor Pamela M. Nadalini, MBA, CMC City Auditor and Clerk SPECTRUM UNDERGROUND, INC. Witnesses as to execution on behalf of Spectrum Underground, Inc. By: Harlan R. Sunquist, Jr., President Witness Print Name Witness Print Name 2 Page 2 of 3

5 STATE OF FLORIDA ) )SS. COUNTY OF SARASOTA ) THE FOREGOING INSTRUMENT was acknowledged before me this day of, 2016, by Harlan R. Sunquist, Jr., as President of Spectrum Underground, Inc. He is personally known to me or has produced as identification. Notary Public Approved as to form and correctness: City Attorney C:\Tammy's Filcs\Agreements\P -1\Spectrum-contracl agreement -1 extend (4.1.16) 3 Page 3 of 3