AGENDA REQUEST AGENDA ITEM NO: IV.A.4. Consent Agenda No. 1. February 16, 2016 BY Utilities Mitt Tidwell Utilities Director Tidwell SUBJECT:

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1 AGENDA HEADING: Consent Agenda No. 1 AGENDA REQUEST COMMISSION MEETING DATE: February 16, 2016 BY Utilities Mitt Tidwell Utilities Director Tidwell AGENDA ITEM NO: IV.A.4. Originating Department SUBJECT: Department Head Presenter Approval Re: Bid 12-65K Third Extension of Agreement For City-Wide Electrical Maintenance Services COMMISSION PRIORITIES: Infrastructure EXPLANATION: (see next page for additional explanation) Formal sealed bids were received on December 20, Bay Area Electric, Boyd Brothers Service, Inc., and Windemuller Technical Services, Inc. submitted bids and all have been awarded contracts. These contracts are for electrical maintenance and repair of city-owned facilities, such as City Hall, Annex and Federal Building and are awarded to the contractor based on availability and quoted price at time of need. The initial term of all three contracts was one year, and it was renewed for two additional one year periods under mutual consent of the city and contractors. This renewal will be for six months. Boyd Brothers Service, Inc. declined the extension. During the third year of this contract the cost for all three agreements totaled $114,507. During the next six months of this contract we are anticipating the costs to be at $60, Funding is determined on a project by project basis. ADMINISTRATION'S RECOMMENDATION: Motion to approve the contracts with Bay Area Electric, Inc. and Windemuller Technical Services for the Mayor and City Auditor and Clerk to execute them. APPROVAL SUMMARY: Approval Department Head Approval Finance Review / Approval Deputy City Manager Approval City Manager Approval City Auditor and Clerk Approval Required Date Completed Y 01/26/2016 Y 01/26/2016 Y 02/03/2016 Y 02/03/2016 Y 02/05/2016 Completed By Mitt Tidwell David Boswell Marlon Brown Marlon Brown Pamela Nadalini Status

2 ADDITIONAL EXPLANATION: AGENDA REQUEST During this 6 month extension, staff will be advertising for bids for a new contract. ADDITIONAL ADMIN RECOMMENDATION: FUNDING SOURCE: AMOUNT: General Fund, Municipal Facilities $20, Solid Waste Fund $20, Operating & Maintenance Fund,Water Admin $10, Operating & Maintenance Fund,Water Treatment Plant $10, HOUSING IMPACT (Per House): NEW CONSTRUCTION: REHABILITATION: SUPPORT DEPARTMENTS: $ 0 $ 0 City Auditor and Clerk - Pamela M. Nadalini City Manager - Thomas Barwin City Attorney - Robert Fournier Purchasing - Mary Tucker AGENDA DISPOSITION COMMISSION ACTION: Final Action Motion: Motion By: Second By: Vote: 2

3 THIRD EXTENSION OF AGREEMENT FOR CITY-WIDE ELECTRICAL MAINTENANCE SERVICES THIS THIRD EXTENSION OF AGREEMENT FOR CITY-WIDE ELECTRICAL MAINTENANCE SERVICES, made and entered into this day of ' 2016 by and between the CITY OF SARASOTA, FLORIDA, a municipal corporation, hereinafter referred to as "CITY," and BAY AREA ELECTRIC, INC., a Florida corporation, hereinafter referred to as "CONTRACTOR". WITNESSETH: WHEREAS, CITY and CONTRACTOR entered into an Agreement for City Wide Electrical Maintenance Services dated March 18, 2013, as well as a First Extension thereof dated February 18, 2014 and a Second Extension thereof dated Febrnary 4, 2015, hereinafter collectively referred to as the Agreement, by which CONTRACTOR provides city-wide electrical maintenance services for CITY on an as-needed basis pursuant to Invitation to Bid No. l2-65k; and WHEREAS, the Agreement, by its terms, is set to expire on March 17, 2016; and WHEREAS, CITY and CONTRACTOR desire to enter into this Third Extension so as to extend the term of the Agreement for an additional period of six ( 6) months. NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING AND THE MUTUAL COVENANTS CONTAINED HEREIN, IT IS AGREED AS FOLLOWS: 1. Section 4, Term, of the Agreement is hereby modified so as to extend the term thereof for an additional period of six (6) months. As modified, said Section 4 shall provide as follows: 4. Term: This Agreement commenced on March 18, The term of this Third Extension shall commence on March 18, 2016 and shall expire at 11:59 p.m. on September 17, This Agreement may not be renewed. 2. Except as expressly set forth herein, all of the tenns, covenants and conditions of the Agreement are hereby ratified and confirmed by CITY and CONTRACTOR and each, by the execution of this Third Extension of Agreement for City-Wide Electrical Maintenance Services, hereby signifies their intent to be bound thereby. 1 of 6

4 IN WITNESS WHEREOF this Third Extension of Agreement for City-Wide Electrical Maintenance Services has been signed and sealed, in duplicate, by the respective patiies hereto. DATED this day of, by the City of Sarasota, Florida. DATED this day of, 201_ by Bay Area Electric, Inc. CITY OF SARASOTA, FLORIDA ATTEST: By: _ Willie Charles Shaw, Mayor Pamela M. Nadalini, MBA, CMC City Auditor and Clerk Approval as to form and correctness: City Attorney Witnesses as to execution on behalf of Bay Area Electric, Inc. BAY AREA ELECTRIC, INC. By: ~ Jeffrey M. Kiner, Vice President Witness Print Name Witness Print Name 2 2 of 6

5 STATE OF FLORIDA ) )SS. COUNTY OF SARASOTA ) THE FOREGOING INSTRUMENT was acknowledged before me this day of, 20 l_, by Jeffrey M. Kiner as Vice President of Bay Area Electric, Inc. who is personally known to me or has produced as identification. ~ ~ Notary Public Tammy:Agmts/A-Elbayarea-electrical-maintenance - 3 extend(l 2/14/15) 3 3 of 6

6 THIRD EXTENSION OF AGREEMENT FOR CITY-WIDE ELECTRICAL MAINfENANCE SERVICES TIDS THIRD EXTENSION OF AGREEMENT FOR CITY-WIDE ELECTRICAL MAINTENANCE SERVICES, made and entered into this day of, 2016 by and between the CITY OF SARASOTA, FLORIDA, a municipal corporation, hereinafter referred to as "CITY," and WINDEMULLER TECHNICAL SERVICES, INC., a Florida corporation, hereinafter referred to as "CONTRACTOR". WITNESSETH: WHEREAS, CITY and CONTRACTOR entered into an Agreement for City Wide Electrical Maintenance Services dated March 18, 2013, as well as a First Extension thereof dated February 18, 2014 and a Second Extension thereof dated Febmary 4, 2015, hereinafter collectively referred to as the Agreement, by which CONTRACTOR provides city-wide electrical maintenance se1vices for CITY 011 an as-needed basis pursuant to Invitation to Bid No K; and WHEREAS, the Agreement, by its tenns, is set to expire on March 17, 2016; and WHEREAS, CITY and CONTRACTOR desire to enter into this Third Extension so as to extend the te1m of the Agreement for an additional period of six (6) months. NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING AND THE MUTUAL COVENANTS CONTAINED HEREIN, IT IS AGREED AS FOLLOWS: 1. Section 4, Te1m, of the Agreement is hereby modified so as to extend the term thereof for an additional period of six (6) months. As modified, said Section 4 shall provide as follows: 4. Term: This Agreement commenced on March 18, The term of this Third Extension shall commence on March 18, 2016 and shall expire at 11 :59 p.m. on September 17, This Agreement may not be renewed. 2. Except as expressly set forth herein, all of the terms, covenants and conditions of the Agreement are hereby ratified and confirmed by CITY and CONTRACTOR and each, by the execution of this Third Extension of Agreement for City-Wide Electrical Maintenance Services, hereby signifies their intent to be bound thereby. IN WITNESS WHEREOF this Third Extension of Agreement for City-Wide Electrical Maintenance Services has been signed and sealed, in duplicate, by the respective parties hereto. 4 of 6

7 DATED this day of, 2016 by the City of Sarasota, Florida. DATED this day of, 201_ by Windemuller Technical ServJces, Inc. CITY OF SARASOTA, FLORIDA ATTEST: By: Willie Charles Shaw, Mayor Pamela M. Nadalini, MBA, CMC City Auditor and Clerk Approval as to foon and correctness: City Attorney Witnesses as to execution on behalf ofwindemuller Technical Services, fuc. WINDEMULLER TECHNICAL SERVICES, INC. By: John P. Sedlar, Vice President Witness Print Name Witness Print Name 2 5 of 6

8 ~~~~~~~~~~~~~~~~~~~~~~~~~ as STA TE OF FLORIDA ) )SS. COUNTY OF SARASOTA ) THE FOREGOING INSTRUMENT was acknowledged before me this day of 201_, by John P. Sedlar as Vice President of Windemuller Technical Services, Inc. who 1s personally known to me or has produced identification. Notary Public Tanuny/AgmlslU Vwindemuller-city wide electrical-3 extend (12/14/IS) 3 6 of 6