Minutes of Board Work Study eeting Monday, May 16, 2016 Board of Trustees Katy Independent School District

Transcription

1 Minutes of Board Work Study eeting Monday, May 16, 2016 Board of Trustees Katy Independent School District A Work Study Meeting of the Board of Trustees of the Katy Independent School District was held on Monday, May 16, 2016 in the Board Room of the Education Support Complex located at 6301 South Stadium Lane with the following board members present: Joe Adams, Henry Dibrell, Rebecca Fox, Charles Griffin, Bryan Michalsky, and Ashley Vann. Courtney Doyle was absent. Others present: John Alawneh, John Bremer, Sharri Butterfield, Christine Caskey, Joe Christoffersen, Denisse Coffman, Freda Creech, Lee Crews, Yolanda Edmond, Anne Faichtinger, Marcus Forney, Alton Frailey, Andrea Grooms, Tom Gunnell, Tory Hill, Mike Hines, Bonnie Holland, Clarence Howard, Jamey Hynds, Kim Lawson, Brian Malechuk, Allison Matney, Kathy McDonald, Peter McElwain, Keith Meier, Linda Menius, Lance Nauman, Sharon Nowak, Michael Ouellette, Steve Robertson, Mike Robinson, Chris Smith, Regina Stephenson, MarkTeidt, Terri Walker, Rhonda Ward, Brenda White, and other interested patrons of the district. 1. Call to Order At 5:30 p.m., Board Vice President Henry Dibrell opened the meeting. 2. Closed Meeting Board Vice President Henry Dibrell announced that the Board was convening in Closed Meeting as authorized by the Texas Open Meetings Act, Texas Government Code Section et seq. concerning any or all purposes permitted by the Act including but not limited to the sections and purposes listed below. The Board then adjourned to Closed Meeting. 2.1 Discuss land and property matters. (Texas Government Code : For the purpose of discussing the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.) 2.2 Discuss and consider Board approval of accepting professional staff resi nations and hiring of professional contractual personnel. (Texas Government Code : For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.3 Discuss and consider future Board approval of employees who are being recommended to receive one-year employee term contracts, one-year employee dual assi nment probationary contracts, or one-year employee probationary contracts for the school year. (Texas Government Code : For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.4 Update on superintendent's reassignment for the assistant superintendent for student support services. (Texas Government Code : For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.) 2.5 Discuss Board duties. (Texas Government Code : For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.)

2 Board Work Study Meeting Minutes Monday, May 16, Reconvene from Closed eeting The Board reconvened into Open Meeting at 6:32 p.m. Board President Charles Griffin called the meeting to order. Superintendent Alton Frailey verified that the provisions of Section et seq. of the Texas Government Code were met in accordance with the public notice of the meeting. 3.1 Consider Board approval of acceptin professional staff resi nations and hiring of professional contractual personnel. Moved by Henry Dibrell seconded by Rebecca Fox that the Board of Trustees approves the personnel report as recommended by the Superintendent in Closed Meeting. Motion passed by a 6 to 0 vote. 3.2 Update on the superintendent's reassi nment for the assistant superintendent for student support services. The superintendent is reassigning Rhonda Ward, the current Executive Director of Secondary Curriculum and Instruction to the position of Assistant Superintendent for Student Support Services upon the retirement of Dr. Linda Menius. 4. Recognition 4.1 Peace Officer Oath of Office - Katv IS Police Officer. Deputy Chief Keith Meier introduced Police Officer Zahava Rais and Sharon Nowak, Secretary for Board Services, administered the Oath of Office. 5. Reports 5.1 Cooperative Purchasing Contracts Management Fees Report. Mrs. Regina M. Stephenson, Director of Purchasing, presented. 5.2 School Health Advisory Council (SHAQ Annual Report. Mr. H. C. Grimet, Physical Education, Health and Outdoor Learning Center Curriculum Coordinator and Ms. Amy Nongbri, Co-Chair SHAG Committee, presented. 6. Consent A enda 6.1 Consider future Board approval of the job order contract method and the use of Brown and Root throu h The Cooperative Purchasing Network (TCPN) to complete the minor construction associated with the installation of the walkways, canopies, fire alarms, public address systems, and electrical services at the portable building relocation sites during the summer of Mrs. Regina M. Stephenson, Director of Purchasing, presented. It was recommended that the Board of Trustees approves job order contracting as the method to be used and the award of the contracts to Brown and Root through The Cooperative Purchasing Network (TCPN) for the minor construction of the walkways, canopies, fire alarms, public address sytems, and electrical services for the portable building relocation sites at Franz Elementary, Griffin Elementary, Holland Elementary, Morton Ranch Elementary, Nottingham Country Elelmentary, Pattison Elementary, Randolph Elementary, Shafer Elementary, Cardiff Junior High, McDonald Junior High, McMeans Junior High, Tays Junior High, Katy High School, and Tompkins High School for a total contracts amount of $1,837, Consider future Board approval of the proposal for the fire alarm and intercom upgrades at Katv Junior High School. Mrs. Regina M. Stephenson, Director of Purchasing, presented. It was recommended that the Board of Trustees awards the contract for the fire alarm and intercom upgrades at Katy Junior High School to CLS Technology for the amount of $382, Consider future Board approval of the proposal for the replacement of the uninterrupted power supply (UPS) at the Katv Independent School District data center. Mrs. Regina M. Stephenson, Director of Purchasing, presented. It was recommended that the Board of For videos of board meetings go to Page 2

3 Board Work Study Meeting inutes Monday, May 16, 2016 Trustees awards the proposal for the purchase and installation of the uninterrupted power supply (UPS) for the district's data center to Solaris Power Systems, LLC at a contract price of $186, Consider future Board approval of the lob order contractin method and the approval of the contract with Sterlin Structures. Inc, throu h The Cooperative Purchasin Network (TCPN) for the renovation of the Cinco Ranch High School 9th Grade Center vestibule. Mrs. Regina M. Stephenson, Director of Purchasing, presented. It was recommended that the Board of Trustees approves the job order contracting method and the award of a contract to Sterling Structures, Inc. through The Cooperative Purchasing Network (TCPN) for the renovation of the Cinco Ranch High School 9th Grade Center vestibule in the amount of $68, Consider future Board approval of the job order contractin method and the award of a contract to Construction Masters of Houston, Inc, throu h the Choice Partners Cooperative for the renovation of the Special Education classroom area at Nottin ham Country Elementary School. Mrs. Regina M. Stephenson, Director of Purchasing, presented. It was recommended that the Board of Trustees approves the job order contracting method and awards the contract to Construction Masters of Houston, Inc. through the Choice Partners Cooperative for the renovation of the Special Education classrooms at Nottingham Country Elementary School in the amount of $375, Consider future Board approval of the job order contracting method and the award of the contract to Corestone Pavin and Construction through the Choice Partners Cooperative for the civil work at the Maintenance and Operations Department Annex. Mrs. Regina M. Stephenson, Director of Purchasing, presented. It was recommended that the Board of Trustees approves the job order contracting method and awards the contract to Corestone Paving and Construction through the Choice Partners Cooperative for civil work at the Maintenence and Operations Department Annex in the amount of $727, Consider future Board approval of the job order contracting method and the approval of an interlocal a reement with Education Service Center 14 (ESC14) for participation in the National Cooperative Purchasing Alliance (NCPA). Mrs. Regina M. Stephenson, Director of Purchasing, presented. It was recommended that the Board of Trustees approves the job order contracting method and the interlocal agreement with Education Service Center 14 (ESC14) for participation in the National Cooperative Purchasing Alliance (NCPA). 6.8 Consider future Board approval of the job order contractin method and the approval of the contract with Corestone Pavin and Construction throu h the Choice Partners Cooperative for the renovation of the Nottingham Country Elementary driveway and sidewalk alterations. Mrs. Regina M. Stephenson, Director of Purchasing, presented. It was recommended that the Board of Trustees approves the job order contracting method and the award of a contract to Corestone Paving and Construction through the Choice Partners Cooperative for the renovation of the sidewalks and driveways at Nottingham Country Elementary School in the amount of $67, Discussion/Action 7.1 Discuss and consider future Board approval of the Honors (PreAP) courses identified as exempt from No-Pass, No-Play. Ms. Rhonda Ward, Executive Director for Secondary Curriculum and Instruction, presented. It was recommended that the Board of Trustees approves the list of additional Honors (PreAP) courses that will not affect a student's eligibility by Policy FM (LEGAL). This item was moved to Consent Agenda. 7.2 Discuss and consider future Board approval of a Pre-Kinder arten Waiver of a 210 Minute School Day. Ms. Terri Walker, Director of Intervention For videos of board meetings go to Page 3

4 Board Work Study Meeting Minutes Monday, May 16, 2016 Programs, presented. It was recommended that the Board of Trustees approves the Pre-Kindergarten Waiver of 210 Minute School Day. This item was moved to Consent Agenda. 7.3 Discuss and consider future Board approval of the waiver of the timeline for accelerated instruction. Ms. Terri Walker, Director of Intervention Programs, presented. It was recommended that the Board of Trustees approves the waiver of the timeline for accelerated instruction. This item was moved to Consent Agenda. 7.4 Discuss and consider future Board approval of the renewal of the voluntary student and University Interscholastic League (UIL) activity accident insurance. Mr. Lance N. Nauman, Director of Risk Management, presented. It was recommended that the Board of Trustees approves the voluntary student accident insurance and the districtprovided University Interscholastic League (UIL)/Catastrophic Accident Insurance policies renewal. This item was moved to Consent Agenda. 7.5 Discuss and consider future Board approval of an easement to CenterPoint Energy associated with Katv IS -owned property located on the Willow Fork Park site. Mrs. Kathy McDonald, Assistant Superintendent for Maintenance and Operations, presented. It was recommended that the Board of Trustees awards to CenterPoint Energy a power line easement as depicted in the attached easement documents associated with Katy ISD-owned property located on the Willow Fork Park site. This item was moved to Consent Agenda. 7.6 Discuss and consider future Board approval of Amendment One to the Anslow Bryant Construction Ltd. Construction Manager at Risk contract for the Guaranteed Maximum Price related to the comprehensive renovation at Mavde Creek Hi h School. Mr. Peter McElwain, District Architect/Planner, presented. It was recommended that the Board of Trustees approves Amendment One to the Anslow Bryant Construction Ltd. Construction Manager at Risk contract for the comprehensive renovation at Mayde Creek High School for the total Guaranteed Maximum Price of $49,950,252 and approves the total project cost associated with Amendment One not to exceed $56,726,160. This item was moved to Consent Agenda. 7.7 Discuss and consider future Board approval of the legal policies and adoption of the local policies included in Board Policy Update 104. Ms. Bonnie Holland, Associate Superintendent for Administration, Governance and Legal Affairs, presented. It was recommended that the Board of Trustees approves the legal policies and adopts the local policies included in Board Policy Update 104. This item was moved to Consent Agenda. 7.8 Discuss and consider future Board approval of a Resolution Expressin Intent to Defease Certain of the District's Outstandin Bonds. Mr. Christopher J. Smith, Chief Financial Officer, presented this item and Ashley Vann, Board Secretary read the resolution. It was recommended that the Board of Trustees appoves the Resolution Expressing Intent to Defease Certain of the District's Outstanding Bond. This item was moved to Consent Agenda. 7.9 Discuss and consider future Board approval of the Interlocal Cooperation A reement for the collection of Katv Independent School District property taxes for Fort Bend County. Mr. Christopher J. Smith, Chief Financial Officer, presented. It was recommended that the Board of Trustees approves the Interlocal Cooperation Agreement providing for the assessment and collection of Katy Independent School District ad valorem property taxes by Fort Bend County. This item was moved to Consent Agenda Discuss and consider future Board approval of the May 2016 bud et amendments. Ms. Sharri Butterfield, Director of Budget and Treasury, presented. It was For videos of board meetings go to Page 4

5 Board Work Stud Meeting inutes Monday, May 16, 2016 recommended that the Board of Trustees approves the district s May 2016 budget amendments. This item was moved to Consent Agenda. 8. Open Forum Tiffany Jeurissen addressed the Board with concerns regarding transgender facilities. Ashley Shahan addressed the Board with concerns regarding transgender facilities. Ryan Shahan addressed the Board with concerns regarding accommodations for transgender students. Chauntell Willis spoke regarding her understanding that summer school was only offered to bilingual students and students who fail STAAR testing. Jaime Torres addressed the Board with concerns regarding transgender bathrooms. Laura Freeman thanked the Board for their support of PTA. Nicolas Freeman and Bailey Williams thanked the school staff as they graduate from Franz Elementary. 9. Future Meeting 9.1 Re ular Board Meetin. Monday, May 23, Adjournment Board President Charles Griffin adjourned the meeting at 7:53 p.m. Rebecca Fox President, Board of Trustees Approved: June 27, 2016 For videos of board meetings go to Page 5