Dr. Walt Rulffes, Superintendent of Schools. INVOCATION Reverend Mary Bredlau, Chaplain, Palm Mortuaries, gave the invocation.

Transcription

1 MINUTES CLARK COUNTY SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF SCHOOL TRUSTEES EDWARD A. GREER EDUCATION CENTER, BOARD ROOM 2832 E. FLAMINGO ROAD, LAS VEGAS, NV Thursday, February 14, :08 p.m. Roll Call: Members Present Members Absent Mary Beth Scow, President Shirley Barber, Member Terri Janison, Vice President Carolyn Edwards, Clerk Ruth L. Johnson, Member Larry P. Mason, Member Sheila Moulton, Member Dr. Walt Rulffes, Superintendent of Schools INVOCATION Reverend Mary Bredlau, Chaplain, Palm Mortuaries, gave the invocation. FLAG SALUTE Liberty High School ROTC led the Pledge of Allegiance. ADOPT AGENDA Adopt agenda and note revised backup material for Items 5.27 and Motion: Janison Second: Edwards Vote: Unanimous Mr. Mason was not present for the vote. APPROVE MINUTES Special meeting October 12, 2006 Regular meetings July 13, 2006, and November 2, 2006 Motion: Johnson Second: Janison Vote: Yeses 4 (Scow, Janison, Johnson, Moulton); Abstain 1 (Edwards) The motion passed. Mr. Mason was not present for the vote. Trustee Edwards noted that she abstained from voting because she was not present at these meetings. APPROVE MINUTES Regular meeting December 13, 2007 Mrs. Johnson noted that the minutes included a verbatim statement as requested by Mrs. Barber. Page 1 of 17

2 APPROVE MINUTES (continued) Motion to accept the minutes of December 13, 2007, and that the verbatim statement contained in these minutes would be summarized for the final draft of these minutes as is the rest of the document. Motion: Johnson Second: Moulton Mrs. Janison offered an amendment that moving forward all verbatim statements would be summarized also. Mrs. Johnson agreed to that amendment. Mrs. Scow suggested that the amendment offered by Mrs. Janison may be a topic that should be placed on an agenda and discussed separately. Mrs. Johnson suggested that Mrs. Janison was perhaps referring to how these remarks would be included in the minutes in the future. Mrs. Jansion agreed that if this issue needed to be brought back as agenda item, she would be amenable to that. Trustee Edwards asked counsel to advise the Board regarding all verbatim requests from the public as well as Board members. Mary-Anne Miller, Board Counsel, District Attorney s Office, stated that statements that are provided in written form could be added to the minutes as attachments; otherwise, it would be at the discretion of the Board. Trustee Edwards asked if one trustee had the ability to request that all remarks made by all Board members be included as verbatim in the meeting minutes. Ms. Miller stated a Board member could definitely request that all remarks be verbatim in the minutes, but it would be at the discretion of the entire Board operating as a whole to determine how that would be handled. Vote on Mrs. Johnson s motion was unanimous. Mr. Mason was not present for the vote. STUDENT BODY PRESIDENTS ASSOCIATION Katie Rada, student body president at Liberty High School, Carolyn Edwards, District F trustee; Josue Vargas, student representative at Morris Sunset High School, Larry Mason, District D trustee; Matthew Sosa, student body president at Virtual High School, Shirley Barber, District C trustee; and Daniel Peterson, student body president at Variety School, Larry Mason, District D trustee, gave brief overviews of present and future activities, plans, and goals for their respective schools. Page 2 of 17

3 PRESENTATION OF CLARK COUNTY SCHOOL DISTRICT LEADERSHIP DEVELOPMENT PROGRAM Martha Tittle, Chief Human Resources Officer, Clark County School District; Andrea Yates, Coordinator, Leadership Development, Clark County School District Human Resources Division; Monica McDowell, Coordinator, Leadership Development, Clark County School District Human Resources Division; and Bill Garis, Deputy Human Resources Officer, Clark County School District, gave a presentation which included preservice leadership training, initial service leadership training, and collaborative K-12 leadership training. Mrs. Janison asked if there were courses for leaders to teach them how to engage and encourage their teachers and how to work collaboratively with their teachers. Mrs. Tittle offered that is the purpose of the improving working conditions and teaching and learning survey. She stated the regions are working with their principals, and the Instruction Unit is working closely with the regions with relation to working towards a positive climate. PRESENTATION OF TITLE I DISTINGUISHED SCHOOL Dr. Susan Wright, Director, Title I, recognized J.D. Smith Middle School for receiving the distinguished school honor. Neddy Alvarez, Principal, J.D. Smith Middle School, conducted a PowerPoint presentation that highlighted the collaborative efforts made by staff and students at J.D. Smith to improve climate and win this honor. RECESS: 5:15 p.m. RECONVENE: 5:36 p.m. PUBLIC HEARINGS ON AGENDA ITEMS/RESPONSE TO PUBLIC COMMENT None. ENTERTAINMENT RECOGNIZED Mrs. Scow acknowledged the musical presentation given during the recess by the Clark County School District Honor Mariachi Group, which included students from the following schools: J.D. Smith Middle School, Dr. William H. Bailey Middle School, Mario C. & JoAnne Monaco Middle School, K.O. Knudson Middle School, Canyon Springs High School, Eldorado High School, Las Vegas Academy of International Studies, Performing and Visual Arts, and Desert Pines High School. Board members thanked the students and Directors, Thomas Garibay and Daniel Gonzalez, J.D. Smith Middle School. APPROVE ADOPTION OF CONSENT AGENDA Approval of consent agenda, except Item Motion: Johnson Second: Edwards Mrs. Johnson asked, with reference to Item 5.14, why the district is still approving the cost of the treatment of the property and then being reimbursed for it, and if it is being treated in preparation to be developed. Page 3 of 17

4 APPROVE ADOPTION OF CONSENT AGENDA (continued) With reference to Item 5.27, Trustee Edwards suggested that after this process is completed the district should complete an analysis of the success of the process to determine if this is something the district would like to continue. Dave Broxterman, Administrative Manager, Administrative Management, Facilities Division, stated the Nevada Division of Environmental Protection (NDEP) determined there was a contamination on this site and the property must be treated as directed by the NDEP until it meets the NDEP standards for completion. Mrs. Johnson amended her motion to approve the consent agenda as a whole. Trustee Edwards agreed with that amendment. Vote on Mrs. Johnson s motion was unanimous. Mr. Mason was not present for the vote. APPROVE STUDENT WORK EXEMPTIONS Approval of student work exemptions according to NRS (Board Policy and Regulation 5114), as listed, as recommended in Reference AUTHORIZE EMPLOYMENT OF OUT-OF-DISTRICT CONSULTANT CENTER FOR EVALUATION AND ASSESSMENT Authorization to employ the Center for Evaluation and Assessment (CEA) as an out-of-district consultant, to conduct an Empowerment Schools Study (ESS) during the school year, from February 2008 through June 2008, at a cost not to exceed $125,000.00, to be paid from Cost Center , Internal Order , as recommended in Reference AUTHORIZE EMPLOYMENT OF OUT-OF-DISTRICT CONSULTANT DELPHI RESEARCH OF NEVADA, INC. Authorization to contract with Delphi Research of Nevada, Inc., as an out-of-district consultant to implement The Readiness and Emergency Management for Schools Grant at an approximate cost of $45,000.00, effective February 15, 2008, through February 28, 2009, to be paid from Fund 0280, and Internal Order Number G , with no impact to the general fund, as recommended in Reference APPROVE PROFESSIONAL SERVICES AGREEMENT EF SMITHSONIAN Approval to contract with EF Smithsonian, to provide all expenses related to travel, hotel accommodations, meals, and program costs, for 65 students from Jo Mackey Elementary School, to participate in the EF Smithsonian program during the week of May 11 16, 2008, at an approximate cost of $81,055.00, to be paid from Unit 0137, FY 05, Grant , Fund 0280, Internal Order G , Functional Area F , with no impact to the general fund, as recommended in Reference Page 4 of 17

5 AUTHORIZE TEACHING AMERICAN HISTORY PROGRAM Authorization to submit and implement a three-year project to raise student achievement by improving teacher knowledge, understanding, and appreciation of American history, through the United States Department of Education, from July 1, 2008, through June 30, 2011, in the approximate amount of $1,216,470.76, to be paid from Fund 0280, with no impact to the general fund, as recommended in Reference AUTHORIZATION TO SUBMIT AND IMPLEMENT A FEDERALLY-FUNDED ASSISTANCE PROGRAM AT SOUTHERN NEVADA CORRECTIONAL CENTER HIGH SCHOOL Authorization to submit and implement a federally-funded assistance program at Southern Nevada Correctional Center High School under the No Child Left Behind Act of 2001, Title 1, Part D, to provide assistance to improve educational opportunities for neglected or delinquent youth incarcerated in adult correctional facilities, from February 15, 2008, through June 30, 2008, in the amount of $153,502.00, to be paid from Fund 0280, with no impact to the general fund, as recommended APPROVE LICENSED PERSONNEL EMPLOYMENT Approval to employ licensed personnel, as recommended in Reference APPROVE LICENSED PERSONNEL LEAVES OF ABSENCE Approval to grant leaves of absence to licensed personnel (Regulation 4351), as recommended in Reference RATIFY PURCHASE ORDERS Ratification of the purchase orders in the total amount of $18,724,062.84, as listed, as recommended in Reference APPROVAL PURCHASING AWARDS Approval to purchase goods or services in the estimated total amount of $103,499, in compliance with NRS 332, as listed, as recommended in Reference RATIFY WARRANTS Ratification of the warrants as listed in the Bills Payable Transmittal and the Board Memorandum # in the total amount of $176,114,663.41, as recommended in Reference APPRVOVE MEMORANDUM OF UNDERSTANDING BETWEEN THE CLARK COUNTY SCHOOL DISTRICT AND THE LAS VEGAS METROPOLITAN POLICE DEPARTMENT Approval to enter into a Memorandum of Understanding with the Las Vegas Metropolitan Police Department for the use and access to the GangNet and CalGang Systems, beginning February 15, 2008, and authorization for the superintendent or designee, to sign the document, as recommended in Reference APPROVE SPECIAL COUNSEL RATE OF COMPENSATION Approval of the rate of compensation of outside counsel or special counsel employed by the district, as required by NRS , as recommended in Reference Page 5 of 17

6 APPROVE INCREASE IN CONTRACT AMOUNT, ENVIRONMENTAL ENGINEERING SERVICES, R. C. WHITE TRANSPORTATION CENTER Approval to increase the original contract amount with Converse Consultants to cover the costs of (20) new soil borings, water sampling, and a site characterization report in the amount of $34,713.58, for a total amount of $103, to be paid from Fund , Cost Center ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE INCREASE IN ENCUMBRANCE, VIDEO SURVEILLANCE, AND MONITORING SERVICES, ROY W. MARTIN MIDDLE SCHOOL REPLACEMENT Approval to increase the original contract amount with Wifieye, Inc. for additional video surveillance and monitoring services and the addition of a solar powered tower, consisting of two cameras, from January 1, 2008, through June 30, 2008, required in support of the Roy W. Martin Middle School Replacement in the amount of $28,909.00, for a total amount of $57,423.50, to be paid from the 1998 Capital Improvement Program, Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE PROFESSIONAL SERVICES AGREEMENT, CONSULTING SERVICES, EAST CAREER AND TECHNICAL ACADEMY Approval to enter into a professional services agreement with Ethos Three Architecture for consulting services in support of the low voltage and security systems, as well as the local and wide area networks for the East Career and Technical Academy in the amount of $32,000.00, to be paid from the 1998 Capital Improvement Program, Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE PROFESSIONAL SERVICES AGREEMENT, CONSULTING SERVICES, SOUTHWEST CAREER AND TECHNICAL ACADEMY Approval to enter into a professional services agreement with Ethos Three Architecture for consulting services in support of the low voltage and security systems, as well as the local and wide area networks for the Southwest Career and Technical Academy in the amount of $32,000.00, to be paid from the 1998 Capital Improvement Program, Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE PROFESSIONAL/TECHNICAL SERVICES AGREEMENT, ROOFING CONSULTANT, SOUTHWEST CAREER AND TECHNICAL ACADEMY. Discussion and possible action on Approval to enter into a professional/technical services agreement with Benchmark Roof and Pavement Consulting, Inc. for consulting services in support of the roofing systems for the Southwest Career and Technical Academy in the amount of $99,200.00, to be paid from the 1998 Capital Improvement Program, Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference Page 6 of 17

7 APPROVE PROFESSIONAL/TECHNICAL SERVICES AGREEMENT, ROOFING CONSULTANT, CAROLYN S. REEDOM ELEMENTARY SCHOOL Approval to enter into a professional/technical services agreement with Benchmark Roof and Pavement Consulting, Inc. for consulting services in support of the roofing systems for the Carolyn S. Reedom Elementary School in the amount of $65,780.00, to be paid from the 1998 Capital Improvement Program, Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE ENGINEERING DESIGN SERVICES, SCHOOL MODERNIZATION, KIRK L. ADAMS ELEMENTARY SCHOOL Approval to select the engineering firm of D.G. Koch Associates, LLC to provide engineering design services in order to solicit bids to support the school modernization at Kirk L. Adams Elementary School in the amount of $298,000.00, to be paid from the 1998 Capital Improvement Program, Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE ENGINEERING DESIGN SERVICES, SCHOOL MODERNIZATION, DAVID M. COX ELEMENTARY SCHOOL Approval to select the engineering firm of Petty & Associates, Inc. to provide engineering design services in order to solicit bids to support the school modernization at David M. Cox Elementary School in the amount of $426,199.95, to be paid from Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE ENGINEERING DESIGN SERVICES, SCHOOL MODERNIZATION, CYNTHIA CUNNINGHAM ELEMENTARY SCHOOL Approval to select the engineering firm of Petty & Associates, Inc. to provide engineering design services in order to solicit bids to support the school modernization at Cynthia Cunningham Elementary School in the amount of $409,596.75, to be paid from Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE ENGINEERING DESIGN SERVICES, SCHOOL MODERNIZATION, JAMES GIBSON ELEMENTARY SCHOOL Approval to select the engineering firm of D.G. Koch Associates, LLC to provide engineering design services in order to solicit bids to support the school modernization at James Gibson Elementary School in the amount of $303,000.00, to be paid from the 1998 Capital Improvement Program, Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference Page 7 of 17

8 APPROVE ENGINEERING DESIGN SERVICES, SCHOOL MODERNIZATION, JOHN F. MENDOZA ELEMENTARY SCHOOL Approval to select the engineering firm of Petty & Associates, Inc. to provide engineering design services in order to solicit bids to support the school modernization at John F. Mendoza Elementary School in the amount of $402,310.00, to be paid from Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE ENGINEERING DESIGN SERVICES, SCHOOL MODERNIZATION, UTE PERKINS ELEMENTARY SCHOOL Approval to select the engineering firm of Petty & Associates, Inc. to provide engineering design services in order to solicit bids to support the school modernization at Ute Perkins Elementary School in the amount of $393,910.00, to be paid from Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE EASEMENT AND RIGHTS-OF-WAY, LAS VEGAS VALLEY WATER DISTRICT, DELL H. ROBISON MIDDLE SCHOOL Approval to grant the Las Vegas Valley Water District an easement on the west boundary of the Dell H. Robison Middle School site for relocation of a double check detector assembly, and for Jeff Weiler, Chief Financial Officer, to act as the Board of School Trustees designee to sign the granting document, as recommended in Reference APPROVE CONSTRUCTION SERVICES CONTRACT, SOUTHWEST CAREER AND TECHNICAL ACADEMY Approval to enter into a contract for construction services with the construction manager at risk, for a guaranteed maximum price, in support of the Southwest Career and Technical Academy, to be paid from the 1998 Capital Improvement Program, Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE CONTRACT AWARD: FIRE HYDRANT INSTALLATION, LILLY AND WING FONG ELEMENTARY SCHOOL Approval of an award of contract to the lowest responsive and responsible bidder for the installation of a fire hydrant at Lilly and Wing Fong Elementary School, to be paid from Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference APPROVE CONTRACT AWARD: CLOSED CIRCUIT TELEVISION AND INTRUSION ALARM SYSTEMS, PREPARATORY INSTITUTE SCHOOL FOR ACADEMIC EXCELLENCE AT CHARLES I. WEST HALL Approval of an award of contract to the lowest responsive and responsible bidder for closed circuit television and intrusion alarm systems for the portables located at the Preparatory Institute School for Academic Excellence at Charles I. West Hall, to be paid from Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees' designee for all project documents, as recommended in Reference Page 8 of 17

9 APPROVE CONTRACT AWARD: HVAC UPGRADE AND SCHOOL MODERNIZATION, MARION CAHLAN ELEMENTARY SCHOOL Approval of an award of contract to the lowest responsive and responsible bidder for HVAC upgrade and school modernization at Marion Cahlan Elementary School, to be paid from the 1998 Capital Improvement Program, Fund , Project C ; and for J. P. Gerner, Facilities Division, to act as the Board of School Trustees designee for all project documents, as recommended in Reference RATIFY CHANGE IN SERVICES, ARCHITECTURAL/ENGINEERING SERVICES AGREEMENTS Ratification of total change in services to the architectural/engineering services agreements for a net increase of $491, for Central and Southwest Career and Technical Academies (Welles Pugsley Architects, LLP), Unnamed Elementary School located near Cedar Avenue and Christy Lane (JMA Architects, Inc.), Edmundo Eddie Escobedo, Sr. Middle School (Ninyo & Moore, Geotechnical Consultants), and East Career and Technical Academy (Acclaim Materials Testing & Inspection LLP), as recommended in Reference RATIFY CHANGE ORDERS Ratification of total change orders for a net increase of $628, plus additional days to the construction contracts to Construct Legacy High School (CORE Construction Services of Nevada, Inc.), Construct D. L. Dusty Dickens Elementary School (Martin Harris Construction), Construct Food Services Cold Storage Facility, Phase II (Burke and Associates, Inc.), Demolition and Site Improvements, Central Career and Technical Academy (NU Equipment, Inc.), Construct Northwest Career and Technical Academy (Sletten Construction of Nevada, Inc.), Construct Edmundo Eddie Escobedo, Sr. Middle School (Pace Contracting Co.), and Site Improvements, Dell H. Robison Middle School (Wells Cargo, Inc.), as recommended in Reference APPROVE ADOPTION OF THE CALENDAR OF BOARD MEETINGS Approval on the adoption of the calendar of regular meetings of the Board of School Trustees for the period of January 2008 through January 2009, as requested in Reference Mrs. Johnson pointed out that two Board members would be unavailable on March 13, 2008, and asked if the Board wanted to move that agenda item to the March 10, 2008, Board meeting. She inquired about changing the June 5, 2008, Board meeting as well because of graduation ceremonies. Trustee Edwards suggested moving the March 13, 2008, meeting to March 6, Mrs. Janison recommended moving the items to a work session. Mrs. Scow reminded the trustees that there was a joint meeting scheduled with the Bond Oversight Committee (BOC) on March 10, Mrs. Johnson suggested holding the BOC meeting in conjunction with the regular meeting on March 10, She asked that staff make the agenda for the regular meeting an abbreviated agenda and move items as needed to the March 27, 2008, Board meeting. Page 9 of 17

10 APPROVE ADOPTION OF THE CALENDAR OF BOARD MEETINGS (continued) Motion to adjust the March meeting date, deleting March 13, 2008, and to have an abbreviated Board meeting to follow the work session on March 10, 2008, and to delete the June 5, 2008, Board meeting to be changed at a later date. Motion: Johnson Second: Edwards Vote: Unanimous Mr. Mason was not present for the vote. APPROVE NOTICE OF INTENT OF THE CLARK COUNTY SCHOOL DISTRICT BOARD OF SCHOOL TRUSTEES APPENDIX BOARD COMMITTEES Approval of the Notice of Intent to Adopt, Repeal, or Amend Clark County School District Board of School Trustees Appendix Board Committees, prior to submission to the Board of Trustees for approval on March 13, 2008, as recommended in Reference Mrs. Scow noted that the Federal Relations Network/National School Boards Association (FRN) (NSBA) position should be deleted from the list. Trustee Edwards stated in a discussion with Tom Axtell, General Manager, Vegas PBS, regarding the Vegas PBS liaison position, Mr. Axtell stated that position would be more valuable if it were a two-year appointment. Mr. Axtell stated there are complex issues related to broadcasting that are so different from what trustees normally do in K-12 activities, and he believed that continuity in this position would be beneficial. Mrs. Moulton stated, with reference to the Nevada Interscholastic Activities Association (NIAA) appointment, the Board should discuss whether or not they still preferred to have two trustees be assigned to this appointment. Mrs. Scow reminded Board members that this is a Notice of Intent and would come back before the Board. She suggested a motion to include deleting the FRN position, looking at the length of the Vegas PBS appointment, and eliminating the second position of a Board member on the NIAA committee. Mrs. Johnson stated she would make the motion as suggested by Mrs. Scow. Motion: Johnson Second: Janison Vote: Unanimous Mr. Mason was not present for the vote. APPROVE GOVERNANCE REVIEW OF BOARD POLICY GP-11 Approval regarding modification, additions, language changes, and deletions to GP-11: Public Hearings, for the purpose of making possible recommendations to the full Board of Trustees, as requested in Reference By direction of the board, any changes recommended at this meeting will not be implemented unless adopted by the public policy review process at a regular board of school trustees meeting. Page 10 of 17

11 APPROVE GOVERNANCE REVIEW OF BOARD APPENDIX PUBLIC SPEAKING GUIDELINES Approval regarding modification, additions, language changes, and deletions to Appendix Public Speaking Guidelines, for the purpose of making possible recommendations to the full Board of Trustees, as requested in Reference By direction of the Board, any changes recommended at this meeting will not be implemented unless adopted by the public policy review process at a regular Board of School Trustees meeting. Motion to approve. Motion: Janison Second: Johnson Vote: Unanimous Mr. Mason was not present for the vote. APPROVE GOVERNANCE REVIEW OF BOARD POLICY GP-11 (continued) Trustee Edwards stated she believed Item 6.03 was brought before the Board to have a discussion regarding establishing a time certain for the public speaking portion of the meeting. Mrs. Scow stated there was some discussion previously and suggested the Board could reconsider this item to have a discussion. Trustee Edwards stated she did not believe a time certain for public speaking would work; that holding public speaking not before 5:00 p.m. was working very well; and that public speaking on nonagenda items should still be held at the end of the agenda. APPROVE UPDATE ON K-12 BUDGET REDUCTIONS PROPOSED BY GOVERNOR GIBBONS Approval regarding an update on the K-12 budget reductions proposed by Governor Gibbons, and possible legal action in response to such proposals, as recommended. Jeffrey Weiler, Chief Financial Officer, Finance and Operations Division, stated there were two important issues crucial to the proposed budget cuts crisis. Those issues were a found $40 million, that he has made his interest in known, and that the controller has questioned legal issues with regard to making the budget cuts. Dr. Rulffes stated some legal review and possibly an opinion from the Legislative Council Burearu (LCB) is expected on the manner in which the budget cuts were introduced and implemented, which could delay action on the part of the Governor s office. He informed the Board that he was negotiating with the State to receive some kindergarten dollars, empowerment dollars, and technical education dollars. He stated he was expecting to have 10 to15 additional kindergarten programs in the most needed schools and 5 or 6 additional empowerment schools. Trustee Edwards asked how empowerment or kindergarten dollars being kept in the district would impact other districts. Dr. Rulffes stated at this point there would be no impact to other districts; however, the legal decision from the LCB could impact that distribution of dollars to other districts as could the $40 million. He informed the Board that he sent a message the Governor s office that he felt any mandated reductions could be addressed better in next year s budget, and that he had received an indication that it would at least be considered. Page 11 of 17

12 APPROVE UPDATE ON K-12 BUDGET REDUCTIONS PROPOSED BY GOVERNOR GIBBONS (continued) Mrs. Moulton inquired about the additional per-pupil dollar amount Dr. Rulffes expected for the empowerment schools. Dr. Rulffes answered they would be funded based on $ per pupil up to a cap. Dr. Karlene McCormick-Lee, Associate Superintendent, Superintendent s Schools, explained the cap was based on the fact that when the State calculated the per-pupil dollars, they based it on an average school size of 700 students. APPROVE CCSD DISTRICT-WIDE ASSESSMENT PROGRAM Approval of the CCSD District-Wide Assessment Program Report for the school year, to be submitted to the Legislative Committee on Education, pursuant to Senate Bill 110 on or before March 1, 2008, as recommended in Reference Dr. McCormick-Lee gave a brief history and explanation of Senate Bill (SB) 110. She gave a presentation regarding the CCSD District-Wide Assessment Program Report. BOARD MEMBER ARRIVES Mr. Mason arrived at the Board meeting at 6:10 p.m. APPROVE CCSD DISTRICT-WIDE ASSESSMENT PROGRAM (continued) Dr. McCormick-Lee continued with her presentation on the Student Assessment Report, Summative Assessment. Cynthia McCoy, an English teacher and facilitator for the Classroom Assessment for Student Learning at Clark High School, spoke about the impact of this program on Clark High School. Rebecca Johnson, Principal, Adams Elementary School, spoke about how this data is used at Adams Elementary School and how valuable it is for their school community. Dr. McCormick-Lee continued with the presentation, moving to the next portion, which included Student Time, Time-Licensed, Time-Support Staff, Time-Administrative, and Time Summary. She then moved to the next portion of the presentation, which included the Recommendations. She asked for the Board s approval to submit this report to the legislature. Motion for approval to submit. Motion: Johnson Second: Edwards Mrs. Johnson pointed out that the test that is administered outside of the contract year is at a cost to the district because the teachers have to be paid for that vacation time. She proposed that the Superintendent could suggest, as part of the budget cuts, that the test be administered some other time during the contract year, which would be at a savings to the district. Page 12 of 17

13 APPROVE CCSD DISTRICT-WIDE ASSESSMENT PROGRAM (continued) Trustee Edwards stated that would require receiving the test results for the May test in order to test again during that school year and commented that she did not see a recommendation for that. Dr. McCormick-Lee explained that was the point of the online technology report. Trustee Edwards asked what could be done to resolve the issues associated with measuring growth at the high end and the low end accurately. Dr. McCormick-Lee stated the Criterion Reference Test (CRT) does not distinguish very accurately between the students performance at the high end and the low end and stated reformulating the test so that it does make that distinction would be one aspect, and the other would be maybe having a discussion about a ceiling of some type. Mrs. Moulton asked why the scanner used for testing is not built into the bond. She asked if there would be a way to build that into every school and then add it to modernization projects so that every school would have it. Dr. McCormick-Lee recognized individuals in the testing and assessment group for their contribution. Vote on Mrs. Johnson s motion was unanimous. APPROVE NOTICE OF INTENT CLARK COUNTY SCHOOL DISTRICT REGULATION Approval of the Notice of Intent to Adopt, Repeal, or Amend Clark County School District Regulation , Responsibility Pay: Unified Employees, prior to submission to the Board of School Trustees for approval on March 13, 2008, as recommended in Reference Motion: Johnson Second: Janison Trustee Edwards asked why the change was being made. Martha Tittle, Chief Human Resources Officer, Human Resources Division, explained it was to bring the regulation in to compliance because of the request made by the Public Employees Retirement System (PERS). Vote on Mrs. Johnson s motion was unanimous. APPROVE NOTICE OF INTENT CLARK COUNTY SCHOOL DISTRICT REGULATION 5123 Approval of the Notice of Intent to Adopt, Repeal, or Amend Clark County School District Regulation 5123, Promotion, Retention, and Demotion of Students, prior to submission to the Board of School Trustees for approval on March 13, 2008, as recommended in Reference Motion: Johnson Second: Janison Mrs. Johnson asked whether the passing grade is defined somewhere and what it is. She also asked whether the district should be more specific with reference to when intervention should apply to students showing evidence of not being able to pass their current semester s course. Page 13 of 17

14 APPROVE NOTICE OF INTENT CLARK COUNTY SCHOOL DISTRICT REGULATION 5123 (continued) Dr. Lauren Kohut-Rost, Associate Superintendent, Instruction Unit, answered that a D would be a passing grade. Mrs. Johnson questioned how prepared students are that pass with a D and are promoted to the next level of learning. In response to Mrs. Johnson s question regarding intervention, Dr. Kohut-Rost referred to all of the data and information presented at this meeting along with ParentLink, stating all of these resources are available to accurately assess students progress and needs in relationship to the expectations at each of the grade levels. Mrs. Johnson expressed a concern that with some students, intervention may not take place soon enough. She suggested there should be benchmarks in place as a signal to address students who may be falling behind. Dr. Kohut-Rost stated that the language refers to looking at the first progress report as a measure of how the student is performing. Mrs. Johnson suggested the language, as soon as it becomes evident no later than the first progress report of the semester. Mrs. Moulton asked how personnel would address this policy. Dr. Kohut-Rost explained the plans would be electronically based, input would be readily available, and the students would be monitored by counselors. Vote on Mrs. Johnson s motion was unanimous. Dr. McCormick-Lee continued with her presentation with Adequate Yearly Progress (AYP) Projections Outlook, Proficiency Targets, and AYP Projections. APPROVE NOTICE OF INTENT CLARK COUNTY SCHOOL DISTRICT POLICY Approval of the Notice of Intent to Adopt, Repeal, or Amend Clark County School District Policy , Cultural and Ethnic Recognition, prior to submission to the Board of School Trustees for approval on March 13, 2008, as recommended in Reference Motion: Johnson Second: Moulton Mrs. Johnson suggested that section 2 on page 2 of 3 should read, The plan will incorporate programs and classroom practices which promote student achievement among all students including: She asked to strike item B from the list because it tends to move away from the ethnic recognition that the policy was intended for and seems to be more about families. She also suggested including all cultures such as Jewish American and European American cultures and to perhaps celebrate American heritage and what that means in terms of cultural diversity. Page 14 of 17

15 APPROVE NOTICE OF INTENT CLARK COUNTY SCHOOL DISTRICT POLICY (continued) Trustee Edwards questioned being able to be inclusive of everyone while moving out of the four nationally recognized heritages. Mrs. Johnson stated by listing these four groups, the policy is being limited as a whole to focusing on those groups only. Trustee Edwards suggested not listing any cultures specifically but using language that would be inclusive of all people. Dr. Linda Young, Director, Equity and Diversity Education, Student Support Services Division, spoke about the process of developing this cultural and ethnic recognition policy. She stated staff preferred to keep item B because the students bring their culture from their families. She explained that the nationally recognized months were used because this, at the very least, keeps the district in line with the rest of the nation. Dr. Kohut-Rost stated at the time this policy was developed, the thinking was that we need to move forward in a direction where multiculturalism would be inclusive of the curriculum and none of the months would need to be specifically identified. Trustee Edwards stated she believed by making a list, groups are being excluded, and this policy is intended to be inclusive. Mr. Mason disagreed with comments made by Mrs. Johnson and Trustee Edwards. He stated he did not believe the district and the communities are inclusive equally of every culture as of yet. Dr. Young stated a foundation is being built by listing these four nationally recognized cultures. Mrs. Johnson stated that her motion included her proposed language change to section 2 and striking item B from the list. Mrs. Janison stated she would prefer to leave item B in the policy. Trustee Edwards stated there are more than just racial prejudices, and she would hope this policy would help to combat racism and other prejudices. Mrs. Johnson restated her motion as above. Motion that this item be held and that staff come back with some proposals to resolve the issues discussed. Motion: Edwards Second: Johnson Vote: Unanimous It was agreed that this item would come back before the Board at the March 27, 2008, Board meeting. Page 15 of 17

16 APPROVE ITEMS 7.06 THROUGH 7.08 Approval of Items 7.06, 7.07, and 7.08, as follows: Motion: Edwards Second: Johnson Mrs. Johnson mentioned that with reference to Item 7.08, number 6 is in conjunction with B/SL-5: Monitoring Superintendent Performance, and perhaps the policy should be aligned with that, and she asked when the Board wanted to set the date as outlined in number 6. Dr. Kohut-Rost recommended, with reference to the submission of an annual report, that the date be no earlier than December of the current school year. Mrs. Johnson suggested attaching it to a monitoring report. Trustee Edwards asked if this needed to come back before the Board in order for the Board to give the date. Ms. Miller suggested that when the monitoring report comes before the Board, the agenda item could include language that would allow the Board to adopt the date. Mrs. Johnson requested an amendment to the motion to include the date of the annual report. Dr. Kohut-Rost offered the following language: the submission of an annual report that sets forth the specific strategies and remove, prescribed by the Board..., leaving the date open. Trustee Edwards amended her motion as follows: To approve 7.06, 7.07, and 7.08, with the language change to 7.08 to delete, on a date prescribed by the Board of School Trustees Mrs. Johnson agreed with the amendment. Vote on Trustee Edwards motion: Yeses 5 (Scow, Edwards, Johnson, Mason, Moulton); Abstain 1 (Janison) The motion passed. APPROVE AMENDMENT OF CLARK COUNTY SCHOOL DISTRICT REGULATION 4112 Approval of the amendment of Clark County School District Regulation 4112, Administrative Eligibility, as recommended in Reference APPROVE AMENDMENT OF CLARK COUNTY SCHOOL DISTRICT POLICY 5116 Approval of the amendment of Clark County School District Policy 5116, Student Assignment Within Schools, as recommended in Reference APPROVE AMENDMENT OF CLARK COUNTY SCHOOL DISTRICT REGULATION 5116 Approval of the amendment of Clark County School District Regulation 5116, Student Assignment Within Schools, as recommended in Reference PUBLIC HEARINGS ON NONAGENDA ITEMS/RESPONSE TO PUBLIC COMMENT None. Page 16 of 17

17 EMPLOYEE LABOR RELATIONS AND CLOSED SESSION Approval of closed session pursuant to NRS 288. Motion: Edwards Second: Moulton Vote: Unanimous RECESS: 7:56 p.m. RECONVENE: 9:07 p.m. AGENDA PLANNING: ITEMS FOR FUTURE AGENDAS Mrs. Scow stated the Board would present a policy review plan at the February 28, 2008, policy review meeting; there is a joint Bond Oversight Committee (BOC) and work session meeting, including the strategic planning meeting all scheduled for March 10, 2008; and the Board would plan to have time for those business items that were originally planned for the March 13, 2008, Board meeting. She also mentioned having an agenda item to allow for a discussion regarding requests for verbatim statements in the minutes. BOARD REPORTS Trustee Edwards reported on the Student Advisory Committee meeting. She stated the committee was working on a resolution to oppose the Governor s budget cuts and encourage their other high school councils to do the same, and she advised them to encourage student councils across the State. She stated they spoke about inviting the Governor to their April meeting to have a dialogue about how the committee feels the budget cuts would impact education and student achievement. She talked about three new programs coming forward from Vegas PBS. She reported that she went to Washington D.C. to protest proposed budget cuts that would affect Vegas PBS. Mrs. Scow mentioned that the audit committee application is on the CCSD website, and the applications are due March 30, 2008, and that the Board Office would be handling those applications. She requested that the Board Office actually staff the committee. BOARD AND SUPERINTENDENT COMMUNICATION Dr. Kohut-Rost shared with the trustees the results as listed in the first draft of the remedial report from the Nevada System of Higher Education. She recognized that the Southeast Career Technical Academy (CTA) celebrated its very first national merit finalist. Mrs. Scow asked, at the request of several parents, if the district could look at the requirements for enrolling students in school, specifically proof of residence. DISCUSSION AND REQUEST FOR SPECIAL MEETINGS Mrs. Scow announced that the Ends retreat would take place on April 3, Mrs. Moulton stated she was considering having an input meeting with individuals from the School Name Committee and bringing that information back to the Board. ADJOURN: 9:31 p.m. Motion: Mason Second: Janison Vote: Unanimous Page 17 of 17