Student Success Committee Meeting East Los Angeles College Approved Minutes 1:30-3:00 Wednesday, April 2, 2008

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1 Student Success Committee Meeting East Los Angeles College Approved Minutes 1:30-3:00 Wednesday, April 2, 2008 Present: Alex Immerblum, Sharon Allerson, Renee Martinez, Lydia Rudametkin, Oscar Valeriano, Gisela Herrera, Linda Whitney, Evelyn Escatiola, Daniel Ornelas, Armida Ornelas, Rose Bustos, Alison Davis, Rin Kahla, Janis Cavanaugh, Choonhee Rhim, Elaine Shibata, Lisa Deutsch. Guest/Alternate: Vi Ly, Marina Rueda Call to Order: Meeting started at approximately 1:46 p.m. No quorum was established. A. Review agenda: Accepted without changes. B. March 19 th Minutes: Tabled. C. Public Speakers/Announcements: R. Martinez mentioned there were several reports regarding Student Success that she would send to Alex so they could be distributed online and downloaded. D. Action/Discussion Items: 1. Consultant team a. Consultant team A. Immerblum reported he d received an from Laura Hope about setting up a time for visitation but had not heard back with specifics. He anticipated a late April start since it would be difficult to get Don Berz before then. He also reported that the team agreed to the addition of the phrase including research and evaluation framework to support this effort as well as the measurements for outcome as part of the deliverable statement. b. Follow-up supplying data A. Immerblum reported the only items received were a full list of data on CD from L. Perez and some information from S. Morales-Guerra. Others have yet to comply. R. Martinez & E. Escatiola stated they would provide flow charts and the Spring 2006-Fall 2007 schedule of classes in electronic format. O Valeriano was to provide the Student Equity plan. R. Martinez and R. Moyer were assigned to supply the enrollment management plan. R. Martinez indicated they have a quarterly meeting with the district in terms of production and updates and they do meet with Student Services to talk about how they will work together, but there was no formal plan yet. R. Martinez stated she would write up the process. O. Valeriano verified he would provide the positive attendance reports data and get the Student Equity Plan from L. Perez. E. Escatiola would provide the Faculty handbook and S. Morales-Guerra would provide the one from Matriculation. A.

2 Immerblum stated he would ask Susan Okawa for the Faculty/Staff directory. Dr. Moyer responded he would provide the E. Regs., but it was decided to omit those at this time. O. Valeriano stated that Gayle Brosseau had volunteered to provide a list of the Specially Funded Programs representatives as a new added item. A. Immerblum requested that committee members who agreed to supply data do this as soon as possible. 2. Plan for completion of the Matrices (May 1 st deadline) A. Immerblum stated he would continue speak with E. Escatiola on the professional development section; otherwise, he does not anticipate making any further changes. He ed Don Berz requesting his assistance on the cover letter but had not heard anything from him. A. Immerblum stated he would work on the letter in the meantime and attach it to the Matrices, which would be forwarded to the state with the president s consent. There were no objections to this plan. 3. Review draft of Student Success Committee Bylaws. A. Immerblum indicated this was the third draft of the bylaws. Section A was read and approved as is. Under Membership, Section B, clause one was read and discussed with regards to the attendance requirement. R. Martinez indicated her concern as to what constituted an excused absence. A. Immerblum read clause two and the issue of appointing alternates was discussed. R. Bustos thought it was important to emphasize having one or two alternates, whether or not they were allowed to vote. A. Immerblum thought it was important that he know who the alternates were from each department for formality. S. Allerson suggested that rather than having an attendance policy emphasizing an official alternate policy. R. Bustos suggested having an alternate only represent one person. A. Immerblum stated the issue was determining, in a logistical manner, who could vote. S. Allerson suggested adding a clause describing who the alternates could be, stating that if no alternate had been appointed, an excused absence would not count as an absence and also including a clause defining what excused absences are. A. Immerblum further suggested that when no alternates are possible, excused absences would be accepted. E. Escatiola requested changing regularly scheduled meetings to the majority of meetings. A. Immerblum stated he would add this specification to the bylaws and noted that his initial reaction was to state that members should attend regularly, meaning 50% or more of the time. If this simplified plan does not work, the bylaws can be changed. R. Bustos suggested possibly wording the clause more strongly, such as with the statement: Members and/or alternates must make a serious commitment to consistent attendance at all monthly meetings and then summarized why. A. Immerblum explained the bylaws shouldn t too narrative and should only state what the laws are. He noted what was really needed in addition to representation was consistency in discussion.

3 R. Bustos suggested breaking down the sign in list and doing it according to the bylaws breakdown. M. Rueda suggested creating some easily seen nameplates. A. Immerblum responded that he wanted the bylaws to have strength without being too formal. L. Rudametkin suggested cleaning up the initial membership list and adding only those who would commit to attending. A. Immerblum indicated he wished to establish the membership in writing first before cleaning up the list. He suggested inserting the phrase, make a serious commitment to attend monthly meetings. For clause one he noted that he had crossed off all the individual departments and would not be identifying members by name. The committee agreed to this. It was pointed out that DP&S should be corrected to DSP&S. A. Immerblum suggested that R. Vanterpool be voted in as the classified representative. R. Martinez stated they might have to talk to the union first. O. Valeriano noted that CalWorks was not listed. A. Immerblum responded that CalWorks was represented by the Dean of Economics under Administrators. He noted that he would keep the two ASU representatives. Definition of a quorum. A. Immerblum stated that since clause three was the role of the co-chairs it needed no discussion. Clause four was read and he stated he would like to keep it as is and see how it works. S. Allerson asked how that would be done if one representative from every department would add thirty members. R. Martinez pointed out there were twenty-six departments and a large number of the departments were very small so their ability to attend would be nil. S. Allerson suggested adding the words not counting department members. A. Immerblum stated he could simply state that members present constitute a quorum. R. Bustos warned that this was dangerous when supplemental meetings occurred, as it would not be fair to those not able to attend. O. Valeriano suggested not making major decisions during supplemental meetings. A. Immerblum noted there may be a need to make major decisions at those meetings. After further discussion the committee agreed that the clause should read twenty or more members would constitute a quorum. Summer meetings. Someone asked if meetings would be held in the summer. A. Immerblum stated they had not addressed the issue yet. R. Kahla stated that classes usually ended at 2 pm, so summer meetings should be fine. A. Immerblum agreed that it should be easy to adjust meeting time to accommodate summer schedules. Reassigned time justification. R. Martinez questioned the justification funding in section C, clause three. A. Immerblum explained that it simply stated that a justification would be maintained and was available. R. Martinez restated her concern that they would need to try to find money to cover reassigned time. L. Rudametkin suggested adding the word possibility. A. Immerblum stated the cochair position required a lot of extra work and should be allowed reassigned time. R. Martinez explained that 100 funds would have to be approved by the President and if funded by Basic Skills that would be possible because there is a particular

4 allotment, but if the allotment changed, it would be a different amount. Someone suggested adding the phrase subject to approval by the president. R. Martinez suggested deleting the clause and discussing it later since she didn t have the authority to approve it. S. Allerson suggested listing the responsibilities of the co-chair and that they are maintaining the list and that there is justification for release time. R. Martinez reiterated that funding must be identified for reassigned time. E. Escatiola suggested stating that the faculty co-chair receives release time and then spelling it out. R. Bustos suggested adding subject to the approval of the president. Choonhee Rhim asked if there were other duties. A. Immerblum explained the position. R. Martinez explained that reassigned time was not equitable to teaching time, which was seven hours a week. A. Immerblum stated he would make the suggested changes to the bylaws and get it out to the committee for a possible vote at the next meeting. 4. Review report: It Could Happen A. Immerblum stated It Could Happen was a culmination of three reports written primarily by Nancy Shulock. A. Immerblum quickly highlighted portions of the report, which identifies the following six strategies that, if used, would promote student success: 1. increase students readiness for college before they arrive 2. help students achieve early success by directing them to the right classes at the beginning, including remedial work if they need it. 3. help students establish clear educational goals and pathways for achieving those goals 4. encourage students to follow effective enrollment patterns such as attending full-time and continuously (without stopping out and restarting) 5. provide the intensive support services students need to succeed in and out of the classroom. 6. use data to inform decisions about helping students succeed. The Report also outlined the statewide policies and practices that currently prevent greater student success. A. Immerblum encouraged the committee to take some time to review the report. E. Conference and Workshops: 1. Teaching and Learning: Innovations That Work: Special Guest Diego Navarro (April 11 th at West) A. Immerblum announced that the workshops were already booked but if there was still interest to contact E. Escatiola.

5 2. Other: R. Bustos requested that her December proposal for the book rental program be added to the next meeting agenda for a vote. A. Immerblum stated he would do so and noted that additions to the agenda before distribution were welcome. F. Items from the floor Meeting adjourned 3:05 p.m. Respectfully Submitted, Rahmani Vanterpool Administrative Secretary, Student Services And Alex Immerblum, Student Success Committee Faculty Co-Chair