District Governance Senate Agenda 3:10 5:00 p.m. May 13, 2014 Sequoia, Room 1

Transcription

1 District Governance Senate Agenda May 13, 2014 Sequoia, Room 1 I. Call to Order II. Public Comment a. Regarding Items NOT on the Agenda b. Regarding Items ON the Agenda III. Approval of Minutes (4/22/14) IV. Standing Reports a. Budget b. Technology c. Institutional Planning and Effectiveness d. Institutional Program Review e. Academic Senate f. Student Senate g. Implementation Task Force V. Information Items 1. Accreditation Update La Serna 2. Feedback on the Annual Report on the Strategic Plan Calvin 3. Above Base Allocation Process Review Report Statton 4. Base Budget Augmentation Requests (AP 3261) Carrizosa 5. Proposed Changes to Planning Manuals (deadline 5/22) Calvin 6. Review End-of-Year Assessment Survey Calvin 7. BP/AP 2410 Policy and Administrative Procedures Carrizosa 8. BP Smoking and Use of Tobacco on District Property Calvin Action Items 9. Proposed Changes to Resource Allocation Manual (submitted by Budget Committee) Statton 10. Proposed Changes to Integrated Planning Manual (submitted by IPRC) DeLain Members Administration (4): Faculty (4): Adjunct Faculty (2): Classified (4): Students (2): District Governance Senate Co-Chair Representatives (4): Superintendent/President, Ex Officio (1): Eric Mittlestead, John Bratsch, Jonna Schengel, Brent Calvin (co-chair) David Hurst, Stephen Tootle, Lisa Greer, Meng Vang Don Nikkel, Pat Twiford Donna Robinson, Joanne Barkhurst, Shelli Giles, Steve LaMar (co-chair) Alex Bony, Juan Moreno Christine Statton, Tim Hollabaugh, Jennifer Vega La Serna, Cindy DeLain Stan Carrizosa

2 College of the Sequoias District Governance Senate Minutes May 13, 2014 Sequoia Room 1 Members Present Administration: Classified: Faculty: Adjunct Faculty: District Governance Senate Co-Chair Representatives: Students Senate: Superintendent/President: Members Absent : Jonna Schengel, Eric Mittlestead, John Bratsch, Brent Calvin (co-chair) Joanne Barkhurst, Donna Robinson, Shelli Giles, Steve LaMar (co-chair) Stephen Tootle, Meng Vang, David Hurst, Lisa Greer Pat Twiford Christine Statton (Budget), Tim Hollabaugh ( Technology), Jennifer La Serna (Institutional Planning and Effectiveness), Cindy DeLain (Institutional Program Review) Alex Bony, Juan Moreno Stan Carrizosa (ex-officio) Don Nikkel I. Call to Order: Calvin called the meeting to order at 3:10 p.m. II. Public Comment: 1. Items not on the agenda: Tootle reported that he will be attending the COS Regatta, sponsored by the Foundation, which will be held on June 5, Items on the agenda: none III. Approval of Minutes: Hurst moved to approve the minutes from 4/22/14; Hollabaugh seconded. Motion carried by unanimous vote. IV. Standing Reports: See attached Standing Reports. a. Budget Committee: b. Technology Committee: c. Institutional Planning and Effectiveness Committee: d. Institutional Program Review Committee: e. Academic Senate: f. Student Senate: Bony thanked District Governance Senate for allowing him to participate as a member this past year. He thanked Carrizosa for speaking at the Student Senate year-end luncheon. Student Senate is currently prepping for graduation. The student elections recently took place, and the student transit fee increase was passed. g. Implementation Task Force: La Serna highlighted the task force s recommendations to AP 2410, and the revisions to the manuals and timeline. V. Information Items: 1. Accreditation Update Vice President La Serna reported that work continues with the Warning Report. The Editing Team is meeting weekly. The Master Plan Task Force continues to meet regularly, and the Master Plan will be ready for review by the end of summer. The document will be presented to the Board in January. The Master Plan Summit on May 3, 2014 was a success. The Annual Report on the Strategic Plan is in its final stages. 2. Feedback on the Annual Report on the Strategic Plan Calvin sent out a third draft of the Annual Report on the Strategic Plan. Hurst recommended that a statement be made that if the district objective was not addressed it should be stated in the document for clarification purposes (maybe a footnote). Schengel recommended clarifying district objective # 8 (the paragraph with percentages) needs rewording. 3. Above Base Allocation Process Review Report Statton reviewed the report which was distributed to all members. 4. Base Budget Augmentation Requests (AP 3261) Carrizosa talked about the process for base budget requests. Ranked request lists are forwarded to Senior Management from the appropriate Vice

3 President. He explained each budget augmentation and presented the new staffing positions to be filled. 5. Proposed Changes to Planning Manuals (deadline 5/22) Calvin asked for feedback regarding changes to the planning manuals. He asked that members their constituents for feedback and attach the link to the manuals (for evidence purposes). Calvin will send an to everyone that can be forwarded. 6. Review End-of-Year Assessment Survey Calvin had members break up into groups to review and discuss the survey results. The following comments/suggestions were discussed: APs/BPs should be color-coded to indicate where it s at in the revision process. Standing Reports should not be reread during the meeting. The representative can open for questions if a written report was submitted. District Governance Senate initiatives need clarification. Possibly footnote the initiatives at the bottom of the meeting agenda. 7. BP/AP 2410 Policy and Administrative Procedures Carrizosa shared the latest versions of the AP/BP He talked about Elaine Webb s transition to a new role with the District. AP/BP revision will now be managed by the President s Office. Carrizosa also reviewed the AP 2410 flow chart, specifically the new process of Step 3 and the 30 day review period, and the separation of and non items. Academic Senate will approve the final version of AP BP Smoking and Use of Tobacco on District Property Calvin presented BP 3570 for a first read per AP BP 3570 is a non 10+1 policy. No changes were made. Action Items 9. Proposed Changes to Resource Allocation Manual (submitted by Budget Committee) Statton reviewed each suggested revision, the definitions, and the new rubric. Questions and discussion followed. Tootle moved to approve the Changes to the Resource Allocation Manual as proposed by the Budget Committee; Hurst seconded. Motion carried by unanimous vote. 10. Proposed Changes to Integrated Planning Manual (submitted by IPRC) Delain reviewed the proposed changes. No questions or comments were made. Robinson moved to approve the Changes to the Integrated Planning Manual as proposed by the IPRC; Tootle seconded. Motion carried by unanimous vote. Adjourned: 4:47 p.m. 2

4 District Governance Senate Agenda May 12, 2015 Sequoia Room 1 I. Call to Order II. Public Comment a. Regarding Items NOT on the Agenda b. Regarding Items ON the Agenda III. Approval of Minutes (4/28/15) IV. Standing Reports a. Budget b. Technology c. Institutional Planning and Effectiveness d. Institutional Program Review e. Academic Senate f. Student Senate V. Information Items 1. Accreditation Update La Serna 2. District Governance Senate Survey Results 2015 Calvin VII. Action Items 3. 2 nd Read: COS Strategic Plan La Serna 4. 2 nd Read: COS Annual Report 2015 on the Strategic Plan La Serna 5. 2 nd Read: Institutional Learning Outcomes (ILOs) La Serna 6. Annual Report on the Technology Plan Hollabaugh 7. Proposed Revisions to the Resource Allocation Manual Statton/DeLain 8. Proposed Revisions to the Governance & Decision-Making Manual DeLain New Business Members Administration (4): Faculty (4): Adjunct Faculty (2): Classified (4): Students (2): District Governance Senate Co-Chair Representatives (4): Superintendent/President, Ex Officio (1): Brent Davis, John Bratsch, Jonna Schengel, Brent Calvin (co-chair) David Hurst, Stephen Tootle, Lisa Greer, Ed Sense Don Nikkel, Susie Aceron Donna Robinson, Joanne Barkhurst, Shelli Giles, Steve LaMar (co-chair) Abigail Gutierrez, Daniel Villafana Christine Statton, Tim Hollabaugh, Jennifer Vega La Serna, Cindy DeLain Stan Carrizosa

5 College of the Sequoias District Governance Senate Minutes May 12, 2015 Sequoia Room 1 Members Present Administration: Classified: Faculty: Adjunct Faculty: District Governance Senate Co-Chair Representatives: Student Senate: Superintendent/President Ex-officio: Members Absent: Brent Calvin, Brent Davis, Jonna Schengel Donna Robinson, Joanne Barkhurst, Shelli Giles, Steve LaMar David Hurst, Stephen Tootle, Lisa Greer, Ed Sense Don Nikkel Christine Statton, Cindy DeLain, Tim Hollabaugh, Jennifer Vega La Serna Daniel Villafana Stan Carrizosa Abigail Gutierrez, John Bratsch, Susie Aceron I. Call to Order: Calvin called the meeting to order at 3:12 p.m. II. III. IV. Public Comment: 1. Items not on the agenda: None. 2. Items on the agenda: None. Approval of Minutes: Statton moved to approve the minutes from 4/28/15; Hollabaugh seconded. Motion carried. Standing Reports: a. Budget Committee: See attached report. b. Technology Committee: See attached report. c. Institutional Planning and Effectiveness Committee: See attached report. d. Institutional Program Review Committee: See attached report. e. Academic Senate: See attached report. Discussion followed on assessments of transfer studies degrees. f. Student Senate: Villafana reported that elections are underway for Student Senate Executive Board. He also talked about the Student Senate s class project involving an interactive campus map in the quad. Discussion followed. Villafana also suggested that student senators participate in high school outreach. This recommendation will be moved to Student Senate in the fall semester. V. Information Items: 1. Accreditation Update No update. 2. District Governance Senate Survey Results 2015 Calvin shared the results of the survey. No major concerns or issues were raised. Brief discussion followed. Action Items: 3. 2 nd Read: COS Strategic Plan La Serna shared a few changes made to the document since the first read. A few additional edits were made by the members. Delain moved to approve the second read of the COS Strategic Plan with amendments; Statton seconded. Motion carried nd Read: COS Annual Report 2015 on the Strategic Plan La Serna reported no changes were made to the document since the first read. DeLain moved to approve the second reading of the COS Annual Report 2015 on the Strategic Plan as presented; Hollabaugh seconded. Motion carried.

6 5. 2 nd Read: Institutional Learning Outcomes (ILOs) La Serna reported that no edits were made to the ILOs since the first read. Robinson moved to approve the second reading of the Institutional Learning Outcomes as presented; Schengel seconded. Motion carried. 6. Annual Report on the Technology Plan Hollabaugh reviewed the first official Annual Report on the Technology Plan. He reviewed the status of 18 projects. Discussion followed on Canvas software and possible technology summits or workshops featuring technology tools to help staff and students. Hurst moved to approve the Annual Report on the Technology Plan as presented; La Serna seconded. Motion carried. 7. Proposed Revisions to the Resource Allocation Manual Statton (Budget Committee) and DeLain (IPRC) shared their respective committee s proposed revisions to the Resource Allocation Manual. La Serna moved to approve the revisions to the Resource Allocation Manual; Schengel seconded. Motion carried. 8. Proposed Revisions to the Governance and Decision-Making Manual DeLain shared the IPRC s suggested revisions to the manual. La Serna moved to approve the revisions to the Governance and Decision Making-Manual; Hurst seconded. Motion carried. VII. VIII. New business: None. Adjourned: 4:22 p.m. 2