Fannin Rural Rail District. Regular Meeting 1:30 PM. January 19, Location: Darrell Hall Education Center North Center St.

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1 Fannin Rural Rail District Regular Meeting 1:30 PM January 19, 2016 Location: Darrell Hall Education Center 2505 North Center St. Bonham, TX ) Call meeting to order 2) Greet guests 3) Oath of Office for new members 4) Approve minutes of 12/10/2015 meeting and 12/22/2015 meeting 5) Action to remove all previous bank signatories from account Dale McQueen 6) Action to appoint Bank account signatories - Dale McQueen 7) Discussion concerning Fannin Rural Rail assets and accounting for them: - Tom Morgan a. Fannin Rural Rail Bank account(s) b. Hi-rail truck c. Cross Ties d. Chains e. Any other assets the entity may own or that TXDOT may own 8) Discussion and possible action concerning steps needed to work with TXDOT on upcoming lease for February 1, 2016 Tom Morgan 9) Update on county webpage for district Dale McQueen 10) Discussion about by-laws for organization Tom Morgan 11) Discussion and possible action to update mission statement Tom Morgan

2 12) Discussion and possible action to outline area of responsibilities for each officer and member of the district Tom Morgan 13) Discussion to assign working committees and commensurate authority of each community Tom Morgan 14) Adjourn Submitted by Dale McQueen for posting on: Minutes of Fannin Rural Rail District Special Meeting Minutes, Thursday 10 December 2015 Darrell Hall Ag Building 2505 North Center St. Bonham, TX Present were: Price Bradshaw, Tom Long, Roy Riales, Glenn Taylor, Mayfield McCraw, and Jerry Magness 1) President Taylor called the meeting to order at 1:30 pm 2) R. Riales gave the invocation. 3) T. Long moved approval of minues from the 24 November, 2015 Regular meeting of the Fannin Rural Rail District Board of Directors, and M. McGraw seconded. The motion passes. 4) There was no Treasurers report as it could not be updated. G. Taylor was in receipt, as of today, of bank statement and there was no change. 5) President Taylor welcomed guests David Davis, Tom Morgan, Dale McQueen, Randy McBroom, Sean Pate, Steve Filipowicz, Emily Porter, Roy Floyd 6) There were no speakers at the Public Forum 7) Consider and take action to terminate existing lease on rail line from TxDOT. T. Long moved to place upon the talbe items 7,8, and 9: M. McCraw seconded. Passed 8) Consider and take action on terminating TML insurance policy. (Tabled) 9) Consider and take action on disposal of Fannin Rural Rail District assets, including, but not necessarily limited to, the following: approximately 1200 railroad ties and a hi-rail truck. (Tabled) 10) Consider and take action to recommend re-appointment or replacement for board members with expiring terms: a. Tom Long b. Jerry Magness c. Roy Railes

3 i. Jerry Magness and Roy Railes declined re-appointment. The Board recommends re-appointment Dean Lackey and Randy McBroom for full terms. 11) Consider and take action to recommend replacement for Board members known to be resigning. Price Bradshaw, Richard Davey and Glenn Taylor. The board recommends appointment of Tom Morgan, Roy Floyd and Dale McQueen to serve the unexpired terms. 12) P. Bradshaw moved adjournment and J. Magness seconded. Passed a. Meeting adjourned at 1:45. Respectfully submitted, Tom Long, Acting Secretary Minutes of Fannin Rural District Meeting minutes from December 22, 2015 Location: Darrell Hall Education Center 2505 North Center Str. Bonham, TX :30 pm. Members Present: Tom Morgan, Mayfield McCraw, Tom Long, Dale McQueen, Jerry Magness Members Absent: Roy Floyd, Randy McBroom Guests: Alan Lambright 1) Election of Officers a. President - Tom Morgan i. Motion by Jerry Magness, 2 nd by Mayfield McCraw 1. Unanimous agreement to appoint b. Vice President Tom Long i. Motion by Mayfield McCraw, 2 nd by Tom Morgan 1. Unanimous agreement to appoint c. Secretary/Treasurer Dale McQueen i. Motion by Tom Morgan, 2 nd by Jerry Magness 1. Unanimous agreement to appoint 2) Discussion or request new members a. Alan Lambright (From USDA) gave a history of USDA grant for original $175,000 to Fannin Rural Rail District. i. On October 29, 2015 Glen Taylor (former FRRD president) called Mr. Lambright and wanted to dissolve the rail board. (copy of letter in agenda packet) ii. Mr. Taylor said that at November 2015 meeting the Rail board would dissolve. iii. Mr. Taylor relayed that Fannin County wanted the remaining rail ties.

4 iv. When Mr. Lambright asked Judge Carter Judge Carter was not aware of this. v. From the USDA standpoint: the original grant was to save/retain jobs. This is still the position of the USDA. Unless the Rural Rail Board dissolves the disposition of assets is not required by the USDA and no money is currently owed to the USDA. b. Tom Morgan i. Would like to get together a plan of action to work with TXDOT and all other entities involved to see about getting freight going west from Bonham back to Bell s in the future. 3) Discussion or action to sell equipment a. Tom Morgan received a call from Glenn Taylor that he had a buyer for the districts hirail truck. Once sold, Mr. Taylor would like to repay a loan to the rail board and use remaining money to pay on next year s lease with TXDOT. b. Tom Long David Davis had put the truck on the internet for sale and this is how a buyer was found. c. General Discussion: i. Who actually holds title to the vehicle? Dale McQueen is to find who has title and let board know. 4) Adjorn a. Motion by Jerry Magness, 2 nd by Tom Long i. Unanimous agreement to adjorn Meeting minutes submitted by Dale McQueen Secretary/Treasurer s from Allan Lambright to Glenn Taylor October 29, 2015 Fannin Rural Rail Transportation District Glenn Taylor PO Box 681 Bonham, Texas Subject:Disposition of Security Dear Mr. Taylor:

5 Per our conversation, the Fannin Rural Rail Transportation District (FRRTD) will be dissolving due to the inability to rehab the rail line and secure an operator. In order to give disposition for assets acquired under the Grant Agreement the Agency needs the following: 1. Board Resolution stating that the rail line will be dissolving and/or requesting disposition instructions for items acquired with the grant. 2. List of items acquired, the estimated value and a proposed sales method Based on my review of the file, these items might include but may not be limited to: 1. Some cash on hand 2. Rail ties that were not installed 3. High Rail tools 4. High rail truck 5. Chains Please provide the resolution and equipment listing as quickly as possible so we may provide the disposition instructions. If you have any questions, please call us at extension 4. Sincerely, ALLEN M. LAMBRIGHT Area Director Enclosures December 1, 2015 Fannin Rural Rail Transportation District Glenn Taylor PO Box 681 Bonham, Texas Subject:Disposition of Security Dear Mr. Taylor:

6 It is my understanding a meeting was held on Tuesday, November 24, 2015 to consider and take action on our letter of October 29, 2015 concerning the disposal of assets and refund of the remaining grant funds. In order to give disposition for assets acquired under the Grant Agreement the Agency needs the following: 1. Board Resolution stating that the rail line will be dissolving and/or requesting disposition instructions for items acquired with the grant. 2. Minutes from the meeting of Tuesday, November 24, Copy of the Treasurer s report 4. List of items acquired, the estimated value and a proposed sales method If it is the intent of Fannin Rural Rail District to dispose of its assets, please provide the resolution and equipment listing as quickly as possible so we may provide the disposition instructions. If you do not intend to dissolve, please provide documentation that you have met the conditions of the grant no later than January 1, If you have any questions, please call us at extension 4. Sincerely, ALLEN M. LAMBRIGHT Area Director