CORNWALL & AREA HOUSING CORPORATION

Transcription

1 CORNWALL & AREA HOUSING CORPORATION 1. The Regular Monthly Meeting of the Board of Directors of the Cornwall & Area Housing Corporation was held on May 24, 2017 at 5:01 p.m. at 805 Brookdale Avenue, Cornwall, Ontario. 2. Ms. Elaine MacDonald presided over the meeting with the following members in attendance: Mr. Glen Grant Mr. Jim Locke Mr. Gérald E. Roy Ms. Carilyne Hébert REGRETS: Ms. Tammy Hart Mr. Denis Carr Mr. Marc L Ecuyer ABSENT: None GUESTS: Ms. Mellissa Morgan, Community Housing Supervisor, Social Housing Division, City of Cornwall In attendance from the Cornwall & Area Housing Corporation: REGRETS: None EXCUSED: None Ms. Peggy Fulton, General Manager Ms. Lyne Théoret, Manager, Finance and Administration Mr. Andre Bachand, Manager, Capital Works and Maintenance Ms. Lisa Webster, Administrative Assistant 3. DISCLOSURE OF CONFLICT OF INTEREST The members present did not declare any conflicts of interest. 4. ADDITIONS AND ADOPTION OF THE AGENDA It was moved by Mr. Jim Locke and seconded by Mr. Gérald E. Roy that the agenda be approved.

2 5. CLOSED MEETING A motion to MOVE INTO A CLOSED MEETING at 5:02 p.m. to address matters pertaining to Section 239 (2) and (3.1) of the Municipal Act, 2001 S.O S.O. 2001, Chapter 25: 239. (1) Except as provided in this section, all meetings shall be open to the public. 2001, c. 25, s. 239 (1). Exceptions (2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is, Item 1 Land Purchase - Alexandria (a) a proposed or pending acquisition or disposition of land by the municipality or local board; Moved by: Mr. Jim Locke Seconded By: Mr. Gérald E. Roy MOTION APPROVED 6. PRESENTATION None 7. APPROVAL OF THE MINUTES 7.1 held on Wednesday, April 26, 2017 It was moved by Mr. Gérald E. Roy and seconded by Mr. Jim Locke that the minutes of the Regular Monthly Meeting held on Wednesday, April 26, 2017 be received as presented. 8. FOLLOW UP TO PREVIOUS MEETINGS Peggy Fulton 8.1 Health & Safety Minutes no meeting 8.2 Nor Dun Seniors Centre Lease 8.3 KPMG Reserve Analysis 8.4 Rental of 5 Bedroom Units Letter dated May 15, 2017 (attached) sent to Mellissa Morgan requesting permission to over-house our five bedroom units. Response from 2

3 Mellissa Morgan dated May 16, 2017(attached). Ms. Peggy Fulton advised that we will follow the process set out, take 1 st off 4 bedroom list and offer them the unit, and follow on in that manner. 9. FINANCIAL REPORTS Lyne Théoret 9.1 CAHC Statements of Revenue, Expenditures and Accumulated Surplus as at April 30, 2017 Ms. Lyne Théoret drew attention to page 9.16, and stated there was a deficit of $68,000 regarding operations. The Corporation is currently over for utilities, which is typical for this time year, and we are over on property tax for which we require City subsidy. The Capital is in surplus, as we have not started expenditures. July and August will see expenditures increase. It was moved by Mr. Gérald E. Roy and seconded by Mr. Glen Grant that the Statements of Revenue, Expenditures and Accumulated Surplus for CAHC dated April 30, 2017 be accepted as presented. 9.2 Cornwall Non-Profit Reports as at April 30, 2017 It was moved by Mr. Gérald E. Roy and seconded by Mr. Glen Grant that the Cornwall Non-Profit Statement of Operating Costs, Statement of Reconciliation and the Statements of Cash Inflows and Outflows as at April 30, 2017 be accepted as presented Corporation Tax Returns It was moved by Mr. Gérald E. Roy and seconded by Mr. Glen Grant to approve the reports as presented. 9.4 Annual Information Return (AIR) 2016 It was moved by Ms. Carilyne Hébert and Mr. Jim Locke to approve the reports as presented. NEW BUSINESS 3

4 10.1 Rent Supplement Program Ms. Peggy Fulton informed the Board of Directors that we are currently having issues with units at 1421 & 1451 Brookdale. This has been ongoing since 2007/2008 inspections, and the units are in worse shape than ever. The 50 units are in deplorable condition. There had been calls from property standards demanding the tenant be moved at one of these units due to the poor conditions. There was one unit that had been treated for cockroaches 6 times and was still an issue. Also, Ms. Peggy Fulton advised she had appeared at various tribunals on behalf of the tenants, who were being brought up for non-payment of rent when the rent had in fact been paid, but not posted properly on their system. Ms. Peggy Fulton inquired if anyone from Service Manager s Office had attended the units, and Ms. Mellissa Morgan replied not since she was a case manager. Ms. Peggy Fultgon said that she will be meeting with Ms. Mellissa Morgan in June, but the first step is to secure Board approval to terminate the contract with Brookdale. The plan is to acquire new units elsewhere as these units are vacated. Mr. Gérald E. Roy inquired if the Corporation was responsible for any renovations/repairs on move out, and Ms. Peggy Fulton replied it is not. It was moved by Ms. Carilyne Hébert and Mr. Gérald E. Roy to approve cancelling the current agreement with Brookdale, to give six months notice and have the units revert back to them as vacated. 11. CAPITAL Andre Bachand 11.1 Capital Report and Capital Job Status Reports March 31, Capital Report Capital Job Status Report Summary Capital Job Status Report It was noted that on page title should read 2017 Capital Projects, not Mr. Andre Bachand discussed the 540 Adolphus window project, and requested Board approval for both projects involved; the insulation to fill void behind new window panels and the surplus for both building is approximated at $16,000 - $18,000. It was moved by Ms. Carilyne Hébert and seconded by Mr. Glen Carr to approve all three items regarding the Adolphus windows. 4

5 Mr. Andre Bachand discussed that in 2018 there is a proposal to replace windows at 15 Edward St., and it was requested of the Board to approve having a consulting service in 2017 to tender the project for the best price. It was moved by Mr. Jim Locke and seconded by Ms. Carilyne Hébert to approve a consulting service for the 15 Edward Street window project in Capital Job Status Carry-Forward Report Energy Efficiency Reserve Job Status Report Capital Budget / SHARP / SHIP Commitments Building Condition Assessment (BCA) Follow-Up Report Ongoing (will be reported as items are completed) It was moved by Ms. Carilyne Hébert and seconded by Mr. Glen Grant to receive the Capital Report (Item ), the 2017 Capital Job Status Report Summary (Item ), the 2017 Capital Job Status Report (Item ), the 2016 Capital Job Status Carry- Forward Report (Item ), the Energy Efficiency Reserve Job Status Report (Item ), the 2017 Capital Budget / SHARP / SHIP Commitments (Item ), and the Building Condition Assessment (BCA) Follow-Up Report (Item ) as presented Change Orders Seaway Construction Change Order No.: 2 in amount of $3, It was moved by Mr. Gérald E. Roy and seconded by Mr. Glen Grant to approve the Change Order No.: 2 for SFT Rear Door Replacement 29 Gloucester St. S., Cornwall, ON with Seaway Construction New Capital Jobs None 11.4 Tenders STF Installation of an Access Ramp 10 Dundas Street, Iroquois, Ontario Mr. Andre Bachand advised the Board of Directors that this tender will not be awarded at this time as tenders received were over budget. 5

6 It was moved by Mr. Glen Grant and seconded by Mr. Jim Locke to wait for the tenders. 12. OPERATING Andre Bachand 12.1 Material and Services Report April 30, 2017 It was moved by Mr. Gérald E. Roy and seconded by Mr. Glen Grant to receive the written report as presented Change Orders None 12.3 Tenders - None 12.4 Request for Quotations None 12.5 Qualified Contractors None 13. REGULAR MONTHLY REPORTS 13.1 Portfolio Status Report April, 2017 Portfolio Snap Shot Report April, Arrears Current and Former Tenants Report April 30, Vacancy Loss April 30, Incident Reports None It was moved by Mr. Gérald E. Roy and seconded by Mr. Glen Grant that the Regular Monthly Reports be accepted as presented. 14. HUMAN RESOURCES - None 15. INFORMATION 15.1 LTB and Religious Rights thestar.com article & Cornwall Standard Freeholder article Discussion of article; Ms. Peggy Fulton advised that Ms. Cindy Drouin, Community Relations Worker, is looking into training on this subject for staff. This is currently not an issue, but preventive training is being looked into before one may occur. 6

7 15.3 Benched article was discussed. Ms. Elaine MacDonald inquired if this was an indoor or outdoor bench; Ms. Peggy Fulton advised it was inside the building. It seems to be 2 or 3 people causing the fuss, and it did not help to remove the bench in question as they have relocated to another bench by elevators. Ms. Peggy Fulton advised that as these tenants are interfering with the rights and privacy of other tenants written complaints from tenants have been received the practice of issuing N5`s shall begin. Once this matter is taken seriously, and complaints have stopped, the bench can be brought back as it was a good place for people waiting for transit and rides. 16. ADJOURNMENT It was moved by Mr. Gérald E. Roy and seconded by Mr. Glen Grant that the meeting be adjourned at 5:40 p.m. DATE OF BOARD MEETINGS IN 2017 June.Wednesday, June 28, 2017 July...Wednesday, July 26, 2017 August No Meeting September...Wednesday, September 27, 2017 October..Wednesday, October 25, 2017 November...Wednesday, November 22, 2017 December Wednesday, December 13, 2017 Margaret Fulton General Manager Elaine MacDonald Chairperson 7