BOARD OF DIRECTORS MEETING

Transcription

1 BOARD OF DIRECTORS MEETING DATE: TIME: 12:00 p.m. LOCATION: 1916 Pitt Street, Unit # 11 Cornwall, Ontario

2 1. CALL MEETING TO ORDER A G E N D A 2. ROLL CALL 3. DISCLOSURE OF CONFLICT OF INTEREST 4. ADDITIONS AND ADOPTION OF THE AGENDA (Motion Required: amended.) That the agenda be approved as presented or as 5. CLOSED MEETING Section 239 (1) (2) of the Municipal Act, 2001 (b) Personal matters about an identifiable individual, including municipal or local board employees In Camera Agenda Item 6.1 Personnel Resignation 6. PRESENTATION None 7. APPROVAL OF THE MINUTES 7.1 Minutes of the Regular Monthly Meeting held on Wednesday, June 27, PAGES 7-1 to 7-8 (Motion Required: That the minutes of the Regular Monthly Meeting held on Wednesday, June 27, 2018 be approved as presented or as amended.) 8. FOLLOW-UP TO PREVIOUS MEETINGS SUMMARY... PAGE Operational Review 2

3 8.2 Health and Safety Minutes June 12, PAGES 8-2 to 8-6 (Motion Required: That the Board of Directors receive the Health and Safety Minutes dated June 12, 2018, as information.) 8.3 Regeneration/Redeveloping/Revitalization 8.4 Office Lease Expiration: August 31, FINANCIAL REPORTS Lyne Théoret 9.1 CAHC Statements of Revenue, Expenditures and Accumulated Surplus as at June 2018 Reports Presented: CAHC Year-to-Date Highlights... PAGES 9-1 to 9-2 CAHC Balance Sheet... PAGES 9-3 to 9-4 CAHC Statement of Revenue, Expenditures and Accumulated Surplus... PAGE 9-5 CAHC Cheque Register (Payment Summary)... PAGES 9-6 to 9-10 AHP Sixth Street and Ingleside Year-to-Date Highlights... PAGE 9-11 AHP Sixth Street Balance Sheet... PAGES 9-12 to 9-13 AHP Sixth Street Statement of Revenue, Expenditures and Accumulated Surplus... PAGE 9-14 AHP Ingleside Balance Sheet... PAGES 9-15 to 9-16 AHP Ingleside Statement of Revenue, Expenditures and Accumulated Surplus... PAGE 9-17 Summary of Reserves and Reserve Funds... PAGE 9-18 (Motion Required: That the Board of Directors accept the CAHC Reports as at June 2018, as presented.) 9.2 Cornwall Non-Profit Reports as at June 2018 Reports Presented: Cornwall Non-Profit Year-to-Date Highlights... PAGE 9-19 Balance Sheet... PAGES 9-20 to 9-21 Actual Operating Costs... PAGE 9-22 Operating Costs Reconciliation... PAGE 9-23 Capital Expenditures... PAGE 9-24 Due to CAHC... PAGE 9-25 Due to Capital... PAGE 9-26 (Motion Required: That the Board of Directors accept the Cornwall Non-Profit Reports as at June 2018, as presented.) 3

4 10. NEW BUSINESS SUMMARY... PAGE Report Regarding Change Orders... PAGES 10-2 to 10-9 (Motion Required: That the Board of Directors instruct Administration to discuss, with the Service Manager, changes to the Operating Agreement as identified in the report.) 10.2 Changing Building Designation to a Mixed Building 540 Adolphus Street Effective January 1, PAGE (Motion Required: That the Board of Directors approve the change of designation for 540 Adolphus Street from a senior building to a mixed building (non-seniors ages 16-64), effective January 1, 2019, pending Service Manager approval.) Rent Increases... PAGES to (Motion Required: That the Board of Directors approve the following rent increases and effective dates, pending Service Manager approval: AHP Ingleside January 1, Bedroom... $523 AHP 15 Edward Effective July 1, Bedroom... $514 2 Bedroom Apartment... $627 AHP 222 Sixth Street Effective August 1, Bedroom... $522 LHC Effective October 1, Bedroom... $655 [Grandfathered $655] 2 Bedroom Apartment... $833 [Grandfathered $795] 2 Bedroom Townhouse... $769 [Grandfathered $733] 3 Bedroom Townhouse... $849 [Grandfathered $813] 4 Bedroom Townhouse... $912 [Grandfathered $813] 5 Bedroom Townhouse... $954) [Grandfathered $913]) 4

5 11. CAPITAL Andre Bachand 11.1 Capital Report and Capital Job Status Reports Capital Budget Summary Report... PAGES 11-1 to Capital Job Status Report Summary... PAGES to Capital Job Status... PAGES to Capital Job Status Carry-Forward Report... PAGES to Capital Job Status Carry-Forward Report... PAGE Energy Efficiency Reserve Job Status Report... PAGE Capital Budget/SHARP/SHIP... PAGES to SHAIP... PAGES to (Motion Required: That the Board of Directors receive the reports listed under items , , , , , , and , as presented.) 11.2 Change Orders None 11.3 New Capital Jobs None 11.4 Tenders SFT Modified Unit Upgrade Walton Street - Cornwall... PAGES to (Motion Required: That the Board of Directors award SFT Modified Unit Upgrade Walton Street, Cornwall, to Seaway Construction, being the lowest bid meeting Short Form Tender specifications, in the amount of $39, ) 11.5 Requests for Proposals None from Service Manager Cancellation of Funding for SHAIP for the years , and PAGE

6 12. OPERATING Andre Bachand 12.1 Material and Services Report... PAGE 12-1 (Motion Required: That the Board of Directors receive the Material and Services Report, as presented.) 12.1 Change Orders None 12.2 Tenders None 12.3 Request for Quotations None 12.4 Qualified Contractors None 13. REGULAR MONTHLY REPORTS Lyne Théoret 13.1 Portfolio Status Reports June PAGES 13-1 to 13-2 Portfolio Snap Shot Reports... WILL BE DISTRIBUTED AT MEETING 13.2 Arrears Current and Former Tenants Report June PAGES 13-3 to June 2018 Move Outs and Monthly Vacancy Loss.. PAGES 13-7 to Incidents Report... PAGE Flood 24 Augustus Street, Cornwall Broken Water Supply Line 1630 Brookdale Avenue, Cornwall Sink Hole 517 Albert Street, Winchester (Motion Required: That the Board of Directors receive the regular Monthly Reports, as presented.) 14. HUMAN RESOURCES None 15. INFORMATION 15.1 Building Attendant at 43 Dickinson, Ingleside Senior of the Year Award... PAGE

7 16. ADJOURNMENT (Motion Required) DATE OF BOARD MEETINGS IN 2018 August... August 2018 NO MEETING September... Wednesday, September 26, 2018 October... Wednesday, October 24, 2018 November... Wednesday, November 28, 2018 December... Wednesday, December 12,