MINUTES MANCHESTER-BY-THE-SEA. HISTORIC DISTRICT COMMISSION Meeting October 25, 2018

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1 MANCHESTER-BY-THE-SEA HISTORIC DISTRICT COMMISSION Town Hall, 10 Central Street Manchester-by-the-Sea, Massachusetts MINUTES MANCHESTER-BY-THE-SEA HISTORIC DISTRICT COMMISSION Meeting Members Present: Chairman John Round, Donald Halgren, Tracy Gothie, Joseph Sabella, Rosemary Costello, and Robert Coppola. Members Not Present: Richard Smith. Mr. Round called the Historic District Commission ( HDC ) to Order at 7:00 p.m. Mr. Round then introduced the Board members to those in attendance. It is noted that this meeting is being digitally recorded by the HDC clerk, and the typed minutes represent the permanent record of the Board. The format of the hearing was explained to those in attendance by the Chairman. ADMINISTRATIVE MATTER HDC Financial Status and HDC Application Fee Increase: Christina St. Pierre, Town Clerk, introduced herself and stated that she began her position as Town Clerk in January of 2018, and Adele Ardolino, the HDC Clerk began her position as Assistant Town Clerk in July of We have been asked by the Board of Selectmen and Finance Committee to address and streamline costs, due to the Town's financial climate. We have been working on ways to streamline the board/committee application processes and procedures for new applicants/customers going forward. Ms. St. Pierre explained as follows: The present application procedure requires the applicant(s) to purchase the abutters lists and purchase the US stamps at the post office. The proposal is for the applicants to pay a fee of $100, which will include the cost of the abutters lists and US stamps, but have the HDC clerk obtain the abutters lists and meter the mail at the Town Hall. This will take the burden of doing these errands off the applicants, as well as expedite the abutters mailings. Mr. Round suggested that the fee increase be $75 for applications that are not referred to the HDC by the Building Department, and $100 for applications that are referred to the HDC by the Building Department. Mr. Halgren voiced serious concern that raising the application fee would result in merchants opting out of filing applications for their sign(s) and possibly driving more merchants out of town.

2 Ms. Costello stated that it will save the merchants/business owners money, because they would not have to spend their valuable time away from their businesses while obtaining the abutters lists at the Town Hall, and then going to the Post Office for stamps, which they already pay for in addition to the application fee. This responsibility will become the HDC clerk's. Mr. Round asked Ms. St. Pierre if the HDC members need to put this proposal to a vote, and Ms. St. Pierre replied yes, and then it will be presented to the Board of Selectmen. Ms. Costello made a motion to accept the recommendations of the Town Clerk and HDC Clerk to increase the HDC application fee to $75 for applications not referred by the Building Department, and $100 for applications that are referred to the HDC from the Building Department, and forward these recommendations to the Board of Selectmen. Ms. Gothie seconded the motion. Vote: Mr. Round, Ms. Gothie, Mr. Sabella, Ms. Costello, and Mr. Coppola voted in favor of approving the HDC application fee increase, and Mr. Halgren was opposed to the HDC application fee increase. NEW APPLICATION Application of the Department of Public Works of Manchester-by-the-Sea (presented by Nate Desrosiers) for a Certificate of Appropriateness from the Historic District Commission, or other such relief as many be necessary, to replace the first floor HVAC heating system on the first floor of Sea Side One, 10 Central Street, filed with the Town Clerk on October 23,2018. Mr. Nate Desrosiers, the Project and Facilities Manager for the Department of Public Works and explained as follows: The first floor of Sea Side One currently has no heat in it, due to the flooding of the crawl space, due to the winter storms. The existing crawl space houses the existing furnace and air-handling unit. The replacement costs are significantly more than anticipated the bidding came in at $30,000. We are proposing to go with an outdoor Carrier heat system using minisplits that will provide heating in the winter and cooling in the summer. The outdoor unit will be located next to the existing air-conditioner/condenser for the second floor, and the indoor unit will be located along the wall adjacent to the channel. We have come before the HDC to get approval to move forward with this project as soon as possible to provide heat to the first floor. The bids for this project are from local contractors and range from $5,000 to approximately $6,500, depending on the system and brand chosen, as well as the output of the units. The funding will come from the past historical rent money that the Town had received for Sea Side One. Mr. Sabella suggested that the DPW file an application with the CPA for additional funding. Mr. Round added that this would preserve the funds set aside for maintenance of Sea Side One. Mr. Halgren asked if these units will be sheltered from view. Mr. Desrosiers provided a photograph and stated that you cannot see it from Central Street. The indoor Page 2

3 unit will be the size of a steam radiator with a much nicer finish and will be placed under the window. Mr. Sabella made a motion to waive the public hearing on the application of the Department of Public Works of Manchester-by-the-Sea (presented by Nate Desrosiers) for a Certificate of Appropriateness from the Historic District Commission, or other such relief as many be necessary, to replace the first floor HVAC heating system on the first floor of Sea Side One, 10 Central Street, filed with the Town Clerk on October 23, Mr. Sabella made a motion to approve the application of the Department of Public Works of Manchester-by-the-Sea (presented by Nate Desrosiers) for a Certificate of Appropriateness from the Historic District Commission, or other such relief as many be necessary, to replace the first floor HVAC heating system on the first floor of Sea Side One, 10 Central Street, filed with the Town Clerk on October 23, Ms. Gothie seconded the motion. Vote: Mr. Round, Mr. Halgren, Ms. Gothie, Mr. Sabella, Ms. Costello, and Mr. Coppola voted unanimously in favor of approving this application. Documents Produced: Color photo of Sea Side One with the present units. Page 3 CONTINUED APPLICATIONS Application of Shahab Afsharian, for a Certificate of Appropriateness from the Historic District Commission, or other such relief as may be necessary, to replace windows for energy efficiency (Anderson SilverLine V3 Series vinyl, double-hung 29-1/2 x 55) 6 over 6, at 52 Central St., in District G, filed with the Town Clerk on August 14, Mr. Afsharian distributed the specifications for the lower sashes to the HDC members and explained that the existing upper and lower sashes will remain in place, adding 6/6 grilles, and internal and external mullions will be added to the windows. Mr. Halgren made a motion to revise the motion on the table to include the revised proposed project Revised Proposed Project: The existing replacement windows will not need to be replaced. Mr. Afsharian must install inside and outside mullions on all window sashes. The upper sashes have internal (between the double panes) mullions, but the lower sashes have no mullions at all. Retrofit the upper sashes with an inside and outside mullion, so they will have inside, internal, and outside mullions. Mr. Afsharian cannot retrofit the lower sashes with an internal mullions, but he can retrofit inside and outside mullions on the lower sashes, and approve the application of Shahab Afsharian, for a Certificate of Appropriateness from the Historic District Commission, or other such relief as may be necessary, to, at 52 Central St., in District

4 G, filed with the Town Clerk on August 14, 2018, due to the fact that Mr. Afsharian has returned with the documentation, and that he has met the conditions set forth by the HDC at the September 27, 2018 meeting. Ms. Gothie seconded the motion. Vote: Mr. Round, Mr. Halgren, Ms. Gothie, Mr. Sabella, Ms. Costello, and Mr. Coppola voted unanimously in favor of approving this application. Mr. Jeffrey Parker commented from the audience that the HDC should meet with window experts to better learn the window specification definitions. Documents Produced: Window sash specifications. Mr. Round introduced the application of Victoria and Peter Philip for a Certificate of Appropriateness from the Historic District Commission, or other such relief as may be necessary, to replace windows throughout unit on 2"d and 3'd floors, remove horizontal window in rear of building, remove kitchen jut out between 27 and 29 Central St. and install a casement window flush to building, install a wooden screen door, install an AC compressor between 27 and 29 Central St, located below existing kitchen jut out, at 27 Central St., in District G, filed with the Town Clerk on August 22,2018. Mr. Peter Philip introduced himself as the owner and applicant and Mr. Randy Wood, the contractor on this project. Mr. Philip explained that we would like HDC approval for the proposed project: (1) The windows in our unit are not energy efficient and do not open or close properly, so we propose to replace all the windows on the 2 nd and 3 rd floors with replica Marvin Next Generation windows. (2) Remove the 3 rd floor rear horizontal/diagonal window that rests on the roof and replace it with siding. (3) Remove the jut-out from the kitchen and install a casement window flush to the building. (4) Install a wooden screen door on the ground floor of the Central Street side. (5) Install an air-conditioning compressor between 29 and 27 Central Street, located below the existing kitchen jut-out. The HDC had a brief discussion and decided that the proposed project would not have a negative impact on the Historic District. There were no further questions or comments from the HDC members or the public. Mr. Halgren made a motion to waive the public hearing on the application of Victoria and Peter Philip for a Certificate of Appropriateness from the Historic District Commission, or other such relief as may be necessary, to replace windows throughout unit on 2"d and 3'd floors, remove horizontal window in rear of building, remove kitchen jut out between 27 and 29 Central St. and install a casement window flush to building, install a wooden screen door, install an AC compressor between 27 and 29 Central St, located below existing kitchen jut out, at 27 Central St., in District G, filed with the Town Clerk on August 22,2018. Page 4

5 Mr. Sabella seconded the motion. Vote: Mr. Round, Mr. Halgren, Ms. Gothie, Mr. Halgren made a motion to approve the application of Victoria and Peter Philip for a Certificate of Appropriateness from the Historic District Commission, or other such relief as may be necessary, to replace windows throughout unit on 2"d and 3'd floors, remove horizontal window in rear of building, remove kitchen jut out between 27 and 29 Central St. and install a casement window flush to building, install a wooden screen door, install an AC compressor between 27 and 29 Central St, located below existing kitchen jut out, at 27 Central St., in District G, filed with the Town Clerk on August 22,2018. Mr. Sabella, Ms. Costello, and Mr. Coppola voted unanimously in favor of approving this application. Documents Produced: Unit Summary for the proposed windows and doors (one page); Item Line Quotes for the proposed windows and doors (4 pages); Product and Performance Information (8.5" x 11", prepared by R B Wood Contracting LLC, 27 Central St., Manchester, MA and GrandBanks Building Products, 7 Crafts Rd., Gloucester, MA. Color photos of windows (exterior of house) (5 photos, 8.5" x 11"). Mr. Round introduced the application of Patrick Meehan, for a Certificate of Appropriateness from the Historic District Commission, or other such relief as may be necessary, to replace the front door, at 0 Elm St., Unit B, in District G, filed with the Town Clerk on September 20, Mr. Patrick Meehan introduced himself and explained that he would like to replace the front door of his condo unit (facing Elm Street). The door and two sidelites (one piece) will be replaced in kind with fiberglass material and black paint for the door itself. The top impediment part will remain with the two sidelites. Mr. Halgren stated that the HDC prefers internal and external mullions, and Mr. Meehan replied that he wasn't sure about that specification, but will comply. There were no further questions or comments from the HDC members or the public. Mr. Halgren made a motion to waive the public hearing on the application of Patrick Meehan, for a Certificate of Appropriateness from the Historic District Commission, or other such relief as may be necessary, to replace the front door, at 0 Elm St., Unit B, in District G, filed with the Town Clerk on September 20, Page 5

6 Mr. Halgren made a motion to approve the application of Patrick Meehan, for a Certificate of Appropriateness from the Historic District Commission, or other such relief as may be necessary, to replace the front door, at 0 Elm St., Unit B, in District G, filed with the Town Clerk on September 20, Condition: The door must have internal and external mullions. Documents Produced: Manufacturer's photo with specifications. ADMINISTRATIVE MATTERS Master Plan Committee Presentation: Sue Brown, the Town Planner introduced herself and Lisa Bonneville, Master Plan Committee member. Ms. Brown explained the Master Plan as it pertains to the Historic District Commission regarding changes in residential and commercial buildings to allow for more diversity in the structures and owners of the properties, and provide more affordable housing. The Plan also includes changes that will improve parking and accessibility of the merchants/businesses. June 28, July 26, August 23, and September 25, 2018 HDC Minutes: The HDC members stated that they had reviewed the following minutes and voted as follows: June 28, 2018 HDC Minutes: Mr. Halgren made a motion to approve the minutes as written. Mr. Sabella seconded the motion. Vote: Mr. Round, Mr. Halgren, and Mr. Sabella voted unanimously to approve these minutes. July 26, 2018 HDC Minutes: Mr. Halgren made a motion to approve the minutes as written. Mr. Sabella seconded the motion. Vote: Mr. Round, Mr. Halgren, and Mr. Sabella voted unanimously to approve these minutes. August 23, 2018 HDC Minutes: Mr. Halgren made a motion to approve the minutes as written. Mr. Sabella seconded the motion. Vote: Mr. Round, Mr. Halgren, and Mr. Sabella voted unanimously to approve these minutes. September 25, 2018 HDC Minutes: Ms. Costello made a motion to approve the minutes as written. Mr. Halgren seconded the motion. Vote: Mr. Round, Mr. Halgren, Mr. Sabella, Ms. Costello, and Mr. Coppola voted unanimously to approve these minutes. Page 6

7 Signage in the Historic District: Mr. Round stated that the HDC will be receiving more signage applications in the near future. Mr. Round also stated that he had a brief discussion with Mr. Paul Barclay regarding exterior flags at 7 Central, and Mr. Barclay replied that he will take all of the flags down, with the exception of the American flag. Historical Signs/Plaques for Residence and Business Buildings: Mr. Sabella stated that an application has been filed with the CPA to fund this proposed project, but he is doubtful that it will be approved, based on conversations at the state level. Mr. Sabella suggested creating a committee that would work in conjunction with the Historic Museum to do the necessary research to allow this project to go forward. Ms. Costello suggested that this committee decree the specifications of the signs so that they are uniform, as they did in her home town of Harvard. Mr. Round, who is very active in the Manchester Historic Society, stated that he will recruit volunteers for this project. The HDC members decided to hold the November meeting on Thursday, November 29, 2018, due to the Thanksgiving holiday. There will not be a meeting in December There were no further questions, issues, or concerns to discuss. Mr. Halgren made a motion to adjourn. Mr. Coppola seconded the motion. Vote: Mr. Round, Mr. Halgren, Mr. Sabella, Ms. Costello, and Mr. Coppola voted unanimously in favor of adjourning the meeting. The meeting was adjourned at 8:35 p.m. Adele Ardolino, Clerk Historic District Commission Manchester-by-the-Sea, MA Page 7