Thursday, June 4, 2015 University Suburban Health Center Regular Meeting of the Board of Directors Minutes

Transcription

1 Thursday, June 4, 2015 University Suburban Health Center Regular Meeting of the Board of Directors Minutes Board Members Karen Poelking, President Yvonne Sanderson, Vice President Pam O Toole, Secretary Jay Boland Stacy Ward-Braxton Len Calabrese Sara Continenza Theron Cyrus Tom Denk Greg McCarthy Al Paynter Angie Pohlman Veronica Walton Absent Austen Welter, Treasurer Anthony Holman Keith Benjamin, Ex-Officio A regular meeting of the One South Euclid Board of Directors was held on Thursday, June 4, 2015 at University Suburban Health Center, Room A64. A quorum being present, President Karen Poelking called the meeting to order at 8:04 a.m. A roll call of all board members was taken. The previous Minutes from the April 2, 2015 Regular Board Meeting were approved as presented with Tom Denk making the motion, seconded by Len Calabrese.

2 Governance Committee OSE President, Karen Poelking, made the introduction of Sara Continenza. The motion to nominate Sara immediately to the Board was made by Len Calabrese and seconded by Yvonne Sanderson. Sara s term will expire at the 2018 Annual Meeting. A roll call vote was taken on Sara Continenza s nomination and it passed unanimously among the Board members present. Mayor Georgine Welo then swore in Sara Contenza as the 15 th One South Euclid Board Member. Storefront Art Initiative President Karen Poelking spoke of the Storefront Art Initiative Program and the input that Notre Dame College graduate, Kelly Cuffman, provided during her tenure at NDC. There is now artwork in 5 storefront locations. Kelly was then presented with a gift from One South Euclid that represents our thanks for her hard work. Finance Report In Treasurer Austen Welter s absence, Accountant Ann Randall provided a brief synopsis of the current financials. Our current total assets are: $108, The April/May Income: $12, Expenses: $10, There was a lot sold at 1864 Oakmount Road for $9, Being the fiscal sponsor for Rock the Block, their numbers are as follows: Income - $8, Expenses - $2, Karen Poelking stated that it looks like approximately 80% of the funds appeared to be Unrestricted, while the remainder appeared to be Restricted. Ann Randall verified those numbers. Karen Poelking introduced the topic of requiring a Request Form for future funding. This would be very helpful for record keeping. It will be discussed further.

3 Revitalization Committee Angie Pohlman presented the Revitalization Committee Report. She detailed the May 14, 2015 meeting. At that meeting it was decided that Michael Love will serve as the sub-committee chair for Commercial initiatives and Sally Martin will serve as the sub-committee chair for Residential initiatives. On the Residential side, with regard to pending property activity, the committee agreed that Sally will information to the committee members for review and they will give feedback to her within a 72 hour window. This will facilitate activity moving forward or to be referred to the board at large for further review. It was further agreed that any person or company who wishes to purchase property in the residential program will be vetted on an annual basis. This will maintain high standards in the revitalization program. On the Commercial side, businesses in the city will be sent a survey. It has been 3 years since the last survey was conducted. The committee will review the survey from 2012, gauge the responses and make recommendations for this year s survey. The committee also discussed a program that would assist business owners with storefront renovations through either mini-grants or revolving loans. Home Repair Resource Center was referenced as having a good model for the committee to investigate. The committee will also discuss ways to market vacant storefronts. The committee discussed two properties: 1228 S. Green Road this is a double lot. The offer received was for $5,000 for both. This offer was made by an individual who has already purchased another property and is still in the process of renovation. The committee would like to see the first project finished before accepting a second offer and would like to see a higher return on the S. Green property. 1407/1411 Francis Court this is a side lot. An offer was made for a side lot expansion. The committee decided to refer this property back to the City and to ascertain whether the homeowner would consider leasing the property for their gardening purposes. While looking for roles for the Committee members, Al Paynter, volunteered to visit properties, vet proposals and to assist with before and after photos. Several committee members also took postcards to pass out to homeowners whose properties deserve recognition for their ongoing care and upkeep. The next committee meeting is scheduled for June 25 th. At this meeting they will undertake an outline for their work plan. Sally Martin gave an update on the 1764 Donwell house. The former foreclosure has been vacated and it will be refiled as a foreclosure. There is also a lot on Argonne where a house was demolished. Weathervane Homes is interested in purchasing this lot.

4 Community Development & Engagement Committee Yvonne Sanderson presented the report. The committee met on May 5, There was a review of the OSE Strategic Plan sections pertaining to the CDE committee s goals, objectives and project priorities. Meg Martines shared the costs and the suggestion that we partner with the Community Center s order for the purchase of Mity-Lite folding tables. By placing one large order together, we would save on the freight costs. The South Euclid Service Department will store these tables for us. It was determined that these tables would be a wise purchase for One South Euclid, as at least 6 are used every year at Harvest Fest. Karen moved for the CDE committee to purchase 8 tables at $201 each. The motion carried. The motion was also submitted via to the OSE Executive Committee for a vote. An update was provided by Dan Subwick and Austin Wooley on the sponsorship package for the proposed pump track at Bexley Park, including pictures of existing tracks in other cities. The OSE Board voted at its April meeting to be the fiscal sponsor of this project. The update included the weather window for installation of the Bexley Park Community Garden which will then provide the soil for the track construction. Nature s Landscape is charging $5,000 to build the pump track. East Side Cycle will organize volunteers to maintain the track. A possible future amenity would be bikes for rent. Two fundraising events are planned by East Side Cycles: - Kickoff Party, May 16 th from 6 p.m. to 2:30 a.m. at B Side Liquor Lounge - Benefit Brunch, May 30 th from 11a.m. to 4 p.m. at Beachland Ballroom OSE was asked to consider sponsorship. Packages are available from $25 to $1,000. It was agreed that this would be brought to the OSE Board in June. Bridge Builders Leadership Action Project may be a fit for this project. An update on Rock the Block was given by Dan Subwick. Plans are moving forward. OSE volunteers are being encouraged to volunteer for this event on June 13 th from 12 to 8 p.m. The sub-committee for Harvest Fest met in April. Plans continue to move forward. The two chefs have been secured, the SEPD K9 Unit will again participate. More information to come as event gets closer. Ideas were shared about how to, or whether to, provide support to begin new or support existing neighborhood groups. All agreed it is a topic that will require discussion and consideration in the future.

5 Marketing Committee Tom Denk provide a quick recap of individual meetings he has had since the April Board Meeting and has revised the marketing strategy. Tom focused on how to move the marketing forward. He specifically is looking into grant funding. He would also like for those involved with One South Euclid to be prepared to give a short elevator pitch to anyone that we encounter that seems interested in our organization. Tom also requested that at least once per month, we all take a photo of a slice of life in South Euclid. These photos will be ed to him to be used on social media as a way to promote OSE and the city. It was recommended that Karen Poelking be the spokesperson for OSE and that we should refer any media questions to her. We were urged to not engage in any negativity with outside interests. Fundraising Committee Karen Poelking apologized for not having an initial meeting for this new committee. She briefly spoke of possible ideas of fundraising for Harvest Fest. We could possibly look at grants. Karen is going to attend a Foundation Center session. Governance Committee Theron Cyrus has been named the Chair of this committee. Executive Committee Karen Poelking reported on the Executive Committee s unanimously approved motion for the purchase of the 8 Mity-Lite folding tables at a cost of $201 per table. These tables were referred to in depth in the Community Development & Engagement Committee report. Rock the Block Michael Love gave a brief recap for Rock the Block. This event will be on Saturday, June 13 th from noon to 8 p.m. Mayfield, between Belvoir and Green, will have all lanes closed but 2. The police will begin closing the lanes on Mayfield at 9:30 a.m. and should have everything re-opened by 9:30 p.m. The event will cover Mayfield from St. John Lutheran to Rummy s, with the music and much of the activity being in the parking lot of St. Johns. Volunteers are being sought to staff an OSE table and also general volunteerism to be available during the event. Harvest Fest Meg Martines reported that University Suburban Health Center will again be the main sponsor for this event. Dr. U R Awesome will again be at Harvest Fest with his giant bubbles. The two chefs; Chef G, from Heinens and Chef Shirelle Boyd from Bon Appetit will be providing cooking demonstrations along with samples. The SEPD K9 Unit will also be visiting.

6 Scheduling Future Meetings It is being requested that there be at least one meeting for all committees between each Board Meetings. New Business **There was a motion presented by Angie Pohlman and seconded by Al Paynter to authorize the renewal of the One South Euclid Director s and Officer s Insurance Policy, issued by West Bend Insurance, for a period of June 8, 2015 June 8, 2016 in the amount of $1, A roll call vote was taken and the motion passed unanimously. ** Bexley Park Pump Track Austin Wooley gave a brief summary of the current progress. To date they have raised approximately $1,000 toward their funding goal. This will be a track for beginners as well as more advanced riders. A discussion ensued regarding OSE entering into an MOU with the City of South Euclid and East Side Cycles regarding the construction of the Bexley Park Pump Track. Karen Poelking explained that this agreement would simply define the relationship with OSE, the city and East Side Cycles. It would only memorialize One South Euclid s fiscal sponsorship. A motion was made by Len Calabrese and seconded by Angie Pohlman for Karen Poelking s authorization to sign a Memorandum of Understanding between the City of South Euclid, One South Euclid and Eastside Cycles for construction of the pump track at Bexley Park. A roll call vote was taken and the motion passed unanimously. A motion was made by Yvonne Sanderson and seconded by Stacy Ward-Braxton authorizing the Board of Directors of One South Euclid to make a $1,000 donation to Eastside Cycles to be used towards funding the construction of the pump track at Bexley Park. A roll call vote was taken and the motion passed unanimously. A lengthy discussion took place regarding the loaning of the remaining payment due to Nature s Landscape to East Side Cycles on the completion of the construction of the Bexley Park Pump Track. No decision could or would be made on this topic at this time. Karen Poelking read a motion that was seconded simultaneously by Angie Pohlman and Al Paynter stating the Authorization for the One South Euclid Executive Committee to meet with legal counsel to explore opportunities for temporarily funding the remaining costs of the Bexley Park Pump Track on behalf of Eastside Cycles, an organization for which One South Euclid is serving as the fiscal sponsor. The motion passed unanimously.

7 Upcoming Meetings & Events: Saturday, June 13, 2015 Rock the Block Mayfield Road Street Fair 12 p.m. to 8 p.m. Thursday, July 16m 2015 Summer in the City Mixer Cedar Center 5:30 p.m. to 7:30 p.m. Saturday, September 12, 2015 Harvest Fest Quarry Park N 11:00 a.m. to 3 p.m. Sunday, December 6, 2015 Tree Lighting Mayfield/Green details to follow Karen Poelking adjourned the meeting at 9:55 a.m. Respectfully submitted, Pam O Toole, OSE Board Secretary Next Regular Board Meeting Thursday, August 6, :00 a.m., University Suburban Health Center, Room A64